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HomeMy WebLinkAboutOpening of Quotations - Morris Bistro-Palais Furniture - RJE Business Interiors- -T -Jff[U§qJMAAL JWMIIq,: N me Mir i W011141C., PROJECT NAME: Morris Performing Arts Center Morris Bistro/ Palais Lobby Improvements - Furniture PROJECT NO. 1031-2017 - Furniture QUOTES DUE December 21, 2017 9:30 AM (Must be completed for all quotes. Please type or print) Date: December 19, 2017 Firm: RJE Business Interiors Address: 621 East Ohio Street City/State/Zip: Indianapolis, IN 46202 Telephone Number: 317 ) 2934o51 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specificatiions prepared by: The City of South Bend, Department of Public Works and dated December 19, 2017 for the sum of (enter the Total Quote as shown on the Proposal) ($ 43,745.75 (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be, the same as that shown, in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By WCO- NV'" 0 U(Signature) Nancy Wright (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this day of Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member James A. Mueller, Member Version 10/18/2016 PC$ Suzanna M. Fritzberg, Member Therese J. Diorau, Member Attest: Linda M. Martin, Clerk Page - 6 Public Works Quote 103,1-2017 — Furniture - Morris Performing Arts Center 0 0 1 0 0 0 A Morris Performance Arts Center PROJECT NAME Morris Bistro/ Palais Lobby Improvements - Furniture PROJECT N110. 1031- 2017 - Furniture QUOTES DUE December 2l,2017 9:30 AM U A QF TtTn Item No. Description Quantity-- Unit 'Unit Price Total Amount Leathercraft #239 Anson Game Chair. Outside Dimensions: 32"H x 30"W x 29"D x 20"SeatH. STD Finish: #3 STD Legs: Tapered (Leg I Exposed Wood: Maple 16 Each $ 878.82 $ 14,061.12 STD Trim: #9 Natural Mails STD Seat Cushion: Poly Fiber STD Back Cushion: Poly Fiber STD Base: '0' Casters Leather Grade 1: TBID Leathercraft #4392 Wyatt Chair. Outside Dimensions: 45"H x 34,5"W x 37.5"D x 20"SeatH. STD Finish: #3 2 Exposed Wood: Maple 4 Each $ 1,796.47 $7,185.88 STD Trim: Welt STD Seat Cushion: Spring Poly Dacron STD Back Cushion: Poly Fiber Leather Grade 1: color TBID Restoration Hardware, 201h Century 3 Chrysanthemum Brasserie Table with, 2 Each $452.94 $ 905.88 Brass Top 18"Dia. X 24"H Restoration Hardware, 201h Century 4 Chrysanthemum Brasserie Table with 4 Each $1,194.12, $ 4,766A8 Brass Top 40""Dia. X 30"H Chicago Booth- Custom Banquettes Reference Chicago Booth Quote: Project - Morris Bistro Remodel, dated 10/13117 Finished Sides: 2 Inside back style: Biscuit- tufted hang -on back over veneer surface- one row buttons) Outside back: Finished Seat Style: Titan w/ topsearn Inside Back Material: Grade 4 vinyl, T'BD 5 Outside Back Material, Maple 4 Each $ 3,368,24 $ 13,472.96 Seat Material: Grade 4 vinyl, TBD Upper Base Material: Maple Top, and Side Trim: Maple Lower Base: Heavy-duty black vinyl Cantilever Foot Rail: Brushed Stainless Stain: CB standard TBID Heavy-duty castors secured inside base 8'Long/ each banquette 60"H Wood panel Seat Height- 30"H Version 1011812016 Page - 10 Public Works Quote 1031-2017 — Furniture - Morris Performing Arts Center 6 Freight 1 SumLump : $ 2,261.67 7 Defivery & Installation, 1 umLump S $ 1,0,81.76 Total Amount of Items 1-7 $43,745.75 Ay'rVDNATVQ Item No. Description Quantity Unit Unit Price Total Amount Alternate in lieu of Item No. 1. Must meet same stylistic and functional Al properties as, No. 1. Alternate submission 16 Each $ 0 $0 must be approved in writing by Tango Design (info below). Alternate in lieu of Item No. 2, Must meet same stylistic and functional A2 properties as NIo. 2. Alternate submission 4 Each $ 0 $0 must be approved in writing by Tango I Design (info below). Alternate in lieu of Item No. 3. Must meet same stylistic and functional A3 properties as No. 3. Alternate submission 2 Each $0 $0 must be approved in writing by Tango Design (info below),. Alternate in lieu of Item No. 4. Must meet same stylistic and functional A4 properties as No. 4, Alternate submission 4 Each $0 $ 0 must be approved in writing by Tango Design (info below). Alternate in lieu of Item, No. 5. Must meet same stylistic and functional A5 properties as No. 5. Alternate submission 4 Each $0 $0 must be approved in writing by Tango Design (info below). Alternate submissions, may be sent to Tango Design, Allison Boguniia, by 12/14/2017. One submission email per bidding party I (May contain multiple alternate selections). W, Address: RJE Business Interiors 6,21 East Ohio Street City/State/Zip: Indianapolis, IN 46202 Telephone Number: ( 317...._) 293.4051 Fax Number: ( 317 ) 297,8513 JA q By If (Signature) Nancy Wright (Printed Name of Person Signing) Version 10/118/2016 Page - 11 Public Works Quote 1 O31 -2017 — Furniture - Morris