HomeMy WebLinkAbout11-2017 Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
22 Special Revenue Funds
60 Debt Service/Capital Project Funds
77 Enterprise Funds
102 Internal Service Funds
109 Trust Funds
112 Redevelopmemt Commission Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
November 30, 2017
Controller
Page # General Fund Page # Enterprise Funds
8 101-0101 Mayor 77 287 Emergency Medical Services Capital
9 101-0104 311 Call Center 78 288 Emergency Medical Services Operating
10 101-0201 City Clerk 79 600 Consolidated Building Fund
11 101-0301 Common Council 80 601 Parking Garages
12 101-0302 WNIT Contract 81 610 Solid Waste Operations
13 101-0401 Admn Finance 82 611 Solid Waste Capital
14 101-0404 Morris PAC 83 620 Water Works Operations
15 101-0405 Palais Royale 84 622 Water Works Capital
16 101-0501 Legal 85 624 Water Works Customer Deposit
17 101-0602 Engineering 86 625 Water Works Sinking
18 101-0801 Police 87 626 Water Works Bond Reserve
19 101-0901 Fire 88 629 Water Works Reserve Operations & Maintenance
20 101-1008 Human Rights 89 640 Sewer Repair Insurance
21 101-1201 Code Enforce 90 641 Sewage Works Operations
91 642 Sewage Works Capital
Special Revenue Funds 92 643 Sewage Works Reserve Operations & Maint.
22 102 Rainy Day 93 649 Sewage Sinking
23 103 Excess Levy 94 653 Sewage Debt Service Reserve
24 201 Parks & Recreation 95 659 Sewer Bond 2011
25 202 Motor Vehicle Highway 96 661 Sewer Bond 2012
26 203 Recreation Nonreverting 97 664 2013A Cost of Issuance Fund
27 209 Studebaker-Oliver Reverting Grants 98 666 2015 Sewer Bond Issuance
28 210 Economic Development State Grants 99 670 Century Center
29 211 Department of Community Investment (DCI)100 671 Century Center Capital
30 212 Dept of Community Investment Grants 101 672 Century Center Energy Conservation Debt Svc
31 216 Police State Seizures
32 217 Gift, Donation, Bequest Internal Service Funds
33 218 Police Curfew Violations 102 222 Central Services
34 219 Unsafe Building 103 224 Central Services Capital
35 220 Law Enforcement Continuing Education 104 226 Liability Insurance
36 221 Landlord Registration 105 278 Take Home Vehicle Police
37 227 Loss Recovery 106 279 IT / Innovation / 311 Call Center
38 244 Emergency Phone System 107 711 Self-Funded Employee Benefits
39 249 Public Safety LOIT 108 713 Unemployment Compensation
40 251 Local Roads & Streets
41 252 Excess Welfare Distribution Trust Funds
42 257 LOIT Special Distribution 109 701 Firefighters Pension
43 258 Human Rights Federal Grant 110 702 Police Pension
44 265 Local Road & Bridge Grant 111 730 City Cemetery
45 271 Eastrace Waterway
46 273 Morris PAC / Palais Royale Marketing Redevelopmemt Commission Funds
47 280 Police Block Grants 112 324 TIF - River West Development Area (Airport)
48 281 Economic Develop Commission-Revenue Bonds 113 422 TIF - West Washington
49 289 HAZMAT 114 425 TIF - Leighton Plaza (Redevelop Retail)
50 291 Indiana River Rescue 115 429 TIF - River East Development Area (NE Dev)
51 292 Police Grants 116 430 TIF - Southside Development #1
52 294 Regional Police Academy 117 432 TIF - Southside Development #3
53 295 COPS MORE Grant 118 435 TIF - Douglas Road
54 299 Police Federal Drug Enforcement 119 436 TIF - River East Residential (NE Res)
55 404 County Option Income Tax 120 433 Redevelopment General
56 408 Economic Development Income Tax 121 439 Certified Technology Park
57 410 Urban Development Action Grant 122 454 Airport Urban Enterprise Zone
58 655 Project Releaf 123 754 Industrial Revolving Fund
59 705 Police K-9 Unit 124 315 Redevelopment Bond - Airport Taxable
125 317 Coveleski Debt Service Reserve
Debt Service/Capital Project Funds 126 328 Redevelopment Bond - Palais Royale
60 313 Football Hall of Fame Debt Service 127 752 South Bend Redevelopment Authority
61 755 South Bend Building Corp 128 756 Smart Streets Debt Service
62 757 Parks Bond Debt Service 129 758 Erskine Village Debt Service
63 377 Professional Sports Development 130 759 Eddy Street Commons Capital
64 401 Coveleski Stadium Capital 131 760 Eddy Street Commons Debt Service
65 403 Zoo Endowment
66 405 Park Nonreverting Capital
67 406 Cumulative Capital Development
68 407 Cumulative Capital Improvement
69 412 Major Moves Construction
70 416 Morris Performing Arts Center Capital
71 434 Community Revitalization Enhancement District
72 450 Palais Royale Historic Preservation
73 677 Football Hall of Fame Capital
74 750 Equipment/Vehicle Leasing
75 751 Parks Bond Capital
76 753 Smart Streets Bond Capital
2
November 2017
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal
officers to provide an explanation of significant expenditure and staffing variances and spending on major
capital projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue
sheets”) for their funds and General Fund departments no later than the 18th of the month following the
reporting period. The staff of the Department of Administration & Finance then summarizes the data and
publishes this consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of November 30, 2017, total revenue for the year was $288,986,267, 80% of estimated revenue. As of
November 30, 2016, total revenue received was $240,833,313 within the same funds. Property taxes are
received in June and December each year and are budgeted at $77,024,124 for 2017. Local income tax
(LOIT, COIT and EDIT) receipts are budgeted to be $28.36 million in 2017, to be received in monthly
installments of $2.37 million. In March 2017, the City received a $1 million Community Crossings grant
from INDOT.
As of November 30, 2017, total expenditures were $286,883,867 and outstanding encumbrances were
$36,766,779, a total of $323,650,646 which represents 78% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If
encumbrances were excluded, expenditures were 69% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $260,706,995 as of November 30, 2016.
New for 2017, all costs associated with the Department of Innovation & Technology were consolidated
into Fund 279, an internal service fund that already accounts for the 311 Call Center budget. Fund 265
was established to account for the receipt of the Community Crossings grant and matching revenue and
for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts.
Also, several funds were established to integrate the various trustees cash balances into the City’s
regular accounting system.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
November 30, 2017
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 59,191,016 1,415,441 38,124,028 35,820,919 21,066,988 64%
Special Revenue
102 Rainy Day 90,000 8,776 94,359 1,484,150 (4,359) 105%
103 Excess Levy - - - 7 - 0%
201 Parks & Recreation 20,194,318 113,500 9,302,213 7,268,102 10,892,105 46%
202 Motor Vehicle Highway 10,023,367 397,099 8,719,221 9,366,449 1,304,146 87%
203 Recreation Nonreverting 1,157,768 37,458 897,032 861,333 260,736 77%
209 Studebaker-Oliver Reverting Grants 425,787 27,313 362,779 241,523 63,008 85%
210 Economic Development State Grants 262,141 302 59,943 1,841,633 202,198 23%
211 Department of Community Investment (DCI)2,294,524 307,638 1,643,318 2,612,001 651,206 72%
212 Dept of Community Investment Grants 5,574,676 723,589 2,462,544 2,798,285 3,112,132 44%
216 Police State Seizures 37,000 3,903 45,679 31,992 (8,679) 123%
217 Gift, Donation, Bequest 214,094 675 183,860 137,843 30,234 86%
218 Police Curfew Violations 1,000 23 277 315 723 28%
219 Unsafe Building 884,475 32,182 632,287 1,115,038 252,188 71%
220 Law Enforcement Continuing Education 246,175 28,167 256,164 256,155 (9,989) 104%
221 Landlord Registration 7,000 880 7,440 110 (440) 106%
227 Loss Recovery 9,000 733 8,674 8,172 326 96%
249 Public Safety LOIT 7,478,618 622,942 6,854,174 6,231,402 624,444 92%
251 Local Roads & Streets 1,692,997 163,922 1,329,593 1,547,090 363,404 79%
257 LOIT Special Distribution 1,623,397 2,455 392,164 4,347,943 1,231,233 24%
258 Human Rights Federal Grant 258,740 374 147,286 222,998 111,454 57%
265 Local Road & Bridge Grant 2,000,000 - 2,000,000 - - 100%
271 Eastrace Waterway 22 - 9 11 13 40%
273 Morris PAC / Palais Royale Marketing 18,450 1,243 10,858 18,563 7,592 59%
280 Police Block Grants 50 3 36 32 14 72%
281 Economic Develop Commission-Revenue Bonds 300 24 256 228 44 85%
289 HAZMAT 10,250 21 3,284 245 6,966 32%
291 Indiana River Rescue 69,400 1,301 74,549 111,787 (5,149) 107%
294 Regional Police Academy 22,980 273 19,404 19,283 3,576 84%
295 COPS MORE Grant 123,500 19,254 74,102 248,406 49,398 60%
299 Police Federal Drug Enforcement 63,000 50,184 53,768 26,594 9,232 85%
404 County Option Income Tax 11,063,418 878,940 10,180,546 9,514,942 882,872 92%
408 Economic Development Income Tax 11,794,400 877,262 10,919,235 9,387,432 875,165 93%
410 Urban Development Action Grant 6,110 411 4,898 199,796 1,212 80%
655 Project Releaf 449,153 38,026 415,630 410,921 33,523 93%
705 Police K-9 Unit 2,036 2 26 31 2,010 1%
Special Revenue Total 78,098,146 4,338,876 57,155,610 60,310,811 20,942,536 73%
City Debt Service
313 Football Hall of Fame Debt Service 894,300 18 475,013 881,115 419,287 53%
755 South Bend Building Corp 2,654,500 330 2,652,947 - 1,553 100%
757 Parks Bond Debt Service 391,482 63,559 354,281 - 37,201 90%
760 Eddy Street Commons Debt Service 2,500,700 411 2,500,644 - 56 100%
City Debt Service Total 6,440,982 64,317 5,982,885 881,115 458,097 93%
Capital Project
377 Professional Sports Development 734,325 - 258,581 738,184 475,744 35%
401 Coveleski Stadium Capital 42,715 85 42,593 41,379 122 100%
403 Zoo Endowment 200 - 151 413 49 76%
405 Park Nonreverting Capital 439,850 158 270,987 8,213 168,863 62%
406 Cumulative Capital Development 485,600 353 263,196 310,922 222,404 54%
407 Cumulative Capital Improvement 437,000 258 295,083 298,863 141,917 68%
412 Major Moves Construction 1,056,786 2,519 1,054,682 1,374,664 2,104 100%
416 Morris Performing Arts Center Capital 106,500 2,885 64,539 90,985 41,961 61%
434 Community Revitalization Enhancement District - - - 635 - 0%
450 Palais Royale Historic Preservation 17,500 1,597 15,905 14,693 1,595 91%
677 Football Hall of Fame Capital 5,000 393 4,387 52,917 613 88%
750 Equipment/Vehicle Leasing 5,502,900 939 4,554,140 - 948,760 83%
751 Parks Bond Capital 7,500 1,457 6,499 - 1,001 87%
753 Smart Streets Bond Capital 58,880 20,185 68,300 - (9,420) 116%
759 Eddy Street Commons Capital 22,500,000 - 22,500,000 - - 100%
Capital Project Total 31,394,756 30,829 29,399,044 2,931,869 1,995,712 94%
Enterprise
287 Emergency Medical Services Capital 4,529,349 3,798 3,248,505 2,487,547 1,280,844 72%
288 Emergency Medical Services Operating 6,385,015 521,840 5,116,295 5,269,832 1,268,720 80%
600 Consolidated Building Fund 4,060,706 170,125 3,359,381 3,748,381 701,325 83%
601 Parking Garages 1,163,261 96,765 1,166,845 933,738 (3,584) 100%
610 Solid Waste Operations 6,103,341 458,364 4,998,441 5,121,604 1,104,900 82%
611 Solid Waste Capital 836,713 62 779,599 964,119 57,114 93%
620 Water Works Operations 15,869,122 1,306,061 14,292,596 14,062,811 1,576,526 90%
622 Water Works Capital 82,000 1,882 21,442 23,360 60,558 26%
624 Water Works Customer Deposit 16,500 1,287 14,014 12,682 2,486 85%
625 Water Works Sinking 2,068,642 165,100 1,824,460 1,881,365 244,182 88%
626 Water Works Bond Reserve 16,000 1,217 13,155 13,443 2,845 82%
629 Water Works Reserve Operations & Maintenance 179,000 2,235 175,192 247,408 3,808 98%
640 Sewer Repair Insurance 632,424 55,297 602,686 587,725 29,738 95%
641 Sewage Works Operations 37,547,695 3,198,590 35,401,465 35,362,406 2,146,230 94%
642 Sewage Works Capital 4,894,000 506,110 4,401,999 2,552,026 492,001 90%
643 Sewage Works Reserve Operations & Maint.561,755 4,405 562,960 993,759 (1,205) 100%
649 Sewage Sinking 9,190,024 768,883 8,427,272 8,411,456 762,752 92%
653 Sewage Debt Service Reserve 15,000 3,006 20,282 4,652 (5,282) 135%
659 Sewer Bond 2011 201 0 155 1,891 46 77%
661 Sewer Bond 2012 50,000 607 19,204 92,596 30,796 38%
664 2013A Cost of Issuance Fund - - - 32 - 0%
666 2015 Sewer Bond Issuance - - - 114 - 0%
670 Century Center 4,228,683 382,813 3,923,877 3,575,831 304,806 93%
671 Century Center Capital 750 71 793 859 (43) 106%
672 Century Center Energy Conservation Debt Svc 192,297 55,395 193,121 187,443 (824) 100%
Enterprise Total 98,622,478 7,703,914 88,563,738 86,537,080 10,058,740 90%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
November 30, 2017
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,308,569 596,086 6,974,704 6,730,581 1,333,865 84%
224 Central Services Capital 287,600 187 287,575 131,398 25 100%
226 Liability Insurance 3,576,234 287,222 2,800,986 2,090,756 775,248 78%
278 Take Home Vehicle Police 8,360 889 8,568 105,399 (208) 102%
279 IT / Innovation / 311 Call Center 5,205,034 430,621 4,736,831 437,576 468,203 91%
711 Self-Funded Employee Benefits 17,892,659 1,468,292 16,457,311 16,727,350 1,435,348 92%
713 Unemployment Compensation 2,800 204 2,412 91,170 389 86%
Internal Service Total 35,281,256 2,783,500 31,268,387 26,314,229 4,012,869 89%
Trust & Agency
701 Firefighters Pension 4,925,212 3,238 4,924,661 4,872,884 551 100%
702 Police Pension 6,223,679 2,089 6,223,659 6,011,318 20 100%
730 City Cemetery 280 25 267 238 13 95%
Trust & Agency Total 11,149,171 5,352 11,148,587 10,884,440 584 100%
City Funds Total 320,177,805 16,342,229 261,642,279 223,680,463 58,535,526 82%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 19,689,389 25,254 10,945,803 11,532,258 8,743,586 56%
422 TIF - West Washington 442,000 1,799 216,960 296,227 225,040 49%
425 TIF - Leighton Plaza (Redevelop Retail) 197,014 11,558 103,368 123,389 93,646 52%
429 TIF - River East Development Area (NE Dev)3,236,467 6,817 1,658,075 1,304,788 1,578,392 51%
430 TIF - Southside Development #1 3,916,127 5,954 2,738,134 1,298,933 1,177,993 70%
432 TIF - Southside Development #3 8,520 - 8,519 41,500 1 100%
435 TIF - Douglas Road 328,208 34 219,064 232,370 109,144 67%
436 TIF - River East Residential (NE Res)3,300,903 - 2,320,763 2,274,510 980,140 70%
Tax Increment Financing Total 31,118,628 51,416 18,210,686 17,103,975 12,907,942 59%
Redevelopment
433 Redevelopment General 135 6 72 73 63 53%
439 Certified Technology Park 302,625 523 262,671 18,315 39,954 87%
454 Airport Urban Enterprise Zone 3,900 330 3,549 3,169 351 91%
754 Industrial Revolving Fund 223,824 - 125,552 - 98,272 56%
Redevelopment Total 530,484 860 391,844 21,556 138,640 74%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 888 9,582 8,641 4,418 68%
317 Coveleski Debt Service Reserve 5,000 442 4,748 4,239 252 95%
328 Redevelopment Bond - Palais Royale 20,000 1,484 16,025 14,438 3,975 80%
752 South Bend Redevelopment Authority 3,868,669 196,765 3,890,122 - (21,453) 101%
756 Smart Streets Debt Service 857,284 282 859,200 - (1,916) 100%
758 Erskine Village Debt Service 3,961,782 - 3,961,781 - 1 100%
Debt Service Total 8,726,735 199,861 8,741,457 27,319 (14,722) 100%
Redevelopment Commission Controlled Funds Total 40,375,847 252,137 27,343,988 17,152,850 13,031,859 68%
Grand Total 360,553,652 16,594,366 288,986,267 240,833,313 71,567,385 80%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
November 30, 2017
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 872,923 72,777 741,070 592,901 343 131,511 85%
101-0104 311 Call Center - - - 3,810 - - 0%
101-0201 City Clerk 536,216 36,791 418,726 336,285 26,813 90,676 83%
101-0301 Common Council 571,148 29,997 399,933 430,677 62,179 109,036 81%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Administration & Finance 2,476,351 182,464 2,166,511 1,751,778 25,973 283,867 89%
101-0404 Morris Performing Arts Center 1,271,039 60,870 872,849 910,208 1,958 396,232 69%
101-0405 Palais Royale 530,200 17,934 284,404 399,020 3,499 242,297 54%
101-0501 Legal Department 1,158,567 74,044 959,670 868,180 41 198,856 83%
101-0602 Engineering 1,485,157 105,317 1,080,345 945,400 97,352 307,459 79%
101-0801 Police Department 29,668,433 2,213,274 24,364,777 21,902,340 1,014,273 4,289,383 86%
101-0802 Communications Center - - - 1,479,012 - - 0%
101-0901 Fire Department 21,111,466 1,644,661 17,933,303 16,448,680 113,557 3,064,605 85%
101-1008 Human Rights 425,805 28,886 366,757 313,697 3,666 55,382 87%
101-1201 Code Enforcement - - - 202,104 - - 0%
General Fund Total 60,150,305 4,467,015 49,631,346 46,627,092 1,349,655 9,169,303 85%
Special Revenue
103 Excess Levy - - - 3,673 - - 0%
201 Parks & Recreation 19,042,888 952,609 11,802,326 9,885,404 559,412 6,681,150 65%
202 Motor Vehicle Highway 11,765,531 630,007 8,169,971 7,694,433 598,216 2,997,343 75%
203 Recreation Nonreverting 1,599,683 48,875 912,865 878,064 103,483 583,335 64%
209 Studebaker-Oliver Reverting Grants 539,393 27,462 308,221 496,692 131,172 100,000 81%
210 Economic Development State Grants 509,757 - 54,008 1,687,243 185,120 270,629 47%
211 Department of Community Investment (DCI)2,775,376 210,278 2,046,921 2,145,670 126,360 602,095 78%
212 Dept of Community Investment Grants 5,455,838 445,027 2,269,984 3,029,892 2,329,131 856,723 84%
216 Police State Seizures 116,000 5,868 5,868 16,110 - 110,132 5%
217 Gift, Donation, Bequest 241,700 2,009 196,866 97,000 3,461 41,373 83%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 905,479 42,744 737,781 695,723 73,965 93,734 90%
220 Law Enforcement Continuing Education 788,422 27,063 493,580 321,152 58,306 236,537 70%
221 Landlord Registration 1,000 - 10 - - 990 1%
227 Loss Recovery 598,675 10,654 131,866 25,169 265,209 201,600 66%
