Loading...
HomeMy WebLinkAboutNon Res Block Party - City of SB Venues Parks and Arts - Bike & Hike1316 COUNTY-0TY BUILDING 227 W. Jr":c"FERSON BOULEVARD SouruIlr ),INDIANA466,01-1.530 CITY OF SOUTi-I BEND P TE 1 GTTIGIEG, MAYOR BOARD OF PUBLIC WORKS January 23, 2018 Elizabeth Leachman South Bend Venues, Parks, and Arts 301 S. St. Louis Blvd. South. Bend, IN 46617 ICE: Event Flame: Bike and Hike Street Closure: Gertrude St. from. Ewing Ave. to Chippewa. Ave. Dear Ms. Leachman: I'HOW.., 574/ 2.35-9251 FAX 574/235-9171 `The Board of public Works, at its meeting held on January 23, 2018, approved your request to close the above referenced street for your event scheduled for February 17, 20118 from 8:00 a.m. until 4:00 p.m. For your information, the 'South Bend Police Department will monitor this event. Inclosed please find a copy of your approved permit. The Bureau of Traffic and Lighting will deliver barricades necessary to close the street to the applicant's address. You will be responsible for their placement and removal at the conclusion of the closing of various streets. Please note that a ten foot (10') clear and unobstructed lane must be maintained at either curb or down the center of the street for emergency purposes and that no fires are allowed in the street. The Applicant will be liable for the replacement oast of S50.00 per cone as a result of any missing; or damaged cones. If you have any further questions regarding this matter, please call this office at (574) 235-,9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Marcia Qualls, Streets Ed Gleckler, Traffic & Lighting GAINY A. GIL OT SUZANNA M. FRITZBERG ELIZAnE111 A. MARADIK JAaMEs A. MUELLFR T1-I1:ar,S J. DoRAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT 1/8/2018 TO: x Ed Gleckler, Traffic & Lighting x{Gene Eyster, Police Department h4att Longfellow, Engineering ris Dressel, Community Investment ederico Rodriguez, Fire Department t XMarcia Qualls, Engineering Kara Wood, Park Department dill Sciccitano, Downtown oath Bend FROM: Linda M. Martin, Clerk SUBJECT: Non- Residential Block Party -Bike & Hike Street Closure: Gertrude St from Ewing Ave to Chippewa Ave LOCATION: DATE AND TIME: February 17, 2018 from 8:00 a.m. to 4:00 p.m. SPONSOR: Elizabeth Leachman South Bend Venues Parks & Arts DATE DUE: January 16, 2018 FAX OR E-MAIL TO: 235-9171 1 Imartin(&southbendin.gov RECOMMENDATIONS AND COMMENTS: By Date APPLICATION FOR USE OF AND BLOCKING OF ACCESS TO THE PUBLIC RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Board of Public Works must have FOUR (4) weeks prior notice of the event. A NON-REFUNDABLE APPLICATION FEE OF $125,00, IN THE FORM OF A CERTIFIED C11ECK OR MONEY ORDER, PAYABLE TO THE CITY OIL SOUTH BEND, MUST BE INCLUDED WITH APPLICATION. ❑ Fee Paid Applicant Name: Elizabeth Leachnian / South Bend Venues Parks & Arts Address: 301 S. St. Louis Blvd, City: South Bend[ State: IN Zip: 46544 Phone: 574-235-5904 This application is made to the City of South Bend, Indiana, Board of Public Works, for the use of the specified public right-of-way by Applicant for the holding of the hereinafter described event: Event Name Bike & Hike Location Rum ViI1a e Pailc, including mountain bike trails &Gertrude St. (Desoa•ibe Area/Route) Street Closure Name of Sheet Gertrude 5t From Ewing Ave. To Chippewa Ave. Date of Event February 17 20 18 El a,m. El a.in, ❑ a.m. Time: Registration/Setup 8:00 ❑ p.in. Start 11:00 ❑ p.,n. End 4.00 ❑ p.m. Approximate Number of Attendees 500 Answer the following appropriately: 1. This event will have music (live or other). ❑ Yes ❑ No a. I understand the Noise Ordinance described in the Agreement/Permit ❑ Yes ❑ No 2. Required Information to Accompany Application a. Certified Check or Money Order in the Amount of $125.00, or- b, For Certified Nonprofit Organizations: Copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Form 990-EZ are included with this application, and ❑ Yes ❑ No additionally filed with the Office of the City Cleric, 4"' Floor, County - City Building, 227 W. Jefferson Blvd., South Bend, Indiana. c. Certificate of Insurance d. Maps, drawings of the area and setup plan ❑ Yes ❑ No 3. a. This event involves City streets ❑ Yes ❑ No b. This event involves County roads ❑ Yes ❑ No c. This event involves State highways ❑ Yes ❑ No d. This event involves the use of the sidewalk ❑ Yes ❑ No Updated 4/2015 1 e, This event is a local/regional/national event (Please circle the ❑ Yes ❑ No appropriate event type) f. Affected property/business owners have been notified of this event. ❑ Yes ❑ No g, I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting). ❑ Yes El No IF ALCOHOL IS TO BE SERVE OR SOLD Alcoholic beverages will be served ❑ Alcoholic beverages will be sold ❑ Certified Check or Money Order for $400.00 must be submitted with application. ❑ • Application cannot be processed without deposit. a Deposit will be returned upon inspection of event area by the Board of Public Works. Names and phone numbers of THREE security guards ❑ • To monitor Underage drinking. • Qualifications must be listed (e.g. Off -duty police officer, professional security guard, or event APPLICANT), A drawing must be submitted showing: ❑ s Fencing around serving area ® Trash receptacles, - o Ample trash receptacles must be provided to ensure proper disposal of refuse. Temporary liquor license. ❑ ® Call the Alcohol & Tobacco Commission at (317) 234-4315 for more information. ® Application cannot be processed without a copy of -this license. City of South Bend, Indiana a Board of Public Worlo PERMIT AND AGREEMENT FOR THE USE OF THE, RIGHT -OF -WAX FOR NON-RESIDENTIAL BLOCK. PARTIES The Non-residential Block Party will be permitted to tape place under the following terms and conditions: 1. Pursuant to Local Ordinance No. 10224-13, there is a $125,00 non-refundable fee for non- residential Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code are exempt from the fee provided copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Form 990-EZ are filed with this application and with the Office of the City Cleric, 4th Floor, County -City Building, 227 W. Jefferson Blvd., South Bend , Indiana. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 4. APPLICANT shall include a flyer or letter describing the details of the event. 5. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 6. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in frill force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 7. The APPLICANT assumes frill responsibility for providing ample disposal containers for refuse/recycling and assures the area will he cleaned up upon the conclusion of the event. 8. Barricades will be delivered and picked up at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 9. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m, certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 10. The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations ofthe South Bend Police Department. 11. IF ALCOHOL IS TO BE SERVED OR SOLD a Certified Check or Money Order for $400.00 must be submitted with application. The application cannot be processed without a deposit. The deposit will be returned by the Board of Public Works upon inspection of the event area after the event, and provided there is no damage to the area. Names, phone numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event APPLICANT) of THREE security guards to monitor underage drinking, must be submitted with the application. A drawing must be submitted showing fencing around serving area, and trash receptacles. For a temporary liquor license call the Alcohol and Tobacco Commission at (317) 234-4315 for more information. Application cannot be processed without a copy of this license. 12. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made by any person, including a participant in the activity, arising out of the approval of this request by the Board of Public Works to close a portion of the public right-of-way for the event described above. I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Special Events" and I understand and agree to the above rules and regulations. I also understand that this application may be denied based on any false or incomplete information. Dated this 8 day of January 20 APPLICANT Signature ECL Printed Name: Elizabeth Leachman 18 0 RD OF PUBLIC WORK APPROVAL G4, President Member Member aof Me ber Member Date RETURN FORM TO; Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 e Fax: (574) 235-9171 • E-Mail: publicwlcs@southbendin.gov 11 Ewinc Ave W I:vOng AVP W Ewing Mo, W C;%,Atio AV Extra parking available along RV circle & on Ewing Ave I'. EXIT r, 9 � n RNA NO ) UVENTRANGERum VIllage H,Na Wore Confer lJorlt Village Idou"Ial" Hlkc-Trali €: W Ewino Ave Entrace to park & parking only via Ewing Ave PARKING I. 0 O l� z a a Rum Villaor Awi n , O SAS S`t `5 gaim Park , ;