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HomeMy WebLinkAbout6B(1) Resolution No. 2648(~ v C~) ~~=8 ~,~~;~~iy,~a ~~/,4 ~~ e Community & Economic Development ~'~ ~',,~ •,s• 1200 County-City Building, 227 West Jefferson, South Bend, Indiana 46601-1830 Phone 574!235-9371 Fax 574/235-9021 To: Redevelopment Commission / From: Bill Schalliol, Economic Development Planner Subject: Professional Services -Two Way Traffic Plan (Lafayette & William) Date: February 2, 2010 As part of the master planning for the Coveleski Park project area, one of the key changes that has presented itself is the need to address traffic circulation within the project area. The current road network is troubled! With Lafayette Street and William Street, the main corridors through the project area, being both one-way and two-way streets, the current intersection layout at Western and Lafayette being less than efficient with confusing striping and awkward signal timing, a proposal to add bicycle circulation elements onto the streets and an abundance of signalized intersections that might not be necessary, it is time in the planning process to do a focused plan for the transportation network in and adjacent to Coveleski Park. Attached is a proposal agreement from Wightman Petrie to complete an analysis and develop a traffic design for the conversion of Lafayette and William to a two way traffic system. Wightman Petrie was hired by the Commission in Fall 2008 to complete some concept drawings and I have attached those for your review. The attached proposal will expand the concept plan and includes intersection traffic counts and modeling, review of equipment, site survey of key intersections and the creation of a design and plan for implementation. All work on this project will be coordinated through Engineering and C&ED. The Commission is being asked to authorize the expenditure of funds from the South Bend Central Development Area TIF Bond to fund the attached professional service contract with Wightman Petrie. The contract will allow Wightman Petrie to advance the planning and design so that we can begin the process to make the conversion of the network in 2010. The cost of the proposal is $127,360.00, and staff would request approval of a project budget at aNot-to-Exceed Amount of $130,000.00. Staff requests approval of the project proposal for the attached contract. Staff additionally requests approval of Resolution 2648 -Resolution of the South Bend Redevelopment Commission Approving And Authorizing The Execution Of An Addendum To The Master Agency Agreement and the Addendum To The Master Agency Agreement which will be forwarded to the City of South Bend Board of Public Works for approval and What We Do Today Makes A Difference! signature. These documents will authorize the Board of Public Works to enter into the contract agreement with Wightman Petrie for this project. In conclusion, staff requests the following approvals: ^ Approval of the expenditure of $130,000.00 in funds for the for the Two Way Traffic Plan (Lafayette ~ William) ^ Resolution 2648 -Resolution of the South Bend Redevelopment Commission Approving And Authorizing The Execution Of An Addendum To The Master Agency Agreement Addendum To The Master Agency Agreement ~, m 1 N m (~ E Y ^, ', ,I ., i I. i c, m .~ ;'` V II ~ Z ~ f N ~ ~ ~ C ~ 3 .D d ~ m' w 0 d N C) 'o F m x y Z d 3 m a s i ~I f~. 0 N d n c 3 v m RESOLUTION N0.2648 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (Two Way Traffic Plan (Lafayette & William)) WHEREAS, effective January 1, 2009, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission") and the South Bend Board of Public Works (the "BPW") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2009; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Two Way Traffic Plan (Lafayette & William) to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (Two Way Traffic Plan (Lafayette & William)) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. ADOPTED at a meeting of the South Bend Redevelopment Commission held on February 5, 2010, at 10:00 a.m., in Room 1308, County-City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission ADDENDUM TO MASTER AGENCY AGREEMENT (Two Way Traffic Plan (Lafayette & William)) This Addendum to Master Agency Agreement (this "Addendum"), made and entered into as of the 8th day of February, 2010, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the. "Commission") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Two Way Traffic Plan (Lafayette & William) (the "Project") WHEREAS, effective January 1, 2009, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2009; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Two Way Traffic Plan (Lafayette & William) to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being more specifically described in "Exhibit A", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Cari Littrell, Member Don Inks, Member ATTEST: Linda Martin, Clerk Exhibit "A" For Scope of Work, see Attached Project Proposal from Wighman Petrie, Inc. dated December 7, 2009, and approved by the Board of Public Works on January 25, 2010. 