HomeMy WebLinkAboutRequest to Advertise - RFP VPA Plumbing Services ContractBOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 01/02/20118
Name Patrick Sherman
Department VPA: Facilities &
Grounds
BPS` Date 01/09/2018 Phone Extension 5601
Required Prior to Sulbmittal to Board
LegalAttorney Name Dani Campbell
Controller Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing Michael Schmidt
Ll Agreement
U Contract U Proposal L1 Addendum
OProfessional
Services
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Bid Opening
El Bid Award M Req. to Advertise El Title Sheet
F-1 Quote Opening
❑ Quote Award
❑ Change Order No.
❑ C/O & PCA No. PCA
❑ Ease/Eincroach.
❑ Traffic Control
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Company or Vendor Name TBD
New Vendor El Yes El No, F] If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE n WBE
MBEANBE Contractor Requested F1 No ❑ Yes Name of Company
Project Name Plumbing Services Contract
Project Number 1040-2018
Funding Source K61 RMT
Account No. 201-1101-452 36.01
Amount $ TBD
Terms of Contract Contract details to be negotiated after RFP selection process
Purpose/Description Plumbing services contract for VPA
0 Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verifv, Iran, etc.'
Amount of F-1 increase
E] Decrease
Previous Amount $
Current Percent of Change.
New Amount
Total Percent of Change:
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CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
REQUEST FOR PROPOSALS
Sealed Proposals shall be received no later than 9:30 a.m., EST, on February 13"', 2018 in the office of
the Board of Public Works,13th Floor, County City Building, Room 1316, South Bend, Indiana, for:
PLUMBING SERVICES CONTRACT
PROJECT #1040-2017
SUMMARY:
The Board of Public Works of the City of South Bend ("City"), is soliciting proposals from qualified
vendors for the following:
Project description:
Venues Parks & Arts (VPA), a department within the City of South Bend, is looking to partner with a
qualified firm to enter into a Plumbing services agreement.
Proposals must meet the minimum expectations as provided in the City's Request for Proposals in
order to be considered.
How the Proposals will be evaluated and scored for selection.
The person/firm making a proposal shall submit an explanation of how they comply with the
requirements of this RFP. Exceptions to any requirements mentioned in this RFP must be clearly noted.
Information submitted will be scored on a 100-point matrix system as follows and will be graded by a
review team made up of city staff.
Ability to address Plumbing needs of Venues Parks & Arts
25 Points
Cost
20 Points
Ability to respond to emergency situations
15 Points
Adherence to specifications
10 Points
Experience and Expertise
20 Points
References
10 Points
Upon selection, the City will then be given the approval to negotiate the terms of a final agreement.
Following negotiations, the City's Board of Public Works will be asked to review and approve the
proposed written agreement and if approved, the agreement will be executed.
The successful proposal respondent(s) shall comply with the City's ordinance and all other federal, state
and local laws and regulations governing nondiscrimination in employment.
The City reserves the right to accept, negotiate scope or reject any or all proposals.