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Home My WebLink AboutAward Quotation - FLIR Traffic Camera Replacements Proj No 118-006 - Pemberton Davis ElectricJIM =1 MCA -M -9 041:4 MA X n" .1 1, -01F] Til ir i il IN 1:1 Foul Fel a =1 ok r eml 011 1:31 TO: Linda M. Martin, Clerk Board of Public Works FROM: Tara Weigand, Project Engineer SUBJECT: Award Project No. 11 8-0106 FLIR Traffic Camera Replacements DATE: February 2, 2018 On January 23, 2018, the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct. The quoters ranked as follows; Quote Total Quote Amount 1. Pemberton Davis Electric, Inc. $ 110,110.10 2. Martell Electric, LLC $ 112,411.00 3. Hawk Enterprises, Inc. $ 116,470.00 4. Michiana Contracting, Inc. NO QUOTE I recommend award of a contract for FUR Traffic Camera Replacements to the lowest responsive / responsible quoter, Pemberton Davis Electric, Inc. in the amount of $ 110,1110.1 Sufficient funds have been has appropriated from LRSA - Traffic Signal Maintenance, 251-0608- 431 .36-67 Please call with your questions (5998). Enc. Quote Tabulation / \ 41� \ 0 % CL \\ § 7 }) � .7� k d\\ ci \ \ } k » § { � �\\ f -to �» ] / 1316 COUNTY -CITY BuiLDING 227 W. h."TFERSON Bouu"VARD Sourli BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BU'I-I'IGIECi. MAYI-0 BOARD OF PUBLIC WORKS I February 13, 2018 John Ferro Pemberton Davis Electric, Inc. 916 E. McKinley Ave. Mishawaka, IN 46545 P110M, 574/235-9251 FAX 574/ 235-9171 RE: Quotation Award — FLIR Traffic Camera Replacements — Project No. 118-006 Dear Mr. Feiro: The Board of Public Works at its meeting held on February 13, 2018, awarded the above referenced quotation to you in the amount of $110,110. 10. Please forward the following documents in one submittal by F ebruam.,27,,2018 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk c: Roger Nawrot, Engineering D,erick Roberts, Streets Ed Gleckler, Traffic and Lighting GARY A. GILOT SUZANNA M. FRITZBERc, Ei.,1ZABE'ni A. MARADIK JAMt-,'s A. Mur,'.i,ixR T1 IERE SE J. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13th Day of February, 2018, by and between, Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46545, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 118-006 DESCRIPTION: FLIR TRAFFIC CAMERA REPLACEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $110,110.10 FUNDING: LRSA The unit prices for this improvement were those prices as received and accepted by the Board on the 23rd Day of January, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form: of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Gary A. Gilot, Pre ident A A,4:..) �zuJ Suzanna M. Fritzberg, Ur Therese J. Ddrau."Member Elizabeth A. Maradik, Member Clerk A. Mueller, Member A�t�A- : Linda M. Martin, PEMBERTON DAVIS ELECTRIC, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTEFOR PUBLIC WORK PROJECT NAME: FUR Traffic Camera Replacements PROJECT NO. 118-006 QUOTES DUE January 23, 2018 at 9:30 am (Must be completed for all quotes. Please type or print) Date: 1 /7 3 IS Firm: h _c Address: qlf, fm— 1 City/State/Zip: M1 Telephone Number: (574) 277-7eo1 _ Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: I the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, De artment of Public Works and dated *3 h 8 ] for the sum of (enter the Total Quote as shown on the Proposal) 014g Flu s o 1p($I1O,I10. to } (Enter Sum of Total Quote on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions: BOARD OF PUBt_ICINO I Gary A GII , Presi ent Elizabeth A. Maradik, Member James A. Mueller, Member ACCEPTANCE 13 day of / 1�t.c a U 20 le Version 10/31/2017 Page - 7 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME FLIR Traffic Camera Replacements PROJECT NO. 118-006 QUOTES DUE January 23, 2018 at 9:30 am BASE QUOTE Item No. Description Quantity Unit Unit Price Total Amount 1 Maintaining Traffic 1 L.S z, 310.1(3 $ Z, 3/O• !O 2 Vehicle Video Detection System 11 EA 9, 8W. 00 $107, 600.aa Total Amount of Quote $110,) 1(). 