HomeMy WebLinkAboutAmendment No 1 to Professional Services Agreement - KIL Architecture and Planning - Erskine Clubhouse Remodel1316 COUNTY -CH Y BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1930
CITY OF Sount BEND PETr, BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
February 13, 20 18
Gregory Kil
KIL Architecture and Planning, Inc.
1126 Lincoln ay East
South Bend, IN 46601
FX,,: Amendment No. I to Professional Services Agreement
Dear Mr. Kil:
PHONE 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on February 13, 2019, approved the above
referenced agreement for additional funding for detailed design and construction documents
for the Erskine Clubhouse remodel in the amount of $80,0'00 for a new total of $98,300,
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Patrick Sherman, Venues, Parks, and Arts
GM�y A. GILOT SUZANNA M. Fjxn'zmiw ELIZABE'n-i A. MARADIK JAW�'s A. MUFiLLER Ti IERESE J. DO R AIJ
Page 1
February 7, 2018
SUPPLEMENTARY AMENDMENT #I
TO THE AIA B101-2017 AGREEMENT BETWEEN OWNER AND ARCHITECT BY AND BETWEEN:
CITY OF SOUTH BEND VENUES PARKS & ARTS and
GREGORY A. KIL & ASSOCIATES, INC. (d/b/a Kit Architecture/Ptanning)
Agreement Dated July 18, 2017
Page 1, Project Description, Add the additional Paragraph description under the paragraph below the project
address at bottom of the page, as follows:
The Schematic Design Study dated January 12, 2018 will serve as the basis of the Detailed Design for the
renovation. This scope entails a "Renovation Option," of limited scope, since budget is limited. The Scope of
the base and alternates are as follows:
1. New Site work:
-Replace accessible wood ramp to main north entry with new more durable concrete ramp and metal
railing.
-Remove the west coal bin, infilI and pave
-Modify grade for storm drainage at east side of building and site to direct water away from building
-Address golf cart circulation: pick-up and drop-off
2. Exterior Architectural:
-New Roof and internal gutter repair/rework
-Exterior Painting and Siding repair
-Demolish existing deck (alternate to replace with smaller deck)
-Increase visibility of course from clubhouse where possible
3. Architectural Upgrades as follows:
-North Portico deck upgrade to provide an accessible route to the main entry doors
Main Level:
-Main level to be converted to banquet/gathering/event space
-Provide renovated HC Men/Women restroom
-Retain Concessions at East part of this level (no major changes, space to be retained as concession,
or as serving kitchen for caterers)
-Alternate to open up west fireplace for sitting area for lounge seating (Gas Log Set)
-Alternate to modify stair landing area at NE corner, this level, opening this access up
-Alternate to provide new exterior balcony at south side, south new stair access. If not, replace south
door with window.
Loft Levels:
-Retain as is for sitting area (West) and meeting room (East)
Lower Level:
-Modify east fireplace for sitting area for lounge seating (Gas Log Set)
-Starter/Pro Shop and limited concession room and window relocated to lower level west side, at former
boiler room.
-Provide new M/W restrooms at lower level
-Provide golf simulator space (as size (w x 1 x h geometry allow)
-Alternate for new bar and concessions at east portion of this level.
-Alternate for conference/meeting room
4. New mechanicals:
-Demolish older boiler system and replace with new HVAC systems throughout
-Provide all new restroom plumbing fixtures and systems
5. New Electrical;
-Provide new electrical service and distribution, including power and lighting
-Retain main historic lighting fixtures and re -lamp with LED
Page 1
February 7, 2018
SUPPLEMENTARY AMENDMENT #1
TO THE AIA B101-2017 AGREEMENT BETWEEN OWNER AND ARCHITECT BY AND BETWEEN:
CITY OF SOUTH BEND VENUES PARKS & ARTS and
GREGORY A. KIL & ASSOCIATES, INC. (d/b/a Kil Architecture/Planning)
Agreement Dated July 18, 2017
Article 1.1.1, The Owner's Program for the Project: add the following:
"The Sept 21, 2017 Architectural, Structural and MEP Conditions Assessment and updated Schematic
Plans dated January 12, 2018 will serve as the Program for the project. Given that the Owner's funding
for the project is limited to $1,000,000.00 (one million dollars) for Architectural/Engineering design and
Construction Cost, the plan for implementation is to complete prioritized scope that will allow for the
primary renovation to occur and to provide ease of future additional scope upgrades where possible,
while working within the budget allowed."