244 Emergency Phone System 33,671 - 33,671 - - 0 100%
249 Public Safety LOIT 7,462,645 537,099 6,621,673 5,725,280 - 840,972 89%
251 Local Roads & Streets 2,308,544 - 1,048,379 1,477,310 228,519 1,031,646 55%
252 Excess Welfare Distribution 8 8 8 - - (0) 101%
257 LOIT Special Distribution 3,757,457 387,600 2,088,661 318,840 1,306,037 362,759 90%
258 Human Rights Federal Grant 201,773 7,038 121,089 169,165 2,157 78,526 61%
265 Local Road & Bridge Grant 2,000,000 465,271 466,735 - 977,954 555,311 72%
271 Eastrace Waterway 1,367 - 1,353 - - 14 99%
273 Morris PAC / Palais Royale Marketing 21,675 - 5,673 4,212 - 16,002 26%
289 HAZMAT 10,431 - 5,768 8,962 - 4,663 55%
291 Indiana River Rescue 117,349 231 94,945 45,000 184 22,220 81%
292 Police Grants 35,805 - 28,178 44,568 4,756 2,871 92%
294 Regional Police Academy 22,500 1,039 8,581 16,246 - 13,919 38%
295 COPS MORE Grant 263,767 960 156,839 189,200 40,826 66,102 75%
299 Police Federal Drug Enforcement 286,337 - 149,201 53,413 - 137,136 52%
404 County Option Income Tax 12,071,593 430,827 10,200,068 12,796,884 207,418 1,664,107 86%
408 Economic Development Income Tax 11,559,184 319,415 8,444,973 8,766,699 536,454 2,577,757 78%
410 Urban Development Action Grant 126,144 - 126,142 238,173 - 2 100%
655 Project Releaf 537,171 15,093 393,924 479,720 1,222 142,025 74%
705 Police K-9 Unit 2,020 - - 1,044 - 2,020 0%
Special Revenue Total 85,160,183 4,567,178 57,126,125 57,310,940 7,739,362 20,294,696 76%
City Debt Service
313 Football Hall of Fame Debt Service 1,268,999 - 1,144,220 1,271,000 - 124,779 90%
755 South Bend Building Corp 2,643,214 1,000 2,643,214 - - 0 100%
757 Parks Bond Debt Service 391,482 - 390,481 - - 1,001 100%
760 Eddy Street Commons Debt Service - - - - - - 0%
City Debt Service Total 4,303,695 1,000 4,177,915 1,271,000 - 125,780 97%
Capital Project
377 Professional Sports Development 827,955 - 827,955 838,051 - - 100%
401 Coveleski Stadium Capital 30,000 - 78,597 33,475 - (48,597) 262%
403 Zoo Endowment 50,050 - 50,049 - - 1 100%
405 Park Nonreverting Capital 553,024 (3,610) 392,451 149,675 27,276 133,297 76%
406 Cumulative Capital Development 476,500 (2,644) 438,241 526,737 - 38,259 92%
407 Cumulative Capital Improvement 372,250 - 372,050 368,250 - 200 100%
412 Major Moves Construction 2,470,708 721 512,248 1,169,799 1,057,838 900,622 64%
416 Morris Performing Arts Center Capital 401,144 32,075 49,954 33,530 203,802 147,388 63%
434 Community Revitalization Enhancement District - - - 2,977 - - 0%
450 Palais Royale Historic Preservation 5,000 - 627 - - 4,373 13%
677 Football Hall of Fame Capital 81,091 1,440 42,089 59,152 11,490 27,512 66%
750 Equipment/Vehicle Leasing 5,500,000 237,624 3,477,088 - 3,007,994 (985,082) 118%
751 Parks Bond Capital 3,500,000 24,841 1,060,236 - 33,238 2,406,526 31%
753 Smart Streets Bond Capital 10,000,000 26,452 4,934,279 - - 5,065,721 49%
759 Eddy Street Commons Capital - - 396,250 - - (396,250) 0%
Capital Project Total 24,267,722 316,899 12,632,115 3,181,645 4,341,637 7,293,970 70%
Enterprise
287 Emergency Medical Services Capital 3,991,466 63,102 2,558,888 1,427,758 736,156 696,423 83%
288 Emergency Medical Services Operating 6,137,914 420,077 4,777,734 5,156,206 144,390 1,215,790 80%
600 Consolidated Building Fund 3,785,643 294,770 3,188,851 2,910,470 70,799 525,993 86%
601 Parking Garages 1,247,254 15,613 838,161 664,883 262,254 146,839 88%
610 Solid Waste Operations 5,662,910 302,144 4,679,599 4,981,844 152,455 830,857 85%
611 Solid Waste Capital 1,135,613 19,921 1,075,715 889,926 - 59,898 95%
620 Water Works Operations 17,727,254 1,206,006 13,961,738 14,101,021 897,128 2,868,388 84%
622 Water Works Capital 1,414,466 92,118 496,670 318,317 371,787 546,009 61%
624 Water Works Customer Deposit 15,000 1,287 13,729 10,714 - 1,271 92%
625 Water Works Sinking 2,054,891 1,100 313,119 352,818 - 1,741,772 15%
626 Water Works Bond Reserve 16,000 6,000 16,000 6,531 - - 100%
629 Water Works Reserve Operations & Maintenance 23,000 2,235 23,465 17,041 - (465) 102%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
November 30, 2017
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
640 Sewer Repair Insurance 634,509 33,097 479,607 463,058 54,657 100,245 84%
641 Sewage Works Operations 44,831,185 3,003,947 35,015,128 30,934,295 3,840,047 5,976,011 87%
642 Sewage Works Capital 8,051,255 267,590 4,217,520 3,985,243 1,204,994 2,628,741 67%
643 Sewage Works Reserve Operations & Maint.30,000 4,405 45,349 31,252 - (15,349) 151%
649 Sewage Sinking 9,163,754 8,077,055 9,158,681 9,168,015 - 5,073 100%
659 Sewer Bond 2011 51,888 - 51,687 182,169 - 201 100%
661 Sewer Bond 2012 3,010,364 - 2,263,409 10,173,907 632,186 114,769 96%
664 2013A Cost of Issuance Fund - - - 4,538 - - 0%
666 2015 Sewer Bond Issuance - - - 9,205 - - 0%
670 Century Center 4,194,310 337,982 3,742,075 3,788,872 - 452,235 89%
671 Century Center Capital - 1,500 1,500 130,547 - (1,500) 0%
672 Century Center Energy Conservation Debt Svc 192,297 - 191,297 236,132 - 1,000 99%
Enterprise Total 113,370,973 14,149,948 87,109,921 89,944,761 8,366,851 17,894,201 84%
Internal Service
222 Central Services 8,564,643 572,004 7,104,373 6,701,091 336,868 1,123,402 87%
224 Central Services Capital 326,025 - 199,182 206,190 75,291 51,551 84%
226 Liability Insurance 3,587,586 95,568 2,756,519 1,864,767 34,572 796,494 78%
278 Take Home Vehicle Police 10,000 6,570 7,541 7,086 - 2,459 75%
279 IT / Innovation / 311 Call Center 5,205,034 255,363 3,199,634 437,575 355,296 1,650,104 68%
711 Self-Funded Employee Benefits 17,803,200 1,243,538 13,766,389 14,731,245 45,229 3,991,583 78%
713 Unemployment Compensation 84,105 3,352 57,622 60,344 11,000 15,483 82%
Internal Service Total 35,580,593 2,176,395 27,091,260 24,008,297 858,256 7,631,076 79%
Trust & Agency
701 Firefighters Pension 5,098,269 376,627 4,241,408 4,746,640 - 856,861 83%
702 Police Pension 6,423,889 506,830 5,628,711 5,865,092 - 795,178 88%
730 City Cemetery 6,000 - 599 - - 5,401 10%
Trust & Agency Total 11,528,158 883,457 9,870,718 10,611,731 - 1,657,440 86%
City Funds Total 334,361,629 26,561,893 247,639,400 232,955,467 22,655,762 64,066,466 81%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)39,618,887 461,282 16,360,914 17,577,810 11,061,636 12,196,337 69%
422 TIF - West Washington 1,428,292 - 72,591 14,082 445,401 910,300 36%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 9,491 112,129 138,979 - 46,037 71%
429 TIF - River East Development Area (NE Dev)10,602,696 25,916 1,630,760 1,867,272 1,892,595 7,079,340 33%
430 TIF - Southside Development #1 6,917,426 47,895 453,098 3,790,603 707,185 5,757,143 17%
432 TIF - Southside Development #3 4,878,795 - 4,866,784 489,503 - 12,011 100%
435 TIF - Douglas Road 344,216 - 335,724 341,288 4,200 4,292 99%
436 TIF - River East Residential (NE Res)3,430,231 500 3,167,084 3,369,278 - 263,147 92%
Tax Increment Financing Total 67,378,709 545,084 26,999,084 27,588,814 14,111,017 26,268,608 61%
Redevelopment
433 Redevelopment General 4,500 - 1,133 329 - 3,367 25%
439 Certified Technology Park 2,200,000 - 1,800,000 142,913 - 400,000 82%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 - 85,186 - - 71,814 54%
Redevelopment Total 2,411,500 - 1,886,319 143,241 - 525,181 78%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 888 9,390 7,291 - 4,610 67%
328 Redevelopment Bond - Palais Royale 15,000 1,484 15,704 12,182 - (704) 105%
752 South Bend Redevelopment Authority 4,603,405 - 4,561,503 - - 41,902 99%
756 Smart Streets Debt Service 1,252,284 - 1,249,569 - - 2,715 100%
758 Erskine Village Debt Service 4,522,918 - 4,522,898 - - 20 100%
Debt Service Total 10,407,607 2,372 10,359,064 19,472 - 48,543 100%
Redevelopment Commission Controlled Funds Total 80,197,816 547,456 39,244,467 27,751,528 14,111,017 26,842,333 67%
Grand Total 414,559,445 27,109,349 286,883,867 260,706,995 36,766,779 90,908,799 78%
* Includes year to date expenditures and encumbrances
7
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 872,323 72,757 740,980 592,291 - 131,343 85%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 600 20 90 610 - 510 15%
Transfers In - - - - - - 0%
Total Revenue 872,923 72,777 741,070 592,901 - 131,853 85%
Expenditures
Personnel 704,849 60,874 588,007 543,423 - 116,842 83%
Supplies 3,119 379 1,354 1,045 343 1,422 54%
Services 163,755 11,415 150,496 47,992 - 13,259 92%
Debt Service 1,200 109 1,213 441 - (13) 101%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 872,923 72,777 741,070 592,901 343 131,511 85%
Net - - - - (343) 343
Cash Balance - -
Staffing Budget Actual
Full Time 7.00 7.00
Part-Time /Seasonal/Temporary 2.00 -
Total 9.00 8.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is
the elected chief executive officer of the city.
As of November 30, Debt Service was over budget. In December, the Common Council approved a budget transfer to cover this.
Increase from 2016 service category due mainly to the increase in Interfund Allocations for IT which allow for all departments to see the full cost of IT
and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 8% per employee.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Mayor's Office
General Fund
City Funds
8
Department Name Fund/Dept No.101-0104
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 3,810 - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 3,810 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - 1,629 - - 0%
Services - - - 2,181 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 3,810 - - 0%
Net - - - - - -
Cash Balance - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2013, the Central 311 Call Center was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a
"one-stop" shop to contact city departments with inquiries and service requests.
In 2016, the budget was moved to a new internal service fund (Fund 279).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
311 Call Center
General Fund
City Funds
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 536,216 36,791 418,726 336,285 - 117,490 78%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 536,216 36,791 418,726 336,285 - 117,490 78%
Expenditures
Personnel 349,234 26,249 290,532 266,451 - 58,702 83%
Supplies 7,800 101 4,637 6,356 601 2,562 67%
Services 179,182 10,442 123,557 63,477 26,213 29,412 84%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 536,216 36,791 418,726 336,285 26,813 90,676 83%
Net - - - - (26,813) 26,813
Cash Balance - -
Staffing Budget Actual
Full Time 5.00 5.00
Part-Time /Seasonal/Temporary - -
Total 5.00 5.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents
fostering relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Expenditures are in line with budgeted expectations for 2017, encumbrances from 2016 account for the large differences. Funds were encumbered
in 2016 to pay for Granicus software for Boards and Commissions (PO: $6450, YTD Spent: $4950), Dictation Services for past and current meetings
(PO: $4,000, YTD Spent: $3700), Electrical Work (PO: $9,000, YTD Spent: $0), the New Legislative Resource Center (POs and YTD Spent:
$3,678), Ongoing in-house remodel (PO and YTD Spent: $6,443). Value Purchase Orders make it look like we've spent more than we have. These
include additions to the City's code book through Municode (PO: $10,000, YTD Spent: $8,068.20), Legal Representation (PO: $2,800, YTD Spent:
$2137.5), and Legal Advertising (POs: $20,000, YTD Spent: $12,443.66).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
City Clerk
General Fund
City Funds
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 571,148 29,997 399,933 430,677 - 171,215 70%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 571,148 29,997 399,933 430,677 - 171,215 70%
Expenditures
Personnel 304,402 23,762 259,711 257,457 112 44,579 85%
Supplies 4,503 84 2,207 6,540 203 2,094 54%
Services 262,243 6,152 138,015 166,680 61,864 62,364 76%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 571,148 29,997 399,933 430,677 62,179 109,036 81%
Net - - - - (62,179) 62,179
Cash Balance - -
Staffing Budget Actual
Full Time 9.00 9.00
Part-Time /Seasonal/Temporary - -
Total 9.00 9.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the
betterment of South Bend is always our highest priority. There are nine (9) Council Members.
Funds encumbered and spent from 2016 are the following: New furniture for the Council ($19,119.04), new furniture for the Council Informal Meeting
Room ($12,366.24), and new AV equipment for the Council Informal Meeting Room ($3,572.21). Large Value Purchase Orders account for much of
the encumbrances. These include the Council Attorney (PO: $60,000, Spent: $46,966.25) and Additional Legal Services (PO: $29,000, Spent:
$11,263).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Common Council
General Fund
City Funds
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - 43,000 43,000 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 43,000 - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 - 43,000 43,000 - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,000 - 43,000 43,000 - - 100%
Net - - - - - -
Cash Balance - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the
establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The
allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires
February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
WNIT Contract
General Fund
City Funds
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,464,047 182,137 2,153,911 1,735,614 - 310,136 87%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,304 327 12,600 16,163 - (296) 102%
Transfers In - - - - - - 0%
Total Revenue 2,476,351 182,464 2,166,511 1,751,778 - 309,840 87%
Expenditures
Personnel 2,053,815 159,988 1,789,103 1,577,904 - 264,712 87%
Supplies 25,158 934 21,678 19,382 1,246 2,234 91%
Services 392,304 21,333 350,862 148,233 24,727 16,715 96%
Debt Service 5,074 209 4,868 6,259 - 206 96%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,476,351 182,464 2,166,511 1,751,778 25,973 283,867 89%
Net - - - - (25,973) 25,973
Cash Balance - -
Staffing Budget Actual
Full Time 23.00 21.00
Part-Time /Seasonal/Temporary - -
Total 23.00 21.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Provide financial management and administrative services to City operations including finance and accounting services, human resources, risk
management, benefit administration, and purchasing management.
The larges encumbrances for services is related to an outstanding contract for diversity consulting. The encumbrances for supplies is mainly the
value purchase order with Office Depot.
Two positions are vacant, Deputy Controller and Director of Financial Services-Parks.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Administration & Finance
General Fund
City Funds
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 294,394 37,283 188,355 (254,536) - 106,039 64%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 488,000 14,900 340,673 528,284 - 147,327 70%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 488,645 8,687 343,821 636,460 - 144,824 70%
Transfers In - - - - - - 0%
Total Revenue 1,271,039 60,870 872,849 910,208 - 398,190 69%
Expenditures
Personnel 510,299 34,416 391,924 656,099 - 118,375 77%
Supplies 7,697 107 3,753 12,368 1,958 1,986 74%
Services 753,043 26,347 477,172 241,741 - 275,871 63%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,271,039 60,870 872,849 910,208 1,958 396,232 69%
Net - - - - (1,958) 1,958
Cash Balance - -
Staffing Budget Actual
Full Time 6.60 7.00
Part-Time /Seasonal/Temporary 4.00 4.00
Total 10.60 11.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the
country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of
landmark City venues.
Starting with 2017, the position of Executive Administrative Assistant was replaced with Operations Manager.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris
and Palais. However, maintenance and marketing expenditures have been allocated only inclusive of August, causing the year-to-date services
expenditures to come in under budget.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating,
remodeling, or, otherwise improving the facilities and / or service to the patrons at the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Morris Performing Arts Center
General Fund
City Funds
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 170,698 (7,951) (19,491) 99,654 - 190,189 -11%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 332,072 23,645 281,437 272,380 - 50,635 85%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,430 2,240 22,458 26,986 - 4,972 82%
Transfers In - - - - - - 0%
Total Revenue 530,200 17,934 284,404 399,020 - 245,796 54%
Expenditures
Personnel 142,131 9,998 103,165 222,556 - 38,966 73%
Supplies 3,398 - 1,024 11,634 1,174 1,200 65%
Services 384,671 7,936 180,215 164,830 2,325 202,131 47%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 530,200 17,934 284,404 399,020 3,499 242,297 54%
Net - - - - (3,499) 3,499
Cash Balance - -
Staffing Budget Actual
Full Time 2.40 2.40
Part-Time /Seasonal/Temporary - -
Total 2.40 2.40
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and
beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is
distinguished by its history and ambiance.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris
and Palais. However, maintenance and marketing expenditures have been allocated only inclusive of August, causing the year-to-date services
expenditures to come in under budget.
