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HomeMy WebLinkAbout12212017 Board of Public Works MinutesREGULAR MEETING DECEMBER 21, 2017 408 The Regular Meeting of the Board of Public Works was convened at 10:35 a.m. on December 21, 2017, by Board President Gary A. Gilot, with Board Members James Mueller and Therese Dorau present. Board Members Suzanna Fritzberg and Elizabeth Maradik were absent. Also present was Attorney Catherine Fanello. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Memorandum of Understanding with St. Joseph County regarding the Portage Avenue bridge reconstruction. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on December 7, December 12, and December 19, 2017, were approved. OPENING OF BIDS — VENUES PARKS AND ARTS 2018 CHEMICAL SUPPLY (VARIOUS VPA MAINTENANCE FUNDS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Attorney Fanello stated there are eighty-five (85) chemical line items so unless anybody wanted to hear specific line items, she would read the names of the vendors into the record. Mr. Gilot asked if anybody was present bidding on the chemicals. Hearing no one, he stated the review team would create a bid tab and post it on the website. The following bids were opened and the names publicly read: HARRELL'S LLC. 5105 New Tampa Hwy Lakeland, FL 33815 Bid was signed by: Jack R. Harrell III Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. SITEONE LANDSCAPE SUPPLY 1385 East 36t' Street Cleveland, OH 44114 Bid was signed by: Keith McGinty Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. SPEAR CORPORATION 12966 N. CR 50 W. Roachdale, IN 46172 Bid was signed by: David Bollman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ms. Fanello asked if a bid bond was required, noting only one (1) vendor submitted one. Mr. Patrick Sherman, VPA, stated there was not a requirement for a bid bond. Upon a motion made by Mr. Gilot, seconded by Mr. Mueller and carried, the above bids were referred to Venues, Parks, and Arts for review, tabulation, and recommendation. OPENING OF QUOTATIONS — MORRIS BISTRO REMODEL (JOINT LICENSING FUND) REGULAR MEETING DECEMBER 21, 2017 409 Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: M&V PRO SERVICES 1126 W. Western Avenue South Bend, IN 46601 Quotation was submitted by Miguel A. Hernandez Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Security Check in the amount of $4,000.00 submitted. QUOTATION: Platform Only Materials/Labor $5,100.00 Bar Floor Ceramic Tile -Cove Base Install- All Materials/Labor $7,209.98 Carpet Installation -All Materials and Labor $22,360.50 Demolition Work Only $12,018.20 Surface Preparation & Painting Work $15,935.18 Painting Work Only $14,442.30 BROWN & BROWN GENERAL CONTRACTORS, INC. 124 S. Elkhart St. P. O. Box 487 Wakarusa, IN 46573 Quotation was submitted by Eric Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. QUOTATION: $156,500.00 WILBURN CONSTRUCTION COMPANY, LLC. 115 N. William Street South Bend, IN 46601 Quotation was submitted by Michelle Wilburn Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. QUOTATION: $142,666.00 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above quotations were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — MORRIS BISTRO AND PALAIS LOBBY FURNITURE (JOINT LICENSING FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: BUSINESS FURNISHINGS 4102 Meghan Beeler Court South Bend, IN 46628 REGULAR MEETING DECEMBER 21, 2017 410 Quotation was submitted by Mark Maeheca Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Without Alternates $44,619.74 With Alternates $41,674.93 OFFICE INTERIORS, INC. 1415 University Drive Court Granger, IN 46530 Quotation was submitted by Mary Beth Marsh Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Without Alternates $38,796.94 With Alternates No Bid RJE BUSINESS INTERIORS 621 East Ohio Street Indianapolis, IN 46202 Quotation was submitted by Nancy Wright Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Without Alternates $43,745.75 With Alternates No Bid Attorney Fanello stated two bidders did not quote the Alternates so the quotes would need to be reviewed. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above quotations were referred to Venues, Parks, and Arts for review and recommendation. AWARD BID — LEIGHTON DECK COATINGS PHASE II — PROJECT NO. 117-092 (RWDA TIFF Ms. Tara Weigand, Engineering, advised the Board that on December 12, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder RAM Construction Services of Michigan, Inc., 13800 Eckles Road, Livonia, MI 48150, in the amount of $189,000 in unit prices. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — 2017 DEMOLITIONS PHASE 2 — PROJECT NO 117 121 (EDIT) Ms. Tara Weigand, Engineering, advised the Board that on December 12, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder Ritschard Bros., Inc., 1204 W. Sample St., South Bend, IN 46619, in the amount of $421,088 for Division A, B, and C. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. REGULAR MEETING DECEMBER 21, 2017 411 AWARD BID — ONE (1) OR MORE, 2017 OR NEWER, TANDEM AXLE DUMP TRUCK — SPEC AF (SEWER DEPARTMENT CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on December 12, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Truck Centers, Inc. d/b/a Hill Truck Sales, 1011 W. Sample St., South Bend, IN 46619, in the amount of $207,245 for the Base Bid plus Alternate Nos. 1-4. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — TWO (2), MORE OR LESS, 2018 OR NEWER, 18,0001,13 FOUR WHEEL DRIVE CHASSIS WITH DUMP BEDS — SPEC AK (SUBJECT TO STREET DEPARTMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on December 12, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $89,978 each for the Base Bid plus Alternate Nos. 2 and 3, for a total of $175,956. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, NEW FOUR WHEEL DRIVE COMPACT TRACTOR WITH QUICK RELEASE LOADER BUCKET — SPEC AH (DEPARTMENT OF COMMUNITY INVESTMENT CAPITAL BUDGET) Mr. Jeff Hudak, Central Services, advised the Board that on December 12, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Bobcat of Fort Wayne, 3630 Goshen Road, Fort Wayne, IN 46818, in the amount of $31,500 for the Base Bid plus Alternate Nos. 1-4. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — TWO (2) MORE OR LESS 2018 OR NEWER %2 TON CREW CAB FOUR WHEEL DRIVE PICKUP TRUCKS — SPEC AG (FIRE DEPARTMENT CAPITALI . Mr. Jeff Hudak, Central Services, advised the Board that on December 12, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Martin Country Chevrolet, Inc., 2705 N. Michigan Street, Plymouth, IN 46563, in the amount of $27,255 each for a total of $54,510. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2018 OR NEWER STANDARD 4X4 FOUR (4) DOOR UTILITY VEHICLE — SPEC AI (SUBJECT TO POLICE DEPARTMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on December 12, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $28,913 for the Base Bid plus the dealer suggested cargo mat. Therefore, Mr. Mueller made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2017 OR NEWER TANDEM AXLE MULTI USE DUMP TRUCK — SPEC AD (SUBJECT TO STREET DEPARTMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on December 12, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Truck Centers, Inc. d/b/a Hill Truck Sales, 1011 W. Sample Street, South Bend, IN 46619, in the amount of $227,916 for the Base Bid plus Alternate Nos. 1 and 2. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. 1 I 1 REGULAR MEETING DECEMBER 21, 2017 412 AWARD BID — IRONWOOD DRIVE. SIDEWALK, EDISON ROAD TO S.R. 23 — PROJECT NO. 117-033A (LRSA) Mr. Roger Nawrot, Engineering, advised the Board that on December 12, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 S.R. 23, South Bend, IN 46614, in unit prices not to exceed $182,984.50. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — JEFFERSON AND TWYCKENHAM SIGNAL IMPROVEMENTS — PROJECT NO. 116-027 (LRSA) Mr. Roger Nawrot, Engineering, advised the Board that on December 12, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, in unit prices not to exceed $197,157.47. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — REPAIR AND INSTALLATION OF OVERHEAD DOORS FOR ALL CITY DEPARTMENTS — SPEC AJ (VARIOUS DEPARTMENT'S OPERATING BUDGETS) Mr. Adam Parsons, Central Services, advised the Board that on December 12, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Parsons recommended that the Board award the contract to the lowest responsive and responsible bidder Industrial Door of Northern Indiana, 3839 S. Main Street, South Bend, IN 46614, in hourly rates as listed. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — OLD CLAY UTILITIES SEWER LINING — PROJECT NO. 117-087 (UTILITIES/CONTRACTUAL SERVICES/OTHER) Ms. Sue Ellen Doudrick, Engineering, advised the Board that on December 12, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick recommended that the Board award the contract to the lowest responsive and responsible bidder Selge Construction Co., Inc., 2833 S. I Ph Street, Niles, MI 49120 in the amount of $205,745. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — 2017-2018 TRAFFIC LOOPS — PROJECT NO 117-124 (LRSA) Mr. Roger Nawrot, Engineering, advised the Board that on December 19, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder, Pemberton Davis Electric, Inc., 916 E. McKinley Avenue, Mishawaka, IN 46545, in the amount of $55,400. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — NAVARRE STREET MILLING AND ASPHALT OVERLAY PROJECT NO. 117-128 (LRSA) Ms. Sue Ellen Doudrick, Engineering, advised the Board that on December 19, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Doudrick recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., 24358 SR 23, South Bend, Indiana 46614, in the amount of $42,503.50 for the Base Bid plus Alternate No. 1. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — DOWNTOWN BRIDGES STRIPING PROJECT NO 117 129 LRSA Ms. Sue Ellen Doudrick, Engineering, advised the Board that on December 19, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Doudrick recommended that the Board award the contract to the sole responsive and responsible bidder, The Airmarking Co. Inc., 1544 N.SR 25, PO Box 526, Rochester, IN 46975, in the amount of $72,500 for the Base Bid plus Alternate No. 2. Ms. Doudrick noted that the REGULAR MEETING DECEMBER 21, 2017 413 contractor, Mr. Greg Lowe provided email confirmation that the Alternate 2 bid includes the maintenance of traffic and mobilization/demobilization. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above, including the maintenance of traffic and mobilization/demobilization. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — 2017 CRACK SEALING — PROJECT NO. 117-102 (LRSA) Ms. Tara Weigand, Engineering, advised the Board that on December 19, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Asphalt Restoration Services, LLC, PO Box 2484, South Bend, IN 46680, in unit prices for a total of $85,000. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — FLIR TRAFFIC CAMERAS — PROJECT NO. 117-122 (LRSA) Ms. Tara Weigand, Engineering, advised the Board that on December 19, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46545, in the amount of unit prices to total $104,920 for Divisions A, B and C. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — MORRIS PERFORMING ARTS CENTER MARQUEE DISPLAY INSTALLATION — PROJECT NO. 117-070A (MORRIS CAPITAL IMPROVEMENTS) Mr. Tara Weigand, Engineering, advised the Board that on December 12, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Burkhart Sign Systems, LLC, 1247 Mishawaka Avenue, South Bend, IN 46615, in the amount of $19,000. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — SOUTH BEND FIRE DEPARTMENT OBSOLETE HELMET REPLACEMENT (SUPPLIES/OTHER OPERATING SUPPLIES) Mr. Todd Skwarcan, Fire Department, advised the Board that on December 12, 2017, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Skwarcan recommended that the Board award the contract to the lowest responsive and responsible bidder, Phoenix Safety Outfitters, LLC, 1619 Commerce Road, Springfield, OH 45504, in the amount of $47,000. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — CENTURY CENTER FIRE PUMP REPLACEMENT — PROJECT NO. 117-038 (HOTEL/MOTEL TAX) Ms. Tara Weigand, Engineering, advised the Board that on November 28, 2017, quotations were due for the above referenced project. After no quotes were received, quotes were solicited on the open market. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Shambaugh & Son, LP, 56575 Twin Branch Drive, Ste. A, Mishawaka, IN 46545, in the amount of $49,965. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD PROPOSAL — MORRIS PERFORMING ARTS CENTER WATER SOFTENER SYSTEM (MORRIS IMPROVEMENTS FUND) Mr. Patrick Sherman, Venues, Parks and Arts, advised the Board that on December 12, 2017, proposals were received and opened for the above referenced project. After reviewing those proposals, Mr. Sherman recommended that the Board award the contract to the highest scoring responsible vendor, Culligan Water, 56861 Ferrettie Ct., Mishawaka, IN 46545. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the proposal be awarded and REGULAR MEETING DECEMBER 21, 2017 414 Venues, Parks, and Arts and the Legal Department be authorized to negotiate a contract with Culligan. Mr. Mueller seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT QUOTATIONS — LAFAYETTE BUILDING ROOF —PROJECT NO. 117-100 (RWDA TIF) In a memorandum to the Board, Ms. Kara Boyles, Engineering, requested permission to reject all quotations for the above referenced project due to the quotes being non -responsive to the specifications. Therefore, upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above request was approved. APPROVAL OF REQUEST TO REJECT QUOTATIONS — BRICK STREET REPAIRS — PROJECT NO. 117-131 (LRSA) In a memorandum to the Board, Ms. Sue Ellen Doudrick, Engineering, requested permission to reject all quotations for the above referenced project due to the quotes exceeding the budget. Therefore, upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above request was approved. APPROVE CHANGE ORDER NO. 4 — 2016 MANHOLE AND SEWER LINING— PROJECT NO. 116-026 (SEWER CONTRACTUAL SERVICE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Insituform Technologies USA, LLC., 17988 Edison Avenue, Chesterfield, MO 63005, indicating the contract amount be increased by $3,398.85 for a new contract sum, including this Change Order, in the amount of $2,999,734.90. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — WESTERN AVENUE AND OLIVE STREET INTERSECTION IMPROVEMENT — PROJECT NO 115-097 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Selge Construction Co., Inc., 2833 S. 1 lth St., Niles, MI 49120, indicating the contract amount be increased by $61,468.72 for a new contract sum, including this Change Order, in the amount of $2,860,242.15. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — MARRIOTT HOTEL SITE DEVELOPMENT AT HALL OF FAME, PHASE 3— PROJECT NO 117-064 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, indicating the contract amount be increased by $5,646.90 for a new contract sum, including this Change Order, in the amount of $233,838.46. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 16 — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO 114 053 (WASTEWATER CAPITAL) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 16 on behalf of Thieneman Construction, Inc., 17219 Foundation Pkwy., Westfield, IN 46074, indicating the contract amount be increased by $19,353 for a new contract sum, including this Change Order, in the amount of $13,939,218.47. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — 2017 CURB AND SIDEWALK DIVISIONS B C D E, & F — PROJECT NO. 117-008 (WASTEWATER CAPITAL) Mr. Gilot advised that Mr. Josh Ehmer, Engineering, has submitted Change Order No. 1 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating the contract amount be increased by $8,000 and extended by one -hundred, fifteen (115) days, for a new contract sum, including this Change Order, in the amount of $268,381 and a new completion date of January 27, 2018. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MAIN STREET AT WASHINGTON STREET ROADSIDE IMPROVEMENTS — PROJECT NO. 116-001A (TIF BOND) REGULAR MEETING DECEMBER 21, 2017 415 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Premium Concrete Services, 712 Richmond Street, Elkhart, IN 46516 indicating the contract amount be decreased by $9,571.50 for a new contract sum, including this Change Order, of $107,461.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $107,461.50. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT —SPECIALTY PAVEMENT MARKINGS —PROJECT NO. 117-039 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of DBL Services, Inc., 1811 Clover Road, Mishawaka, IN 46545 indicating the contract amount be decreased by $1,525.85 for a new contract sum, including this Change Order, of $20,620.26. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $20,620.26. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2017 DEMOLITIONS, PHASE I, DIVISION A & C — PROJECT NO. 117-065 (RWDA TIF,) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Ritschard Bros., Inc., 1204 W. Sample Street, South Bend, IN 46619 indicating the contract amount be decreased by $1,680 for a new contract sum, including this Change Order, of $75,089. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $75,089. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — OLIVE STREET METRONET CONDUIT — PROJECT NO. 117-021 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of C&E Excavating, Inc., 53767 CR 9, Elkhart, IN 46514 indicating the contract amount be increased by $1,255.50 for a new contract sum, including this Change Order, of $128,650.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $128,650.50. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. ADOPT RESOLUTION NO. 56-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON THE EXCHANGE OF UNFIT AND/OR OBSOLETE PROPERTY FOR SCRAP METAL REIMBURSEMENT Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.56-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON THE EXCHANGE OF UNFIT AND/OR OBSOLETE PROPERTY FOR SCRAP METAL REIMBURSEMENT WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: WATER METERS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. WHEREAS, the City of South Bend Water Works Division has exchanged approximately 1,555 water meters over a six month period to an upgraded model allowing for electronic reading capability, which will result in a cost savings for the City. WHEREAS, the City of South Bend Water Works Division will be able to exchange the old meters with a scrap metal dealer for payment to the City, at an approximate rate of $.80 per pound. The anticipated scrap value of the 2,355 meters is approximately $14,666. REGULAR MEETING DECEMBER 21, 2017 416 NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items above are no longer needed by the City and/or are unfit for the purpose for which they were intended. ADOPTED this 21 st day of December, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 63-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.63-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS COMPUTERS & EQUIPMENT FOR SOLID WASTE, STREETS, AND VENUES, PARKS, AND ARTS (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 21" day of December, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller REGULAR MEETING DECEMBER 21, 2017 417 ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 64-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.64-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS ITEMS FOR THE WASTEWATER TREATMENT PLANT (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 2 1 " day of December, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 65-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.65-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: REGULAR MEETING DECEMBER 21, 2017 418 -DELL LAPTOPS (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may -engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 211 day of December, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 66-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.66-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS ITEMS FOR THE SOUTH BEND POLICE DEPARTMENT AND ENGINEERING DEPARTMENT (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and REGULAR MEETING DECEMBER 21, 2017 419 WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 211 day of December, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 67-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.67-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS WATER WORKS EQUIPMENT (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 2 1 " day of December, 2017. d REGULAR MEETING DECEMBER 21, 2017 420 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 68-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.68-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: APPROXIMATELY NINETY-FIVE (95) OLD CELL PHONES (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 2 1 " day of December, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 69-2017 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS APPROVING THE DONATION OF ADDITIONAL FUNDS TO THE COMMUNITY FOUNDATION OF ST. JOSEPH COUNTY INC. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING DECEMBER 21, 2017 421 RESOLUTION NO. 69-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE DONATION OF ADDITIONAL FUNDS TO THE COMMUNITY FOUNDATION OF ST. JOSEPH COUNTY, INC. WHEREAS, on behalf of the City of South Bend (the "City"), the City of South Bend Board of Public Works (the "Board") adopted its Resolution No. 55-2015 on September 22, 2015 (the "Original Resolution") providing to the Community Foundation of St. Joseph County, Inc. (the "Foundation") a donation in the amount of Fifty Thousand Dollars ($50,000.00) (the "Original Grant") in support of the Foundation's efforts to develop and install a wireless network in the City's downtown (the "Project"); and WHEREAS, the Foundation, in collaboration with its partners and contractors, has executed the Project and expended the Original Grant for the purposes established under the Original Resolution; and WHEREAS, in recognition of the Foundation's execution of the Project to date and in further support of the Project's delivery of free wife connectivity within the City's downtown, the City desires to make a second donation, in the amount of Thirty -Six Thousand Four Hundred Twenty -Six Dollars ($36,426.00) (the "Funds"), to the Foundation under this Resolution; and WHEREAS, the City has previously appropriated the Funds in its Information Technology services account; and NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The City, through the Board, hereby donates Thirty -Six Thousand Four Hundred Twenty -Six Dollars ($36,426.00) to the Foundation, which amount will be applied as a supplement to the Original Grant for the purpose of supporting the operational needs of the Project. 2. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on December 21, 2017, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for annroval: Type Business Description Amount/ Motion/ Funding Second License and Azteca CityWorks Work Order $27,000 Dorau/Mueller Maintenance Systems, LLC Management Pilot (Innovation Agreement Implementation Software) Professional Woolpert, Inc. CityWorks Work Order $40,437.57 Dorau/Mueller Services Management Pilot (Innovation Agreement Implementation Assistance Professional Services) Contract Cintas Two (2) Year Extension of Unit Prices Dorau/Mueller Extension Corporation Existing Cintas Contract for (Various Uniform/Mat Cleaning Department 1 REGULAR MEETING DECEMBER 21, 2017 422 1 1 P-1 Maintenance Budgets) Contract Kronos QPA Support Contract $12,117.91 Dorau/Mueller Incorporated Renewal for Kronos Time (IT Clocks Operating) Amendment Lawson -Fisher Update of City of South $12,000 Dorau/Mueller No. 4 to Associates P.C. Bend Construction Standards (Engineering Professional Professional Services Services) Agreement Professional Lawson -Fisher East Race Walkway $16,500 Dorau/Mueller Services Associates P.C. Assessment and Repair (Engineering Agreement Professional Services) Software Geospatial On -Site GIS Training for $71250 Dorau/Mueller Training Training Multiple Departments (Innovation Agreement Services, LLC and Technology) Special Midwest Meter, Water Works Meter Unit Prices; Dorau/Mueller Purchase Inc. Replacement Upgrade with Total: Compatible Meters $600,000 (Water Works Operating Fund) Contract Indiana Housing Counseling Support $11,507 Paid Dorau/Mueller Housing and to the City Community Development Authority Release of PNC Bank, Release of Letter of Credit $34,493 Dorau/Mueller Surety National No. 18117101-00-00, Association Tampico Developments, L.L.C. for Crescent Oaks Subdivision, Section 3, effective April 11, 2018 Proposal ASAP Towing Renewal of Vehicle Towing No Cost Dorau/Mueller Renewal & Recovery, Contract for the South Bend Inc. Police Department Impounds Amendment Alliance Howard Park Reconstruction NTE Dorau/Mueller to Architects, Inc. $1,088,500 Professional (Regional Services Cities Grant) Agreement Professional A&Z Topographic Survey for NTE $53,850 Dorau/Mueller Services Engineering, Airport Annexation Area (RWDA TIF/ Agreement LLC Engineering Professional Services) Agreement Transpo Local Match Agreement to $80,000 Dorau/Mueller allow for Seventeen (17) Bus (COIT) Subject to Shelters Legal's Changes First University of Extend Resident Legal $66,250 Dorau/Mueller Amendment Notre Dame on Assistance Program (EDIT) Mr. Gilot to Agreement behalf of Notre noted he has Dame Clinical no affiliation Law Center with the Notre Dame Law Center License AccordWare, Benefit Website for $50,400 Dorau/Mueller Services LLC Employees (Self -Funded REGULAR MEETING DECEMBER 21, 2017 423 Agreement Employee Benefits) Professional Stokes Consultant/Coordinator for $50,000 Dorau/Mueller Services Development Pathways Workforce (EDIT) Agreement Services, LLC Program Professional Claremont Drucker LifeLong Learning $5,000 Dorau/Mueller Services Graduate Initiative (IT Agreement University Professional Services) Professional Jacob Burnett Redevelopment Supervisory $35,000 Mueller/Dorau Services Services (IT Agreement Professional Services) Professional Brian Innovation and Technology $20,000 Mueller/Dorau Services Donoghue Initiatives (IT Agreement Professional Services) MOU Board of City's Shared Cost for $12,000 Dorau/Mueller Commissioners Portage Ave. Bridge (MVH) of St. Joseph Replacement County APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Location Motion Carried XPO Logistics Triple Trailer Permit 1530 S. Olive Street Dorau/Mueller APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — HIBBERD REALTY INC. — ALLEYS NORTH AND WEST OF 1329 E. WASHINGTON STREET Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of allowing the installation of new pavement and pavers to be installed in the alley and renovation of egress basement windows, bollards, and pavers in the alley at 1329 E. Washington Street. The Board noted the alley is a public alley and the encroachment must not block access to the public. Therefore, upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Revocable Permit was approved subject to the protective bollards allowing 12' clear public access in the alley and not blocking the alley. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — HORIZON AWNING. LLC — 3024 E. MISHAWAKA AVENUE Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of allowing the installation of a fabric awning at 3024 E. Mishawaka Avenue. The Building Department stated a Building Permit is required if this is just an awning, and if there is advertising placed on the awning, a Sign Permit is required. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Revocable Permit was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY 14' IN WIDTH AND APPROXIMATELY 120' LONG FROM EAST RIGHT-OF-WAY OF EMERSON STREET AND EAST RIGHT-OF-WAY OF NORTH/SOUTH ALLEY BETWEEN NORTHSIDE BOULEVARD AND HILDRETH STREET Mr. Gilot indicated that Mr. Murray Miller, on behalf of the St. Joseph County Building Trades, 1345 Northside Blvd., South Bend, IN 46615, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Solid Waste, Community Investment, Streets and Engineering Department. Area Plan and Community Investment stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or 1 �I L REGULAR MEETING DECEMBER 21, 2017 424 place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Dorau made a motion recommending approval of the request for vacation. Mr. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE SOUTH ST. JOSEPH STREET WHERE IT DEAD -ENDS AT THE FORMER K-MART Mr. Gilot indicated that Menard, Inc., 4640 S. Michigan Street, South Bend, IN 46614, has submitted a request to vacate the above referenced street. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community Investment, Streets and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Dorau made a motion recommending approval of the request for vacation. Mr. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH/SOUTH ALLEY EAST OF FRANCES STREET, BETWEEN WESTERN AVENUE ON THE NORTH AND RUNNING SOUTH OF 198 FEET, MORE OR LESS TO THE FIRST EAST/WEST ALLEY SOUTH OF WESTERN AVENUE AND TO VACATE WESTERN AVENUE FROM FRANCES STREET RUNNING EAST 175 FEET MORE OR LESS Mr. Gilot indicated that Danch, Hamer & Associates, 1643 Commerce Drive, South Bend, IN 46628, has submitted a request to vacate the above referenced street and alley on behalf of their client, The Robert Henry Corporation, 404 S. Frances Street, South Bend, Indiana. Also submitted with his letter were two (2) ingress/egress easement documents from two (2) parties with garage access on the alley. The Corporate Attorney for the Robert Henry Corporation obtained signatures from the affected property owners, Martin and Jose Cuellar, 411 Parry St. and Matthew Sisk and Jennifer Henecke, 415 Parry Street, and recorded the easement documents to allow for continued access to the vacated alley to the west to Parry Street. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Solid Waste, Community Investment and Engineering subject to the easement access agreements. Therefore, Ms. Dorau made a motion recommending approval of the request for vacation. Mr. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 137 Sadie Street REMARKS: All criteria has been met NEW INSTALLATION: Fourteen (14) Residential Parking by Permit Only Spaces LOCATION: South Side of East Colfax Avenue between Sycamore Street and the East Race REMARKS: All criteria has been met NEW INSTALLATION & REMOVAL DESCRIPTION: New Installation of All Way Stop Sign and Removal of Traffic Signal LOCATION: Colfax Avenue and LaPorte Avenue REMARKS: All criteria has been met REVISION: Temporary Bus Parking DESCRIPTION: 200 Block of Main Street, West Side from LaSalle Avenue to the East/West Alley LOCATION: Temporary Bus Parking for Events at the Morris Performing Arts Center REGULAR MEETING DECEMBER 21, 2017 425 REMARKS: All criteria has been met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor and Occupancy Bonds be ratified pursuant to Resolution 100-2000 as follows: Business Bond Type Approved/ Released Effective Date Ehron Nygard dba Decor Design Build Contractor Approved November 9, 2017 Pavey Construction Contractor Approved November 6, 2017 Pouta Properties, LLC Occupancy Approved October 2, 2017 Ms. Dorau made a motion that the bonds approval as outlined above be ratified. Mr. Mueller seconded the motion, which carried. APPROVE CLAIMS Ms. Dorau stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date U.S. Bank National Association/Kite Realty; Requisition No. 1; Eddy St. Phase II $6,000,000 12/21/2417 Therefore, Ms. Dorau made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Mueller seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the meeting adjourned at 11:35 a.m. ATTEST: i da M. Martin,-C rk BOARD OF PUBLIC WORKS Z Gary A , blot, Presijdent Elizabeth A. Maradik, Member Therese J.LDor u, Member Jameg A. ueller, ember J,4 '// /"'� uzann Fritz erg, e 'll-T 1 1