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HomeMy WebLinkAboutChange Order No 17 - WWTP Secondary Improvements Proj No 114-053 - Thieneman Construction Inc1316 COUNTY -CITY BUILDING 227 W,, JEFFERSON 130[iLEVARD Souri I BEND. INDIANA 46601-1830 CITY OF SOUTi-i BEND PETE BUTTWIEG, MAYOR BOARD OF PUBLIC WORKS January 23, 2018 Craig Steele "I'hieneman Construction, Inc. 17219 Foundation Parkway Westfield, IN 46074 PHONE 574/235-925I FAx 574/ 235-9171 RE: Change Order No. 17 - Wastewater Treatment Plant Secondary Improvements — Project No. 114-053 Dear Mr. Steele: The Board of Public Works, at its meeting held on January 23, 2018, approved the above referenced Change Order for an increase of $9,05 1, bringing the current contract amount to $13,948,269.47. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, (0_A Linda M. Martin, Clerk Enclosure c: Jacob Klosinski, Environmental Services Al Greek, Utilities GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DoRAu DATE: PROJECT NO: CITY OF SOUTH BEND . 2= Iffigazammigami . �:I:tspj y Kai :411 �h 01/08/2018 114-053 'Az/ ISO PROJECT NAME: WWTP - Secondary Treatment Improvements CONTRACT DATE: 09/03/2015 Contract Award, 10/05/2015 Notice to Proceed CHANGE ORDER NO. 017 SUBJECT OF CHANGE ORDER: Various modifications to the contract. See attached. All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 1111,885,000,00 Net change by previously authorized change orders $ 2,054,218.47 The contract sum prior to this change order $ 13,939,218.47 By this Change Order, the project amount is Z Increased The new contract sum including this change order This Change Order represents a total change of Total change for entire project ® Decreased $ 9,051.00 $ 13,948,269,47 0.08 % +17.36 % Original contracted completion date/time 08/25/2017 Extension of date/tiime by previous change orders 225 days Date/time extension by this change order 0 days New completion date/time 04/07/2018 RECOMMENDED FOR APPROVAL CON CTOR Contractor Si nature C~4 Printed Name and Title Thieneman Construction, Inc. Company name 17219 Foundation Parkway Address Westfield, Indiana 46074 City, State, Zip L-*'Construction Manager UP BOARD OF PUBLIC! W RKS Approved Date: 1,,2,:� Gary A. Gilot, President James A. Mueller, Member Suzan 'tFritzberg, Member Elizabeth A. Maradik, Member Therese J. Dora'u, Member ��(�y\���� w _--_�_ ,=,/�p","".~=, "m* .w""^^'"u Date ofIssuance: January 08.2018 Owner: City of South Bend Contractor: ThienooxmzCnnmtrocbou Engineer: ArcadioL7S Project: Secondary Treatment Improvements Change Order No. 17 Effective Date: Owner's Contract Nn.: Contractor's Project No.: Engineer's Project No.: Contract Name: The Contract is modified as follows upon execution of this Change Order: li4-05] 03029034,0000 COP 10S-Air Headers Repairs ._....._............................... ............................................ ....... $3,qO6.D0 COP 1O6-VFDModifications to R45Pump 4....................... ................... ..................................... $1,357lX] COP 107-Sin Nitrification Piping Removal imAeration Gallery ............................ -_......... _....... $l,788.00 Attachments: Contractor's Chanee Order Pr000sals Original Contract Price: Original Contract Times: Substantial Completion: July-26,2017, Increase from previo uslya pp roved Change Orders: Increase from previously approved Change Orders: Substantial Completion: 225 — days $ 2,054,218.47 Ready for Final Payment: 225 —days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: March 8, 2018 increase of this Change Order: Increase of this Change Order: Substantial Completion: 0 days $ 9,051.00 Ready for Final Payment- 0 days Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial! Completion: March 8, 2018 uy; 4�� Engineer (if required) Title: Dy. V owner (Authorized Signature) Date .0/- Ap -04 ze oy. Title CeAla Date EJCDC°C-941, Change Order. Prepared and published 20zahythe Engineers Joint Contract Documents Committee. Page avfz CIT1'OV8O1tT111 CITY PROJE CT NO. 114-053 CHANGE ORDER PROPOSAL Change Order Proposal No.: 114-053-105 Date: 12/20/17 Submitted in Response to Proposal Request No.: Contract Name and No.: 114-053 South Bend W WTP Secondkp:y [rea itiqqt I III )roverilents Contractor: Thiciienian Construction, Inc. Subject- Air header repair T&M AT #1-3. The following changes to the Contract are proposed: SCOPE OF WORK' (attach and list supporting information as required) 1, Item.- TCl — See attached cost breakdown - $3,417.75 2. Item, — See attached cost breakdown - $0 JUSTIFICATION: 1. Item: Owner request CHANGES IN CONTRACT PRICE AND CONTRACT TIMES: We propose that the Contract Price and Contract Times be changed as, follows: For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and Subcontractors, Supplier quotations, and other information required For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion, readiness for final payment, and Milestones, ifany. if increase or decrease, stale specific number ofdays for changes to the Contract Tines. Changes to Milestones if any. N/A The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it is entitled as a result of the proposed change. Change Order Proposal By: QAig teek,""", 7 Signature of Proposer: DOI In j'R 0 10 L C14 00 o '"'o L'i V; Ep I N Ww 1jS F!.� 04 ............... ol iii fA E z THIENEIVIAN CONS' UCTION, INC. i Y EXTRA WORK ORDER ,G I .SOS NO' 1 ��- -DATE'---417 JOBNAME: Qi �� 1r5_ Odd C I2lkT 1 Q. •r-- { �j •��� DESCI�lPi'igNi _�.,.�..�.�.� f rr■rr�rrrrrrrrrrrr rr�rr■rr■rrrrrrr■� rrr�r� r��r�r�r■rrrrr�rr�rr�■r■r�r rr■r�rr�r�r■rr rr�rrrrrr rr■rr�r�rrrrr�rrrrrrr�i ■rrw■rrrrrrrrrrr��■ rr r r� r r� � r �r ram■■ Ai?THARImDSI©NATURE THIENEMANEtONATru�RF.- PRINTED NAME I COMPANY �7 215'7�Q �' •-2 '- Qt � PRIN D NAINE ! POSITION pwrumi T.HI'ENEMAN CONST UCTION, INC. EXTRA WORK ORDER JOB NAME; ��� i3caJ� 5 �- [ �J�yzy' JOB NO, l 50A -DATE: /Z/Z- 1-1-7 DESCRIPTION: r7_ja2.1 C6rz W5 . 1a9 a le_ A� tt;z_ 94e4roc — i r s R AUTHORIZED SIGNATURE THIENEMAN SIGNATURE PRINTED NAME 1 COMPANY PRIN 'n DAME J POSITION WArn nn< CITY OF SOUTH BEND, INDIANA WWTP SECONDARY TREATMENT IMPROVEMENTS CITY PROJECT NO. 114-053 CHANGE ORDER PROPOSAL Change Order Proposal No.: 1 14-053-106 Date: 12/4/1.7 Submitted in Response to Proposal Request No.: Contract Name and No.: 114-053 South Bend WW` P Secondary Treatment Improvements Contractor: Thieneman Construction Inc, Subject: VFD modifications to RAS pump 4. The following changes to the Contract are proposed: SCOPE OF WORK: (attach and list supporting information as required) 1. Item: TC1— See attached cost breakdown - $63.76 2. Item: Wunderlich Malec — See attached cost breakdown - $1,224.12 JUSTIFICATION: 1. Item: Owner request CHANGES IN CONTRACT PRICE AND CONTRACT TIMES: We propose that the Contract Price and Contract Times be changed as follows: For Contract Price, when requested by .engineer, attach detailed cost breakdowns for Contractor and Subcontractors, Supplier quotations, and other information required. For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion, readiness forfinal payment, and Milestones, ifany. If increase or decrease, state specific number ofdays for changes to the Contract Times. Description Amount Contract Times da s Substantial Final 1. Item — Direct Costs $1 288 0 0 2. Item — Markups: 5% Subs / 15% TCI $69 0 0 Total This Chart e Order Proposal $1,357 0 0 Changes to Milestones if any: N/A The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it is entitled as a result of the proposed chap e Change Order Proposal By: Signature of Proposer: Ei . ....... jo . .... . MI -n C, C-i c, � a, C/I .. . .... . ....... . kn 66 CA �� �o I E �I tla�_��,:_ �! � !V) {`' cy ydlbg 1 69 ib9H3�4? � � I _: � 'I ©E }nil � � � ,.. kn Vi elEE to) Ell ... . . .......... CO 75 W9Wunderflch-Malec November 10, 2017 Project Name: WWTP Secondary Improvements Project Location: South Bend, Indiana Consulting Engineer: Donohue/Arcadis Quotation No.: VPD Card, rev. a To: Thieneman Construction, Wunderlich-Malec Environmental is pleased to offer the following proposal for your consideration. Total price for the equipment and services of this proposal is 1,200.00 net. This proposal includes a Bill of Materials and Standard Terms of Sale, to which this proposal is subject and which form a part of this proposal and any agreement resulting here from. This proposal consists of three pages. If you have any questions regarding this proposal, please do not hesitate to contact either of us at your convenience. Yours Truly, L%a Ilaw, SIGNED ELECTRONICALLY Ben Howe 303-408-5385 beniamlm howe(5)wmena,com Wunderl ich -Malec Environmental "Employee Owned, Customer Committed" EEO/Affirmative Action Employer Corporate Office 6101 Blue Circle Drive, Eden Prairie, MN 55343 Phone: 952-933-3222 Fax: 952-933-0608 www.wmeng.com Arizona California Colorado Georgia Illinois Indiana Maine Minnesota New Hampshire New Mexico New York North Carolina Ohio Oregon Tennessee Texas Wisconsin Bill of Materials I. VFD Modification A. RAS Pump 4 VFD 1. Qty. 1 — Altivar 61 VFD Control Board Kit It. General Conditions and Clarifications A. WME will schedule installation of the above listed components in coordination with the project schedule. B. Equipment startup and calibration to the extent specified. C. Existing equipment and instrumentation is assumed to be in working order. Equipment found to be defective or out -of -calibration will be identified by Wunderlich-Malec. Repair or recalibration is not included unless specified in this proposal. D. Operation and Maintenance Manuals with "As Built" drawings as in accordance with the specifications. E. System warranty for the equipment supplied by Wunderlich-Malec as specified. F. Our Standard Terms of Sale are attached. N. Exclusions A. Wunderlich-Malec Environmental specifically excludes the following items. 1. Sales or use taxes 2. Performance, payment or equipment bonds. 3. Unloading of equipment and any common carrier charges levied because of Purchaser's inability to unload the shipment in a timely manner. 4. Installation of equipment, instrumentation, or control panels and job site labor other than as specified in this proposal. 6. Installation materials, brackets, stands, hangers, wire, cables, fiber optic cables, clamps, piping, etc., not specifically described in our bill of materials. 6. Pipe taps, weldolets, threadolets, joint accessories, or other piping materials required for installation or maintenance of the equipment supplied with this,proposal. We specifically exclude spare spool pieces that may be required for the maintenance of flow meters and control valves. 7. Terminations of field wiring or fiber optic connections in control panels or at the field device. 8. Testing of fiber optic cabling systems. Page 2 of 3 CITY OF SOUTH BEND, INDIANA IV, it "- I rigg k &",gg Mai V We Change Order Proposal No,: 114-053-107 Date: 12/2.0/17 Submitted in Response to Proposal Request No.: Contract Name and No.: 114-053 South Bend WWTP Secondafy Treapiefl "Inwrovenients Contractor: Thieneman Construction Inc. Subject- Remove Bin Nitrification piping in Aeration Gallery via T&M. The following changes to the Contract are proposed: SCOPE OF WORK: (attach and list supporting information as required) 1. Item: TCl — See attached cost breakdown - $1,565.06 2. Item: — See attached cost breakdown - $0 JUSTIFICATION: 1. Item: Owner request CHANGES IN CONTRACT PRICE AND CONTRACT TIMES: We propose that the Contract Price and Contract Times be changed as follows: For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and Subcontractors, Supplier quotations, and other information required, For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion, readiness forfinal payment, and Milestones, ifany. Ifincrease or decrease, state specific number ofdays for changes to the Contract Tines. Contract Times day Amount Substantial Final DescrJot—ion 1. Item — Direct Costs $1,565 i7 0 2, ItemZMLrkgs: 5% Sutj/ 15% TC1 $223 0 0 Total This Charge Order J ra osal $1,788 0 I Changes to Milestones if any: N/A The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it is entitled as a result of the proposed Change Change Order Proposal By: Crail, Steele It c Signature of Proposer: C> I I 0 %0 00 i i 1 c) 0 C> C> '=' C� � W3 rq cS wi 4i Q0 bq i 't4 Eel ' i O. ! .. 