HomeMy WebLinkAboutAward Proposal - VPA Experiential Recreational Vehicle - Spevco Special Vehicles Company1316 COUN'ry-O'ry BUILDING
227 W, JETFERSON13OULEVARD
Soim'ii BEND. INDIANA 46601-1830
CITY OF Sourti BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBL�IC WORKS
January 9, 2018
Ron Rogers
Speveo Special Vehicles Company
8118 Reynolds Road
Pfafftown, NC 27040
PHOW; 574/235-9251
FAX 5,74/ 235-9171
RE: Proposal Award — Venues, Parks, and Arts Experiential Recreational Vehicle
Dear Mr. Rogers:
The Board of Public Worlcs at its meeting held on January 9, 2018, awarded the above
referenced proposal to you based on the recommendation of the review committee as the
highest scoring proposal and authorized the review team to negotiate a contract with your
company. If contract terms are not reached, the award will go to the next highest scoring
vendor,
A representative from the Venues, Parks, and Arts, Department will be in contact with you
regarding this award.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
c: Patrick Sherman, Venues, Parks .and Arts
GARY A. Git,o'r SUZANNA M. Fiu'i'ztiERo EL,1Z-A13vmA,MARADIK JAW's A. Mui�u,[]R Ti IERESE J. DORAIJ
Attn: Linda M. Martin, Clerk; Board' of Public Works
From: Patrick Sherman, Project Manager
Subject: Award Project # 1028-2017
On December 21", 2017 the Board of Public Works opened and read proposals for the above project. The proposals
were reviewed and scored based on the criteria outlined in the request for proposals. The review and scoring committee
was comprised of the team from, Venues Parks & Arts listed below. The scoring is as follows:
Experiential Vehicle Development Committee
• AARON IPERRI: EXECUTIVE DIRECTOR, VENUES PARKS & ARTS
• JEFF HUDAK: MANAGER OF EQUIPMENT SERVICES, CITY OF SOUTH BEND
• JERILYN ELLIS: SKILLED TRADES, VENUES PARKS & ARTS, FACILITIES & GROUNDS DIVISION
• MIKE UENO: PROGRAMMING SUPERVISOR, VENUES PARKS & ARTS, RECREATION DIVISION
• JONATHAN JONES.- PROJECT MANAGER, VENUES PARKS & ARTS, EXPERIENCE DIVISION
We recommend awarding the Experiential Recreational Vehical project to the highest scoring responsive proposal,
Spevco Special) Vehicles Company. Thank you and have a wonderful day!
A1-'J1JWVX0
11001-tl Of ljuj06 W(Irks
-Patrick Sherman, Project Manager, Venues Parks &. Arts
SPEVCC) 8118 Reynolda Road Pfafftown, N'C 27040 T: {336) 924-81oo r: (336) 924-5555 www,spevco.com
SPECIAL VEHICLES COMPANY
December 11, 2017
Patrick Sherman
Office of the Board of Public Works
227 West Jefferson
South Bend, IN
Mr. Sherman,
Enclosed you will find our response to your Request for Proposal, Project # 1028-201T
My team has attempted to be very clear and answer every question completely. We check all the boxes as
an experienced Design -Builder for Experiential Vehicles and we welcome the opportunity to partner with
the Venues, Parks & Arts team.
The response is formatted as You asked, with a few early creative ideas following. Please review the
response with your group and forward any questions they may have.
In our response, I think you will feet a unique spirit of creativity and service. While some manufacturers
send their products out into the wild world with a wave of warranty paperwork, our mission is to build
differently — build vehicles that can be used for 30 or 50 years.
Their vision, is to make money. Our is to design and build fantastic machines. We want to be an
organization that exhibits a combination of creativity, personal responsibility and quality that just doesn't
exist in other companies,
This project hits home for its -- 8vhether providing equipment for community concerts, donating time &
tools to build parks, offering our campus as soccer fields, or hosting field trips where students can learn
about creative design and engineering -- we believe in the power of community. We are heavily involved
in local community events and community growth,
Andrew Lloyd Webber once famously said "Together, we can nurture the talent Of the future and bring
the empowering force Of music and the arts to a new generation." I believe we are your best partner to
accomplish your mission.
We want to be part of your project. We want to help you and community be the very best you can be. In
that spirit, we invite you to become part of our community, and part of the SPEVCO family.