Capital projects for the Palais Royale are located in the Palais Royale Historic Preservation Fund #450.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Palais Royale
General Fund
City Funds
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,083,190 74,044 902,561 791,716 - 180,629 83%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 75,377 - 57,109 76,464 - 18,268 76%
Transfers In - - - - - - 0%
Total Revenue 1,158,567 74,044 959,670 868,180 - 198,897 83%
Expenditures
Personnel 966,603 59,352 786,642 834,118 - 179,961 81%
Supplies 5,977 4,432 8,746 1,008 41 (2,810) 147%
Services 184,715 9,943 163,011 31,784 - 21,704 88%
Debt Service 1,272 318 1,271 1,271 - 1 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,158,567 74,044 959,670 868,180 41 198,856 83%
Net - - - - (41) 41
Cash Balance - -
Staffing Budget Actual
Full Time 11.00 11.00
Part-Time /Seasonal/Temporary 1.00 1.00
Total 12.00 10.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a
dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and
ethical integrity of the City.
As of November 30, Supplies were over budget. In December, the Common Council approved a budget transfer to cover this.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Legal Department
General Fund
City Funds
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,161,693 (63,962) 815,543 880,569 - 346,150 70%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 100,000 12,485 99,015 23,900 - 985 99%
Charges for Services 6,127 575 8,577 2,925 - (2,450) 140%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 217,337 156,219 157,210 38,006 - 60,127 72%
Transfers In - - - - - - 0%
Total Revenue 1,485,157 105,317 1,080,345 945,400 - 404,812 73%
Expenditures
Personnel 841,636 60,956 664,478 601,388 195 176,963 79%
Supplies 34,113 3,249 23,752 53,195 1,294 9,067 73%
Services 581,300 38,468 363,536 271,993 95,209 122,555 79%
Debt Service 28,108 2,644 28,579 18,825 654 (1,125) 104%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,485,157 105,317 1,080,345 945,400 97,352 307,459 79%
Net - - - - (97,352) 97,352
Cash Balance - -
Staffing Budget Actual
Full Time 7.93 5.11
Part-Time /Seasonal/Temporary 1.41 0.47
Total 9.34 5.58
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of an engineer.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Engineering
General Fund
City Funds
17
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,000,025 2,161,695 23,726,255 21,550,842 - 5,273,770 82%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 660,908 51,579 638,522 351,498 - 22,386 97%
Transfers In - - - - - - 0%
Total Revenue 29,668,433 2,213,274 24,364,777 21,902,340 - 5,303,656 82%
Expenditures
Personnel 23,071,143 1,838,775 19,790,074 19,614,696 - 3,281,069 86%
Supplies 1,306,776 57,309 246,583 217,905 955,591 104,602 92%
Services 5,135,514 316,924 4,180,397 2,064,495 58,683 896,435 83%
Debt Service 155,000 267 147,724 5,244 - 7,276 95%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 29,668,433 2,213,274 24,364,777 21,902,340 1,014,273 4,289,383 86%
Net - - - - (1,014,273) 1,014,273
Cash Balance - -
Staffing Budget Actual
Full Time 248.00 236.00
Part-Time /Seasonal/Temporary 60.00 5.00
Total 308.00 241.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and
property.
This fund includes the expenditures for 192 of the 247 budgeted Police officers and 44 full time civilian staff. Fund 249 contains the funding for 43 of
the 247 Police officers that are funded by the LOIT. The $896,046 encumbrance amount for Supplies is the cost of replacing video cameras for
patrol vehicles.
Police cars are leased out of COIT Fund #404.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Police Department
General Fund
City Funds
18
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,068,583 1,644,661 17,890,896 16,429,286 - 3,177,687 85%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - 25 175 - 475 5%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 42,383 - 42,382 19,219 - 1 100%
Transfers In - - - - - - 0%
Total Revenue 21,111,466 1,644,661 17,933,303 16,448,680 - 3,178,163 85%
Expenditures
Personnel 17,624,592 1,410,057 14,848,223 14,885,096 5,872 2,770,497 84%
Supplies 502,435 20,939 258,066 256,360 45,579 198,790 60%
Services 2,984,439 213,665 2,827,014 1,307,224 62,106 95,318 97%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,111,466 1,644,661 17,933,303 16,448,680 113,557 3,064,605 85%
Net - - - - (113,557) 113,557
Cash Balance - -
Staffing Budget Actual
Full Time 180.00 186.00
Part-Time /Seasonal/Temporary - -
Total 180.00 183.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through
education, response, and dynamic outreach.
The South Bend Fire Department is budgeted to have 253 sworn firefighters, 6 recruits and 7 civilian full time employees. 35 firefighters are paid
directly through the Public Safety LOIT (Fund 249). 47 Sworn and 4 civilian employees' costs are allocated to EMS Operations (Fund 288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also
employs civilian administrative staff who handle payroll, purchasing, and billing for ambulance services. There was a transfer of expenses for
ambulance maintenance charges to Fund 288 in August. August also had the Repairs and Maintenance post to Fund 404 those expenses will return
to fund 101 in October.
In October, 6 new recruits were hired in, causing the number of full-time employees to exceed budget.
Expenses related to purchasing Fire Department capital equipment and capital improvements are not paid out of the General Fund. All capital
projects relating to the Fire Department operations are run through the EMS Capital Fund #287.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Fire Department
General Fund
City Funds
19
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 425,805 28,886 366,757 313,697 - 59,048 86%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 425,805 28,886 366,757 313,697 - 59,048 86%
Expenditures
Personnel 294,036 19,766 251,527 254,211 - 42,509 86%
Supplies 1,037 25 413 1,067 500 124 88%
Services 130,732 9,095 114,817 58,419 3,166 12,749 90%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 425,805 28,886 366,757 313,697 3,666 55,382 87%
Net - - - - (3,666) 3,666
Cash Balance - -
Staffing Budget Actual
Full Time 4.00 4.00
Part-Time /Seasonal/Temporary - -
Total 4.00 4.00
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity.
Expenditures are higher this year in the services category. This is due to a roughly 1,200% increase in allocation costs related to information
technology.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Human Rights
General Fund
City Funds
20
Department Name Fund/Dept No.101-1201
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - 202,104 - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 202,104 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 202,104 - - 0%
Total Expenditures - - - 202,104 - - 0%
Net - - - - - -
Cash Balance - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department was transferred to the Consolidated Building Fund (600) in 2014.
In 2016, $202,164 was transferred to the Unsafe Building Fund 219.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Code Enforcement
General Fund
City Funds
21
Fund Name Fund Number 102
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - 1,405,850 - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 90,000 8,776 94,359 78,300 - (4,359) 105%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 90,000 8,776 94,359 1,484,150 - (4,359) 105%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 90,000 8,776 94,359 1,484,150 - (4,359)
Cash Balance 10,278,732 10,176,257
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to accumulate cash reserves for unforeseen purposes. This fund receives from time to time certain "catch up" distributions of COIT
and EDIT monies from the State that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds
that have cash shortages and the advances must be paid back within six months.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA
bond rating with Standard & Poor's.
No expenditures are budgeted in this fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Rainy Day
Special Revenue Funds
City Funds
22
Fund Name Fund Number 103
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 7 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 7 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 3,673 - - 0%
Total Expenditures - - - 3,673 - - 0%
Net - - - (3,665) - -
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Excess levy distributions of property taxes that are received from the State are deposited here. They are used to reduce future property tax levies.
This fund was closed in August 2016.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Excess Levy
Special Revenue Funds
City Funds
23
Fund Name Fund Number 201
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 8,900,000 - 4,976,456 4,312,626 - 3,923,544 56%
Local Income Taxes - - - - - - 0%
Other Taxes 670,000 - 379,124 323,330 - 290,876 57%
Grants/Intergovernmental 5,095,000 - - - - 5,095,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,093,558 110,205 2,069,434 1,620,857 - 1,024,124 67%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 2,853 28,817 23,092 - (3,817) 115%
Bond Proceeds - - - - - - 0%
Donations 1,500 - 1,500 650 - - 100%
Other Income 1,783,913 442 1,321,534 987,548 - 462,379 74%
Transfers In 625,347 - 525,347 - - 100,000 84%
Total Revenue 20,194,318 113,500 9,302,213 7,268,102 - 10,892,105 46%
Expenditures
Personnel 8,380,352 587,061 6,986,502 6,402,754 - 1,393,850 83%
Supplies 1,343,520 57,266 833,952 848,337 167,745 341,823 75%
Services 4,930,895 305,877 3,698,863 2,416,677 390,214 841,818 83%
Debt Service 285,271 2,405 283,008 194,876 1,453 809 100%
Capital 4,000,000 - - 22,760 - 4,000,000 0%
Transfers Out 102,850 - - - - 102,850 0%
Total Expenditures 19,042,888 952,609 11,802,326 9,885,404 559,412 6,681,150 65%
Net 1,151,430 (839,109) (2,500,113) (2,617,302) (559,412) 4,210,955
Cash Balance 2,002,483 1,319,891
Staffing Budget Actual
Full Time 97.00 97.00
Part-Time /Seasonal/Temporary N/A 21.00
Total 97.00 118.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within
the department: Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
Part-time staffing is individuals, not FTEs. Property tax and other tax revenues are received in June and December of the year. Charges for Services
include intra-City charges such as site mowing and graffiti removal.
In 2017, the VPA Maintenance department has assumed responsibility for maintenance and marketing of the Morris/Palais building and will receive
revenue via a Service Maintenance Agreement, valued at $653K. As part of the process, VPA picked up 3 FTE's from the Morris that are now being
paid from this fund.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4
million in capital expenditures. These values are reflected above.
VPA's capital needs, other than the Regional Cities grant, are being addressed through a bond that was issued in 2015. Please see Fund 751 for
details.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Parks & Recreation
Special Revenue Funds
City Funds
24
Fund Name Fund Number 202
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,650,000 390,881 5,470,071 5,388,494 - 179,929 97%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 - 151,520 184,474 - 71,845 68%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 60,000 5,920 61,793 49,200 - (1,793) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 125,028 298 62,107 41,281 - 62,921 50%
Transfers In 3,964,974 - 2,973,731 3,703,000 - 991,244 75%
Total Revenue 10,023,367 397,099 8,719,221 9,366,449 - 1,304,146 87%
Expenditures
Personnel 4,585,702 289,936 3,353,908 3,336,932 - 1,231,794 73%
Supplies 2,628,557 146,398 1,618,777 1,543,878 207,169 802,612 69%
Services 3,744,927 163,043 2,458,186 2,265,606 391,048 895,693 76%
Debt Service 775,545 19,830 712,305 508,560 - 63,240 92%
Capital 30,800 10,800 26,795 39,458 - 4,005 87%
Transfers Out - - - - - - 0%
Total Expenditures 11,765,531 630,007 8,169,971 7,694,433 598,216 2,997,343 75%
Net (1,742,164) (232,908) 549,249 1,672,016 (598,216) (1,693,197)
Cash Balance 6,729,754 6,815,782
Staffing Budget Actual
Full Time 58.03 52.03
Part-Time /Seasonal/Temporary 7.68 2.92
Total 65.71 54.95
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
The major encumbrances were $303k for curb & sidewalk, $225k for road salt, $39k for Corby Blvd Project design services, and $16k for County-
City Building van accessible parking.
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives
transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to
support leaf collection efforts in the City.
$20,000 is budgeted for a new printer for the sign shop.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Motor Vehicle Highway
Special Revenue Funds
City Funds
25
Fund Name Fund Number 203
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,081,212 36,749 843,301 853,926 - 237,911 78%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,200 700 8,483 7,347 - 1,717 83%
Bond Proceeds - - - - - - 0%
Donations 55,000 - 44,700 - - 10,300 81%
Other Income 11,356 9 547 60 - 10,809 5%
Transfers In - - - - - - 0%
Total Revenue 1,157,768 37,458 897,032 861,333 - 260,736 77%
Expenditures
Personnel 571,393 15,233 317,790 349,218 - 253,603 56%
Supplies 318,589 5,686 145,358 147,102 49,500 123,731 61%
Services 594,701 27,956 393,667 340,446 53,983 147,052 75%
Debt Service - - - - - - 0%
Capital 115,000 - 56,050 41,299 - 58,950 49%
Transfers Out - - - - - - 0%
Total Expenditures 1,599,683 48,875 912,865 878,064 103,483 583,335 64%
Net (441,915) (11,417) (15,833) (16,731) (103,483) (322,599)
Cash Balance 794,378 809,065
Staffing Budget Actual
Full Time 1.00 -
Part-Time /Seasonal/Temporary -38.00
Total 1.00 38.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is
budgeted generally to cover costs of programs.
Part time employees are individuals, not FTEs. Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and
for pool supplies. Services encumbrances are annual PO's for sports referees and contracts for fitness instructors.
The Director of the Fitness Center resigned in September. VPA has elected to leave the position vacant at this time.
Capital budget includes $85,000 for Leeper Park tennis court resurfacing and $30,000 for undefined athletics equipment.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Recreation Nonreverting
Special Revenue Funds
City Funds
26
Fund Name Fund Number 209
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 318,587 26,532 255,073 132,129 - 63,514 80%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,200 781 7,706 9,394 - (506) 107%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - 100,000 100,000 - - 100%
Transfers In - - - - - - 0%
Total Revenue 425,787 27,313 362,779 241,523 - 63,008 85%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 539,393 27,462 308,221 496,692 131,172 100,000 81%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 539,393 27,462 308,221 496,692 131,172 100,000 81%
Net (113,606) (149) 54,557 (255,169) (131,172) (36,992)
Cash Balance 909,643 852,032
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for various grants relating to Studebaker/Oliver area and brownfields. Revenues and expenditures in this fund are grant
and project specific and will vary from year to year.
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance.
Consultant work proceeding. We are able to draw revenue from the grant as we make expenditures.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Studebaker-Oliver Reverting Grants
Special Revenue Funds
City Funds
27
Fund Name Fund Number 210
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 187,129 - 2,696 1,801,482 - 184,433 1%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,351 302 9,680 6,339 - 1,671 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 63,661 - 47,566 33,812 - 16,095 75%
Transfers In - - - - - - 0%
Total Revenue 262,141 302 59,943 1,841,633 - 202,198 23%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 185,120 - - 685,860 185,120 - 100%
Debt Service 72,012 - 54,008 54,008 - 18,004 75%
Capital 252,625 - - 947,375 - 252,625 0%
Transfers Out - - - - - - 0%
Total Expenditures 509,757 - 54,008 1,687,243 185,120 270,629 47%
Net (247,616) 302 5,935 154,389 (185,120) (68,431)
Cash Balance 356,930 314,746
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Capital expenditures shown here are for the ND Turbo Project.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Economic Development State Grants
Special Revenue Funds
City Funds
28
Fund Name Fund Number 211
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 298,477 298,477 497,592 - 142,159 68%
Licenses & Permits - - - - - - 0%
Charges for Services 316,000 8,267 191,418 292,618 - 124,582 61%
Fines, Forfeitures, and Fees 2,000 - 470 165 - 1,530 24%
Interest Earnings 13,000 798 10,734 10,884 - 2,266 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215 96 214 2,604 - 1 100%
Transfers In 1,522,673 - 1,142,005 1,808,138 - 380,668 75%
Total Revenue 2,294,524 307,638 1,643,318 2,612,001 - 651,206 72%
Expenditures
Personnel 1,876,469 125,387 1,499,682 1,697,652 - 376,787 80%
Supplies 26,356 409 10,042 12,363 1,064 15,250 42%
Services 872,551 84,483 537,196 400,498 125,296 210,058 76%
Debt Service - - - - - - 0%
Capital - - - 35,157 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,775,376 210,278 2,046,921 2,145,670 126,360 602,095 78%
Net (480,852) 97,360 (403,602) 466,330 (126,360) 49,111
Cash Balance 958,947 1,593,388
Staffing Budget Actual
Full Time 23.00 22.00
Part-Time /Seasonal/Temporary - -
Total 23.00 22.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the activities of the Department of Community Investment, formerly known as the Department of Economic Development.
Transfers In come from EDIT Fund 408 on a quarterly basis.
Vacant position: Economic Empowerment Specialist
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
29
Fund Name Fund Number 212
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 5,238,451 680,768 2,034,105 2,773,491 - 3,204,346 39%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - 40 214 - 960 4%
Interest Earnings 2,000 86 638 1,333 - 1,362 32%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 333,225 42,735 427,762 23,247 - (94,537) 128%
Transfers In - - - - - - 0%
Total Revenue 5,574,676 723,589 2,462,544 2,798,285 - 3,112,132 44%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Grants & Subsidies 5,455,838 445,027 2,269,984 3,029,392 2,329,131 856,723 84%
Transfers Out - - - 500 - - 0%
Total Expenditures 5,455,838 445,027 2,269,984 3,029,892 2,329,131 856,723 84%
Net 118,838 278,562 192,560 (231,607) (2,329,131) 2,255,409
Cash Balance 436,924 344,403
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for various grants including Community Development Block Grants (CDBG), Emergency Solutions Grant, Shelter Plus Care,
Neighborhood Stabilization Project, etc.
There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding
varies widely. We can only draw revenue in response to funds expended so revenues will come in as funds are spent. The federal government
does not allow us to hold too much cash. Expenditures in 2017, as in previous years, will be made by outside not-for-profits for eligible activities
such as: Homeownership Assistance; Housing Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot Blight Clearance; Technical
Assistance; Public Services; Public Facility Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter Plus Supportive Services; and
New Housing Construction. All services must either assist low/moderate income households or eliminate slum & blight and/or other requirements
specific to the particular grants. The not-for-profits can generally apply for funding for 2018 in the summer of 2017.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Dept of Community Investment Grants
Special Revenue Funds
City Funds
30
Fund Name Fund Number 216
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 35,000 3,682 18,684 30,184 - 16,316 53%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 222 2,155 1,808 - (155) 108%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 24,840 - - (24,840) 0%
Transfers In - - - - - - 0%
Total Revenue 37,000 3,903 45,679 31,992 - (8,679) 123%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 36,000 5,868 5,868 16,110 - 30,132 16%
Debt Service - - - - - - 0%
Capital 80,000 - - - - 80,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 116,000 5,868 5,868 16,110 - 110,132 5%
Net (79,000) (1,965) 39,811 15,882 - (118,811)
Cash Balance 257,417 215,620
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for law enforcement expenditures financed by the authorized state or local agencies sale of confiscated property.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug
activities. Expenditures are to be used to support the Police Department's effort to combat drug activity.
Capital is budgeted for the purchase of new motorcyles for the Police Department, to be purchased in December.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Police State Seizures
Special Revenue Funds
City Funds
31
Fund Name Fund Number 217
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 20,000 - 20,000 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,100 89 1,254 621 - (154) 114%
Bond Proceeds - - - - - - 0%
Donations 192,994 586 162,606 137,222 - 30,388 84%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 214,094 675 183,860 137,843 - 30,234 86%
Expenditures
Personnel - - - - - - 0%
Supplies 8,700 - - - - 8,700 0%
Services 233,000 2,009 196,866 97,000 3,461 32,673 86%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 241,700 2,009 196,866 97,000 3,461 41,373 83%
Net (27,606) (1,334) (13,006) 40,843 (3,461) (11,139)
Cash Balance 103,768 105,717
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects.
$350,000 has been budgeted from this fund to help fund public art projects throughout the City. The City wishes to serve as a conduit for this activity
and hopes to receive $185,000 in private donations to help fund these projects.