1316 CUL'NTY CiTI' BUILDING 227 W. JEFFhR50N BOULEVARD SouTr+ BEND, INDIANA 46601-1830 CITY OF SOUTH BENll STEPHEN J. LUECKE, MAYOR BOARD OF PUBLIC WORKS January 25, 2010 Mr. David Rafinski Wightman Petrie 412 South Lafayette Boulevard South Bend, Indiana 46601 PHG1dE 574! 235-9'/51 Fay 574/ 235-9t 71 TDD 574/ 235-5567 RE: Professional Services Agreement -Two-Way Traffic Study -Lafayette Boulevard and William Street Dear Mr. Rafinski: The Board of Public Works, at its meeting held on January 25, 2010, approved the above referenced Professional Services Agreement in the amount of $127,360.00, subject to the approval of an Agency Agreement. _ Enclosed is a copy of the Agreement for your records. If you have any questions, please contact me at (574) 235-9251. Sincerely, ~) Linfla M. Martin, Clerk Enclosure c: Bill Schalliol, CED GARY A. GILOT, P.E. DONALD E. INKS JOHN H. MURPHY PRESIDENT MEMBER MEMBER December 7; 2009 City of South Bend Community and Economic Development 1200 County-City Building South Bend, IN 46601 Attn: Bill Schalliol RE: PROPOSAL FOR CORRIDOR ANALYSIS OF WILLIAM STREET & LAFAYETTE BOULEVARD TWO-WAY CONVERSION Dear Bill: Thank you for contacting Wightman Petrie, Inc. (WPI) regarding the traffic evaluation and striping plans for the William Street and Lafayette Boulevard Two Way Traffic Study Area. With the completion of the conceptual streetscape improvements in the study area, the corridor analysis should now be prepared before the City implements two-way traffic on both William Street, and Lafayette Boulevard Keeping that in mind, we are very pleased to provide you with the following proposal for your consideration: PROJECT UNDERSTANDING WP understands the City of South Bend would like to convert both William Street and Lafayette Boulevard from one-way streets to two-way streets. In order to insure this is done properly, the City desires a corridor analysis be performed to determine the best configuration of the new roadways. This analysis would need to include traffic modeling of the two corridors along with an evaluation of the existing infrastructure, including existing signal equipment. As part of the final report, recommendations will need to be made as to the recommended traffic control at the intersections within the study area (i.e. traffic signal, 4-way stop, etc.), along with a striping plan for the two roadways. The City also desires an estimate of the cost to implement the plan. A preliminary estimate will also need to be prepared to serve as a place holder in the City's annual budget. i ,_` V~II~HTI"~~ ~~ ETF~kE SURVEYING ENGINEERING ENVIRpNMENTAL LANDSCAPE ARCHITECTURE City of South Bend William and Lafayette Two-Way Conversion December 7, 2009 Page 2 of 5 SCOPE OF SERVICES TASK 1-PROJECT MANAGEMENT This task will include overall project management for the tasks listed below. In addition, three meetings with the City are included to discuss the project as needed and to discuss the results of the study. TASK 2 -TOPOGRAPHIC SURVEY A. FIELD SURVEY (LAFAYETTE BLVD. LIMITS) A limited topographic survey will be performed in the area. The survey will be limited to the geometric locations at intersections where GIS data is not clear: • South limit -South Street and Lafayette Bivd. intersection. • North limit -Madison Street and Lafayette Blvd. intersection. • Extreme limits -Existing travel portion of roadway • Location of manholes as needed B. TOPOGRAPHIC FIELD SURVEY (WILLIAM STREET LIMITS) A limited topographic survey wi-I be pertormed in the area. The survey will be limited to the geometric locations at intersections where GIS data is not clear: • South Limit -The dead end of William Street at Coveleski Stadium. • North limit -William Street and Madison Street intersection. • Extreme limits -Existing travel portion of roadway • Location of manholes as needed Property lines will be based upon City/County GIS Data. In addition to the above, limited topographic information for intersections where the existing grade may be a concern will also be collected to determine the existing pavement crass slopes. These areas wilt need to be identified by the City and WP staff prior to starting the survey component of the project. TASK 3 -DATA COLLECTION This task will consist of the necessary data collection to perform the required analyses to complete the corridor study. The data collection items anticipated and included in this fee proposal are as follows: 1. 12-hour (6 am to 6 pm) intersection turning movement counts for all intersections within the proposed corridor study area. 12-hour counts will be necessary to perform the requested traffic signal warrant analyses at the study area intersections. The general study area includes a total of 17 intersections, and is generally as described below: • William Street from Western Ave. to Lincolnway • Lafayette Blvd. from South St. to one block north of Lincolnway City of South Bend William and Lafayette Two-Way Conversion December 7, 2009 Page 3 of 5 2. Obtain and review existing signal timing data for signalized intersections. This information will need to be provided by the City and/or INDOT. 