Regards,
Ron Rogers
Director of Business Development
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When the prospective Contractor is unable to certify to any of the statements below, it shall attach an
explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ,� )
j ) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
l . Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
12 1
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E--Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not Iimited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder,
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (I) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
13
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated thisday of --c , , 20
Contractor/Bidder (Firm)
Sig re oa orBidder or is Agent
Printed Name and Title
Subscribed and sworn to before me this day of ���JP 1, 20
My Commission Expires. d I U d �/�--
Notary Public
County of Residence S-(u b s IV cr4 k Ca -a) + n a -
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SPE-VC C)
SPECIAL VEHICLES COMPANY
Full Points
Approach to design and development
Spevco
Other
Other
Understanding of Project Goals
Cost of Ownership Details Provided
L--J
Time frame for Delivery El
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Examples of Previous Projects E
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Firm Qualifications
Total
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Date
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW RE, QUEST FORM
O1/02/2018
Patrick Sherman
01/09/2018
Department VPA: Facilities &
Grounds
Phone Extension 5601
Legal
Attorney Name:
Dani Campbell
Controller
Controller review is required for all Contracts $5,000.00 or more and
greater than one year in
length per the City Purchasing Policy
Purchasing
Michael Schmidt
Check the 4pfopri@telteMJ ye— equired
for All Subs mIsions
F-1 Agreement
0 Contract
Z Proposal Award EJ Addendum
❑ Professional Services
n Resolution
❑
Bid Opening
n Bid Award
E] Req. to Advertise El Title Sheet
El
Quote Opening
n Quote Award
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Change Order No.
n
C/O & PCA No,
F1 PCA
F-1 Ease/Encroach.
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Traffic Control
n Other:
Company or Vendor Name Spevco Special Vehicles Company
New Vendor El Yes F No F1 If Yes, Approved by Purchasing
MBEANBE Contractor Fj MBE F-1 WBE
MBEANBE Contractor Requested E] No 0 Yes Name ofCompany
_
Project Name Venues Parks & Arts Experiential Recreational Vehicle
Project Number 1028-2017
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of F-1
El
Fund 201
201 -110 1 -452.37-11/12
$ TBD
TBD after neaotiation with firm selected
Request for Proposals to design and build an Experiential Vehicle
for VPA.
Z Required Contractor's Certification Form Attached (Non-
Colliusion. Non -Discrimination, Non -Debarment. E-Verifv, Iran. etc.)
Increase
Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change: %
Dispersal After Approval
Copy
Original
F]
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1316 COUN'FY-Cruy MILDIN(i
227 W. JEFFERSON BounVARD
Souni BEr, D. INDIANA 46601-1830
CITY OF SOUTj-i BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
January 9, 2018
Joseph Karadin
Xibitz, Inc.
430 E. 6"' Street
Dayton, 01145402
PHOW', 574/235-9251
FAX 574/ 235-9171
RE: Proposal Award — Venues, Parks, and Arts Experiential Recreational Vehicle
Dear Mr. Karadin:
The Board of Public Works, at its meeting held on January 9, 2018, awarded the above
referenced proposal to Spevco Special Vehicles Company as recommended by the review
committee as the highest scoring proposal and authorized the review team to negotiate a
contract with Spevco. If contract terms cannot be reached, the award will go to the next
highest scoring vendor.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABM'i i A. MARANK JAMEs A. MUELLM, THERESE J. DORAU
1316 COUNTY -CITY BUILIANO
227 W. )FIFFERSON BOULEVARD
Souni BEND, INDIANA 4660t-1830
CITY OF SOUTH BEND PE'I'EBUTTIGIEG, MAYOR
January 9, 2018
Aaron Likas
Craftsmen Industries, Inc.
3 101 Elm Point Industrial Drive
Saint Charles, MO 63301
P110M." 574/235-9251
FAX 5,74/ 235-9171
IZE: Proposal Award — Venues, Parks,, and Arts Experiential Recreational Vehicle
Dear Mr. Likas:
The Board of Public Works, at its meeting held on January 9, 2018, awarded the above
referenced proposal to Spevco Special Vehicles Company as recommended by the review
committee as the highest scoring proposal and authorized the review team to negotiate a
contract with Spevco. If contract terms cannot be reached, the award will go to the next
highest scoring vendor.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Mai tin, Clerk.
GARY A. Gii,o'r SUZANNA M. FRITZBFiw ELIZABETH A. MARADIK JAMEs A. MUELLER Ti iL,'RPSL J, DORAU