1 O Firm: ?E►t,10EeT-w t �>AVIZ ELECTRIC, -rAJC. Address: 41(r, e, w )<W Est Ay-r City/State/,Zip: del t 60,4WA tCA Telephone Number: (674 ) 277 7Co I Fax Number: Ztl _ 26GS y _ - (tore) Ala A- MRRo (Printed Name of Person Signing) Version 10/31/2017 Page - 11 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF L"1A^JA } ) SS: si`3"risEAl f COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 10/31/2017 Page - 8 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 10/31/2017 Page - 9 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable, I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this ZZOh ............... day of;&w 20j_B EM 13 Th ZAv J e C e Contractor/Bidder (Firm) Si ature of Co for/Bidder or Its Agent rug A. Fore-o J lws&d r Printed Name and Title Subscribed and sworn to before me this Z3!�e day of .r 4sg4Al2 y 12019 My Commission Expires ZI x%2ozo County of Residence kru l � lm9A 614 Notary Public 51 •T- )-4. - �tlrll!!f=MHAIMBAUGH HAIMBAUGHe, State o} Indianaseph Countyq'' sion 8 632698mission Expiresry Q� 02, 2020 Version 10/31/2017 Page -10 Public Works Quote Page 1 of 1 QUOTE NO.: 03-0118 FEE: PEMB "Is City of south Bend FLIR Traffic Camera Replacement Project. 118-006 TO: 516 East Mckinley Avenge Mishawaka, Indiana 46544 Phone: (574) 277-7001 Fax: (574) 204-2565 DATE. 3anuary 1$th 2015 ITEM NO. QTY UNIT DESCRIPTION UNIT COST TOTAL COST 1 1 LS MaintaWing Traffic 2,31.0.1.0 2,310.10 2 11 Each Vehicle Video Detection System 9,800.00 107,800.00 TOTAL 110,110.10 TERMS ; NOTE: THE ABOVE ITEMS ARE QUOTED AS A COMPLETE PACKAGE. NO ITEM MAY BE DELETED WITHOUTPRIOR APPROVAL. Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM February 2, 2018 Tara Weigand Department Division/Bureau Public Works Engineering BPW Date February 13, 2018 Phone Extension 5998 Legal Z Attorney Name: Clara McDaniels Controller El Controller review is required for all Contracts $5,0010.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt H Agreement Amendment EJ Professional Services [:1 Bid Opening F-1 Quote Opening F Change Order No, F-1 Ease/Encroach. F Other: Company or Vendor Name R Contract F] Resolution F] Bid Award Quote Award iffsT#"Te =.9 New Vendor MBENVBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of H Increase El Decrease Pemberton Davis El( R Yes M No Purchasing Proposal ❑ Req. to Advertise E] PCA Inc. Addendum n Title Sheet If Yes, Approved by [I MBE F1 WBE F1 No 0 Yes Name of Company FUR Traffic Camera Replacements 118-006 LRSA — Traffic Signal Maintenance 251-0608-431,36-67 $ 110,110.10 100 days from NTP Replace cameras at Cleveland & Ralph Jones, Cleveland & Bendix, and Portage & Appaloosa intersections. [:1 Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination„ Non -Debarment, E-Verify, Iran, etc.) Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original H 0 Roger Nawrot,, Assistant City Engineer M F-1 Derick Roberts, Director of Streets & Sewers M F-1 Ed Gleckler, Manager Bureau of Traffic & Lighting 1316 COUNTY -CITY BUILDINU 22.7 W. JEFFER SON Bo ULEVARD Sou II BENT). I NDJANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY BOARD OF PUBLIC WORKS I February 13, 2018 Jennifer Brown Martell Electric LLC 4601 Cleveland Road South Bend, IN 46628 'IOW" 574/235-9251 FAX 574/ 235-9171 RE: Quotation Award -- FLIRTraffic Camera Replacements — Project No. 118-006 Dear Ms. Brown: The Board of Public Works, at its meeting held on February 13, 2018, awarded the above referenced quotation to Pemberton Davis Electric, Inc. in the amount of $110,110. 10. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, ry Linda M, Martin, Clerk GA A. Gn.o-f, SUZANNAAFRITZBERG ELIZABETHA.MARADIK JAMEs A. MUELI.,ER THERESE J. DORAU 1316 COUNTY-CIT Y BUILDIN6, 227 W, JEFFERSON BOULEVARD Souni BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BurriGIEG, MAYI Bm OF PUBLIC WORKS February 13, 2018 Johanna Plank Flawk. Enterprises, Inc. 1850 E. North Street Crown Point, IN 46307 Piiom.574/235-9251 FAX 574/ 235-9171 RE: Quotation Award — FLIR Traffic Camera Replacements — Project No. 118-006 Dear Ms. Plank: The Board of Public Works, at its meeting held on February 13, 2018, awarded the above referenced quotation to Pemberton Davis Electric, Inc. in the amount of $110,11 O. 10. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251, Sincerely, Linda M. Martin, Clerk GARY A. GiLo'r SUZANNA M. FRITZBERG ELIZA13E,r1i A. MARADIK JAMF.s A. Mur:i,ti,Ft� Ti 11�'�RESF J. DORAU