Performing Arts Center Whets the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT' WITH IRA.N, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: Marion COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the yarn, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b- As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -tune, a Contractor is engaged in investment activities in Iran if either. i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran, or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on Iist published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien, Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Version 10/1812016 Page - 7 Public Works Quote 1031-2017 — Furniture - Morris Performing Arts Center Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and ` 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the perfonnance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perforce the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise CV1313") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unla.wfiilly discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation Version 1011812016 Page - 8 Public Works Quote 1031-2017 — Furniture - Morris Performing Arts Center and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirin under the penalties of perjury that the facts and infori-nation contained in the foregoing bid for public works are true and correct. Dated this 14th day of Deoember, 20 18 Subscribed and sworn to before me this 14th My Commission Expires,._ "2 County of Residence Version 1011812016 RJE Business Interiors 11-1-11 1-11-11 ­ . . . .......... Contractor/Bidder (Firm) ignatur , of Contractor/Bidder or Its Agent Nancy McMichael, Controller Printed Name and Title day of December > 20 18 Notary Public Syr, MICHELLE HAZEL ,YN1Y'4I Notary Public, State of Indiana Hendricks County Commission 0 700136 My Commission Expires November 23, 2026 Page - 9 Public Works Quote 1031-2017 — Furniture - Morris Performing Arts Center Wrrr•rrrrtlj, All LeatherCraft products come with a limited lifetime warranty for normal household (non-commercial) use Fr•rrrtte Co►tslructiort Leather Craft warrants its frame against defects in material and workmanship for the life of the product under normal household use. It must be noted that severe impact may damage the frame and will not be covered under warranty. Slar•trtg collstr•uctiort Leather Craft warrants that the spring construction in this product is free from defective material and workmanship for the life of the product under normal us. Orshio,vt Construction Leather Craft warrants alll cushions against loss of foam resiliency for two years. We advise the purchaser that softening of cushion, which is the result of normal use, should not be confused with, loss of resiliency due to defects in construction or materials. Can occasion there may be a slight variance in the firmness from one cushion to the next, this will gradually disappear with use. WARRANTY Mt,#tioto1S1ee,r.oej,- Mechartisno Leather Craft sleepers and motion mechanisms -,where applicable - are guaranteed against defective material or workmanship for two (2) years under normal household use. After the second year from date of purchase, the mechanism warranty covers replacement parts only and! does not cover labour costs. Gen cri.rie Top Grfiiyi Leallser- Leather Craft warrants the leather against tearing and splitting for five (5) years from the date of purchase under normal household usage. Leather Craft will repair or replace with equivalent materials. If identical materials are unavailable at the time of repair, Leather Craft reserves the right to substitute materials of equal quality. Latrour• tired Workmanship Leather Craft warrants the labour and workmanship for a period of one year. ON Morris Bistro/Paials Lobby I Workplace Solutions ( December 2017 December 20, 2017 Dear Madam or Sirs: Thank you for including RJE Business Interiors in the Bid for the Morris Bistro - Palais Lobby Improvements project for the City of South Bend, Board of Public Works. With RJE as your partner, you can expect a high level of service and an exceptional customer experience! RJE is pleased to provide pricing based on the Bid issued December 7, 2017. Why is the RJE team the best choice for Morris Bistro - Palais Lobby Improvements project? Our company mission statement and culture has intense focus on the customer experience, service and quality products. This is the cornerstone of a Successful project. Communication for success is key. We promise to communicate early and often. We will participate in weekly imeetings and always keep you up-to-date on, progress and milestones. With more than 140,000 sq, ft. of warehouse space, RJE's capacity allows us to