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Home My WebLink AboutSpecial Purchase - Midwest Meter Inc - Water Works Meter Replacement13 16 COUN'ry-Crry MUDING 227 W. JFFFERSON BOULEVARD Souri j BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYCO December 21, 2017 Brian Ropes Midwest Meter, Inc. 200 E. Franklin St. PO Box 318 Edinburg, 11, 62531-0318 RE: Special Purchase Dear Mr. Ropes: PHOW" 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on December 21, 2017, approved the above referenced special purchase for Water Works meter replacement upgrade with compatible meters in the amount of unit prices for a total of $600,000. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, VI — Linda M, Martin, Clerk Enclosure c: Scott Horvath, Water Works Kim Thompson, Utilities Roxanne Lawson, Water Works GAILY A. G I LOT SUZANNA M. FRITZBERG EuZABETH A. MARADIK JAMEs A. Mul�LIAr THERESE J. DORAU Badger Meter Compatibility Indiana Code 5-22-10-8 allows a purchasing agent to make a special purchase when the compatibility of equipment, accessories or replacement parts is a substantial consideration in the purchase and only one source meets the City's reasonable requirements. We request the Board to approve the purchase of Badger Water Meters as a Special Purchase under IC 5-22-10-8 as justified below. In 2007, the City of South Bend implemented a meter change out program. The goal of the program was to change out all manual read water meters to an automated meter reading system. The meter reading system chosen by South Bend Water was the Badger Water Meter Drive -by System. The 43,000 water meters in South Bend are virtually all Badger meters. To replace the Badger water meter drive -by system with a different manufacturer would require additional hardware and software. A different type of water meter would require ancillary investments on hardware and training of City of South Bend Water Operations personnel. This would incur additional costs to the City. All current Water Works operations personnel are trained and familiar with the Badger Meter hardware. The city does not have any current hardware or software from other manufacturers. Installation of different water meters would result in additional modifications to maintain compatibility. All current Water Works operations personnel have received training and have extensive experience with the Badger Water Meter Drive -By System. City staff is not trained or experienced maintaining other manufacturer's systems. The Badger ME meter and Beacon reading system work together to provide the best option for the City of South Bend Utilities. I certify the above information is true to the best of my knowledge. Scott Horvath Meter Department Manager• M,011W - NOW of When the prospective Contractor is affable to certify to any of the statements belo►v, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF a � ) SS: �.✓�✓�d+� COUNTY } The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firth, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -tune, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non-Debarinent Affidavit Non Iran For,n the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non -Debarment Affidavit Non Iran Form Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 2- q day of 1 Oq , 20 11 (\kE-tC--k 1 to C Contractor/Bidder (Firm) Signature`s jo/[n7 ctor/Bidderr or its Agent Ret v, 6- Printed Name and Title Subscribed and sworn to before me this /`f day of 2017 My Commission Expires/`��it &,5) 2,0 * g?Ae� Notary Public County of Residence Non -Collusion Non -Debarment Affidavit Non Iran Form Corporate Office: 200 E. Franklin St. P.O. Box 318 Edinburg, IL 62531-0318 Phone 800-634-4746 Fax 217-623-4216 Date: 11/29/2017 Branch location: 1078 Wolverine Lane Cape Girardeau, MO 63701 Phone 800-635-47416 Fax 573-334-0151 Website: www.midwest-meter.com To: City of South, Bend Water Works Effective 11/29/2017'-12/31/2018 Badger Orion ME HRE-LCD with Orion ME Remote Data Profile Transmitter 5/8" Recordall, HRE-LCD, Orion ME Remote Data Profile, Transmitter, Low Lead Alloy Housing, Cast Iron Housing Bottom, Less Connections W Recordall M35 9" lay length, HRE-LCD, Orion ME Remote Data Profile Transmitter, Low Lead Alloy Housing, Cast Iron Housing Bottom, Less Connections V Recordall M55, HRE-LCD, Orion ME Remote Data Profile i Transmitter, Low Lead Alloy Housing, Cast Iron Housing Bottom, Less Connections 1-1/2" Recordall M120, Hex, HRE-LCD, Orion ME Remote Data Profile Transmitter, Low Lead Alloy Housing, Less Connections 2" Recordall M170 Hex, HRE-LCD, Orion ME Remote Data Profile Transmitter, Low Lead Alloy Housing, Less Connections 2' Recordall Compound Series Meter, (2) HRE-LCD, (2) Orion ME Remote Data Profile Transmitters, Low Lead Alloy Housing, Less Connections Branch location: 200 Commercial Drive Flora, IN 46929 Phone 877-636-4746 Fax 574-967-4572 $122,00 $177.80 $519.49 $1425.33 2" Turbo Series 200, HRE-LCD, Orion ME Remote Data Profile Transmitter, Low Lead Alloy Housing, Less Connections 3" Recordall Compound Series Meter, (2) HRE-LCD, (2) Orion ME Remote Data Profile Transmitters, Low Lead Alloy Housing, Less Connections 3" Turbo Series 450, HRE-LCD, Orion ME Remote Data Profile Transmitter, Low Lead Alloy Housing, Less Connections 4" Recordall Compound Series Meter, (2) HRE-LCD, (2) Orion ME Remote Data Profile Transmitters, Low Lead Alloy Housing, Less Connections 4" Turbo Series 1000, HRE-LCD, Orion ME Remote Data Profile Transmitter, Low Lead Alloy Housing, Less Connections 6" Recordall Compound Series Meter, (2) HRE-LCD, (2) Orion ME Remote Data Profile Transmitters, Low Lead Alloy Housing, Less Connections 6" Turbo Series 2000, HRE-LCD, Orion ME Remote Data Profile Transmitter, Low Lead Alloy Housing, Less Connections 8" Recordall Combo Meter, (2) HRE-LCD, (2) Orion ME Remote Data Profile Transmitters, Low Lead Alloy Housing, Less Connections 8" Turbo Series 3500, HRE-LCD, Orion ME Remote Data Profile Transmitter, Low Lead Alloy Housing, Less Connections Thank you, Brian Ropes (765)210-3778 $655.79 $1530.93 $2315.07 $960.23 $3283.91 $2194.02 $4953.44 $2379.32 d� SHAWN D. WHITCRA Notary Public State of Indiana My Commission Expires August 9, 2024 BOARD OF PUBLIC WO1kI(S AGENDA ITEM REVIEW REQUEST FORM I I December 13, 2017 Scott Horvath Department Utilities- Water BPW Date December 21, 2017 Phone Extension 5665 Legal x Attorney Name Controller x Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing x x Agreement H Contract LJ Proposal LJ Addendum 0 Professional Services F] Resolution Ll Bid Opening n Bid Award Req. to Advertise F] Title Sheet F-1 Quote Opening F] Quote Award n Change Order No, El C/O & PCA No. PCA F-1 Ease/Encroach. El Traffic Control F1 Other: Company or Vendor Name Midwest Meter New Vendor 0 Yes x No El If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE n WBE MBE/BE Contractor Requested F1 No n Yes Name of Company Project Name Meter Replacement Upgrade Project Number Funding Source Water Works Operating Fund Account No. 620-0640-658-37-11 and 620-0640-658-37-12 Amount $600,000 Terms of Contract Until 12/31/18 Purpose/Description Extend price k�lace CE meters with ME meters x Required Contractor's Certification Form Attached (Non -Collusion, Non -Discrimination. Non -Debarment, E-Verifv, Iran, etc.) Amount of LJ Increase F-1 Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: Copy Original F-1 x x El x 11 Dispersal After Approval Roxanne Lawson 21 ra IV MIT, Mom Scott Horvath