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HomeMy WebLinkAboutAward Quotation - Morris Bistro and Palais Furniture - Office Interiors Inc1316 COUNTY -CITY BUILDING 227 W. JEFFERSON Boui.EVARD Swni BEND. INDIANA 46601-1830 CITY OF SCUT[-1 BEND PETE BuTTIGIEG, MAYOR BOARD OF PUBLIC WORKS January 9, 2018 Mary Beth Marsh Office Interiors, Inc. 1415 University Drive Court Granger, IN 46530 RE: Award Quotation — Morris Bistro and Palais Furniture 141ONTMEWN MIm PHONE 574/235-9251 FAX 574/ 2359171 The Board of Public Works, at its meeting held on January 9, 2018, awarded the above referenced quotation to you in the amount of $ 3 8,79,6.94. A representative from the Venues, Parks, and Arts Department will contact you regarding the quotation award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, (A-4 Linda M. Mat -tin, Clerk Enclosure C' Patrick Sherman, Venues, Parks and Arts GLARY A. GILOT SUZANNA M. FRrrZBER(3 Ei..IZABETH A. MARADIK JAMEs A. MUELIJ.,R Ti I ERESE J. DORAU PROJECT NAME: Morris Performing Arts Center Morris Bistro/ PaIals Lobby Im PROJECT NO. 1031-2017 - Furniture QUOTES DUE December 21, 2017 9:30 AM ;0 IN65 ments - Furniture (Must be completed for all quotes. Please type or print) Date: 12/20/2017 Firm: —Office Interiors Inc. Address: 1415 University Drive Court City/'State/Zip: Granger, IN 46530 Telephone Number:J. 974 ) 277-3400 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The'City of South Bend, Department of Public Works and dated 12/20/2017 ] for the sum of (enter the Total Quote as shown on the Proposal) Thirty Eight Thousand, Seven Hundred Ninety Six Dollars and Ninety Four Cents ($ 38,7�96,94 (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) if alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be, the same as that shown in the original contract if accepted by the City of South Bend, If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions: B 0) OF PUBLIC RK$ Ga. A Gildt; Presi ent Elizab th A. Maradik, Member Jam Is A. Mueller, Member By w /Ma4 Beth Marsh �Signature) (Printed Name of Person signing) ACCEPTAN�CE day of Qs_uzanna M. ril le!� 12, � rese J. Dou Attest: Linda M. Member n, Clerk 20 Version 10/18/2016 Page - 6 Public Works Quote 1031-2017 — Furniture - Morris Performing Arts Center Mori -is Performance Arts Center PROJECT NAME Mori -is Bistro/ Palais Lobby improvements -Furniture PROJECT NO. 1031- 2017 - Furniture QUOTES DUE December 21, 2017 9:30 AM Item No. Description Quantity Unit Unit Price Total Amount Leathercraft #239 Anson Game Chair. Outside Dimensions: 32"H x 30"W x 29"D x 20"SeatH. STD Finish: #3 STD Legs: Tapered Leg 1 Exposed Wood: Maple 16 Each $ 786.32 12,581.12 STD Trim,: #9 Natural Nails STD Seat Cushion: Poly Fiber STD Back Cushion: Pofy Fiber STD Base: 'O'Casters Leather Grade 1: TBD Leathercraft #4392 Wyatt Chair. Outside Dimensions: 45"H x 34.5"W x 37.5"D x 20"SeatH,. STD Finish: #3 2 Exposed Wood: Maple 4 Each $ 1,60737 6,429.48 STD Trim. Weft STD, Seat Cushion,: Spring Poly Dacron STD, Back Cushion: Poly Fiber Leather Grade 1: color TBD Restoration Hardware, 201" Century 3 Chrysanthemum Brasserie Table with 2 Each $ 405.26 $ 8 1 O�52 Brass Top 18"Dia. X 24"H Restoration Hardware, 201h Century 4 Chrysanthemum Brasserie Table with 4 Each $ 1,068.42 $ 4,273.68 Brass Top 40"Dia. X 30"H Chicago Booth- Custom Banquettes Reference Chicago Booth Quote: Project - Morris Bistro Remodel, dated 10/13/17 Finished Sides. 