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Home My WebLink About02/04/10 Board of Public Works Agenda SessopmBOARD OF PUBLIC WORKS Public Agenda Session February 4, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: January 21, 2010 B.Regular Meeting: January 25, 2010 C.Claims Review: February 1, 2010 2.OPENING OF BID QUALIFICATIONS A.Studebaker Area A Demolition, Phase IV – Project No. 109-032 1.Funding: Section 108 Loan (212.17.460.39.82) 3.BID AWARD EXTENSIONS A.2009 or Newer ¾ Ton Two Wheel Drive Pick Up Truck – Project Nos. 10W025 10W026, 10W027, 10W028 1.Company: Jordan Ford 2.Comment: Extend Unit Prices from Bid Awarded at the 12/14/09 Meeting to Purchase 4 Additional Trucks 3.Amount: $20,073.00 Each/$80,292.00 Total 4.Funding: Water Works Capital Budget (622.0640.415.43.02) B.Pre-Owned 2008 or Newer Mid-Size Four Door Sedan Automobile – Project No. 10W023 1.Company: Gates Chevrolet, Inc. 2.Comment: Extend Unit Prices from Bid Awarded at the 12/14/09 Meeting to Purchase 1 Additional Automobile 3.Amount: $14,070.00 4.Funding: Water Works Capital Budget (622.0640.415.43.02) 4.AWARD QUOTATION AND CONTRACT FOR SERVICES A.HVAC Preventative Maintenance 1.Service: Water Works HVAC Maintenance for North Station, Pinhook, Olive GAC, Edison and South GAC. 2.Company: Dynamic Mechanical Services 3.Amount: $15,407.00 4.Funding: Water Works Operating Fund (620.0640.602.31.35) 5.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Fairfax Estates Drainage Improvements – Project No. 108-014 1.Company: HRP Construction, Inc. 2.Change Order No.: 3 (Final) 3.Decrease Amount: ($38,141.29) 4.Percent of Decrease: (4.75%) 5.Total Percent of Change: 1.97% 6.New Contract Amount: $764,524.71 BOARD OF PUBLIC WORKS Public Agenda Session February 4, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7.Funding: Sewer Bond (651.0621.415.42.05) B.Demolition of 1292 South Lafayette Street (Former International Harvester Building) – Project No. 109-086A 1.Company: Jackson Trucking & Excavation 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($7,550.00) 4.Percent of Decrease: (13.73%) 5.Total Percent of Change: (13.73%) 6.New Contract Amount: $47,450.00 7.Funding: AEDA/TIF (324.1050.460.39.82) 6.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Thirty-Five (35) More or Less, 2010 or Newer Front Wheel Drive Police Patrol Vehicles 1.Funding: Police Department Capital/Motor Equipment (101.0801.421.43.02) 7.RESOLUTIONS A.No. 04-2010 - A Resolution of the Board of Public Works of the City of South Bend, Indiana Authorizing the Transfer of Real Property to Near Northwest Neighborhood, Inc. 1.Locations: 510 Lindsey & 718 Van Buren 2.Purpose: Neighborhood Stabilization Program B.No. 05-2010 - A Resolution of the Board of Public Works of the City of South Bend, Indiana Authorizing the Transfer of Real Property to South Bend Heritage Foundation, Inc. 1.Locations: 802 West LaSalle, 923 West LaSalle & 923 Colfax 2.Purpose: Neighborhood Stabilization Program C.No. 06-2010 – A Resolution of the Board of Public Works, South Bend, Indiana, to Set the Wage Rates for Projects Costing Less than $200,000.00 8.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement to Transfer Real Property – Near Northwest Neighborhood, Inc. 1.Service: Transfer of Real Property at 510 Lindsey & 718 Van Buren for the Neighborhood Stabilization Program – Agreement in Conjunction with Resolution 04-2010 B.Agreement to Transfer Real Property – South Bend Heritage Foundation 1.Services: Transfer of Real Property at 802 West LaSalle, 923 West LaSalle & 923 Colfax for the Neighborhood Stabilization Program – Agreement in Conjunction with Resolution 05-2010 C.Professional Services Agreement – B&D Consulting 1.Service: Federal Lobbyist Services BOARD OF PUBLIC WORKS Public Agenda Session February 4, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $23,040.00 3.Funding: Mayor's Office Professional Services (101.0101.413.31.06) D.Professional