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HomeMy WebLinkAboutProcession - South Bend Heritage Foundation - MLK Jr. March1316 COUNTY-Ciry BUILDING 227 W, JrFT-FRSON BouLEVARD Sou"m BEND. INDIANA 4660C 1-1830 CITY OF SOUTH BEND ftu BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS January 9, 2018 Gladys Muhammad South Bend Heritage Foundation 914 Lincolnway West South Bend, IN 46616 RE: Event: 32"d Annual Traditional Martin Luther King Jr, March Date: January 15, 2018 LI=TUR "Umr1romp PHONE 57'4/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on January 9, 2018, approved your request to, conduct the above referenced event on January 15, 2018, from 1:00 pm. to 1:30 p.m. on the revised route, subject to the Police Department staying and assisting until the end of the walk. The Police Department requested the event start and end on time. Enclosed please find copy of your approved permit. Please note that participants must stay on the sidewalks and obey all traffic laws. If I can be of any further assistance to you in this matter, please call me at (574) 23 5-925 1. Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Ed Gleckler, Traffic & Lighting Marcia Qualls, Streets GAIT y A. Git,o'r SUZANNA M, FRITZBEiw ELIZABE'rii A. MARADIK JAMEs A. Mura'A',FR THERESE J. DORAIJ INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT: 12/19/2017 TO: Ed Gleckler, Traffic & Lighting Federico Rodriguez, Fire Department ktaft Longfellow, Engineering ara Wood, Park Department t. Gene Eyster, Police Department i I Sciccitano, Downtown South Bend Marcia Qualls, Streets Legal Department FROM: Linda M. Martin, Clerk SUBJECT: PROCESSION RECO NDATION-32"d Annual Traditional Martin Luther Kinq Jr. March SPONSOR: Martin Luther King Jr. Foundation 1.°Opli DATE OF EVENT: January 15,2018 11 30am-1-:30om. DATE DUE: January 2, 2018 FAX OR E-MAIL TO: 235-9171 1 ImartinAsouthbendin.gov RECOMMENDATIONS AND COMMENTS: By Date 11/17/2017 00:04 15742340338 MARTIN PAGE 01 APPLICATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the Sponsp Submitted B or- Utk 1 � I, rrcl �' ll y' Address: City State: _ Zip: {-i b Phone: �. (`• w,..�,...`i';( "101 `;L.,��.. Email: Sponsor may use the public right-of-way described as (describe route and attach reap) PLEASE NOTE: TIME SOUTH BEND POLICE PARTMENT RESERVES THE RIGHT O l' CHANGE YOUR, ROUTE FOR SAFETY PURPOSES Event name: The Board of Public Works must have FOUR (4) weeks prior notice before event occurs ^, .,.� ,�• '; , ,. ':' All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works !lave been provided with this application The event shall be held onti �d,, 20 and no other date r ❑ Registration time for the event starts at 11" '�(a ir/p.m. ❑ Starting time of the procession is _ &!( a.►n: M. ❑ Estimated completion time is ,1,3-1) a.mb..m` This event involves the use of the following roadways This event involves closure of City residential streets ❑ This event involves County roads ❑ This event involves State highways ❑ This event involves use of a park (Must obtain permission from Park Board) ❑ I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) A This event involves the use of the sidewalk ,R Participants must stay on the sidewalk and obey all, traffic laws. C9 This event is a local/regional/national event (Please circle the appropriate event type) ❑ This event will be coordinated with the property owner/business where staging will take place Updated 08/2017 2 11/17/2017 00:04 16742340338 MARTIN PAGE 02 PERMIT/AGREEMENT FOR A PROCESSION l . Sponsor shall reimburse the 'Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. If this event results in closure of a residential street, all residents within the affected area must be notified of this event. The APPLICANT must make a reasonable attempt to notify all residents that reside on the block. A copy of a brochure or letter describing the event purpose, date, and time must be distributed to all affected ineighbors and included with the application. 5. If this event results in closure of a residential street, the applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need assistance in accessing their residence. The applicant is responsible for providing said resident access or transportation to their property. 6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 7. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 8. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. 9. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civi) City of South Bend may suffer or incur, as a result of any claims or actions whicb may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South fiend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 10. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works l understand the above rulesAd regulations and that t 's application ay be denied based on arty false or incomplete info A ion. Sponsor Signature 1396 unty-City Building 227 st Jefferson Boulevard South Bend, IN 46601 Phone: (574) 215-9251 a Fax: (574) 235-9171 3 11/17/2017 00:04 15742340338 MARTIN PACE 03 Printed Name Title 4&, un e {�� D OF PUIPPC WOR S APPROVAL Member Merle' er dolldofg Member Date RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bond, IN 46601 Phone: (574) 235-9251 • Fax: (574) 235-9171 01) . ....... . . . ... .... ....... .... .. .. . .. cly or 71 G a r 1-1 e scol 11/17/2017 00:04 1574234038 MARTIN PAGE 04 1211/2017 County -City Bultding, 227 W Jefferson Blvd, South Bend, IN 46601 to Century Center, 120 DrAof in Luther King Jr. Of. South Bend, IN 46601- I;v. Directions from County -City Building to Century Center Go' le ,:. u a n b C N A y' gt, € Oak St W va, M Thom,45 St Hoose Ct k Napier 5t County-C y W W 50©5t W f 1 u(il $I F; Marion S\ e ^Joseph k2min 0.3 mile e rn W v C sollit) St w' 4E' ar hl CL L Washirlgl(r) I County -City Building 227 W Jefferson Blvd, South Bend, IN 46601 t Head east on W Jefferson Blvd toward S Mein St 0.2 mi *11 Turn left onto Dr. Martin Luther King Jr. Blvd/S St Joseph St 72 ft Slight right Destination will be on the right 295 rt Century Center 120 Dr.Martin Luther King Jr. Dr, South Bend, IN 46601 These directions are for planning purposes only. You may find that construction projects, traffic, weather, or other events may cause conditions to differ from the map results, and you should plan your route accordingly. You must obey all signs or notices regarding your route. htlprs:I/www.google,comlmepaldlflCounty-City+Building,+West+,]effer6on+Doufevard,t8outh*Bend,+IN/Century+Center,+Dr,Manin*Luther+King+jr.+D,,, 112