2 inside back style: Biscuit- tufted hang -on back over veneer surface- one row buttons) Outside back: Finished, Seat Style: Titan w/ topseam Inside Back MateriaL Grade 4 vinyl!, TBD 5 Outside Back Material: Maple 4 Each 3,013.68 12,054.72 Seat Material: Grade 4 vinyl, TBD Upper Base Material: Maple Top and Side Trim: Maple Lower Base: Heavy-duty black vinyl Cantilever Foot Rail: Brushed Stainless Stain: CB standard TBD Heavy-duty castors secured iniside base 8'Long/ each banquette 60"H Wood panel Seat Height- 30"H Version 10/18/2016 Page - 10 Public Works Quote 1031-2017 -- Furniture - Morris Performing Arts Center 6 Freight 1 Lump m Su $ 1862.42 7 Delivery & Installation 1 SuLump m $ 785.00 Total Amount of Items 1-7 $ 38,796.94 ALTERNATES Item No. De"r Lion Quantity Unit Unit Price Total Amount Alternate in lieui of Item No. 1. Must meet same stylistic and functional Al properties as No. 1. Alternate submission 16 Each $ $ must be approved in, writing by Tango Design (info below). Alternate in lieu of Item No. 2. Must meet same stylistic and functional A2 properties as No. 2. Alternate submission 4 Each most be approved in writing by Tango Design (info below . Alternate in lieu of Item No, 3, Must meet same stylistic and functional A3 properties as No, 3, Alternate submission 2 Each must be approved in writing by Tango Design (info below). Alternate in lieu of Item No. 4. Must meet same stylistic and functional A4 properties as No. 4. Alternate submission 4 Each must be approved in writing by Tango Design (info below .__ Alternate in Heu of Item No, 5, Must meet same stylistic and functional A5 properties as No. 5. Alternate submission 4 Each must be approved in writing by Tango Design, (info below). Alternate submissions may be sent to Tango Design,, Allison Bogunia, _94gq by 12/14/2017. One submission email per bidding party (May contain multiple alternate selections). Firm: Office Interiors Inc. Address: 1415 University Drive Court City/State/Zip: Granger, IN 46530 Telephone (Number: (574 ) 277-3400 Fax Number: f 574 ) 277-3344 By b'L (Sig I ?bture) 4ary Beth Marsh (Printed Name of Person Signing) Version 10/18/2016 Page - 11 Public Works Quote 1031-2017 — Furniture - Morris Performing Arts Center When theproayectim Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit, CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana } ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirins under the penalties of perjury that: I. Contractor has not, nor has any other member, representative, or agent of the firth, company, corporation or partnership represented by hire, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor- any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -tine. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Version 10/18/2016 Page - 7 Public Works Quote 1031-2017 — Furniture - Morris Performing Arts Center Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Vcrify Program. The Contractor agrees to maintain this certification throughout the terra of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or comi-nissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for ternrinating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination conunitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation Version 10/18/2016 Page - 8 Public Works Quote 1031-2017 — Furniture - Morris Performing Arts Center and responsibility to provide ajustification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and -upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirin under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 20th day of Dec 12017 Subscribed and sworn to before me this 20th My Conrinission Expires County of Residence SABRA LYNN TWIPOkD Notary Public - Seal State of Indiana Elkhart County 's s 'o Expires I Expires Juljul 1 2022 .2022 Office Interiors Inc Contractor/Bidder (Firm) Sjgfiatuof