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Home My WebLink AboutProfessional Services Agreement - St Joseph County Board of Commissioners - SVU Lease with County Prosecutors Office1316 COUNTY-Crry BuiLDING 227 W. JEFFERSON BOULEVARD SOUTH BF,"ND. INDIANA 46601-1830 UITY OF SOUTH BEND PETE BUTTIG;IEG, MAY BOARD OF PUBLIC WORKSi I January 23, 2018 Marie Nirntz St. Joseph County Board of Commissioners 227 W. Jefferson Blvd., Suite 722 South Bend, IN 46601 RE: Professional Services Agreement Dear Ms. Nimtz: PiioNL-' 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on January 23, 2018, approved the above referenced agreement regarding operations of the Special Victims Unit lease in conjunction with St. Joseph County Prosecutor's Office in the amount of $40,000 annually for five (5) years. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251, Sincerely, Linda M. Mat -tin, Clerk Enclosure c: Jen Hockenhull, Administration and Finance Ashley Colburn, Legal Danny Cocanower, Administration and Finance GARY A. Gii.o,r SUZANNA M. FRITZBERo, ELIZABETH A. MARADIK JAMEs A. MUELLER '111L.'REsE J. DORAU AGREEMENT TO EXTEND THE TERM OF THE LOCAL GOVERNMENT SERVICE EXCHANGE AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND ST. JOSEPH COUNTY FOR OPERATION OF THE SPECIAL VICTIMS UNIT THIS AGREEMENT is made effective the Zj day of Aed, ep la '12-e st, 2017, by Ir ", and between the City of South Bend, Indiana ("City"' acting by ancTthrough its Board of Public Works and St. Joseph County, Indiana ("County"). WHEREAS, City and County exist and operate as political subdivisions of the State of Indiana as defined by Ind. Code 36-1-2-13 and are authorized to enter into a Service Purchase and Agreement pursuant to Ind. Code 36-1-7-2(b) and 36-1-7-12; and WHEREAS, the St. Joseph County Prosecutor's Office ("Prosecutor") exists and operates under the authority of Ind. Code 3 3 -14- 1 -1 et seq.; and WHEREAS, the Prosecutor has established a Special Victims Unit ("SVU") consisting of deputy prosecuting attorneys, police officers, investigators, victim advocates, and administrative support staff for the purposes of investigating and prosecuting crimes against women and children; and WHEREAS, on October 18, 2012, City and County did enter into a Local Government Service Exchange Agreement to provide for the housing and operation of the SVU, the terms of which the parties have fully complied with, and which Agreement expires on December 13, 2017; and WHEREAS, City and County agree that said Local Government Service Exchange Agreement has been and is in the public's best interests and they mutually desire to continue said Agreement for an additional term of five (5) years. NOW THEREFORE, in consideration of the mutual promises and obligations in the Local Government Service Exchange Agreement, the adequacy of which is hereby acknowledged, the Parties do agree as follows: I. PURPOSE. City and County agree that it is necessary and in the public's best interest to continue to provide for the housing and operation of the SVU within the City of South Bend, Indiana. City and County are each willing to provide certain funds toward the scope of services as described in the Local Government Service Exchange Agreement of October 18, 2012, commencing January 1, 2018, and continuing thereafter through and including December 31, 2022, For purposes of this Agreement,, the term "PrQject" shall mean the housing, operation, and management of the SVU through the Prosecutor. The project shall include investigation and prosecution of rape/sexual assault, domestic violence, and child abuse. 11. TERMS AND CONDITIONS. This extension incorporates by reference all the terms, obligations, duties, and rights contained in Paragraphs III and V through XII inclusive, of the Local Government Exchange Agreement of October 18, 2012, as if fully set forth herein, and the Parties agree to fulfill their obligations and perform as contained therein. This Agreement is contingent on the successful approval of the "St. Joseph County Metro Units Interlocal Agreement" by both City Council and County Council. If the "St. Joseph County Metro Units Interlocal Agreement" is not fully executed by February 1, 2018, then this agreement will automatically terminate and all Parties shall be relieved of their duties to perform as outlined in this Agreement. 