HomeMy WebLinkAboutRejection of Bids - Lafayette Building Roof Proj No 117-100TINFA-MrSTONAF, 19 A 70"TWAUT-11191TI
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TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Kara M. Boyles, City Engineer
SUBJECT: Reject Project No. 117-100
Project Name: Lafayette Building Roof
DATE: December 11, 2017
On October 10, 2017, the Board of Public Works opened and read quotes for the above project. One (1)
quote was received from Slatile Roofing and Sheet Metal Co., Inc. (Slatile). The quote did not meet the
specifications. On October 24, 2017, Engineering recommended the rejection of the quote. From the
Board minutes on that date, the following motion was made:
"Therefore, Ms. Maradik made a motion to reconsider their previous motion to reject the quote from
Slatile and that the Board delegate the City Engineer to work with Code Enforcement to get the work done
under the Unsafe Building statute, Ms. Fritzberg seconded the motion, which carried,"
Upon further review with Code Enforcement, the Director deemed the Lafayette Building Roof as an
emergency repair. Thus, the project has been solely handled by the City's Code Enforcement Department,
I recommend that the Board of Public works reject the quote received from Slatile at the October 101h
meeting.
Please call with your questions.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST' FORM
Date 12/6/17 Department
Name Kara Boyles Division/Bureau
Public Works
Engineering
BPW Date 12121/17 Phone Extension 5933
Required PCiorto Submittal to Board
Legal Attorney Name:
Controller Controller review is required for all Contracts $5,000.00, or more and
greater than one year in length per the City Purchasing Policy
Purchasing
NESEM =
F1 Agreement
Ll Contract ❑ Proposal L] Addendum
F-1 Professional Services
F-1 Resolution
Eli
Bid Opening
El Bid Award E:I'Req. to Advertise ❑ Title Sheet
F-1
Quote Opening
❑ Quote Award
❑ Change Order No.
C/O & PCA No. ❑ PCA
❑ Ease/Encroach.
El
Traffic Control:
Other: Reiect Quotes,
Company or Vendor Name
New Vendor
MBENVBE Contractor
MBEIWBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
El Yes [:] No F-1 If Yes, Approved by
Purchasinq
L MBE L WBE
1 1 No F-1 Yes Name of Comoanv
Lafayette Building Roof
117-100
H Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
Required For Change Orders Only
Amount of increase $
❑ Decrease $
Previous Amount $
Current Percent of Change: % . ....... . -
New Amount $
Total Percent of Change: %
Copy
Original
El
F1
F-1
F-1
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1-1
1316 COUNTY -CITY BuILDING
227 W. JEFFERSON BouLEVARD
SOUTH BEND. INDIANA 46601-1830
December 21, 2017
Wendell Simmons
Slatile Roofing and Sheet Metal Co., Inc.
1703 South Ironwood
South Bend, IN 46613
PHONE 574/235-9251
FAX 574/ 2359171
RE: Rejection of Quotations — Lafayette Building Roof— Project No. 117-100
Dear Mr, Simmons:
The Board of Public Works, at its meeting held on December 21, 2017, approved the rejection
of all quotations for the above referenced project due to being non -responsive to the
specifications.
Thank you for bidding, and we hope you bid with us in the future.
Please call this office if you have further questions regarding this matter at (574) 235-9251.
Sincerely,
Linda M Mai -tin, Clerk
c: Kara Boyles, Engineering
GARY A. ULOT SUZANNAKFRITZBI:�,RG ELIZABETHA,MARADIK JAMEs A. MUELLER T'l IERESE J. DORA U