Contractor/BVdder or Its Agent Beth Marsh , Director of Sales Printed Name and Title day of December 20 17 Ll Notary Public 61 Version 10/18/2016 Page - 9 Public Works Quote 1031-2017 — Furniture - Morris Performing Arts Center BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW RE, QUEST FORM Date 01/02/2018 Department VPA: Facilities & Name Patrick Sherman Grounds BPW Date 01/09/2018 Phone Extension 5601 Legal Attorney Name Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt LJ Agreement U Contract LJ Proposal H Addendum El Professional Services F-1 Resolution F-1 Bid Opening E Bid Award El Req. to Advertise EJ Title Sheet F-1 Quote Opening n Quote Award n Change Order No. El C/O & PCA No.I PCA El Ease/Encroach. D Traffic Control F Other: Company or Vendor Name Office Interiors, Inc New Vendor F-1 Yes Z No F-1 If Yes, Approved by Purchasing MBE/WBE Contractor R MBE FI: WBE MBE/VVBE Contractor Requested F] No 0 Yes Name of Company Project Name Morris Bistro' and Palais Furniture Project Number 1013-2017 Funding Source Joint Licensing Fund Account No. N/A Amount $38,796.94 Terms of Contract Delivery within 84 calendar days Purpose/Description Furniture for new Morris Bistro Programming, 0 Required Contractor's Certification Form Attached (Non, - Collusion, Non -Discrimination. Non -Debarment, E-Verifv. Iran, etc. Amount of Increase $ Decrease $ Previous Amount Current Percent of Change New Amount Total Percent of Change: Copy Original R F-1 F-1 F-1 El 11 Dispersal After Approval lkCITY OF Wull DEND 6V VENUES PARKS 0 ARTS Patrick Sherman Facilities & Grounds logo High St. South Bend, IN 466ol 574-235-56ol psherman@soutlibendin.gov January 02, 2018 Dear Board of Public Works, With the approvail of the Board of Public Works, we requested proposals for furniture for a renovation at the Morris Performing Arts Center Bistro. We received (3) quotations for the product as requested. o Office Interiors, Inc. $38,796.94 • Business Furnishings $44,619.74 a RJIE Business Interiors: $43,745.75 Based on the quotations we received at the December 2111, 2017 Board of Public Works meeting, we recommend awarding the project to office Interiors, Inc. for the total amount of $38,796.94. The quote by Office Interiors Inc. was the lowest responsible and responsive bid received. Warm regards, Patrick Sherman 1316 COUNTY-Crry BUILDING 227'W, JEFFERSON BouLE'VARD Sou'rIt Bwa INDIANA 46601-1830 CITYOF Souri-i BEND PETEBUTTIGIEG, MAYOR January 9, 2018 Nancy Wright RJE Business Interiors 621 East Ohio Street Indianapolis, IN 46202 RE: Quotation Award — Morris Bistro and Palais Furniture Dear Ms. Wright: Piiow 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on January 9, 2018, awarded the above referenced quotation to Office Interiors, Inc. in the amount of $38,796.94. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Mat -tin, Clerk GARY A. GILOT SUZANNA M. FRI-rZBERG ELIZABETI I A. M ARA DI K JAwis A. MUE'TIER THERESE J. DORAU 1316 COUNTY -Cry BuiLDING 227 W. JETFEIRSON BOULEVARD SOUTii BEND. INDIANA 46601-1830 Crry OF Soui'ui BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS January 8, 2018 Mark Maeheca Business Furnishings 4102 Meghan Beeler Court South Bend, IN 46628 RE: Quotation Award — Morris Bistro and Palais Furniture Dear Mr. Maeheca: PHONE 574/235-9251 FAX 574/ 235-,9171 The Board of Public Works, at its meeting held on January 9, 2018, awarded the above referenced quotation to Office Interiors, Inc. in the amount of $38,796.94. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, 4a 'A;t Linda M. Martin, Clerk, GAity A. Gii,oi, SUZANNA M. FizITZBERci, ELIZABETH A. MARADIK JAMES A. MLIFLLE'R 'D*�,'iuzsE' J. I.