Article 1.1.3, The Owner's budget for the Cost of the Work, as defined in Section 6.1: add the following:
"The Owner's funding for the project is limited to $920,000.00 (nine hundred twenty thousand dollars) for
Construction."
Article 1.1.4, The Owner's anticipated design and construction milestone dates: Add the following:
"Design Development to be completed within 2 months of contract amendment execution
Construction Documents to be completed within L5 months of approved Design Development Drawings
Project to be bid in Spring/ Summer of 2018, with Construction to start in early summer of 2018.
Construction is expected to require 6 to 8 months to complete."
Article 2.5.1 Commercial General Liability, delete and replace with the following:
"Commercial General Liability with policy limits of not less than One Million Dollars
($1,000,000.00) for each occurrence and Two Million Dollars ($2,000,000.00) in the aggregate for
bodily injury and property damage."
Article 2.5.2 Automobile Liability, delete and replace with the following:
"Automobile Liability covering vehicles owned, and non -owned vehicles used, by the Architect with
policy limits of not less than One Million Dollars ($1,000,000.00) per accident for bodily injury,
death of any person, and property damage arising out of the ownership, maintenance and use of
those motor vehicles, along with any other statutorily required automobile coverage."
Article 2.5.5 Employers' Liability, delete and replace with the following:
"Employers' Liability with policy limits not less than Five Hundred Thousand Dollars ($500,000.00)
each accident, Five Hundred Thousand Dollars ($500,000.00) each employee, and hive Hundred
Thousand Dollars ($500,000.00) policy limit."
Article 2.5.6 Professional Liability, delete and replace with the following:
"Professional Liability covering negligent acts, errors and omissions in the performance of
professional services with policy limits of not less than One Million Dollars ($1,000,000.00) per
claim and Two Million Dollars ($2,000,000.00) in the aggregate."
,rage t
February 7, 2018
SUPPLEMENTARY AMENDMENT #1
TO THE A[A B 101-2017 AGREEMENT BETWEEN OWNER AND ARCHITECT BY AND BETWEEN:
CITY OF SOUTH BEND VENUES PARKS & ARTS and
GREGORY A. KIL & ASSOCIATES, INC. (d/b/a. Kit Architecture/Planning)
Agreement Dated July 18, 2017
Article I I Compensation:
11.1: Amend Compensation for Architect's Basic Services as follows:
$ 18,600.0�0 (Amount of original 7.18.17 Agreement)
+ $ 78,000.00 (fee for additional design scope for
Design Development, Construction Documents, Bidding
and Construction Admin Services)
+ $ 2,000.00 Reimbursables Cost for this phase scope
$ 98,600.00 (ninety-eight thousand, six hundred dollars)
New Contract Total Fee Amount
11.7: The hourly billing rates: delete 2017 rates and replace with the following 2018 rates for
Kil Architecture/Planning:
Principal Architect
Project Architect, Level 11
Project Architect, Level I
Graduate Architect, Level III
Graduate Architect„ Level II
Graduate Architect„ Level I
Senior Project Designer
Project Designer
Technical CAD Designer
Intern Architect, Level III
Intern Architect, Level II
Intern Architect, Level I
Clerical Staff
Owner (Signature)
l r°d l 014
Printed name and title
$155.00/hour
$118.00/hour
$95.00/hour
$88.00/hour
$80.00/hour
$77.00/hour
$86.00/hour
$80.00/hour
$78.00/hour
$60.00/hour
$55.00/hour
$ 50.00/hour
$42.00/hour
Printed name and title
13
d
date date
End of Atfi& l tl nt- 41l t ,
C.