3. Existing geometries of the study area, including number of lanes, auxiliary lanes, turn restrictions, on-street parking, etc. TASK 4 -TRIP GENERATION. TRIP REDI$TRtBUTtOtV 8~ TRAFFIC ASSIGNMENT This task will consist of projecting the anticipated redistribution of traffic as a result of changing William Street and Lafayette Blvd. from one-way streets to two-way streets. For this analysis, we propose to utilize the previously prepared DLZ study for Main St./St. Joseph St.lMichigan St. two-way traffic conversion to the extent feasible. It will be important that the City Engineering office participate in reviewing the redistribution analysis prior to completing the detailed analysis of the intersections within the study area. The redistributed traffic information will then be utilized to model traffic projections at the individual intersections to project individual turning movements at each intersection within the study area. This information will be used in several of the analysis items in Task 5. For the purposes of this study, a horizon year of 2025 and an appropriate growth rate will be developed to be utilized for the projected future traffic. This matches the methodology and horizon year used in the previous DLZ study. to addition to the above redistribution, it will be important to incorporate the redevelopment of the future site located north of Coveleski Park. This task will involve projecting new traffic to/from this site and distributing it within the study area. It will be important for the City to aide in a determination of what development will occur on this site. The traffic projected from this site will be added to the future (2025} scenario. TASK 5- ANALYSIS This task will involve the analysis of two scenarios as follows: 1. Existing traffic conditions after the two-way conversion 2. Future (2025) traffic conditions with two-way conversion Note that no analysis is being proposed for the existing condition of the one-way pair. This analysis could be completed at the City's request, but is not included in the scope of this study. The analysis will be performed at all intersections within the study area for the AM and PM peak periods as determined by the traffic count data. For the analysis, a model will be developed using the Syncho 7 software. The following is a list of analyses that will be performed at each intersection within the study area: 1, Capacity analysis, including level-of-service and delay calculations 2. Queuing analysis at all approaches to the intersections 3. Evaluation and warrant analyses to determine the most suitable traffic control (i.e. traffic signal, 4-way stop, 2-way stop) City of South Bend William and Lafayette Two-Way Conversion December 7, 2009 Page 4 of 5 4. Progression analysis along each corridor 5. Modifications to existing signal equipment if a signal will be recommended TASK 6 -REPORT This task will involve draft and final versions of the corridor study report. The report will outline the conclusions reached as a result of the analyses and make geometric and traffic control recommendations for each intersection within the study area, including signal upgrades necessary as a result of the conversion. The report will also include a conceptual corridor striping plan for both William Street and Lafayette 81vd. The draft report will be submitted to the City for initial review. After comments are received, the report will be revised to address comments and a final draft will be prepared. TASK 7 -PRELIMINARY CONSTRUCTION COST ESTIMATE The first task will include a preliminary estimate of the construction costs associated with converting bath Williams St. and Lafayette Blvd. for the City to utilize for budgetary purposes. The preliminary cost estimate will be updated after the City has reviewed the report and has agreed to the recommended improvements. FEES The total lump sum fee to provide the tasks outlined in the Scope of Services is as follows: Task 1 -Project Management $ 8,700.00 Task 2 -Topographic Survey $ 6,000.00 Task 3 -Data Collection $26,760.00 Task 4 -Trip Redistribution 8~ Traffic Assignment $23,360.00 Task 5 -Analysis $36,120.00 Task 6 -Report $23,700.00 Task 7 -Preliminary Construction Cost Estimates $ 2 720.00 Total Professional Services Lump Sum Fee: $127,360.00 EXCLUSIONS Be advised that the services and fees quoted above do not include the following activities or services: 1. Engineering Design of Any Recommended Improvements" 2. Reimbursable Fees *These services can be provided by Wightman Petrie and would be subject to a new and separate agreement. City of South Bend William and Lafayette Two-Way Conversion December 7, 2009 Page 5 of 5 Should you have any questions, please do not hesitate to contact me at 574-232-4388. Thank you for the opportunity to be of service. Sincerely, 11 ~ r David M. Rafinski Vice President I:IProposalslCity of South BendlStreetscape DesignlWilliam and Lafayette - 12-7- 09.docx Accepted By: Date: Printed name and title_ Business name: Billing address: Billing/account manager: Phone No.: Fax No.: E-mail: