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Home My WebLink About010418 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JANUARY 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. ELECTION OF 2018 BOARD OF WORKS PRESIDENT 2. REVIEW OF MINUTES A. Regular Meeting of December 21, 2017, and Claims Review Meeting of January 2, 2018 3. AWARD QUOTATION A. Morris Bistro and Palais Furniture 1. Company: Office Interiors, Inc. 2. Amount: $38,796.94 3. Funding: Joint Licensing Fund 4. AWARD PROPOSAL A. Venues, Parks, and Arts Experiential Recreational Vehicle 1. Company: Spevco Special Vehicles Company 2. Amount: Highest Scoring Proposal 3. Funding: (201.1101.452.37.11/.12) 5. REJECT QUOTATIONS A. Morris Bistro and Palais Renovations 1. Reason: One (1) Non-Responsive, Two (2) Over Budget 2. Funding: Joint Licensing Fund 6. CHANGE ORDERS A. Safe Route to School - Lincoln Primary Center – Project No. 114-078 1. Company: INDOT 2. Change Order No.: 2 3. Increase Amount: Additional Two-Hundred, Thirty-Eight (238) Days 4. Revised Completion Date: April 27, 2018 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. Enterprise Resource Planning System and Implementation Services 1. Funding: IT Other Professional Services (404.0672.415.31.06) B. Venues, Parks, and Arts Plumbing Services Contract 1. Funding: Parks Maintenance (201.1101.452.36.01) C. Venues, Parks, and Arts Electrical Services Contract 1. Funding: Parks Maintenance (201.1101.452.36.01) 8. RESOLUTIONS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JANUARY 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 A. No. 01-2018 – A Resolution of the South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Public Works Vehicles and Equipment 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement - INDOT 1. Description: Matching Grant for Ironwood Drive Improvements North of Rockne Drive to State Road 23 2. Amount: Matching Up to $670,000.00 B. Memorandum of Agreement - City of Indianapolis through the Indianapolis Fire Department 1. Description: Revise Indemnification Terms and Parties to Agreement previously approved on August 17, 2017 regarding Indiana Task Force One 2. Amount: N/A C. Agreement – Goodwill Industries of Michiana 1. Description: Administer an Outreach Team that will support Group Violence Intervention 2. Amount: $130,000 3. Funding: COIT (404.0801.421.31.15) 10. LICENSES AND PERMITS A. Processions 1. Applicant: South Bend Heritage Foundation a) Event: 32nd Annual Traditional Martin Luther King Jr. March b) Date/Time: January 15, 2018; 1:00 p.m. to 1:30 p.m. c) See Police Department Comments 2. Applicant: St. Joseph County Right to Life a) Event: March for Life b) Date/Time: January 19, 2018; 11:30 a.m. to 12:15 p.m. c) Police and Traffic and Lighting state Participants must obey Traffic Laws and stay on Sidewalks 3. Applicant: St. Margaret’s House a) Event: Winter Walk 2018 b) Date/Time: February 18, 2018; 1:00 p.m. to 4:30 p.m. c) Favorable Recommendations B. Occupancy Permit 1. Applicant: Ziolkowski Construction, Inc. 2. Location: 635 S. Lafayette Blvd. 3. Description: Extend Current Permit through April 17, 2018 for Renaissance/Studebaker Building Restoration CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION JANUARY 4, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 11. TRAFFIC CONTROL DEVICES A. New Installation and Revision – Four (4), 25 mph Speed Limit Signs 1. Locations: Huey Street between Elwood Avenue and Lathrop 2. Revision: Reduce Speed Limit to 25 mph from 30 mph 3. All Criteria has been Met B. New Installation – Handicapped Reserved Parking Space Sign 1. Location: 826 N. St. Louis Blvd. 2. All Criteria has been Met 12. INDUSTRIAL WASTEWATER DISCHARGE PERMIT MODIFICATION A. Company: Town of New Carlisle – Water Treatment Facility 1. Location: 54955 Walnut Road 2. Modification: Transfer from St. Joseph Energy Center to Town of New Carlisle 13. RATIFY BONDS A. Occupancy Bonds 1. B&B Equipment, Released Effective December 6, 2017 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.