3 E i i ... . . ..... ... �.. i� E i 1 i I i € ! F F 9 ul -21 ul. 4=; 8' �li 6, a: �D 00 6s :tq 0 C, CD S All I fA W). .... ..... . u u n tg� T u I U 151.1 Xi .4 &n W I u .T,HIENEM! AN CONST UCTION, INC. I EXTRA WORK ORDER DESOMPTION: IA1 : Al c. Ai)THORIZE0 SIGNATURE PRINTER NAME I OOMPANY MIENSMAN SIONATURE PRINTS AMf 1 PQ8lTtON r.vjr m CITY OF SOUTH BEND, INDIANA WWJ`7 CITY PROJECT NO. 114-053 CHANGE ORDER PROPOSAL Change Order Proposal No.: 114-053-108 Date: 1/5/18 Submitted in Response to Proposal Request No.,. Contract Name and No.: 114-053 South Bend WWTP Second;1ryLrqp1ment 111) ts Contractor: Thieneman Construction, hic, Subject: Extend sidewalk at South end of Aeration Deck per the City's request. Pre-negotiateda lump sum value of $2,000 with City (Jacob) prior to performing the work. The following changes to the Contract are proposed: SCOPE OF WORK: (attach and list supporting information as required) 1. Item: TCl — See attached cost breakdown - $2,000.00 2. Item: — See attached cost breakdown - $0 JUSTIFICATION: 1. Item: Owner request r d 9, ti rol W.'"L 71XIKIIOI We propose that the Contract Price and Contract Times be changed as follows. For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and Subcontractors, Supplier quotations, and other information required. For the Contract Times, state increase, decrease, or no change to Conti -act Times for Substantial Completion; readiness for finalpayment, and Milestones, ifany. Ifincrease or decrease, state specific number ofdays for changes to the Contract Times, Contract Tim S-(qk Xq). - _ - Deser Amount Substantial Final 1 :it—em --ffir—ectCosts $2,000 0 0 2. Item_...,._. tem — Mark. py . �: 5% Subs�mm $0 10 0 Total This Change Order $2,000 0 0 Changes to Milestones if any: N/A The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it is entitled as a result of the proposed change. Change Order Proposal By: Craig Steel Signature of Proposer: . .. . .. . .. .. Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM January 10, 2018 Jacob M. Klosinski Department Utilities Wastewater Purchasing ® *AI Greek, Director of Utilities* T Check the AppropriatO Item pe -Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ® Change Order No. 17 ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: R wired Information Company or Vendor Name Thieneman Construction, Inc. New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Wastewater Treatment Plant Secondary Treatment Improvements Project Number 114-053 Funding Source 2018 Wastewater Capital Account Account No. 642-0630-415-43-66 Amount $ Terms of Contract Lump Sum and Unit Prices Purpose/Description The Division of Utilities recommends the approval of Change Order No. 17 which includes additions to the scope of work as described in the attached Inter -Office Memordandum and Change Order Documents. ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Required For'Change Orders Only Amount of ® Increase $ 9,051.00 ❑ Decrease $ Previous Amount $ 13,939,218.47 Current Percent of Change: +0.08% New Amount $ 13,948,269.41 Total Percent of Change: +17.36% Dispersal After Approval Copy Original ® ❑ Al Greek, Director of Utilities ® ❑ Jacob M. Klosinski, Assistant City Engineer ® ❑ Director of Financial Services, Environmental Services INTEROFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form -- Change Order No. 17 Project No. 114-053: Wastewater Treatment Plant Secondary Treatment Improvements DATE: January 10, 2018 The Division of Utilities is requesting the Board of Public Works approval of Change Order No. 17 for Project No. 114-053 Wastewater Treatment Plant Secondary Treatment Improvements. Refer to attached documents for supporting details for the subject work. Change Order No. 17 addresses the following changes: COP 105 — Air Header Repairs, Pipe Repairs $ 3,906.00 COP 106 -- Variable Frequency Drive Modifications to RAS Pump 4 $ 1,357.00 COP 107 — 8-inch Nitrification Piping Removal at Aeration Gallery $ 1,788.00 COP 108 — Extend Sidewalk at South Bend of Aeration Deck $ 2,000.00 NET INCREASE FOR CHANGE ORDER NO. 16 ITEMS Original Contract Sum Net change by previously authorized change orders The contract sum prior to this change order By this change order, the project amount increases by The new contract sum including this change order is This Change Order represents a total change of Total change for the entire project Time Extensions resulting from Change Order No. 17: Substantial Completion: Final Completion: $ 9,051.00 $11,885,000.00 $ 2,054,218.47 $13, 939,218.47 $ 9,051.00 $13,948,269.47 +0.08% +17.36% 0 days 0 days The funding sources for Change Order No. 17 shall be directed from the 2018 Utilities, Wastewater Capital Account (642-0630-415-43-66). If there are questions regarding the subject . change order, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities.