The URL can be used to link to this page

Home My WebLink About01/25/10 Board of Public Works MinutesPUBLIC AGENDA SESSION JANUARY 21.,201Q 11 The Public Agenda Session of the Board of Public Works was convened at 10:35 a,rn. on January 21, 2010, by Board President Mr. Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present, Also present was Attorney Thomas Bodnar, Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. [it PUBLIC AGENDA SESSION Ms. Kim Thompson, Environmental Services, informed the Board this old agreement with New Carlisle for pretreatment and wastewater services from the City is being looked at to ascertain if both parties are holding up the required terms of the agreement. She noted the regulatory authority issues updates and they want to make certain the terms of the agreement are addressing these updated issues also. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:28 p.m. 4 Gary A. Gilot, President Q,6nald E. Inks, Member Carl P. Littrell, Member ATTEST: Linda M. Martin, Clerk REGULAR MEETING JANUARY 25, 2010 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 25, 2010, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present, Also present was Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the Agenda Session, Regular Meeting and Claims Meeting of the Board held on January 7, 2010, January 11, 2010, and January 18, 2010, were approved. OCE Document Printing Systems 4245 Megan Beehler Court Z") South Bend, Indiana 46628 JULAR MEETING U.S. Business Systems, Inc. 3221 Southview Drive Elkhart, Indiana 46514 *Quote Submitted by: Mr. Daniel Foster 230 Catalpa Street, Suite A Mishawaka, Indiana 46545 *Quote Submitted by: Mr. Terry Miller Advanced Imaging Solutions, Inc. 4070 Meghan Beeler Court South Bend, Indiana 46628 *Quote Submitted by: Mr. Stephen J, Schaefer Adams Remco, Inc. 2612 Foundation Drive South Bend, Indiana 46612 *Quote Submitted by: Mr. Sean DeBroka n a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations referred to Purchasing for review and recommendation. *(Due to the large amount of -mation, the results were not printed in the minutes but are available for review at request.) NING OF HVAC PREVENTATIVE [NTENANCE_(WATER OI'E TIONSi Gilot advised that this was the date set for the receiving and opening of sealed Quotations for .bove referenced project. The following Quotations were opened and read: 1606 Chestnut Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Jay Hertel QUOTATION: $15,407.00 Non-Agreement Service Hourly Rate: $74,00 QJS BUILDING SERVICES 1008 Lincoln way East South Bend, Indiana 46601 Quotation was submitted by Mr. Chad Ladyga QUOTATION: $16,370.00 Non-Agreement Service Hourly Rate: $75.00 i a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations referred to Water Works and Purchasing for review and recommendation. REGULAR MEETING JANUARY 25, 2010 15 RESOLUTION NO. 03 -2010 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PR6PERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend Department of Engineering: WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said iterns may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 25th day of January, 2010. P i/Donald E. Inks, Member ATTEST: s/Linda M Martin, Clerk REGULAR MEETING JANUARY 25, 2010 16 APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for Tv PC Business Description Amount Motion/ Agreement Agreement Park Board, Rehabilitation - Park Second Professional Greeley & Review and Revise Not to Exceed Inks/Littrell Services Hansen Pretreatment Services $21,000.00 Engineering Agreement Redevelopment and Wastewater (Wastewater Scope of Commission Services Agreement O&M) Work Needs with the Town of New to be Defined Carlisle Professional DLZ, Indiana South Bend Avenue $88,000.00 Inks/Littrell Services Multi-Use Trail — (Northeast Subject to Agreement Project No. 109-049 Neighborhood TIF) Funding Professional Weaver Boos 2010 Fredrickson Park $3,000.00 Inks/Littrell Services Groundwater Reporting (MTBE Subject to Agreement Settlement) Appropriation by Council Contract Villing & Estimates for South Not to Exceed Littrell/Inks Company Bend CSO Marketing $12,000.00 Marketing Materials (Wastewater Other Communication Contractuals) Professional Hull & General Environmental Not to Exceed Inks/Littrell Services Associates, Inc. Consulting $35,000.00 Agreement (Section 108 Loan) Professional Wightman Two-Way Traffic $127,360.00 Inks/ Littrell Services Petrie Study - Lafayette Blvd. (SBCDA TIF) Subject to Proposal and William St. Agency Professional Christopher B. Miami St./Erskine NTE $142,200.00 Services Burke Plaza Detention Pond (SSDA TIF) Proposal Engineering, Relocation Phase 11 Ltd, Professional Patrick Lahey Security Consultant for $17,500.00 Services Water Works (Water Operations) Agreement Professional John Stancati Consulting Services for NTE $12,000.00 