A ,I4r�, Aie-to4e-d
N age i
February 7, 2018
SUPPLEMENTARY AMENDMENT #1
TO THE AIA B 101-2017 AGREEMENT BETWEEN OWNER AND ARCHITECT BY AND BETWEEN:
CITY OF SOUTH BEND VENUES PARKS & ARTS and
GREGORY A. KIL & ASSOCIATES, INC. (d/b/a Kit Architecture/Planning)
Agreement Dated July 18, 2017
Article 1.1.1, The Owner's Program for the Project: add the following:
"The Sept 21, 2017 Architectural, Structural and MEP Conditions Assessment and updated Schematic
Plans dated January 12, 2018 will serve as the Program for the project. Given that the Owner's funding
for the project is limited to $1,000,000.00 (one million dollars) for Architectural/Engineering design and
Construction Cost, the plan for implementation is to complete prioritized scope that will allow for the
primary renovation to occur and to provide ease of future additional scope upgrades where possible,
while working within the budget allowed."
Article 1.1.3, The Owner's budget for the Cost of the Work, as defined in Section 6.1: add the following:
"The Owner's funding for the project is limited to $920,000.00 (nine hundred twenty thousand dollars) for
Construction."
Article 1.1 A, The Owner's anticipated design and construction milestone dates: Add the following:
"Design Development to be completed within 2 months of contract amendment execution
Construction Documents to be completed within 1.5 months of approved Design Development Drawings
Project to be bid in Spring/Summer of 2018, with Construction to start in early summer of 2018.
Construction is expected to require 6 to 8 months to complete."
Article 2.5.1 Commercial General Liability, delete and replace with the following:
"Commercial General Liability with policy limits of not less than One Million Dollars
($1,000,000.00) for each occurrence and Two Million Dollars ($2,000,000.00) in the aggregate for
bodily injury and property damage."
Article 2.5.2 Automobile Liability, delete and replace with the following:
"Automobile Liability covering vehicles owned, and non -owned vehicles used, by the Architect with
policy limits of not less than One Million Dollars ($1,000,000.00) per accident for bodily injury,
death of any person, and property damage arising out of the ownership, maintenance and use of
those motor vehicles, along with any other statutorily required automobile coverage."
Article 2.5.5 Employers' Liability, delete and replace with the following:
"Employers' Liability with policy limits not less than Five Hundred Thousand Dollars ($500,000.00)
each accident, Five Hundred Thousand Dollars ($500,000.00) each employee, and Five Hundred
Thousand Dollars ($500,000.00) policy limit."
Article 2.5.6 Professional Liability, delete and replace with the following:
"Professional Liability covering negligent acts, errors and omissions in the performance of
professional services with policy limits of not less than One Million Dollars ($t,000,000.00) per
claim and Two Million Dollars ($2,000,000.00) in the aggregate."
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 02/06/2018
Department VPA: Facilities and
Name Patrick Sherman Grounds
BPW Date 02/13,/2018 Phone Extension 5601
Regul ad Prior to Submittal to Board
Legal ❑ Attorney Name Clara McDaniels
Controller Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing Michael Schmidt
Agreement
❑ Contract El Proposal El Addendum
Professional Services
❑ Resolution
Amendment
❑
Bid Opening
El Bid Award Req, to Advertise E] Title Sheet
EJ
Quote Opening
F] Quote Award
El
Change Order No.
❑ C/O & PCA No. ❑ PCA
F-1 Ease/Encroach.
❑ Traffic Control
n
Other:
Company or Vendor Name KIL Architecture and Planning
New Vendor El Yes M No 0 If Yes, Approved by Purchasing
MBE/ WBE Contractor Fj MBE F] WBE
MBE/WBE Contractor Requested F] No E] Yes Name of Company
Project Name Erskine Clubhouse Remodel
Project Number 1008-2017
Funding Source South Side TIF
Account No. 430-1050-460-31.06
Amount Addition of $80,000, to original amount of $18,300 to equal total of
$98,300.
Terms of Contract Lu
Purpose/Description To move into detailed design and construction documents.
E] Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non-Debarment,.E-V if , Iran, e!q)
R
Amount of F-1 increase $
El Decrease $
Previous Amount $
Current Percent of Change:
New Amount
Total Percent of Change:
Copy Original
F-1 El
Dispersal After Approval