A new sculpture of Dr. Martin Luther King Jr and Father Theodore Hesburgh was unveiled on June 21. The sculpture is located in Leighton Plaza in
downtown South Bend. It was funded by many community donations.
In March 2017, the Department of Animal Care & Control received a large donation of $23k.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Gift, Donation, Bequest
Special Revenue Funds
City Funds
32
Fund Name Fund Number 218
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 900 13 160 213 - 740 18%
Interest Earnings 100 11 117 103 - (17) 117%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,000 23 277 315 - 723 28%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - - - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - - - 1,000 0%
Net - 23 277 315 - (277)
Cash Balance 12,841 12,553
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties
paid for curfew violations.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Police Curfew Violations
Special Revenue Funds
City Funds
33
Fund Name Fund Number 219
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 254,218 20,122 131,325 215,587 - 122,893 52%
Fines, Forfeitures, and Fees 50,500 12,060 66,144 144,271 - (15,644) 131%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 579,757 - 434,818 755,180 - 144,939 75%
Total Revenue 884,475 32,182 632,287 1,115,038 - 252,188 71%
Expenditures
Personnel 273,536 20,871 242,994 230,199 - 30,542 89%
Supplies 24,959 1,314 15,030 14,890 622 9,307 63%
Services 606,984 20,559 479,757 450,633 73,343 53,884 91%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 905,479 42,744 737,781 695,723 73,965 93,734 90%
Net (21,004) (10,562) (105,494) 419,316 (73,965) 158,455
Cash Balance 267,500 423,437
Staffing Budget Actual
Full Time 4.00 4.00
Part-Time /Seasonal/Temporary - -
Total 4.00 4.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Unsafe Building fund is a new fund established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The costs and
expenses incurred in board-ups and other related services are recorded here.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards
regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a
division of Code Enforcement. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices
which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the
Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, in 2017 Fund
219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of $579,757.
Current year encumbrances include two large valued purchase orders made payable to the Venues, Parks, and Arts for their services for Centralized
Mowing, and Graffiti removal ($140,000 and $75,000 respectively). An additional value purchase order has encumbered funds for legal
representation for weekly Code Enforcement hearings ($30,000).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Unsafe Building
Special Revenue Funds
City Funds
34
Fund Name Fund Number 220
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 120,000 11,691 115,973 129,955 - 4,027 97%
Fines, Forfeitures, and Fees 96,000 10,875 110,277 85,272 - (14,277) 115%
Interest Earnings 7,500 490 6,125 7,316 - 1,375 82%
Bond Proceeds - - - - - - 0%
Donations 2,000 - 1,125 325 - 875 56%
Other Income 20,675 5,110 22,664 33,287 - (1,989) 110%
Transfers In - - - - - - 0%
Total Revenue 246,175 28,167 256,164 256,155 - (9,989) 104%
Expenditures
Personnel - - - - - - 0%
Supplies 318,332 13,759 135,383 142,459 48,772 134,177 58%
Services 470,090 13,304 358,197 178,693 9,533 102,360 78%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 788,422 27,063 493,580 321,152 58,306 236,537 70%
Net (542,247) 1,103 (237,415) (64,997) (58,306) (246,526)
Cash Balance 554,897 826,212
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm
and loud noise fines.
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
35
Fund Name Fund Number 221
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 7,000 880 7,440 110 - (440) 106%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,000 880 7,440 110 - (440) 106%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - 10 - - 990 1%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - 10 - - 990 1%
Net 6,000 880 7,430 110 - (1,430)
Cash Balance 8,655 110
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The
proceeds from the registration, $5 registration per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per
landlord for failure to comply with the new ordinance. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program.
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through
February.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Landlord Registration
Special Revenue Funds
City Funds
36
Fund Name Fund Number 227
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 733 8,674 8,172 - 326 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 9,000 733 8,674 8,172 - 326 96%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 550,333 1,854 110,206 21,969 238,527 201,600 63%
Debt Service - - - - - - 0%
Capital 48,342 8,800 21,660 3,200 26,682 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 598,675 10,654 131,866 25,169 265,209 201,600 66%
Net (589,675) (9,921) (123,192) (16,997) (265,209) (201,274)
Cash Balance 847,374 976,252
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver
industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant
and Abandoned Housing initiative.
Services include $350,000 budgeted for Ignition Park land remediation and $70,000 for vacant & abandoned housing.
The encumbrances in Services include $50K for the continuation of the vacant & abandoned housing program and $70K for legal services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These
properties are up for tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Loss Recovery
Special Revenue Funds
City Funds
37
Fund Name Fund Number 244
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 33,671 - 33,671 - - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 33,671 - 33,671 - - - 100%
Net (33,671) - (33,671) - - -
Cash Balance - 33,671
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue.
However, the State mandated consolidation of all dispatch centers within the county the following year.
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds will be used to pay for the county-wide PSAP
system in 2017.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Emergency Phone System
Special Revenue Funds
City Funds
38
Fund Name Fund Number 249
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,467,618 622,302 6,845,317 6,225,230 - 622,302 92%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,000 641 8,858 6,172 - 2,142 81%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,478,618 622,942 6,854,174 6,231,402 - 624,444 92%
Expenditures
Personnel 7,462,645 537,099 6,621,673 5,725,280 - 840,972 89%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 7,462,645 537,099 6,621,673 5,725,280 - 840,972 89%
Net 15,973 85,843 232,502 506,122 - (216,529)
Cash Balance 1,172,950 1,148,057
Staffing Budget Actual
Full Time 78.00 78.00
Part-Time /Seasonal/Temporary - -
Total 78.00 78.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has
adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees that were formerly
paid by property taxes.
This fund covered the costs of salaries and fringe benefits for 43 police officers and 35 firefighters in 2017.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Public Safety LOIT
Special Revenue Funds
City Funds
39
Fund Name Fund Number 251
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,068,000 161,394 1,163,518 953,919 - (95,518) 109%
Grants/Intergovernmental 256,000 - 129,966 162,655 - 126,034 51%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 30,000 2,528 27,113 24,807 - 2,887 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 338,997 - 8,996 405,709 - 330,001 3%
Transfers In - - - - - - 0%
Total Revenue 1,692,997 163,922 1,329,593 1,547,090 - 363,404 79%
Expenditures
Personnel - - - - - - 0%
Supplies 500,378 - 455,306 469,122 364 44,708 91%
Services 794,905 - 122,701 266,002 58,129 614,075 23%
Debt Service - - - - - - 0%
Capital 1,013,261 - 470,372 742,185 170,026 372,863 63%
Transfers Out - - - - - - 0%
Total Expenditures 2,308,544 - 1,048,379 1,477,310 228,519 1,031,646 55%
Net (615,547) 163,922 281,214 69,780 (228,519) (668,243)
Cash Balance 3,111,248 3,067,367
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track expenditures for road projects. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund
(202). This fund receives gas taxes as its primary revenue source.
This fund receives most of its revenue through the gas tax, budgeted at $1.068 million for 2017. Other Income is reimbursement from the Indiana
Department of Transportation (INDOT) as they pay the City back for their share of certain construction projects. The fund is used predominantly for
street capital projects. The large encumbrance in supplies is for street material.
Projects in 2017 include the Safe Routes to School initiative for Coquillard and Harrison schools, Bendix Drive, and the Boland bicycle trail. The
encumbrance includes $56K for Bendix Dr. (Lathrop to Toll Road), $43K for the Boland Trail, $68K for Safe Routes to School (Coquillard, Harrison,
Perley and Lincoln schools), and $127K for Olive St. at Sample design and construction.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Local Roads & Streets
Special Revenue Funds
City Funds
40
Fund Name Fund Number 252
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies 8 8 8 - - - 100%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 8 8 8 - - - 101%
Net (8) (8) (8) - - -
Cash Balance - 8
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1
million for portable radios for both the Police and Fire departments.
This fund will be closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Excess Welfare Distribution
Special Revenue Funds
City Funds
41
Fund Name Fund Number 257
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - 4,217,549 - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 1,278,000 - - - - 1,278,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 2,455 30,976 - - 9,024 77%
Bond Proceeds - - - - - - 0%
Donations 100,000 - 100,000 - - - 100%
Other Income 205,397 - 261,189 130,394 - (55,792) 127%
Transfers In - - - - - - 0%
Total Revenue 1,623,397 2,455 392,164 4,347,943 - 1,231,233 24%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 852,100 - 187,367 - 664,653 80 100%
Debt Service - - - - - - 0%
Capital 1,905,357 387,600 901,294 318,840 641,384 362,679 81%
Transfers Out 1,000,000 - 1,000,000 - - - 100%
Total Expenditures 3,757,457 387,600 2,088,661 318,840 1,306,037 362,759 90%
Net (2,134,060) (385,146) (1,696,497) 4,029,103 (1,306,037) 868,474
Cash Balance 2,328,569 4,036,931
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for
the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. The remainder was
deposited into the Rainy Day Fund (102).
A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and
$56,648 distributed to the Redevelopment Authority.
The capital budget was established in July 2016 and is $850,000 comprised of 3 projects: 2 Safe Routes to School projects (LaSalle/Marquette and
Monroe/Studebaker) and initial planning for the Ironwood/Corby/Rockne intersection. The $606K encumbered is comprised of $22K for Safe Routes -
Monroe/Studebaker, $78K for Safe Routes - Marquette/LaSalle, $138K for Edison/Ironwood Design, and $368K for design work on the
Ironwood/Corby/Rockne intersection.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
LOIT Special Distribution
Special Revenue Funds
City Funds
42
Fund Name Fund Number 258
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 236,200 - 130,390 192,683 - 105,810 55%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 374 4,154 3,424 - 346 92%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,040 - 12,742 26,891 - 5,298 71%
Transfers In - - - - - - 0%
Total Revenue 258,740 374 147,286 222,998 - 111,454 57%
Expenditures
Personnel 126,096 5,642 69,666 107,136 - 56,430 55%
Supplies 7,630 - 6,760 1,184 371 500 93%
Services 68,047 1,395 44,664 60,845 1,786 21,596 68%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 201,773 7,038 121,089 169,165 2,157 78,526 61%
Net 56,967 (6,664) 26,197 53,833 (2,157) 32,927
Cash Balance 506,261 479,381
Staffing Budget Actual
Full Time 2.00 1.00
Part-Time /Seasonal/Temporary - -
Total 2.00 1.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund tracks that portion of the Human Rights Department that is funded by the federal government, including grants from HUD and EEOC. The
Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity.
Revenues are lower at this time versus last year due to timing of receipt for grants. Expenditures are lower this year in the personnel category due to
reduction in staffing that occurred earlier this year.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Human Rights Federal Grant
Special Revenue Funds
City Funds
43
Fund Name Fund Number 265
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 1,000,000 - 1,000,000 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,000,000 - 1,000,000 - - - 100%
Total Revenue 2,000,000 - 2,000,000 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,000,000 465,271 466,735 - 977,954 555,311 72%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,000,000 465,271 466,735 - 977,954 555,311 72%
Net - (465,271) 1,533,265 - (977,954) (555,311)
Cash Balance 1,533,265 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment
of expenditures on eligible projects, per the Indiana State Board of Accounts.
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from Fund 257 (LOIT
2016 Special Distribution) to match the grant revenue.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Local Road & Bridge Grant
Special Revenue Funds
City Funds
44
Fund Name Fund Number 271
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 22 - 9 11 - 13 40%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 22 - 9 11 - 13 40%
Expenditures
Personnel - - - - - - 0%
Supplies 1,367 - 1,353 - - 14 99%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,367 - 1,353 - - 14 99%
Net (1,345) - (1,344) 11 - (1)
Cash Balance 3 1,346
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have
been no races.
Budgeted expenditures are for East Race equipment. This fund will be closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Eastrace Waterway
Special Revenue Funds
City Funds
45
Fund Name Fund Number 273
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,000 1,200 10,429 18,274 - 7,571 58%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 450 43 429 289 - 21 95%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 18,450 1,243 10,858 18,563 - 7,592 59%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 21,675 - 5,673 4,212 - 16,002 26%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,675 - 5,673 4,212 - 16,002 26%
Net (3,225) 1,243 5,186 14,351 - (8,411)
Cash Balance 52,273 44,703
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from
solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to
accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the
sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
46
Fund Name Fund Number 280
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 50 3 36 32 - 14 72%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 50 3 36 32 - 14 72%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 50 3 36 32 - 14
Cash Balance 3,921 3,882
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund has been used to account for certain Police grants. There are no open grants at this time.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Police Block Grants
Special Revenue Funds
City Funds
47
Fund Name Fund Number 281
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 300 24 256 228 - 44 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 300 24 256 228 - 44 85%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 300 24 256 228 - 44
Cash Balance 27,868 27,590
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
48
Fund Name Fund Number 289
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - 3,060 - - 6,940 31%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 21 224 245 - 26 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,250 21 3,284 245 - 6,966 32%
Expenditures
Personnel - - - - - - 0%
Supplies 10,431 - 5,768 8,962 - 4,663 55%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,431 - 5,768 8,962 - 4,663 55%
Net (181) 21 (2,484) (8,717) - 2,303
Cash Balance 24,291 23,345
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges
businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund,
responses are made by firefighters of the South Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the
minimal fees collected in this fund are used to replace equipment and gear used in responses.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
HAZMAT
Special Revenue Funds
City Funds
49
Fund Name Fund Number 291
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 67,800 1,200 73,200 110,700 - (5,400) 108%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,600 101 1,349 1,087 - 251 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 69,400 1,301 74,549 111,787 - (5,149) 107%
Expenditures
Personnel 15,500 231 3,431 2,654 - 12,069 22%
Supplies 16,849 0 16,299 6,181 - 550 97%
Services 85,000 0 75,215 36,165 184 9,601 89%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 117,349 231 94,945 45,000 184 22,220 81%
Net (47,949) 1,070 (20,396) 66,787 (184) (27,369)
Cash Balance 121,625 162,232
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in
duration. Expenditures are for the maintenance and repair of rescue equipment.
Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. Generally, there are at least 3 courses
offered. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In
those years, revenue can increase dramatically.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Indiana River Rescue
Special Revenue Funds
City Funds
50
Fund Name Fund Number 292
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 35,805 - 28,178 44,568 4,756 2,871 92%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 35,805 - 28,178 44,568 4,756 2,871 92%
Net (35,805) - (28,178) (44,568) (4,756) (2,871)
Cash Balance 48,451 76,628
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are
now tracked in Fund 295.
The City did not received any grants during 2016 and does not anticipate any grant revenue during 2017. $28,178 has been paid to Lexipol for the
work on writing SOPs for the Police Department.
All expenses are for the Lexipol implementation.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Police Grants
Special Revenue Funds
City Funds
51
Fund Name Fund Number 294
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 200 18,575 18,600 - 1,425 93%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 980 73 779 683 - 201 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - 50 - - 1,950 3%
Transfers In - - - - - - 0%
Total Revenue 22,980 273 19,404 19,283 - 3,576 84%
Expenditures
Personnel - - - - - - 0%
Supplies 1,500 70 765 - - 735 51%
Services 21,000 969 7,816 16,245 - 13,184 37%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 22,500 1,039 8,581 16,245 - 13,919 38%
Net 480 (766) 10,823 3,037 - (10,343)
Cash Balance 86,898 73,255
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are
offered to other police departments who pay a fee to attend the training.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Regional Police Academy
Special Revenue Funds
City Funds
52
Fund Name Fund Number 295
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 53,750 18,344 18,344 174,506 - 35,406 34%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 132 1,601 1,090 - 399 80%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 64,500 779 54,158 72,810 - 10,342 84%
Transfers In - - - - - - 0%
Total Revenue 123,500 19,254 74,102 248,406 - 49,398 60%
Expenditures
Personnel - - - - - - 0%
Supplies 110,467 - 23,860 150,452 40,066 46,541 58%
Services 153,300 960 132,979 38,749 760 19,561 87%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 263,767 960 156,839 189,200 40,826 66,102 75%
Net (140,267) 18,294 (82,736) 59,206 (40,826) (16,705)
Cash Balance 154,688 181,063
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds
received from the grants along with impound towing fees. The Community-Oriented Policing Services (COPS) Office of the Department of Justice
offers grants through the Making Officer Redeployment Effective (MORE) program.
The $40,000 Encumbrances are for dash cameras paid for by a grant.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
COPS MORE Grant
Special Revenue Funds
City Funds
53
Fund Name Fund Number 299
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 - 1,823 10,786 - 28,177 6%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 184 1,945 1,272 - 55 97%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 31,000 50,000 50,000 14,536 - (19,000) 161%
Transfers In - - - - - - 0%
Total Revenue 63,000 50,184 53,768 26,594 - 9,232 85%
Expenditures
Personnel - - - - - - 0%
Supplies 89,337 - 34,337 21,336 - 55,000 38%
Services 62,000 - 16,372 1,290 - 45,628 26%
Debt Service - - - - - - 0%
Capital 135,000 - 98,491 30,787 - 36,509 73%
Transfers Out - - - - - - 0%
Total Expenditures 286,337 - 149,201 53,413 - 137,136 52%
Net (223,337) 50,184 (95,432) (26,819) - (127,905)
Cash Balance 130,626 252,933
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to
fund drug enforcement and training.
In the first quarter of 2017, workstations ($11k) and surveillance cameras ($23k) were purchased within the supplies budget. Additionally, $13,200 of
the services budget was spent on SWAT training.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
54
Fund Name Fund Number 404
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,459,265 871,605 9,587,660 8,666,188 - 871,605 92%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 100,000 7,335 82,965 90,204 - 17,035 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 504,153 - 509,922 755,573 - (5,769) 101%
Transfers In - - - 2,977 - - 0%
Total Revenue 11,063,418 878,940 10,180,546 9,514,942 - 882,872 92%
Expenditures
Personnel - - - 364,940 - - 0%
Supplies 1,234,438 121,547 843,100 715,969 24,721 366,616 70%
Services 5,597,611 303,993 5,220,427 7,421,460 127,776 249,408 96%
Debt Service 1,282,337 5,288 1,282,339 2,557,542 - (2) 100%
Capital 514,629 - 184,681 236,974 54,921 275,027 47%
Transfers Out 3,442,578 - 2,669,520 1,500,000 - 773,058 78%
Total Expenditures 12,071,593 430,827 10,200,068 12,796,884 207,418 1,664,107 86%
Net (1,008,175) 448,113 (19,521) (3,281,943) (207,418) (781,236)
Cash Balance 8,892,904 8,911,072
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. The revenue is determined annually by the
Indiana Department of Local Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb &
Sidewalk program.
Prior to 2017, this fund paid for Information Technology/Innovation costs, but these costs have been moved into fund 279 for 2017. Certain debt
service payments on public facilities, including the Public Works Service Center, Police and Fire Stations and Main Street/Colfax Garage, have been
paid by the COIT fund, but will be paid from the Tax Increment Financing (TIF) funds in 2017. The Curb & Sidewalk program increased by $177,224
to the level of $1,677,224. Expenditures are consistent with normal operating costs.
This year, budgeted capital projects include bus shelters of $180,000, and the neighborhood plan program for $95,000.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
County Option Income Tax
Special Revenue Funds
City Funds
55
Fund Name Fund Number 408
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,433,361 866,667 9,566,694 8,795,052 - 866,667 92%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - 150,000 150,000 - - 100%
Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100%
Interest Earnings 120,000 10,595 111,503 84,686 - 8,497 93%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,138 - 1,137 3,034 - 1 100%
Transfers In 735,241 - 735,240 - - 1 100%
Total Revenue 11,794,400 877,262 10,919,235 9,387,432 - 875,165 93%
Expenditures
Personnel - - - - - - 0%
Supplies 83 - - 1,718 83 - 100%
Services 4,404,649 287,692 2,982,449 1,169,631 536,371 885,829 80%
Debt Service 384,256 31,723 386,585 1,271,568 - (2,329) 101%
Capital 102,700 - 60,317 - - 42,383 59%
Transfers Out 6,667,496 - 5,015,622 6,323,782 - 1,651,874 75%
Total Expenditures 11,559,184 319,415 8,444,973 8,766,699 536,454 2,577,757 78%
Net 235,216 557,847 2,474,262 620,733 (536,454) (1,702,592)
Cash Balance 13,635,047 10,508,382
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to subsidize many operations throughout the City via transfers to those operations' various funds. Services expenditures include
the payment to St Joe County for PSAP, various economic development & assistance grants, workforce development programming, and others. The
economic development income tax (EDIT) rate was increased from 0.2% of salaries and wages in 2009 to 0.4% in 2010 in response to revenue
losses incurred by the "circuit breaker" property tax caps.
Transfers out relate to: $1,522,673 - annual subsidy to Fund 211 for DCI, $400,000 to Fund 201 for maintenance and other services formerly
provided by DTSB, $1,937,750 to Fund 202 for Street Department expenditures and road paving expenses, $1,438,451 to Fund 600-1201 for Code
Enforcement, $579,757 to Fund 219, and $728,865 to Fund 600-1207 for Animal Care & Control. Services expenditures includes the $2,054,126
payment to St Joe County for PSAP, various economic development & assistance grants, workforce development programming, and others. The
Debt Service expenditures are payments on the 2015 EDIT Parks Bond.
$45K is budgeted for the recording of deeds. $57.7K is for ATVs with plows for snowplowing sidewalks.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Economic Development Income Tax
Special Revenue Funds
City Funds
56
Fund Name Fund Number 410
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 411 4,898 4,306 - 1,212 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 195,491 - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,110 411 4,898 199,796 - 1,212 80%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 126,144 - 126,142 238,173 - 2 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 126,144 - 126,142 238,173 - 2 100%
Net (120,034) 411 (121,244) (38,377) - 1,210
Cash Balance 471,233 592,024
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is currently used to pay for an inter-fund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Urban Development Action Grant
Special Revenue Funds
City Funds
57
Fund Name Fund Number 655
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 440,153 37,272 407,573 403,771 - 32,580 93%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 754 8,057 7,150 - 943 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 449,153 38,026 415,630 410,921 - 33,523 93%
Expenditures
Personnel 61,606 11,479 11,479 12,913 - 50,127 19%
Supplies 4,344 520 1,906 1,754 1,222 1,216 72%
Services 49,001 3,094 45,821 42,836 - 3,180 94%
Debt Service 72,220 - 72,218 72,218 - 2 100%
Capital - - - - - - 0%
Transfers Out 350,000 - 262,500 350,000 - 87,500 75%
Total Expenditures 537,171 15,093 393,924 479,720 1,222 142,025 74%
Net (88,018) 22,933 21,706 (68,800) (1,222) (108,502)
Cash Balance 896,113 853,261
Staffing Budget Actual
Full Time - -
Part-Time /Seasonal/Temporary - 12.00
Total - 12.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the fall and spring leaf collection program. The program is financed by a $0.99 per month charge on residents' utility bills.
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and
benefits, gasoline, depreciation on the leaf vacs and other costs.
2017 Fall Leaf Pickup program began October 23.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Project Releaf
Special Revenue Funds
City Funds
58
Fund Name Fund Number 705
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 36 2 26 31 - 10 74%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,036 2 26 31 - 2,010 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - - 1,044 - 2,020 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,020 - - 1,044 - 2,020 0%
Net 16 2 26 (1,013) - (10)
Cash Balance 2,885 2,856
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Police K-9 Unit
Special Revenue Funds
City Funds
59
Fund Name Fund Number 313
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 827,000 - 451,820 744,230 - 375,180 55%
Local Income Taxes - - - - - - 0%
Other Taxes 67,000 - 22,945 34,112 - 44,055 34%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 300 18 248 - - 52 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 102,773 - - 0%
Transfers In - - - - - - 0%
Total Revenue 894,300 18 475,013 881,115 - 419,287 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,268,999 - 1,144,220 1,271,000 - 124,779 90%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,268,999 - 1,144,220 1,271,000 - 124,779 90%
Net (374,699) 18 (669,207) (389,885) - 294,508
Cash Balance (376,413) (378,489)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former
College Football Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will
typically have a negative cash balance until the property tax distributions are received.
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment is due February 1, 2018. During 2017,
certain debt service payments may need to be transferred to another fund due to a reduction in the property tax levy for this fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Football Hall of Fame Debt Service
Capital & Debt Service Funds
City Funds
60
Fund Name Fund Number 755
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 330 2,447 - - 1,553 61%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,650,500 - 2,650,500 - - - 100%
Total Revenue 2,654,500 330 2,652,947 - - 1,553 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,643,214 1,000 2,643,214 - - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,643,214 1,000 2,643,214 - - - 100%
Net 11,286 (670) 9,734 - - 1,553
Cash Balance 771,822 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The
South Bend Building Corporation is a separate legal entity and the City wishes to formally integrate its operations into its formal accounting system in
2017. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013
EMS Fire Station/Tower bonds (#116). Debt payments are made twice a year, in February and August.
The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off
in 2023. The 2013 EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
South Bend Building Corp
Capital & Debt Service Funds
City Funds
61
Fund Name Fund Number 757
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 112 1,169 - - (169) 117%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 390,482 63,447 353,112 - - 37,370 90%
Total Revenue 391,482 63,559 354,281 - - 37,201 90%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 391,482 - 390,481 - - 1,001 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 391,482 - 390,481 - - 1,001 100%
Net - 63,559 (36,201) - - 36,201
Cash Balance 525,742 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
A new Parks Bond Debt Service Fund 757 is being established for 2017 to account for the receipt of monthly lease rental payments from the City's
EDIT Fund 408 and the payment of debt service principal and interest semi-annually to the bond holders. The accounting records are maintained in
US Bank trustee accounts and, beginning in 2017, will be integrated into the City's regular accounting system. The par amount of the 2015
Parks/EDIT bond was $5,605,000 and the final payment is due August 1, 2035.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
Transfers in are from the bond trustee.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Parks Bond Debt Service
Capital & Debt Service Funds
City Funds
62
Fund Name Fund Number 377
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 700,000 - 224,912 690,853 - 475,088 32%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - 1,345 2,350 - 655 67%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 32,325 - 32,324 44,981 - 1 100%
Transfers In - - - - - - 0%
Total Revenue 734,325 - 258,581 738,184 - 475,744 35%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 827,955 - 827,955 838,051 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 827,955 - 827,955 838,051 - - 100%
Net (93,630) - (569,374) (99,867) - 475,744
Cash Balance (172,096) 327,507
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field baseball stadium. The PSDA
revenue is projected to end in August 2018.
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still
receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker
National Museum. This fund is currently used for debt service. Four Winds Field generates the majority of PSDA revenue. The PSDA revenue is
projected to end in August 2018. The final debt service payment on the 2010 Coveleski Stadium bonds (Four Winds Field) will be paid January 15,
2019.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Professional Sports Development
Capital & Debt Service Funds
City Funds
63
Fund Name Fund Number 401
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 41,815 - 41,814 40,789 - 1 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 85 778 590 - 122 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 42,715 85 42,593 41,379 - 122 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 30,000 - 78,597 33,475 - (48,597) 262%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 30,000 - 78,597 33,475 - (48,597) 262%
Net 12,715 85 (36,004) 7,904 - 48,719
Cash Balance 54,530 90,458
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Revenues are in the form of a bonus received by the
City if attendance reaches or maintains certain levels.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Further, the budgeted items are for repair
& maintenance, not capital.
A Form B budget adjustment has been submitted to Council for approval; approval is expected in December.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Coveleski Stadium Capital
Capital & Debt Service Funds
City Funds
64
Fund Name Fund Number 403
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 - 151 413 - 49 76%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 200 - 151 413 - 49 76%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 50,050 - 50,049 - - 1 100%
Transfers Out - - - - - - 0%
Total Expenditures 50,050 - 50,049 - - 1 100%
Net (49,850) - (49,898) 413 - 48
Cash Balance - 49,858
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for donations dedicated to Potawatomi Zoo.
In the past few years, several endowments that were funding this fund were liquidated, resulting in a drop in revenues to this fund. This fund is now
empty and will have no more activity.
The 2017 capital budget is for the re-paving of the zoo parking lot.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Zoo Endowment
Capital & Debt Service Funds
City Funds
65
Fund Name Fund Number 405
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 26,000 70 5,704 5,095 - 20,296 22%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 88 1,283 3,118 - 2,717 32%
Bond Proceeds - - - - - - 0%
Donations 100,000 - 75,000 - - 25,000 75%
Other Income 22,000 - 4,000 - - 18,000 18%
Transfers In 287,850 - 185,000 - - 102,850 64%
Total Revenue 439,850 158 270,987 8,213 - 168,863 62%
Expenditures
Personnel - - - - - - 0%
Supplies 92,326 (3,610) 48,713 53,754 25,607 18,006 80%
Services 63,288 - 28,873 72,741 1,669 32,746 48%
Debt Service - - - - - - 0%
Capital 397,410 - 314,865 23,181 - 82,545 79%
Transfers Out - - - - - - 0%
Total Expenditures 553,024 (3,610) 392,451 149,675 27,276 133,297 76%
Net (113,174) 3,769 (121,464) (141,463) (27,276) 35,566
Cash Balance 189,245 337,555
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum
Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital
expenditures.
Annual transfers to this fund from Park Funds (201/203) were not done in 2015 and 2016 due to an oversight. This will be corrected in 2017 and
revenues going forward in this fund should be more consistent. Encumbrances for Supplies are made up of many small PO's, with $500 for
Maintenance, $10.3K for Golf and $2.5K for Recreation.
The cash balance includes $60,300 that is restricted to expenditures in Voorde Park.
Capital expenditures are for the purchase of equipment for the golf courses.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Park Nonreverting Capital
Capital & Debt Service Funds
City Funds
66
Fund Name Fund Number 406
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 444,000 - 240,635 240,590 - 203,365 54%
Local Income Taxes - - - - - - 0%
Other Taxes 37,500 - 18,332 18,038 - 19,168 49%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,100 353 4,229 3,675 - (129) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 48,620 - - 0%
Transfers In - - - - - - 0%
Total Revenue 485,600 353 263,196 310,922 - 222,404 54%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 476,500 (2,644) 438,241 526,737 - 38,259 92%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 476,500 (2,644) 438,241 526,737 - 38,259 92%
Net 9,100 2,997 (175,045) (215,815) - 184,145
Cash Balance 405,269 356,145
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fund is used to finance police vehicles and related equipment. This fund receives revenue from a property tax levy and distributions are received
from St. Joseph County in June and December.
Expenditures are for debt service payments on capital leases and the due dates vary per lease.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Cumulative Capital Development
Capital & Debt Service Funds
City Funds
67
Fund Name Fund Number 407
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 408,000 - 266,697 271,494 - 141,303 65%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 258 3,386 2,369 - 614 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - 25,000 25,000 - - 100%
Transfers In - - - - - - 0%
Total Revenue 437,000 258 295,083 298,863 - 141,917 68%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 372,250 - 372,050 368,250 - 200 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 372,250 - 372,050 368,250 - 200 100%
Net 64,750 258 (76,967) (69,387) - 141,717
Cash Balance 301,279 241,845
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond.
Revenue in this fund includes $150,000 in hotel/motel taxes and $258,000 in cigarette taxes from other units of government. The hotel/motel tax
distribution is usually received in July or August and the cigarette tax allocation is usually received in June and December.
This fund is used to pay 75% of the 2011 Century Center Refunding bonds. Payments on the Century Center bond are due in February and July.
Because of timing of revenue and expenditures, this fund will often have a negative cash balance during the year.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Cumulative Capital Improvement
Capital & Debt Service Funds
City Funds
68
Fund Name Fund Number 412
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 28,000 2,519 25,821 19,289 - 2,179 92%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,028,786 - 1,028,861 1,355,375 - (75) 100%
Transfers In - - - - - - 0%
Total Revenue 1,056,786 2,519 1,054,682 1,374,664 - 2,104 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,468,808 721 490,548 31,191 843,881 134,379 91%
Debt Service - - - - - - 0%
Capital 1,001,900 - 21,700 1,138,607 213,957 766,243 24%
Transfers Out - - - - - - 0%
Total Expenditures 2,470,708 721 512,248 1,169,799 1,057,838 900,622 64%
Net (1,413,922) 1,798 542,434 204,866 (1,057,838) (898,518)
Cash Balance 2,906,524 2,362,820
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance
capital improvements projects and also makes loans to other funds. Annual revenue is the loan payments from those other funds. In recent years the
fund has been used in connection with the City's Smart Streets program.
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from
the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development
projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are
being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In August the fund received the second of
two semi-annual payments on these loans, totaling $418,156 in principal and interest. Balances due are $181,081 from Fund 435 (Douglas Road)
and $3,342,237 from Fund 436 (River East Residential).
The 2017 budget continues funding for the Smart Streets initiative and includes $592K for Smart Streets, $250K for the Boland Trail and $80K for
Bendix Drive (both projects moved from the LRSA Fund 251). The $265K encumbered comprises $68K for the downtown portion of the 2-way
conversion of Main and Michigan/St. Joseph streets from Chippewa to LaSalle (the former IN-933), $1K for the Olive-Sample overpass.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Major Moves Construction
Capital & Debt Service Funds
City Funds
69
Fund Name Fund Number 416
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 100,000 2,350 58,854 86,578 - 41,146 59%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,500 535 5,685 4,407 - 815 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 106,500 2,885 64,539 90,985 - 41,961 61%
Expenditures
Personnel - - - - - - 0%
Supplies 20,958 - 3,603 9,534 - 17,355 17%
Services 80,186 32,075 46,218 23,996 202 33,766 58%
Debt Service - - - - - - 0%
Capital 300,000 - 133 - 203,600 96,267 68%
Transfers Out - - - - - - 0%
Total Expenditures 401,144 32,075 49,954 33,530 203,802 147,388 63%
Net (294,644) (29,190) 14,586 57,455 (203,802) (105,428)
Cash Balance 604,419 574,181
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund was established for the purpose of renovating, remodeling, or, otherwise improving the facilities and / or service to the patrons of the Morris
Performing Arts Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold
ticket.
Dimmer Rack Upgrades (Lighting 1/3) in the amount of $31,474.92.
Marqee Upgrade in the amount of $250,000.00.
Public Elevator Repair - Upgrade in the amount of $43,000.00.
HVAC - Chiller Repair in the amount of $15,100.
Wi-Fi Upgrade in the amount of $12,000.00.
Water Softener Upgrade-Replacement in the amount of $22,000.00.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Morris Performing Arts Center Capital
Capital & Debt Service Funds
City Funds
70
Fund Name Fund Number 434
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 635 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 635 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 2,977 - - 0%
Total Expenditures - - - 2,977 - - 0%
Net - - - (2,341) - -
Cash Balance - 63
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund formerly received a special distribution of state tax revenue captured in the district and was used for debt service. This fund was closed
and the remaining cash transferred to COIT Fund #404.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Community Revitalization Enhancement District
Capital & Debt Service Funds
City Funds
71
Fund Name Fund Number 450
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 90 904 673 - 96 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 1,507 15,000 14,020 - 1,500 91%
Transfers In - - - - - - 0%
Total Revenue 17,500 1,597 15,905 14,693 - 1,595 91%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 5,000 - 627 - - 4,373 13%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,000 - 627 - - 4,373 13%
Net 12,500 1,597 15,278 14,693 - (2,778)
Cash Balance 108,188 91,107
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund provides funding for capital projects that preserve the historic character of the Palais Royale Ballroom.
This fund is funded through a portion of revenues received from functions held at the Palais.
There are no capital projects budgeted at this time.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Palais Royale Historic Preservation
Capital & Debt Service Funds
City Funds
72
Fund Name Fund Number 677
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 393 4,387 4,209 - 613 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 48,709 - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 393 4,387 52,917 - 613 88%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 81,091 1,440 42,089 59,152 11,490 27,512 66%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 81,091 1,440 42,089 59,152 11,490 27,512 66%
Net (76,091) (1,047) (37,702) (6,234) (11,490) (26,899)
Cash Balance 457,737 496,642
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The fund received
distributions from the PSDA Tax Fund (377) through 2010.
The College Football Hall of Fame ceased operations in South Bend at the end of 2012.
Budgeted expenditures are for the utilities and maintenance of the building.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Football Hall of Fame Capital
Capital & Debt Service Funds
City Funds
73
Fund Name Fund Number 750
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 939 5,640 - - (1,740) 145%
Bond Proceeds 5,499,000 - 4,548,500 - - 950,500 83%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,502,900 939 4,554,140 - - 948,760 83%
Expenditures
Personnel - - - - - - 0%
Supplies 230,000 - - - - 230,000 0%
Services - - - - - - 0%
Debt Service - - 186 - - (186) 0%
Capital 5,270,000 237,624 3,476,902 - 3,007,994 (1,214,896) 123%
Transfers Out - - - - - - 0%
Total Expenditures 5,500,000 237,624 3,477,088 - 3,007,994 (985,082) 118%
Net 2,900 (236,685) 1,077,052 - (3,007,994) 1,933,841
Cash Balance 4,289,838 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and
expended upon the provision by the City of a proper claim form and invoice. The trustee escrow accounts have been maintained by the City for many
years and the desire is to integrate these records into the formal accounting system in 2017.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease
proceeds that are accounted for in this fund. These are the major budgeted capital expenditures:
Solid Waste - $275,000 CNG Trash Truck, $65,000 Pickup Truck with Dump Bed, $250,000 Grapple Truck
Police - $1,250,000 Police Cars, $250,000 Police Car Equipment
EMS - $1,000,000 Aerial Truck
Street Dept - $450,000 Tandem Axle Dump Trucks (Qty 2)
Building Dept - $90,000 2017 4WD Pickup Trucks (Qty 2), $45,000 2018 Chassis
Animal Care & Control - $30,000 Animal Box
Water Works - $960,000 Water Meters
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Equipment/Vehicle Leasing
Capital & Debt Service Funds
City Funds
74
Fund Name Fund Number 751
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,500 554 5,596 - - 1,904 75%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 903 903 - - (903) 0%
Transfers In - - - - - - 0%
Total Revenue 7,500 1,457 6,499 - - 1,001 87%
Expenditures
Personnel - - - - - - 0%
Supplies 60,000 12,852 64,111 - - (4,111) 107%
Services 200,000 (129,829) 85,956 - 20,284 93,761 53%
Debt Service - - - - - - 0%
Capital 3,240,000 141,818 910,169 - 12,955 2,316,876 28%
Transfers Out - - - - - - 0%
Total Expenditures 3,500,000 24,841 1,060,236 - 33,238 2,406,526 31%
Net (3,492,500) (23,384) (1,053,736) - (33,238) (2,405,525)
Cash Balance 3,294,213 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee
accounts. The original bond was issued in 2015 for $5,605,000. The City submits pay requests for costs incurred under the bond to US Bank. This
fund was established in 2017 to integrate these trustee accounts into the City's regular accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
The vast majority of the $435K spent on capital is for an HVAC upgrade at the Martin Luther King Center. Effective in May 2017, this fund will now
use PO's to encumber expenditures to enable tracking in NaviLine. The payments will still be made through the bond trustee, but the payments will
be cleared in NaviLine as well.
The negative current month expenditures is a result of an AJ to correct the accounts expenses were charged to.
Capital expenditures include $350K for upgrades to the HVAC system at the Martin Luther King Center and $84K for miscellaneous park
improvements.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Parks Bond Capital
Capital & Debt Service Funds
City Funds
75
Fund Name Fund Number 753
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 17,000 185 4,720 - - 12,280 28%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 41,880 20,000 63,579 - - (21,699) 152%
Transfers In - - - - - - 0%
Total Revenue 58,880 20,185 68,300 - - (9,420) 116%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - 1,500 - - (1,500) 0%
Debt Service - - - - - - 0%
Capital 10,000,000 26,452 4,932,779 - - 5,067,221 49%
Transfers Out - - - - - - 0%
Total Expenditures 10,000,000 26,452 4,934,279 - - 5,065,721 49%
Net (9,941,120) (6,267) (4,865,980) - - (5,075,140)
Cash Balance 1,063,474 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of the Smart Streets Bond Capital Fund is to account for the remaining expenditures from the bond issued in 2015 in the amount of
$25,000,000.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
Conversion from 1-way to 2-way streets and other improvements associated with the conversion project.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Smart Streets Bond Capital
Capital & Debt Service Funds
City Funds
76
Fund Name Fund Number 287
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 4,410,349 - 3,210,349 2,460,775 - 1,200,000 73%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 44,000 3,798 38,156 26,773 - 5,844 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,529,349 3,798 3,248,505 2,487,547 - 1,280,844 72%
Expenditures
Personnel - - - - - - 0%
Supplies 205,300 - - - - 205,300 0%
Services 1,075,099 - 723,792 428,228 218,673 132,635 88%
Debt Service 729,756 60,936 591,336 121,746 - 138,420 81%
Capital 1,981,311 2,166 1,243,760 877,784 517,483 220,068 89%
Transfers Out - - - - - - 0%
Total Expenditures 3,991,466 63,102 2,558,888 1,427,758 736,156 696,423 83%
Net 537,883 (59,305) 689,617 1,059,789 (736,156) 584,422
Cash Balance 4,319,151 3,632,030
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services. The fund receives revenues from Medicaid
settlements and transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and
major construction projects.
In June, a payment of $471,088 was made to Indiana State Medicaid for a cost reimbursement program. In September, Ambulance #4 was rebuilt for
$166,644.
Planned purchase of ambulance & fleet vehicle.
In February, a new, smaller ambulance was purchased. In April, 5 homes were purchased for the new location of Fire Station #9, totaling $385,570.
In August, the City made a payment of $422,918 for the chassis on two fire trucks being built by Rosenbauer.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Emergency Medical Services Capital
Enterprise Funds
City Funds
77
Fund Name Fund Number 288
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 6,356,765 516,445 5,073,518 5,154,891 - 1,283,247 80%
Fines, Forfeitures, and Fees 2,500 - 1,400 2,900 - 1,100 56%
Interest Earnings 20,000 1,681 23,626 17,971 - (3,626) 118%
Bond Proceeds - - - - - - 0%
Donations 750 100 1,170 - - (420) 156%
Other Income 5,000 3,614 16,581 94,070 - (11,581) 332%
Transfers In - - - - - - 0%
Total Revenue 6,385,015 521,840 5,116,295 5,269,832 - 1,268,720 80%
Expenditures
Personnel 5,180,304 387,279 4,146,141 4,181,819 - 1,034,164 80%
Supplies 368,825 16,542 270,549 235,211 30,355 67,922 82%
Services 587,692 16,256 360,727 287,739 112,306 114,659 80%
Debt Service 1,093 - 318 451,437 1,729 (954) 187%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,137,914 420,077 4,777,734 5,156,206 144,390 1,215,790 80%
Net 247,101 101,764 338,561 113,625 (144,390) 52,929
Cash Balance 2,032,670 2,283,204
Staffing Budget Actual
Full Time 51.00 51.00
Part-Time /Seasonal/Temporary - 1.00
Total 51.00 52.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through
user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating
expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances.
A payment to Memorial Hospital of $32,700 was made per the contract. Also, $20,000 was spent on fire gear and clothing for the newly sworn
firefighters in July.
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Emergency Medical Services Operating
Enterprise Funds
City Funds
78
Fund Name Fund Number 600
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 79,270 8,862 83,674 70,578 - (4,404) 106%
Charges for Services 1,485,433 138,795 1,508,013 1,473,720 - (22,580) 102%
Fines, Forfeitures, and Fees 289,000 13,622 102,038 64,387 - 186,962 35%
Interest Earnings 24,000 2,549 25,943 17,271 - (1,943) 108%
Bond Proceeds - - - - - - 0%
Donations 4,000 30 30 1,522 - 3,970 1%
Other Income 11,687 6,268 14,195 10,835 - (2,508) 121%
Transfers In 2,167,316 - 1,625,487 2,110,068 - 541,829 75%
Total Revenue 4,060,706 170,125 3,359,381 3,748,381 - 701,325 83%
Expenditures
Personnel 2,683,460 207,825 2,290,570 2,100,995 - 392,890 85%
Supplies 127,282 7,178 90,996 66,348 6,702 29,584 77%
Services 902,974 75,418 749,251 639,569 63,699 90,024 90%
Debt Service 71,925 4,349 58,032 33,273 399 13,495 81%
Capital 2 - 2 70,285 - - 100%
Transfers Out - - - - - - 0%
Total Expenditures 3,785,643 294,770 3,188,851 2,910,470 70,799 525,993 86%
Net 275,063 (124,645) 170,531 837,911 (70,799) 175,331
Cash Balance 2,794,667 2,747,178
Staffing Budget Actual Fund Purpose:
Code Enforcement (600-1201)/Animal Control (600-1207)
Full Time 24.00 24.00
Part-Time /Seasonal/Temporary 1.50 1.50
Building Department (600-1306)
Full Time 14.00 14.00
Part-Time /Seasonal/Temporary 0.50 0.50
Total 40.00 40.00
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Code Enforcement (600-1201)/Animal Control (600-1207)
Building Department (600-1306)
Explain Significant Spending on Capital Projects Below:
Code Enforcement (600-1201)/Animal Control (600-1207)
Building Department (600-1306)
City Funds
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Consolidated Building Fund
Enterprise Funds
This fund accounts for the expenditures of the Building Department,
Code Enforcement, and Animal Care & Control. Code Enforcement and
Animal Care & Control are managed together, but are run separately
from the Building Department per the Common Council.
This portion of the fund comprises revenues and expenditures for Code Enforcement and its subsidiary, Animal Care and Control. While some revenues are derived
from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT fund. Most of the Other Income is
from collections for ordinance violations. The $2.1 million transfer is from the EDIT Fund to cover Code and Animal Control activities which, unlike the Consolidated
Building Department, are not enterprises by nature. Some revenues are derived from fees for processing abandoned vehicles and animal control activities.
The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all
properties with a 5 digit address within St. Joseph County.
The majority of the Building Department's expenses are for personnel costs, approximately 70% of the budget. Other expenses include vehicle lease payments, fuel
and repairs, building rent and cleaning/maintenance, and supplies.
Capital expenditures are for two pickup trucks. The first truck was paid for in January and the second in June.
Purchased 4 new vehicles (lease payments) in November 2016, first payments were in January 2017. The department acquired 3 new cars in June
2017 with a lease/purchase.
79
Fund Name Fund Number 601
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,039,479 90,146 1,095,655 864,666 - (56,176) 105%
Fines, Forfeitures, and Fees 99,000 5,598 55,934 62,898 - 43,066 56%
Interest Earnings 13,500 1,022 10,536 6,061 - 2,964 78%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 11,282 - 4,719 113 - 6,563 42%
Transfers In - - - - - - 0%
Total Revenue 1,163,261 96,765 1,166,845 933,738 - (3,584) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,208,218 15,613 838,161 664,883 223,218 146,839 88%
Debt Service - - - - - - 0%
Capital 39,036 - - - 39,036 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 1,247,254 15,613 838,161 664,883 262,254 146,839 88%
Net (83,993) 81,152 328,684 268,855 (262,254) (150,423)
Cash Balance 1,299,256 909,472
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations
are under outside contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and
assisting patrons. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's
expenditures to a third party for the Downtown Ambassador program.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Parking Garages
Enterprise Funds
City Funds
80
Fund Name Fund Number 610
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 6,025,275 457,856 4,919,717 5,068,349 - 1,105,558 82%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 378 4,066 2,733 - (166) 104%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 74,166 130 74,658 50,522 - (492) 101%
Transfers In - - - - - - 0%
Total Revenue 6,103,341 458,364 4,998,441 5,121,604 - 1,104,900 82%
Expenditures
Personnel 1,781,122 130,412 1,450,049 1,349,068 - 331,073 81%
Supplies 237,532 15,334 217,463 290,984 2,586 17,484 93%
Services 2,800,961 156,397 2,233,487 2,669,091 149,869 417,605 85%
Debt Service 7,682 - - 9,700 - 7,682 0%
Capital - - - - - - 0%
Transfers Out 835,613 - 778,600 663,000 - 57,013 93%
Total Expenditures 5,662,910 302,144 4,679,599 4,981,844 152,455 830,857 85%
Net 440,431 156,220 318,843 139,760 (152,455) 274,043
Cash Balance 534,189 418,086
Staffing Budget Actual
Full Time 26.20 26.20
Part-Time /Seasonal/Temporary - -
Total 26.20 26.20
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of
trash at area landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund #611 for the payment of debt service
obligations as needed.
Service Revenue is running below budget expectations because expected recycling fees are now charged to home owners on their property tax bills.
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund #611.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Solid Waste Operations
Enterprise Funds
City Funds
81
Fund Name Fund Number 611
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 300,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,100 62 999 1,119 - 101 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 835,613 - 778,600 663,000 - 57,013 93%
Total Revenue 836,713 62 779,599 964,119 - 57,114 93%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,123,613 19,921 1,075,715 889,926 - 47,898 96%
Capital 12,000 - - - - 12,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,135,613 19,921 1,075,715 889,926 - 59,898 95%
Net (298,900) (19,859) (296,115) 74,193 - (2,785)
Cash Balance 40,332 74,636
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for debt service and capital expenditures related to the Solid Waste Department. This fund receives transfers from the Solid Waste
Operations Fund #610.
A $300K State grant received in 2016 to cover part of the cost of new CNG fueled trash trucks will not be repeated this year. Transfers in from
operating Fund #610 are done as needed to have funds available for debt service payments, per City debt payment schedules.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for
eleven trucks in the fleet. Four of them were fully paid for in July 2017.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Solid Waste Capital
Enterprise Funds
City Funds
82
Fund Name Fund Number 620
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 15,665,122 1,289,675 14,146,252 13,945,901 - 1,518,870 90%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 2,743 26,265 27,947 - 8,735 75%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 101,500 3,020 59,184 48,874 - 42,316 58%
Transfers In 67,500 10,622 60,894 40,090 - 6,606 90%
Total Revenue 15,869,122 1,306,061 14,292,596 14,062,811 - 1,576,526 90%
Expenditures
Personnel 5,604,157 401,930 4,587,203 4,553,517 - 1,016,954 82%
Supplies 1,727,233 136,024 1,122,945 1,106,531 188,480 415,809 76%
Services 6,243,101 353,869 4,434,334 4,348,433 708,214 1,100,553 82%
Debt Service 245,948 1,356 224,888 119,755 434 20,626 92%
Capital - - - - - - 0%
Transfers Out 3,906,815 312,827 3,592,369 3,972,785 - 314,446 92%
Total Expenditures 17,727,254 1,206,006 13,961,738 14,101,021 897,128 2,868,388 84%
Net (1,858,132) 100,055 330,858 (38,210) (897,128) (1,291,862)
Cash Balance 3,944,892 3,878,767
Staffing Budget Actual
Full Time 72.00 70.00
Part-Time /Seasonal/Temporary 3.56 2.00
Total 75.56 72.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service
obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
Water meter scrap metal proceeds to be received in December is expected to better align the percentage of budget to the Other Income current year
revenue budget.
Water Works capital expenditures are accounted for in the Water Works Capital Fund #622.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Water Works Operations
Enterprise Funds
City Funds
83
Fund Name Fund Number 622
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 24,000 1,882 21,442 23,360 - 2,558 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 58,000 - - - - 58,000 0%
Total Revenue 82,000 1,882 21,442 23,360 - 60,558 26%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 1,414,466 92,118 496,670 318,317 371,787 546,009 61%
Transfers Out - - - - - - 0%
Total Expenditures 1,414,466 92,118 496,670 318,317 371,787 546,009 61%
Net (1,332,466) (90,236) (475,228) (294,957) (371,787) (485,451)
Cash Balance 2,130,787 2,585,451
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs,
Transmission and Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
1 Ton 2 WD Dump Truck (1) $48,493
Freightliner Dump Truck (1) $177,777
Truck w/Utility Body (2) $88,840
Concrete/Asphalt Saw (1) $23,098
Hydraulic Breaker-Loader 586 (1) $11,843
Transit Connect Cargo Vans (3) $68,247
WIP:
North Station Well #1 Replacement /Eng Design - $78,369
Encumb:
Hydro-Excavator Vactor (1) $345,848
North Station Well #1 Replacement Project - $25,939
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Water Works Capital
Enterprise Funds
City Funds
84
Fund Name Fund Number 624
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,500 1,287 14,014 12,682 - 2,486 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,500 1,287 14,014 12,682 - 2,486 85%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 1,287 13,729 10,714 - 1,271 92%
Total Expenditures 15,000 1,287 13,729 10,714 - 1,271 92%
Net 1,500 - 285 1,968 - 1,215
Cash Balance 1,510,836 1,543,360
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied
to the customers final bill.
Revenue and expenditures are tied to the enrollment and termination of service.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Water Works Customer Deposit
Enterprise Funds
City Funds
85
Fund Name Fund Number 625
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,500 1,100 7,709 5,810 - 1,791 81%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,751 - 12,750 - - 1 100%
Transfers In 2,046,391 164,000 1,804,000 1,875,555 - 242,391 88%
Total Revenue 2,068,642 165,100 1,824,460 1,881,365 - 244,182 88%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,046,391 - 305,419 347,014 - 1,740,972 15%
Capital - - - - - - 0%
Transfers Out 8,500 1,100 7,700 5,804 - 800 91%
Total Expenditures 2,054,891 1,100 313,119 352,818 - 1,741,772 15%
Net 13,751 164,000 1,511,340 1,528,547 - (1,497,589)
Cash Balance 1,561,498 1,532,952
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. It receives transfers from the
Water Works Operations Fund #620.
Biannual debt service installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and
December's payment comprises the rest of the interest and all of the principal.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Water Works Sinking
Enterprise Funds
City Funds
86
Fund Name Fund Number 626
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 1,217 13,155 13,443 - 2,845 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 1,217 13,155 13,443 - 2,845 82%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 16,000 6,000 16,000 6,531 - - 100%
Total Expenditures 16,000 6,000 16,000 6,531 - - 100%
Net - (4,783) (2,845) 6,912 - 2,845
Cash Balance 1,424,519 1,646,473
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing
arrangements at the time of issuance. 2017 cash reserve requirement is $1,421,206.
Interest earnings are transferred to Water Works Operations Fund #620.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Water Works Bond Reserve
Enterprise Funds
City Funds
87
Fund Name Fund Number 629
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 27,500 2,235 23,920 19,947 - 3,580 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 151,500 - 151,272 227,461 - 228 100%
Total Revenue 179,000 2,235 175,192 247,408 - 3,808 98%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 23,000 2,235 23,465 17,041 - (465) 102%
Total Expenditures 23,000 2,235 23,465 17,041 - (465) 102%
Net 156,000 - 151,727 230,367 - 4,273
Cash Balance 2,614,000 2,462,728
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies, and other
economic risks that may impact the Water Utility's ability to meet financial commitments.
The Cash Balance of this fund is equivalent to two months' worth of the amended annual operating expenditure budget in Water Works Operations
Fund #620, excluding transfers. Transfers out expenditure budget is scheduled to be adjusted in period 12 to cover the anticipated year end deficit.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
88
Fund Name Fund Number 640
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 613,924 53,713 586,018 573,483 - 27,906 95%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 18,500 1,583 16,668 14,243 - 1,832 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 632,424 55,297 602,686 587,725 - 29,738 95%
Expenditures
Personnel 219,798 16,963 189,547 138,410 - 30,251 86%
Supplies 37,970 402 15,792 18,310 11,417 10,761 72%
Services 362,444 15,732 260,050 277,902 43,240 59,155 84%
Debt Service 14,297 - 14,218 28,436 - 79 99%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 634,509 33,097 479,607 463,058 54,657 100,245 84%
Net (2,085) 22,200 123,079 124,667 (54,657) (70,507)
Cash Balance 1,880,034 1,776,775
Staffing Budget Actual
Full Time 2.70 2.70
Part-Time /Seasonal/Temporary - -
Total 2.70 2.70
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the
main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved
by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that
the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the city pays the rest.
2017 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 49; "Unsuccessful" Second Opinions - 9; "Digs" - 19. Total program expense $124,888.46.
2nd quarter: "Successful" Second Opinions - 31; "Unsuccessful" Second Opinions - 13; "Digs" - 12. Total program expense $83,975.79.
3rd quarter: "Successful" Second Opinions - 17; "Unsuccessful" Second Opinions - 9; "Digs" - 9. Total program expense $55,053.89.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Sewer Repair Insurance
Enterprise Funds
City Funds
89
Fund Name Fund Number 641
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 37,233,004 3,181,526 35,096,607 35,159,462 - 2,136,397 94%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 120,000 12,410 132,499 92,383 - (12,499) 110%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 153,691 248 127,010 79,310 - 26,681 83%
Transfers In 41,000 4,405 45,349 31,252 - (4,349) 111%
Total Revenue 37,547,695 3,198,590 35,401,465 35,362,406 - 2,146,230 94%
Expenditures
Personnel 7,750,680 554,652 6,303,227 5,992,507 6 1,447,447 81%
Supplies 2,671,806 152,286 1,250,468 1,584,062 458,813 962,524 64%
Services 15,464,827 643,546 9,866,767 7,563,415 3,381,227 2,216,833 86%
Debt Service 891,719 22,132 691,264 613,713 - 200,455 78%
Capital - - - - - - 0%
Transfers Out 18,052,153 1,631,332 16,903,402 15,180,599 - 1,148,752 94%
Total Expenditures 44,831,185 3,003,947 35,015,128 30,934,295 3,840,047 5,976,011 87%
Net (7,283,490) 194,643 386,337 4,428,111 (3,840,047) (3,829,781)
Cash Balance 13,940,684 13,255,582
Staffing Budget Actual
Full Time 94.25 91.25
Part-Time /Seasonal/Temporary 11.47 0.82
Total 105.72 92.07
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the Wastewater Department, Sewer Department, Organic Resources Department, and Concrete Crew.
Sewer rates have increased recently due to higher operating costs and to cover the costs for the EPA-mandated Long Term Control Plan (LTCP), a
construction project designed to address overflow issues.
A too conservative estimate of interest earnings on the fund balance will be adjusted by year end. All expenditure categories are running well within
within budgeted levels; the fund should be in good shape at year end.
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund #642.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Sewage Works Operations
Enterprise Funds
City Funds
90
Fund Name Fund Number 642
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 52,000 6,110 59,999 65,026 - (7,999) 115%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 400,000 - 400,000 - - - 100%
Transfers In 4,442,000 500,000 3,942,000 2,487,000 - 500,000 89%
Total Revenue 4,894,000 506,110 4,401,999 2,552,026 - 492,001 90%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 8,051,255 267,590 4,217,520 3,985,243 1,204,994 2,628,741 67%
Transfers Out - - - - - - 0%
Total Expenditures 8,051,255 267,590 4,217,520 3,985,243 1,204,994 2,628,741 67%
Net (3,157,255) 238,520 184,479 (1,433,217) (1,204,994) (2,136,740)
Cash Balance 7,401,491 7,540,147
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary
source of income is from Sewage Works Operating Fund #641, which transfers funds here as needed.
Higher than expected unspent cash balance in fund has resulted in higher than budgeted interest revenue.
The $400,000 other income was received in February from the Pokagon Band to cover part of the cost of a new lift station at the site of their tribal
village and casino.
Year to Date totals spent include:
Wastewater Treatment Plant Secondary Improvements $1,755,318, Grit & Screening Improvements $20,067
Calvert St. Lift Station $916,364, Digester Gas Utilization $592,442
East Bank 5 Sewer Separation $73,600
Sewer Vactor Truck, Dump Truck, Crew Trucks & Trailer $638,930
Wastewater Crew Trucks, Lift Truck, Cargo Van, Passenger cars $220,799
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Sewage Works Capital
Enterprise Funds
City Funds
91
Fund Name Fund Number 643
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 45,000 4,405 46,205 36,034 - (1,205) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 516,755 - 516,755 957,725 - - 100%
Total Revenue 561,755 4,405 562,960 993,759 - (1,205) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 30,000 4,405 45,349 31,252 - (15,349) 151%
Total Expenditures 30,000 4,405 45,349 31,252 - (15,349) 151%
Net 531,755 - 517,611 962,507 - 14,144
Cash Balance 5,153,129 4,636,374
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve.
The funds transferred in were done to bring the fund balance in compliance with City policy. Interest earned on the fund balance is transferred out to
Sewage Works Operating Fund #641. The budget overdraft in this line will be corrected in December.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
92
Fund Name Fund Number 649
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 26,000 6,086 36,500 30,394 - (10,500) 140%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,164,024 762,798 8,390,773 8,381,062 - 773,252 92%
Total Revenue 9,190,024 768,883 8,427,272 8,411,456 - 762,752 92%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 9,163,754 8,077,055 9,158,681 9,168,015 - 5,073 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 9,163,754 8,077,055 9,158,681 9,168,015 - 5,073 100%
Net 26,270 (7,308,172) (731,409) (756,560) - 757,679
Cash Balance 84,253 48,181
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers from Sewage Works Operating Fund #641 are
done in specified amounts each month to satisfy bond covenants.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service
payments are due in June and December.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Sewage Sinking
Enterprise Funds
City Funds
93
Fund Name Fund Number 653
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 15,000 3,006 20,282 4,652 - (5,282) 135%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 3,006 20,282 4,652 - (5,282) 135%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 15,000 3,006 20,282 4,652 - (5,282)
Cash Balance 4,131,915 4,110,275
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for required debt service reserves as required by bond documents.
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A
reconciliation of this account is done on a monthly basis.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Sewage Debt Service Reserve
Enterprise Funds
City Funds
94
Fund Name Fund Number 659
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 201 - 155 1,891 - 46 77%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 201 - 155 1,891 - 46 77%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 51,688 - 51,687 182,169 - 1 100%
Transfers Out 200 - - - - 200 0%
Total Expenditures 51,888 - 51,687 182,169 - 201 100%
Net (51,687) - (51,533) (180,277) - (154)
Cash Balance 145 71,304
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
This Sewage Works Revenue Bond closed in October of 2011. The small remaining cash balance will be transferred to debt service fund #649, to be
applied toward future payments. The significant projects this bond has funded are listed below.
From issue late in 2011, this bond has funded numerous projects including:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Sewer Bond 2011
Enterprise Funds
City Funds
95
Fund Name Fund Number 661
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 50,000 607 19,204 92,596 - 30,796 38%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 50,000 607 19,204 92,596 - 30,796 38%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital 2,960,364 - 2,263,409 10,173,907 632,186 64,769 98%
Transfers Out - - - - - - 0%
Total Expenditures 3,010,364 - 2,263,409 10,173,907 632,186 114,769 96%
Net (2,960,364) 607 (2,244,205) (10,081,310) (632,186) (83,973)
Cash Balance 642,151 3,828,732
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
Current year spending from this Bond has been for:
East Bank Sewer Separation, Phase 5 $971,381
Wastewater Treatment Plant Grit/Screening Improvements $64,037
Wastewater Treatment Secondary Improvements $992,644
Since issue through December 2015, projects funded from this Bond include:
East Bank Sewer Separation-Phase 4 $2.6 million
Diamond Ave. Sewer Separation Phase 3, $2.6 million
Prairie Avenue Sewer Separation-Phase I $600,445
Southwood Sewer Separation $919,608
Fairfax Sewer $70,022
East Bank Sewer Separation-Phase 5 $2,096,088
Sewer Sensory Control Network $193,609
Wastewater Treatment Plant Grit/Screening Improvements $186,216
Secondary Improvements $3,723,987
CSO LTCP re-look $1,714,206
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Sewer Bond 2012
Enterprise Funds
City Funds
96
Fund Name Fund Number 664
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 32 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 32 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 4,538 - - 0%
Total Expenditures - - - 4,538 - - 0%
Net - - - (4,506) - -
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounted for issuance costs for the 2013A Sewer Refunding Bonds.
The issuance costs were paid in 2013. In 2016, the remaining cash balance was transferred to the Sewage Sinking Fund #649 to be used for loan
payments.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
2013A Cost of Issuance Fund
Enterprise Funds
City Funds
97
Fund Name Fund Number 666
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 114 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 114 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 2,500 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - 6,705 - - 0%
Total Expenditures - - - 9,205 - - 0%
Net - - - (9,090) - -
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounted for the issuance costs of the 2015 Sewer Bond refunding.
This fund was set up to pay the legal and financial accounting costs associated with the refunding of the 2006, 2007, and 2007B Sewer bonds. Most
of those expenses were paid in December 2015. In 2016, the cash balance in this fund was transferred to Sewage Sinking Fund #649 to be used for
loan payments.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
2015 Sewer Bond Issuance
Enterprise Funds
City Funds
98
Fund Name Fund Number 670
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 106,250 1,168,750 1,313,450 - 106,250 92%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 2,942,683 276,563 2,754,127 2,252,343 - 188,556 94%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 11,000 - 1,000 10,038 - 10,000 9%
Transfers In - - - - - - 0%
Total Revenue 4,228,683 382,813 3,923,877 3,575,831 - 304,806 93%
Expenditures
Personnel 2,327,806 164,622 2,021,986 1,981,712 - 305,820 87%
Supplies 513,040 60,157 546,978 598,003 - (33,938) 107%
Services 1,144,768 113,202 1,090,944 1,129,481 - 53,824 95%
Debt Service - - - - - - 0%
Capital 126,529 - - - - 126,529 0%
Transfers Out 82,167 - 82,167 79,676 - - 100%
Total Expenditures 4,194,310 337,982 3,742,075 3,788,872 - 452,235 89%
Net 34,373 44,831 181,801 (213,040) - (147,428)
Cash Balance 1,389,280 1,596,370
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center is currently managed by SMG
Corporation.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the
fund. Covered by hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income
includes charges to large conferences for electric costs.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Century Center
Enterprise Funds
City Funds
99
Fund Name Fund Number 671
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 71 793 859 - (43) 106%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 750 71 793 859 - (43) 106%
Expenditures
Personnel - - - - - - 0%
Supplies - - - 5,774 - - 0%
Services - 1,500 1,500 - - (1,500) 0%
Debt Service - - - - - - 0%
Capital - - - 124,773 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - 1,500 1,500 130,547 - (1,500) 0%
Net 750 (1,429) (707) (129,689) - 1,457
Cash Balance 865,279 872,383
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2012 to account for capital expenditures at Century Center. A separate capital bank account has been maintained.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports
Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help
pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments
on the Energy Savings Contract.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Century Center Capital
Enterprise Funds
City Funds
100
Fund Name Fund Number 672
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,130 55,395 110,954 107,767 - (824) 101%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 82,167 - 82,167 79,676 - - 100%
Total Revenue 192,297 55,395 193,121 187,443 - (824) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 192,297 - 191,297 236,132 - 1,000 99%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 192,297 - 191,297 236,132 - 1,000 99%
Net - 55,395 1,824 (48,689) - (1,824)
Cash Balance 58,877 1,343
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds.
This fund receives a federal interest rebate, transfers from Century Operating Fund (670), and a County hotel/motel tax allocation.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
101
Fund Name Fund Number 222
Fund Type Date Updated 12/14/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 11,400 - 5,461 11,006 - 5,939 48%
Charges for Services 3,754,119 249,704 2,888,159 2,701,874 - 865,960 77%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,800 599 9,085 9,347 - (2,285) 134%
Bond Proceeds - - - - - - 0%
Donations 10,000 - - - - 10,000 0%
Other Income 4,526,250 345,782 4,071,999 4,008,354 - 454,251 90%
Transfers In - - - - - - 0%
Total Revenue 8,308,569 596,086 6,974,704 6,730,581 - 1,333,865 84%
Expenditures
Personnel 3,288,165 235,864 2,565,943 2,320,020 - 722,222 78%
Supplies 170,652 (16,603) 83,402 66,883 11,010 76,240 55%
Services 4,803,170 350,376 4,153,431 4,171,277 325,859 323,881 93%
Debt Service 15,956 2,367 14,897 12,392 - 1,059 93%
Capital - - - - - - 0%
Transfers Out 286,700 - 286,700 130,519 - - 100%
Total Expenditures 8,564,643 572,004 7,104,373 6,701,091 336,868 1,123,402 87%
Net (256,074) 24,082 (129,669) 29,490 (336,868) 210,463
Cash Balance 1,184,048 1,421,239
Staffing Budget Actual
Full Time 42.00 41.00
Part-Time /Seasonal/Temporary 2.00 2.00
Total 44.00 43.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Central Services Division consists of six cost centers that provide a variety of services to other city departments, along with several local county,
state and federal agencies.
In November we had 1,398 vehicle repairs. Average Fuel prices for Nov is $2.09 for Unleaded and $2.66 for Diesel. Budgeted amount per gallon is
$2.50. Equipment Services continues to purchase new vehicles with compressed natural gas or hybrids. The Compressed Natural Gas price is
$1.29. The gas tax increased on July 1, 2017 by $0.10. The large encumbrances for Services are the City Departments Utility Charges from the
Sustainability Departments account.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Central Services
Internal Service Funds
City Funds
102
Fund Name Fund Number 224
Fund Type Date Updated 12/14/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 187 875 879 - 25 97%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 286,700 - 286,700 130,519 - - 100%
Total Revenue 287,600 187 287,575 131,398 - 25 100%
Expenditures
Personnel - - - - - - 0%
Supplies 28,000 - 23,273 22,299 - 4,727 83%
Services 69,025 - 61,729 10,495 6,255 1,040 98%
Debt Service - - - - - - 0%
Capital 229,000 - 114,180 173,396 69,036 45,784 80%
Transfers Out - - - - - - 0%
Total Expenditures 326,025 - 199,182 206,190 75,291 51,551 84%
Net (38,425) 187 88,393 (74,792) (75,291) (51,526)
Cash Balance 200,554 112,128
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating
Fund (222).
Replacement of Inground Hoists at the Riverside North Garage, new mobile portable lifts for Sample Street garage, one stand alone Hyd. Pres.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Central Services Capital
Internal Service Funds
City Funds
103
Fund Name Fund Number 226
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 2,927,591 241,179 2,680,022 2,038,190 - 247,569 92%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 42,000 3,750 41,909 38,379 - 91 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 606,643 42,292 79,055 14,187 - 527,588 13%
Transfers In - - - - - - 0%
Total Revenue 3,576,234 287,222 2,800,986 2,090,756 - 775,248 78%
Expenditures
Personnel 268,799 21,242 242,523 188,237 - 26,276 90%
Supplies 21,062 85 11,353 14,074 3,238 6,471 69%
Services 3,297,725 74,242 2,502,644 1,662,457 31,334 763,747 77%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,587,586 95,568 2,756,519 1,864,767 34,572 796,494 78%
Net (11,352) 191,654 44,467 225,988 (34,572) (21,246)
Cash Balance 4,651,761 4,755,155
Staffing Budget Actual
Full Time 3.00 3.00
Part-Time /Seasonal/Temporary - -
Total 3.00 3.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the
operation of the Safety and Risk Department. Revenues for this fund come from other City funds who pay a share proportionate to their expected
expense.
The City budgeted $1 million in 2017 for expected liability claims. At the end of November, only $257,820 had been spent.
The City budgeted $603,386 for expected workers compensation activities. At the end of November, workers compensation activities totaled
$724,854. A 4th quarter budget transfer request will go before the Common Council to transfer funds to cover the overage.
The City budgeted $800,000 for the City's portion of cost of Beck's Lake clean-up.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Liability Insurance
Internal Service Funds
City Funds
104
Fund Name Fund Number 278
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 49,860 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,000 649 6,968 5,679 - 32 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,360 240 1,600 49,860 - (240) 118%
Transfers In - - - - - - 0%
Total Revenue 8,360 889 8,568 105,399 - (208) 102%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 10,000 6,570 7,541 7,086 - 2,459 75%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 6,570 7,541 7,086 - 2,459 75%
Net (1,640) (5,681) 1,027 98,313 - (2,667)
Cash Balance 753,878 739,785
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and
insurance have been suspended for 2017 and are estimated to be suspended for 2018 in accordance with an agreement with the Fraternal Order of
Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. This fund
pays for police vehicle off duty accident claims. Claims have been minimal in this fund since it was created. This fund is classified as an Internal
Service Fund for financial reporting.
The cash reserves in this fund have increased in recent years. The revenue is the amount deducted from officers' pay for the vehicle take home
program. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the
Police Department and the FOP.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Take Home Vehicle Police
Internal Service Funds
City Funds
105
Fund Name Fund Number 279
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,205,034 430,621 4,736,831 437,576 - 468,203 91%
Transfers In - - - - - - 0%
Total Revenue 5,205,034 430,621 4,736,831 437,576 - 468,203 91%
Expenditures
Personnel 2,053,699 151,273 1,667,003 408,583 - 386,696 81%
Supplies 981,191 17,216 69,402 2,657 16,859 894,930 9%
Services 2,006,824 80,420 1,323,322 26,336 338,437 345,065 83%
Debt Service 163,320 6,455 139,907 - - 23,413 86%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,205,034 255,363 3,199,634 437,575 355,296 1,650,104 68%
Net - 175,258 1,537,197 - (355,296) (1,181,901)
Cash Balance 1,537,197 -
Staffing Budget Actual
Full Time 20.00 20.00
Part-Time /Seasonal/Temporary 2.00 2.00
Total 22.00 22.00
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund was established in 2016 to track the operational revenues and expenditures on the 311 Call Center, whose expenses in
previous years were charged to the General Fund. The 311 Call Center was established to handle citizen telephone calls in an efficient and effective
manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests.
Starting in 2017, the Department of Innovation & Technology was moved to this fund. The IT Dept provides technical services to the various
departments within the City.
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that
have been ordered and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly
various software services. PO's are set at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for
Sungard NaviLine hosting, Amazon Web Services hosting, VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and
MyStaffingPro.
The 311 Call Center has 6 full-time employees and 2 part-time employees. The Dept of Innovation & Technology has 14 full-time employees.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
IT / Innovation / 311 Call Center
Internal Service Funds
City Funds
106
Fund Name Fund Number 711
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,770,850 1,459,219 16,266,518 15,165,784 - 1,504,332 92%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 75,000 8,357 80,266 43,856 - (5,266) 107%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 46,809 716 110,527 1,517,710 - (63,718) 236%
Transfers In - - - - - - 0%
Total Revenue 17,892,659 1,468,292 16,457,311 16,727,350 - 1,435,348 92%
Expenditures
Personnel - - - - - - 0%
Supplies 118,935 7,942 100,314 55,823 961 17,660 85%
Services 1,219,690 253,245 1,129,953 1,357,409 34,778 54,959 95%
Insurance 16,464,575 982,351 12,536,122 13,318,013 9,490 3,918,964 76%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 17,803,200 1,243,538 13,766,389 14,731,245 45,229 3,991,583 78%
Net 89,459 224,754 2,690,923 1,996,106 (45,229) (2,556,235)
Cash Balance 9,421,738 6,368,702
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in
claims expenses over time.
For 2017, the City will pay the Wellness Center approx. $996,000.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Self-Funded Employee Benefits
Internal Service Funds
City Funds
107
Fund Name Fund Number 713
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 88,848 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,800 204 2,412 2,322 - 389 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,800 204 2,412 91,170 - 389 86%
Expenditures
Personnel 45,000 3,043 52,023 42,667 - (7,023) 116%
Supplies - - - - - - 0%
Services 39,105 309 5,599 17,677 11,000 22,506 42%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 84,105 3,352 57,622 60,344 11,000 15,483 82%
Net (81,305) (3,149) (55,211) 30,826 (11,000) (15,094)
Cash Balance 231,342 300,109
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement
services are paid through this fund.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However,
beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will
remain suspended during 2017.
The personnel expenditures line item is unemployment compensation claims paid. Claims have been relatively stable. The services line item includes
a monthly administrative fee of $309 and a $11,000 encumbrances for potential outplacement services. To date, $2,200 has been paid for
outplacement services for one employee.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Unemployment Compensation
Internal Service Funds
City Funds
108
Fund Name Fund Number 701
Fund Type Date Updated 12/18/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 4,920,712 - 4,920,712 4,866,271 - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 1,349 2,060 1,933 - 2,440 46%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 1,889 1,889 4,679 - (1,889) 0%
Transfers In - - - - - - 0%
Total Revenue 4,925,212 3,238 4,924,661 4,872,884 - 551 100%
Expenditures
Personnel 5,091,119 376,528 4,237,579 4,742,515 - 853,540 83%
Supplies 200 - 10 27 - 190 5%
Services 6,950 99 3,818 4,098 - 3,132 55%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,098,269 376,627 4,241,408 4,746,640 - 856,861 83%
Net (173,057) (373,388) 683,253 126,244 - (856,310)
Cash Balance 851,069 598,383
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana.
Retiree health insurance payments are paid through this fund through 2016; this cost is not reimbursed by the state.
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid
and reported in the previous year. For 2017, the total amount received was $4,920,712.04. The first payment was received in June in the amount of
$2,461,856.02. The second payment was received in September in the amount of $2,458,856.02.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Firefighters Pension
Trust Funds
City Funds
109
Fund Name Fund Number 702
Fund Type Date Updated 12/14/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 6,204,179 - 6,204,179 5,991,750 - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 2,023 4,833 5,086 - (333) 107%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 15,000 66 14,646 14,482 - 354 98%
Transfers In - - - - - - 0%
Total Revenue 6,223,679 2,089 6,223,659 6,011,318 - 21 100%
Expenditures
Personnel 6,415,689 506,770 5,624,829 5,860,952 - 790,860 88%
Supplies 800 - - 67 - 800 0%
Services 7,400 61 3,882 4,073 - 3,518 52%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,423,889 506,830 5,628,711 5,865,092 - 795,178 88%
Net (200,210) (504,741) 594,947 146,226 - (795,157)
Cash Balance 1,387,501 1,303,810
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of
Indiana. Retiree health insurance is paid from this fund through 2016; this cost is not reimbursed by the state.
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in
the previous fiscal year. For 2017, the total amount received was $6,204,179.46. The first payment was received in June in the amount of
$3,103,589.73. The second payment was received in September in the amount of $3,103,589.73.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Police Pension
Trust Funds
City Funds
110
Fund Name Fund Number 730
Fund Type Date Updated 12/15/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 280 25 267 238 - 13 95%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 280 25 267 238 - 13 95%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 6,000 - 599 - - 5,401 10%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,000 - 599 - - 5,401 10%
Net (5,720) 25 (332) 238 - (5,388)
Cash Balance 28,471 28,780
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and
burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the
Parks Department.
$6,000 has been generically budgeted for repairs, but no specific projects exist at this time.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
City Cemetery
Trust Funds
City Funds
111
Fund Name Fund Number 324
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 17,808,613 - 8,932,881 9,769,452 - 8,875,732 50%
Local Income Taxes - - - - - - 0%
Other Taxes 394,000 - 394,000 396,000 - - 100%
Grants/Intergovernmental 243,745 - 244,301 101,185 - (556) 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 243,829 22,582 258,268 257,131 - (14,439) 106%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 970,202 300 1,091,259 989,018 - (121,057) 112%
Transfers In 29,000 2,372 25,095 19,472 - 3,905 87%
Total Revenue 19,689,389 25,254 10,945,803 11,532,258 - 8,743,586 56%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,810,763 37,953 1,296,545 786,171 2,251,277 1,262,940 74%
Debt Service 8,182,682 - 7,719,016 5,773,171 - 463,666 94%
Capital 26,625,442 423,329 7,345,353 11,018,469 8,810,358 10,469,731 61%
Transfers Out - - - - - - 0%
Total Expenditures 39,618,887 461,282 16,360,914 17,577,810 11,061,636 12,196,337 69%
Net (19,929,498) (436,027) (5,415,111) (6,045,552) (11,061,636) (3,452,751)
Cash Balance 27,109,511 27,388,561
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area.
In 2016, major expenditures (other than debt service) included: Ignition Park Infrastructure; LaSalle Hotel; Safe Routes to School @ Harrison
School; Advanced Center for Cancer Care; Lippert; Nello; Western Restriping; Hoffman Hotel; Ignition Park Multi-Tenant Bldg.; Ignition Park Land
Improvements; Bartlett Roundabout; Coal Line Trail; Patel Hotel/Plaza; Ameriplex Lease; Chet Waggoner Drive; Airport Authority; Ignition Park
Signage.
Major capital expenditures thus far in 2017 include: $122K for Berlin Place; $265K for Chet Waggoner Drive; $278K for Coal Line Trail; $837K for
Four Winds Field Planning Area Improvements; $975K for Fire Station #4; $244K for Ignition Park Infrastructure; $605K for JMS Building; $140K
LaSalle Building; $857K Nello; $105K Olive Street Metronet; $230K Patel Hotel; $93K Project Lead the Way; $57K Southeast Master Plan and
$2.1M for Western Avenue Streetscape.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
112
Fund Name Fund Number 422
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 420,000 - 198,152 282,810 - 221,848 47%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 22,000 1,799 18,808 13,418 - 3,192 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 442,000 1,799 216,960 296,227 - 225,040 49%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 3,492 - 3,013 14,082 479 0 100%
Debt Service - - - - - - 0%
Capital 1,424,800 - 69,578 - 444,922 910,300 36%
Transfers Out - - - - - - 0%
Total Expenditures 1,428,292 - 72,591 14,082 445,401 910,300 36%
Net (986,292) 1,799 144,369 282,145 (445,401) (685,260)
Cash Balance 2,105,427 1,788,970
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area.
Major projects committed thus far in 2017 are: City Cemetery Project.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
113
Fund Name Fund Number 425
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,706 143 1,542 1,378 - 164 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 11,414 101,826 122,011 - 93,482 52%
Transfers In - - - - - - 0%
Total Revenue 197,014 11,558 103,368 123,389 - 93,646 52%
Expenditures
Personnel - - - - - - 0%
Supplies 10,342 - 7,263 3,689 - 3,079 70%
Services 147,824 9,491 104,866 94,439 - 42,958 71%
Debt Service - - - - - - 0%
Capital - - - 40,850 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 158,166 9,491 112,129 138,979 - 46,037 71%
Net 38,848 2,067 (8,761) (15,590) - 47,609
Cash Balance 178,049 193,226
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for South Bend downtown retail space property management.
Revenue and expenditures are reported one month in arrears.
Operations under outside contract with Bradley Co.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
114
Fund Name Fund Number 429
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 3,000,000 - 1,428,046 1,170,979 - 1,571,954 48%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 8,400 - 2,450 1,400 - 5,950 29%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 72,000 6,817 71,514 64,008 - 486 99%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 156,067 - 156,065 68,401 - 2 100%
Transfers In - - - - - - 0%
Total Revenue 3,236,467 6,817 1,658,075 1,304,788 - 1,578,392 51%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 799,849 25,916 286,520 93,398 237,049 276,279 65%
Debt Service - - - - - - 0%
Capital 9,802,847 - 1,344,240 1,773,874 1,655,546 6,803,061 31%
Transfers Out - - - - - - 0%
Total Expenditures 10,602,696 25,916 1,630,760 1,867,272 1,892,595 7,079,340 33%
Net (7,366,229) (19,100) 27,315 (562,484) (1,892,595) (5,500,948)
Cash Balance 7,902,964 6,998,648
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed during the 2015 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Due to changes in boundary, this area now includes a portion of South Bend Central Development Area (Fund 420). Capital expenses thus far in
2017 include: $804K for East Bank CSO Phase V and $245K for Newman's Center/Armory project. Also, $149K for Howard Park Ice Rink design
services.
Projects committed to in 2017 include: East Bank Phase 5 CSO; Howard Park Ice Rink; Howard Park Improvements; Michiana Brick Demolition;
Niles/Jefferson Bridge Tunnel; Newman Center Armory; and Perley School (Safe Routes to School); Riverfront Parks & Trails; and Wharf
Development.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
115
Fund Name Fund Number 430
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,400,000 - 1,216,824 1,251,614 - 1,183,176 51%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 48,000 5,954 54,963 47,319 - (6,963) 115%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,468,127 - 1,466,348 - - 1,779 100%
Total Revenue 3,916,127 5,954 2,738,134 1,298,933 - 1,177,993 70%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,411,554 47,895 121,774 252,868 171,390 1,118,390 21%
Debt Service - - - - - - 0%
Capital 5,505,872 - 331,324 3,537,735 535,794 4,638,754 16%
Transfers Out - - - - - - 0%
Total Expenditures 6,917,426 47,895 453,098 3,790,603 707,185 5,757,143 17%
Net (3,001,299) (41,941) 2,285,036 (2,491,670) (707,185) (4,579,150)
Cash Balance 6,906,923 3,603,708
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area.
Capital project thus far in 2017 is final expenses for Chippewa Roundabout.
Projects committed to in 2016 include: Chippewa Improvements, Ireland & Miami Area Improvements, and Safe Routes to School (Perley).
Major expenditures in 2017 are thus far: $295K on the Chippewa Roundabout. Additional projects approved include: $280K for Bowen Street
Improvements; $400K for Erskine Drainage Improvements; $1M for Erskine Golf Course Improvements; $105K for Ireland/Miami Improvements; and
$1.6M for South Well Field Improvements.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
116
Fund Name Fund Number 432
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,520 - 8,519 41,500 - 1 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 8,520 - 8,519 41,500 - 1 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,961,668 - 3,961,667 489,503 - 1 100%
Capital - - - - - - 0%
Transfers Out 917,127 - 905,117 - - 12,010 99%
Total Expenditures 4,878,795 - 4,866,784 489,503 - 12,011 100%
Net (4,870,275) - (4,858,265) (448,003) - (12,010)
Cash Balance - 4,854,393
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used to pay debt service.
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash
will be transferred to South Side #1 (Fund 430) and the fund closed.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
TIF - Southside Development #3
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
117
Fund Name Fund Number 435
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 327,108 - 218,280 231,289 - 108,828 67%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,100 34 784 1,081 - 316 71%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 328,208 34 219,064 232,370 - 109,144 67%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 8,608 - 116 100 4,200 4,292 50%
Debt Service 335,608 - 335,608 341,188 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 344,216 - 335,724 341,288 4,200 4,292 99%
Net (16,008) 34 (116,660) (108,918) (4,200) 104,852
Cash Balance 40,074 42,747
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
The fund borrowed money from the City of Mishawaka and Major Moves Fund (412) to finance construction. TIF tax revenue is used to repay the
loans. During February 2015, the amounts due to the City of Mishawaka was paid in full. Payments will now be accelerated on the Major Moves loan
in order to pay it off as early as available cash allows.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
118
Fund Name Fund Number 436
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 3,298,403 - 2,320,321 2,061,402 - 978,082 70%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - 210,999 - - 0%
Interest Earnings 2,500 - 442 2,109 - 2,058 18%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,300,903 - 2,320,763 2,274,510 - 980,140 70%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 263,901 - 1,331 1,100 - 262,570 1%
Debt Service 3,166,330 500 3,165,753 3,368,178 - 577 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,430,231 500 3,167,084 3,369,278 - 263,147 92%
Net (129,328) (500) (846,321) (1,094,768) - 716,993
Cash Balance 1,550,032 525,250
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast
Residential TIF.
Expenditures are related to debt service for the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund
for project costs.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
119
Fund Name Fund Number 433
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 6 72 73 - 63 53%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 135 6 72 73 - 63 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 - 1,133 329 - 3,367 25%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,500 - 1,133 329 - 3,367 25%
Net (4,365) 6 (1,061) (256) - (3,304)
Cash Balance 7,392 8,775
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund's sole expenditure is for general legal fees for DCI.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
120
Fund Name Fund Number 439
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 252,625 - 252,625 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 50,000 523 10,046 18,315 - 39,954 20%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 302,625 523 262,671 18,315 - 39,954 87%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 2,200,000 - 1,800,000 142,913 - 400,000 82%
Transfers Out - - - - - - 0%
Total Expenditures 2,200,000 - 1,800,000 142,913 - 400,000 82%
Net (1,897,375) 523 (1,537,329) (124,598) - (360,046)
Cash Balance 613,094 2,148,709
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives a special state tax distribution and is used for improvements at Innovation Park and Ignition Park, the city's two certified
technology parks.
Capital funds are to be expended in Ignition Park and Innovation Park. 2017 Appropriation was passed on 4/13/17. $1.8M will be used on
Innovation Park.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
121
Fund Name Fund Number 454
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 330 3,549 3,169 - 351 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,900 330 3,549 3,169 - 351 91%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (46,100) 330 3,549 3,169 - (49,649)
Cash Balance 386,645 382,790
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund has been used in the past to pay for job training programs. Staff working to develop appropriate program to use these funds. Significant
staff turnover in DCI has impeded progress. Unsure if funds will be used this year.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
122
Fund Name Fund Number 754
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 192,000 - 108,518 - - 83,482 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 31,824 - 17,034 - - 14,790 54%
Transfers In - - - - - - 0%
Total Revenue 223,824 - 125,552 - - 98,272 56%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 142,000 - 75,425 - - 66,575 53%
Debt Service 15,000 - 9,761 - - 5,239 65%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 157,000 - 85,186 - - 71,814 54%
Net 66,824 - 40,366 - - 26,458
Cash Balance 2,879,898 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's
Community Investment Dept for administration services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and is
being integrated into the City's budget during 2017. A City cash reserve target has not been established for the fund but it operates under federal
guidelines with respect the amount of loans and cash balances that must be maintained.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and
outstanding loans. Costs shown under debt service relate to Trustee fees charged by the Trustee bank.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Industrial Revolving Fund
Redevelopment Funds
Redevelopment Commission Controlled Funds
123
Fund Name Fund Number 315
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 888 9,582 8,641 - 4,418 68%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 888 9,582 8,641 - 4,418 68%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 888 9,390 7,291 - 4,610 67%
Total Expenditures 14,000 888 9,390 7,291 - 4,610 67%
Net - - 192 1,351 - (192)
Cash Balance 1,038,904 1,038,904
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding bond. Only activity is interest income
which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will be due to
changes in City prevailing interest rates City is able to secure.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Redevelopment Bond - Airport Taxable
Debt Service Funds
Redevelopment Commission Controlled Funds
124
Fund Name Fund Number 317
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 442 4,748 4,239 - 252 95%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 442 4,748 4,239 - 252 95%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 5,000 442 4,748 4,239 - 252
Cash Balance 517,215 512,058
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 to collect reserve monies as stipulated in the bond covenants. The fund receives interest earnings revenue. This
fund will be used to make the final debt service payment on January 15, 2019.
The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed. Any interest variations due to
City policy on investments and increase in cash available to earn interest.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 328
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 1,484 16,025 14,438 - 3,975 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 1,484 16,025 14,438 - 3,975 80%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 1,484 15,704 12,182 - (704) 105%
Total Expenditures 15,000 1,484 15,704 12,182 - (704) 105%
Net 5,000 - 320 2,257 - 4,680
Cash Balance 1,735,840 1,735,840
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding bond. Only activity is interest income
which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will be due to
changes in City prevailing interest rates City is able to secure.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Redevelopment Bond - Palais Royale
Debt Service Funds
Redevelopment Commission Controlled Funds
126
Fund Name Fund Number 752
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 265 3,122 - - (622) 125%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,866,169 196,500 3,887,000 - - (20,831) 101%
Total Revenue 3,868,669 196,765 3,890,122 - - (21,453) 101%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,868,164 - 3,826,263 - - 41,901 99%
Capital - - - - - - 0%
Transfers Out 735,241 - 735,240 - - 1 100%
Total Expenditures 4,603,405 - 4,561,503 - - 41,902 99%
Net (734,736) 196,765 (671,381) - - (63,355)
Cash Balance 561,388 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent
bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the
Comprehensive Annual Financial Report (CAFR). This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
Debt service payments are for the 2009 Morris PAC refunding (debt schedule #11), 2011 Century Center refunding (#7), 2013 Century Center
refunding (#62), and 2015 Eddy Street Commons refunding (#54). Debt payments are made twice a year, in February and August.
The 2009 Morris PAC bonds are scheduled to be paid off in 2017 and the 2011 Century Center bonds are scheduled to be paid off in 2018.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
South Bend Redevelopment Authority
Debt Service Funds
Redevelopment Commission Controlled Funds
127
Fund Name Fund Number 756
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 282 2,700 - - (200) 108%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 854,784 - 856,500 - - (1,716) 100%
Total Revenue 857,284 282 859,200 - - (1,916) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,252,284 - 1,249,569 - - 2,715 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,252,284 - 1,249,569 - - 2,715 100%
Net (395,000) 282 (390,369) - - (4,631)
Cash Balance 1,718,071 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000.
The final payment is due February 1, 2037. The accounting records are maintained in US Bank trustee accounts and, beginning in 2017, will be
integrated into the City's regular accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
City lease rental payments are received from the River West TIF Fund (324). The Smarts Streets project converted a number of downtown streets
from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and
economic vitality of the downtown area.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Smart Streets Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
128
Fund Name Fund Number 758
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 115 - 114 - - 1 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,961,667 - 3,961,667 - - - 100%
Total Revenue 3,961,782 - 3,961,781 - - 1 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,961,668 - 3,961,668 - - 1 100%
Capital - - - - - - 0%
Transfers Out 561,250 - 561,230 - - 20 100%
Total Expenditures 4,522,918 - 4,522,898 - - 20 100%
Net (561,136) - (561,117) - - (19)
Cash Balance - -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue. The City plans
to close this fund in 2017.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Erskine Village Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
129
Fund Name Fund Number 759
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds 22,500,000 - 22,500,000 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 22,500,000 - 22,500,000 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - 396,250 - - (396,250) 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - 396,250 - - (396,250) 0%
Net 22,500,000 - 22,103,750 - - 396,250
Cash Balance 22,103,750 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17,
debt schedule #163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was deposited into Fund 759 and $2.5 million
was deposited in Fund 760. The cost of issuance was $396,250, paid out of Fund 759.
Since this fund was established mid-year, the City will file an additional appropriations request for any 2017 expenditures.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Eddy Street Commons Capital
Capital & Debt Service Funds
City Funds
130
Fund Name Fund Number 760
Fund Type Date Updated 12/22/2017
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 700 411 644 - - 56 92%
Bond Proceeds 2,500,000 - 2,500,000 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,500,700 411 2,500,644 - - 56 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 2,500,700 411 2,500,644 - - 56
Cash Balance 2,500,644 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment
of debt service principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final
payment is due February 15, 2037. This fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closted on
August 14, 2017 and ther first debt service payment is due on February 15, 2018. A debt service reserve amount of $2.5 million dollars was
established at the debt closing.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus,
changes are entered in the general ledger the following month. No expenses show for prior year because the fund was not integrated into City's
books until 2017.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the
final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of
Notre Dame.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2017
Eddy Street Commons Debt Service
Capital & Debt Service Funds
City Funds
131