Services Agreement – JWF Specialty Company 1.Service: Renewal of Third Party Administrator Agreement for Workers’ Compensation Claims 2.Amount: $65,000.00 3.Funding: Business Insurance Fund (226.0403.671.31.07) E.Professional Services Proposal – Weaver Boos Consultants 1.Service: Cotter Street Reconstruction – Project No. 106-061 – Environmental Consulting and Testing for Stormwater Retention Reservoir 2.Amount: $8,232 3.Funding: Section 108 Loan (212.1077.460.31.02) F.Agreement – Ark Engineering 1.Service: Authorizing Entry Upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes – for Four Soil Borings and the Collection of Groundwater Samples 2.Locations: 4023 West Sample Street and 4001 West Sample Street G.Interlocal Agreement – Redevelopment Commission & Park Department 1.Service: City of South Bend and Other Parties to Work Together on the Coveleski Park Phase 1 & 1A – Projects Nos. 110-007, 110-008 H.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Two-Way Traffic Plan (Lafayette & William) – Project No. 109-090 2.Amount: $127,360.00 3.Funding: SBCDA TIF Bond (305.1050.460.31.06) I.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Erskine Detention Pond Relocation Phase 2 – Project No. 110-006 2.Amount: $142,200.00 3.Funding: SSDA TIF (430.1050.460.31.06) J. Amendment to Contract – South Bend Heritage Foundation 1.Service: Neighborhood Stabilization Program Acquisition/Rehabilitation – Decrease Funds and Modify Contract/Program End Date to 3/23/13 2.Amount: Decrease by $240,000.00, New Program Total $360,000.00 3.Funding: Neighborhood Stabilization Program – HUD (212.1013.460.81.45) K.Amendment to Contract – South Bend Heritage Foundation 1.Service: Neighborhood Stabilization Program - Administration – Modify Contract/Program End Date to 3/23/13 2.Amount: $160,000.00 3.Funding: Neighborhood Stabilization Program/HUD (212.1013.460.81.10) L.Amendment to Contract – South Bend Heritage Foundation 1.Service: Neighborhood Stabilization Program Redevelopment of Vacant or Demolished Properties – Modifies Program Name to “Redevelopment of BOARD OF PUBLIC WORKS Public Agenda Session February 4, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 Vacant or Demolished Properties,” Increase Funds, Modify Program End Date to 3/23/13 2.Amount: Increase by $420,000.00, New Program Total $620,000.00 3.Funding: Neighborhood Stabilization Program/HUD (212.1013.460.81.44) M.Amendment to Contract – South Bend Heritage Foundation 1.Service: Neighborhood Stabilization Program Permanent Rental Housing for Special Needs Population – Increase Funds, Modify Program End Date to 3/23/13 2.Amount: Increase by $1.00, New Program Total $1,024,631.00 3.Funding: Neighborhood Stabilization Program/HUD (212.1013.460.81.46) N.Amendment to Contract – Near Northwest Neighborhood, Inc. 1.Service: Neighborhood Stabilization Program Acquisition/Rehabilitation – Decrease Funds, Modify Contract End Date to 3/23/13 2.Amount: Decrease by $210,000.00, New Program Total $540,000.00 3.Funding: Neighborhood Stabilization Program/HUD (212.1013.460.81.88) O.Amendment to Contract – Near Northwest Neighborhood, Inc. 1.Service: Neighborhood Stabilization Program Administration – Modify Contract End Date to 3/23/13 2.Amount: $105,000.00 3.Funding: Neighborhood Stabilization Program/HUD (212.1013.460.81.85) P.Amendment to Contract – Near Northwest Neighborhood, Inc. 1.Service: Neighborhood Stabilization Program Redevelopment of Vacant or Demolished Properties – Change Program Name to “Redevelopment of Vacant of Demolished Properties,” Increase Funds, Modify Contract End Date to 3/23/13 2.Amount: Increase by $280,000.00, New Program Total $480,000.00 3.Funding: Neighborhood Stabilization Program/HUD (212.1013.460.81.87) Q.Agreement - Madison Center 1.Service: Shelter Plus Care Agreement to Provide Sponsor Based Rental Assistance for Six (6) Clients 2.Amount: $42,336.00 3.Funding: Shelter Plus Care - HUD (212.1097.460.39.92) R.Agreement - Madison Center 1.Service: Shelter Plus Care Agreement to Provide Sponsor Based Rental Assistance for Twenty-Seven (27) Clients 2.Amount: $126,156.00 3.Funding: Shelter Plus Care - HUD (212.1097.460.39.97) S.Sole Source Contract – Global Emergency Products 1.Service: Refurbishing of Fire Department Truck #6 Aerial Platform and Installation of Jake Brake on Engine/Disable Allison Transmission Retarder 2.Amount: $330,371.50 BOARD OF PUBLIC WORKS Public Agenda Session February 4, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: EMS Capital Improvement Fund (288.0902.422.37.02) T.Contract for Professional Services – DLZ, Indiana, LLC 1.Service: General Water Works Engineering Services 2.Amount: Not to Exceed $5,000.00 3.Funding: Water Works Operating (620.0640.658.31.02) U.Amended Payment Schedule - SunTrust Equipment Finance & Leasing Corp. 1.Service: Revised Solid Waste Loan Amortization Schedule to Reflect Payment of $16,676.94 on 12/07/09 from Remaining Escrow Funds. 2.Funding: Solid Waste Vehicle Capital (611.0610.415.37.02) 9.RECOMMENDATIONS A.License Renewal – Massage Establishment 1.Applicant: Prairie House Massage Therapy 2.Location: 914 Lincoln Way West 3.Favorable Recommendations B.License Renewal – Massage Establishment 1.Applicant: Sandy’s Hair Design 2.Location: 3775 South Main Street 3.Favorable Recommendations C.License Renewal – Massage Establishment 1.Applicant: Haircrafters 2.Location: 602 Lincoln way East 3.Favorable Recommendations D.License Renewal – Massage Establishment 1.Applicant: Hannah’s Changes in Attitude 2.Location: 2009 Miami Street 3.Favorable Recommendations E.Encroachment – A.J. Wright Distributing 1.Applicant: Andrew Mick/Dave Norris 2.Description: Bus Shelter at the Corner of Sample and the Entrance to the Parking Lot 3.Location: 1902 West Sample Street 4.Favorable Recommendations F.Alley Vacation – The First North/South Alley from Colfax Avenue to the East/West Alley Between LaPorte Avenue and Chapin Street 1.Applicant: South Bend Heritage Foundation, Inc. 2.Purpose: Existing House Sits Over Property Line 3.Favorable Recommendations G.Procession – Run, Panther, Run! 1.Applicant: St. Anthony de Padua Home & School Association BOARD OF PUBLIC WORKS Public Agenda Session February 4, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Location: Potawatomi Park, South on Mishawaka Avenue through the IUSB Campus, along the River, ending at Potawatomi Park 3.Date/Time: April 17, 2010, 7:00 a.m. to 10:00 a.m. 4.Favorable Recommendations H.Procession – Ride for Kids 1.Applicant: Pediatric Brain Tumor Foundation 2.Location: Various Streets Throughout the City of South Bend and County with the Beginning and End at Pinhook Park 3.Date/Time: July 11, 2010 from 8:00 a.m. to 1:00 p.m. 4.Favorable Recommendations I.Street Closure/Traffic Restriction - B100 16th Birthday Party 1.Applicant: WBYT Radio 2.Location: Northbound Lane of Ironwood Rd. from Jackson to Kern Rd.; Re- Route Traffic from US 20 Bypass: Close Jackson at York Rd. to Eastbound Traffic 3.Date/Time: September 19, 2010 from 6:00 a.m. to 7:30 p.m. 4.Favorable Recommendations 10.TRAFFIC CONTROL DEVICES A.New Installations 1.Handicapped Accessible Parking Space Signs a)1335 Dunham (1)All Criteria has been Met b)Zion Church, 715 E. Wayne St - Install on St. Peter Street (1)All Criteria has been Met 2.No Parking Here to Corner a)South Side of Portage Way - Flint Ct. to Portage Ave. and North Side of Portage Way 200' West of Portage Ave. (1)All Criteria has been Met 3.Speed Limit 30 MPH a)Douglas Rd. East of South Bend Ave. to Mishawaka City Limits (1)All Criteria has been Met. 11.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Streets, Traffic and Lighting, and Sewers 12.RATIFY BONDS A.Contractor Bonds 1.CD Concrete – Approved January 27, 2010 13.CLAIMS BOARD OF PUBLIC WORKS Public Agenda Session February 4, 2010 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 14.PRIVILEGE OF THE FLOOR 15.ADJOURNMENT