Services Water Works (Water Operations) Agreement Littrell/Inks Inks/Littrell Subject to Agency Agreement Inks/Littrell Inks/Littrell Interlocal South Bend Coveleski Stadium N/A TABLED Agreement Agreement Park Board, Rehabilitation - Park Inks/Littrell of Public Board as Owner, Comment: Works, and the Redevelopment Engineering Redevelopment Commission as Scope of Commission Funding Entity, and Work Needs Board of Works as to be Defined Contract Administrator Sole Source Midwest Meters Extension of 2009 Unit Prices, Not to Inks/Littrell Contract Water Meter Prices for Exceed Extension Sole Source Provider; $2,000,000.00 2% Increase after June (Water 30, Capital/Revenue I jULAR MEETING M, 'essional Weaver Boos Post Closure Inspection Location $950.00 Inks/Littrell ,ices Consultants of Fredrickson Park Carried (MTBE Procession – )osal Throughout the City of Closed Landfill I/Mishawaka Settlement) from 6:00 a.m. tract LaCasa de Rehab for Food Pantry Adventure $25,000.00 Inks/Littrell Amistad/Comm Project - Convert (CDBG) intown unity and Garage Storage Space South Michigan Street– –fn—ks/L,—ittreI I Bend, Inc. – St. Paddy's Economic into a Handicapped Tent Party & to 1:00 a.m. Development Accessible Food Pantry Pub Tour 'ROVAL OF STREET CLOSURES/PROCESSIONS following street closures and processions were presented for approv] Sponsor Description Date/Time Location Motion Carried ,h Procession – July 31, 2010 Throughout the City of Inks/Littrell I/Mishawaka Urban from 6:00 a.m. South Bend vention & Adventure to 2:00 p.m. tors Bureau Race intown Street Closure March 12, 2010 South Michigan Street– –fn—ks/L,—ittreI I Bend, Inc. – St. Paddy's from 5:00 p.m. from Wayne Street to Tent Party & to 1:00 a.m. Western Avenue Pub Tour ROVE REMOVAL OF TRAFFIC CONTROL DEVICES a a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the removal of the wing traffic control devices was approved: REMOVALS: Handicapped Accessible Parking Space Signs REMARKS: No Longer Needed 7 P I -1A) KT -T-1-- -7-) N T T 1 R A ]fnplrl Monthly and Fertormance Keports tor ine morn of uecemoer zvu>. incic ucinp, uu wi discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the mon reports were accepted for filing. FILING OF SAFETY REPORTS — DEPARTMENT OF PUBLIC WORKS The Division of Water Works and Central Services submitted their respective Safety Report December 2009. These reports reflect injuries/accidents for each month and provide f comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconde Mr. Littrell and carried, the reports were accepted for filing. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Certificate Insurance for the following businesses were accepted for filing: A. Paul Fujawa Engineers, Inc., South Bend, Indiana B. Schrock Excavating, Inc., Wakarusa, Indiana C. Anchor South Bend, LLC RATIFY RELEASE OF CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommends that the following Contractor Excavation Bonds be released pursuant to Resolution 100-2000 as follows: Business and Type Approved/ Released Paramount Environmental Services I Excavation I Release January 19, 201C Weaver Boos Consultants Excavation I Release April 7, 2010 Selge Construction Co. Inc. Contractor _L_Release February 27, 201 Mr. Littrell made a motion that the Bonds release as outlined above be ratified. Mr. seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has received by the Board; each claim is fully supported by an invoice; the person receivin'( goods or services has approved the claims; and the claims have been filed with the City F Officer and certified for accuracy. Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be apps as submitted. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Union No. 645, asked about the Change Order for the Eddy Comi project. Mr. Gilot explained this was a two year project for 2009 and 2010. Mr. Gilot state( MONVIEWSTFOXMI OURNM✓NT °e being no further business to come before the Board, upon a motion made by Mr. Gflot, nded by Mr. Inks and carried, the meeting adjourned at 10:27a.m. Gary A. pilot, President Donald V' Inks, Member Carl P. Littrell, Member RM a M. Martin, Clerk VV a )LUVVULUI insuraii Capital and bei Other acceptab Cnntr2oti 121 Q) APPROVE CLAIMS Mr. Inks stated that a request to pay claims has been received by the Board; each claim fully supported by an invoice; the person receiving the goods or services has approve the claims; and the claims have been filed with the City Fiscal Officer and certified fi accuracy. Therefore, Mr. Inks made a motion that after review of the expenditures, the claims b approved as submitted. Mr. Littrell seconded the motion, which carried, ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mi Inks, seconded by Mr. Littrell and carried, the meeting adjourned at 8:36 a.m. Gary A. Gilot, President v Carl P. Littrell, Member ATTEST- "X Itin'da M. Martin, Clerk