HomeMy WebLinkAboutExecutive Order 2-2013: Establishment of Open Data Policy and Portal for Public InformationCITY OF SOUTH BEND, INDIANA
EXECUTIVE ORDER NO, 2-2013
ESTABLISHMENT OF OPEN DATA POLICY AND PORTAL FOR
PUBLIC INFORMATION
WHEREAS, this Administration is committed to timely and consistent publication of
data consistent with the Indiana Access to Public Records Act (APRA) which is essential to open
and effective government; and
WHEREAS, this Administration seeks to empower the citizens of South Bend to
participate in governance by providing easy and open access to maximum public data and
information consistent with APRA ; and
WHEREAS, the City of South Bend whenever possible seeks to procure technology and
use efficient processes which advance the goal of making public data and information open and
available consistent with APRA through the use of open data standards and formats; and
WHEREAS, the City of South Bend's Division of Information and Technologies is
positioned to work with other City agencies to find and provide access to public data and
information; to make that information freely available online in a machine-readable, open
format, which can be easily retrieved, downloaded, indexed, sorted, searched, analyzed and
reused utilizing readily available Web search applications and software; and
WHEREAS, this Administration seeks to develop a culture that supports the provision
and use of open data.
NOW, THEREFORE, by virtue of the authority vested in me as the Chief Executive
and Administrative Officer of the City, it is hereby ordered as follows:
1. Definitions
As used in this in this Executive Order the terms below shall have the following
definitions:
Public Data or Information means any data or information generated or received by the
City of South Bend (the City) as defined by the Indiana Access to Public Records
Act (APRA) at Ind. Code 5-14-3-2(n) which is fully disclosable under APRA or
which the City has no discretion to refrain from disclosing under APRA at Ind.
Code 5-14-3-4(b).
Open Data or Information means public data or information made readily available
online, utilizing best practice structures and formats when possible.
Open Format is any widely accepted, nonproprietary, searchable, platform -independent,
machine-readable method for formatting data.
Open Data Portal means the Internet site established and maintained by or on behalf of
the City, located at data.southbendin.gov or its successor website.
Open Data Management Team means the group within the Division of Information
Technologies or its successor that is coordinating implementation of open public
data policy.
2. Open Data Portal
(a) A single web portal shall be (i) established and maintained by or on behalf of the City;
administered by the Division of Information Technologies or . its successor
Department; and (iii) located at data.southbendin.gov or its successor webite.
(b) Any dataset made accessible on the City's Open ,Data Portal shall (i) use a format
that permits automated processing of such data and (ii) be accessible to external search
capabilities.
3. Open Data Management Team Division of Information Technologies
The head of Division of Information Technologies shall identify a team to oversee the
implementation and management of Open Data Portal policies and infrastructure. The
team will coordinate the publication of public data from other City agencies and
Commissions on the Open Data Portal, and will manage the Open Data Portal itself.
4. Open Data Coordinators .
The head of each City agency or Commission shall designate from within the City
Agency or Commission an Open Data Portal coordinator. Each Open Data Portal
coordinator shall (i) identify and communicate to the Open Data Management Team the
public data that can be but is not being published online; (ii) establish timelines with the
Open Data Management Team for publishing the public data on the Open Data Portal;
and (iii) assist the Open Data Management Team with publication of the public data, and
if possible, to publish the data themselves. Public data will be published and maintained
on the Open Data Portal on an ongoing basis and in its raw form when available.
5. Annual Open Data Report
Within one year of the effective date of this Executive Order, and thereafter no later than
September 1 of each year, the Open Data Management Team shall submit to the Mayor
an annual open data report. Such annual report shall (i) summarize and comment on the
state of open data and dataset availability in City agencies from the previous year; (ii)
provide a plan for the next year to improve online public access to public data and
maintain data quality. The Open Data Management Team shall present an initial
implementation plan to the Mayor within 180 days of this Executive Order.
6. Notice of Executive Order
The Clerk of the City of South Bend shall cause a notice of this Executive Order,
and the action taken herein, to be published under Indiana Code 5-3-1 and in
accordance with Indiana Code 36-4-9-6 (e).
7. Effective Date
This Executive Order shall become effective immediately upon execution.
DATED this Ali day of August, 2013.
CITY OF SOUTH BEND, INDIANA
ATTE Appr
John Voorde
City Clerk
(Seal)
d as to Form and Legality:
tal Brisco
G-•
Corporation Counsel for the City of South Bend