111. DUTIES. Section 3.01. County Responsibilities. County hereby agrees to: A. Pursuant to this Agreement and in accordance with the laws of the State of Indiana, County shall enter into contracts for the housing and operation of the SVU. B. County shall enter into contracts and make purchases is deems reasonably necessary to complete the Project. County shall supervise and administer all contracts concerning the Project. C. County shall administer all funds concerning the Project through the St. Joseph County Auditor. D. County shall pay the sum of $45,000.00 toward the Project commencing January 1, 2018 and $45,000.00 every year thereafter over the term of this Agreement with said money to be used in accordance with this Agreement. Section 3.02. City Responsibilities. City shall pay the sum of $40,000.00 toward the Project commencing January 1, 2018 and $40,000,00 every year thereafter over the term of this Agreement to the Auditor of St. Joseph County, Indiana, with said money to be used in accordance with this Agreement. IV. DURATION. This Agreement shall expire on December 31, 2022. Funding is subject to the annual availability of the fiscal bodies of City and County. Any money this is outstanding at the end of the term shall be distributed on a pro rata basis to the parties based upon the ratio set forth in Section III for the years 2013 and beyond as adopted herein. This Agreement may be extended my mutual agreement upon expiration of the contract term. 2 IN WITNESS WHEREOF, the Parties hereto, through their duly authorized representatives, have caused this Agreement to be effective as of January 1, 2018, The Parties have read and understand the foregoing terms of this Agreement and do, by their respective signatures, hereby agree to its terms. ST. JOSEPH COUNTY, INDIANA AndrewT. Kotielney, President of: he Board of Commissioners ) I'qVPresident of T h dof KICommissioners Dave Thomas, Member of the Board of Commissioners ATTEST: Michael J. Hamann, St. Joseph County Auditor Date: CITY OF SOUTH BEND Acting by and through its BOARD OF PUBLIC WORKS IL-k- !� AA Gary A. Gilot, President of the Board of Public Works Suz,anna Fritzberg, Member of the Board of Public Works James A. Mueller, Member of the Board of Public Works Elizabeth A. Maradik, Member of the Board of Public Works Therese J. Dorau, Mcm8br of the Board of Public Works LifiAa M. Martin, Clerk of the Board of Public Works Date: i 0-."3 20 t9 To: Board of Commissioioners From: Pat Higgins W- Date: December 13, 2017 Re: Extension of Inter Local Agreement for SVU Rent Dear Commissioners, Attached is a copy of an Agreement to Extend Local Agreement between South Bend and St, Joseph County regarding a business site for the Special Victims Unit. The original 2012 Agreement expires on December 31, 2017. The extension continues the local agreement until December 31, 2022. The obligations and conditions for the parties remain the same in the extension as they were in the original agreement: the County pays $45,000 and the City pays $40,000 for the renting of space at 533 N. Niles Avenue, South Bend, Indiana for use for offices by the Special Victims Unit. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 1/9/18 Name Jen Hockenhull Department A/F _BPW Date 1/23/18 Phone Extension 9822 Required Prior to Submittal to Board Legal Attorney Name Ashley Mills Colborn Controller review is required for all Contracts $5,000.00 or more Controller Z and greater than one year in length per the City Purchasing Policy Purchasing E Check the Appropriate Item Type — Required for All Submissions M Agreement N Contract F1 Proposal El Addendum Professional Services [:] Amendment ❑ Bid Opening n Bid Award El Req. to Advertise E] Title Sheet ❑ Quote Opening F-1 Quote Award F-1 Chg Order No. n C/O & PCA No. E] PCA F-1 Ease./Encroach. F] Traffic Control n Resolution F-1 Other: F-1 Claim Required Information Company or Vendor Name St Joseph County New Vendor El Yes F-1 If Yes, Approved by Purchasing 0 No MBEANBE Contractor [:]� MBE Completed E-Verify Form Attached El Yes F-1 WBE N o Project Name Special Victims Unit Operations Agreement Project Number n/a Funding Source COLT Account No. 404-0401-415.37-03 Amount $40,000 annually for 5 years Terms of Contract Pay annually based on invoice from County Purpose/Description Operations of the Special Victims Unit in conjunction with St. Joseph County Prosecutor's office for a term ending December Amount of LJ Increase $ F-1 Decrease $ Previous Amount $ Current Percent of Change: % New Amount Total Percent of Change: Time Extension: Copy Original M F-1 F] Dispersal After Approval Jennifer Hockenhull -Ashley Colborn Dannv Cocano,wer