accommodate the fluctuations in project schedules with ease. RJE's Installation Team is not subcontracted labor - they are RJE employees and ambassadors of our brand, core values and, most importantly, the final impression of what we represent on every project. Value Engineering: RJE has various cost -saving opportunities to help you stay on budget and on time, if this becomes necessary on this project. RJEs Hugging Culture means that you will always be supported. We will be there for you. RJE does not just work on projects, we work to form long-lasting relationships beyond project completion. At RJE, we are driven by our passion for helping our customers. Our performance is critical to our success and has been the key to our growth over the Iast 25 years. Lastly, we are very proud of the many happy customers and friends we have made over the years, and hope to add The City of South Bend Board of Public Works and the Morris Performing Arts Center to this list! We look forward to a possible partnership. Thank you for your consideration. Sincerely, Nancy Wright WWW.RJEFURN.COM 621 EAST OHIO STREET 623 BROADWAY STREET 301 W JEFFERSON BLVD WWW.RJECMCY,COM INDIANAPOLIS, IN 46202 CINCINNATI, OR 45202 FORT WAYNE, IN 46802 317.293.4051 r 613.641,3700 260.702.3030 4 "1 11, 111 fir, � Iv Ot, , 'JO 11, 1 it I About Us Additional hiforuzation Who WAre Certlficate of Insurance e What We Believe Contact Us/ Iliank You What We Do How We Work Why Choose U's Process RJE Core Team Profiles Project Tools Project Solution Specification lmages Pricing Contractors Quote Contractors Affidavit Warranties IFI, Morrls BistrolPalals Lobby G Workplace Solutlons I December 2017 WHO WE ARE --------- ------- 11efieel RJE is unique aral dislifiguished irz sevei-al inlIpol-lant tvqys. ------------------- ffhvlory of the Erilei-prise RJE Business Interiors was established in Indianapolis as a sales and service organization.The original intention was to provide superior project management services to corporate clients in the newly emerging architectural and design community. Since then, the company has added an office in Cincinnati, Ohio as well as in Fort Wayne, Indiana, to serve our existing clients lin those areas. Since our inception, our goal has been to develop strong, long-term relationships with our clients, suppliers and our service affiliates. We have worked diligently to develop these relationships and have many spanning nearly three decades. We are also proud to acknowledge we have some of the most dedicated and experienced project managers within our industry and an organization which has been owner -operated and managed on a daily basis for more than 20 years. Exjperienee Whether iit's one chair or workstations for 1,000 employees, we work with clients in all shapes, and sizes and industries, including healthcare, K-1 2, higher education, corporate, giovernmenit and high -end residential. Niiisibers Carotypsttiei(j- Involvemerit At RJE, there are a few numbers we know by heart. We've been in We can't succeed if those business for more than 20 years. We have nearly 80 employees. We around us falter. So every year, have a team of 35 installers, We have ten graduate designers. We have RJE supports more than 30 more than ten, delivery trucks. We've deliivered to 32 states. Our biggest organizations, contribuitiing installation: 4,600 workspaces in a matter of weeks,. We offer three more than $150,000 through locations ranging in size from 2,000 square feet to more than 30,000 in -kind gifts and $120,000 in square feet. All of these numbers add up to one thing: The RJE monetary donations. To help Difference. our community, we led an effort with four talented architecture It means our clients aren't just customers --they're our friends. You'll and design firms and many other feel this difference in, the incredible,craftsmianship of every piece we sell. generous partners to create You'll hear it in our voices when we speak to you one-on-one. You'll three innovative learning spaces notice it in the personalized attention we give every transaction. You'll that !increased student success even smell it in the scent of freshly -baked chocolate chip cookies and helped Indiana University - when you wank in our showroom. With additional services like project Purdue University Indianapolis management and carefully considered workplace desigin, there iis only (IUPUI) grow. one source for business interiors and big dreams: RJE. Morris Bistro/Palais Lobby I Workplace Solutlons � December 2017 � IWE NEIV�dwm(� WI-MILEE The cornetstoneof WEs business philosophy is om- conunilmen.t to pi,oviding outstanding project inanagement sei-rices. the are confident our efforts have been worthwhile as eviderwed b , the calibei, of the dients with wholn, we mgulaiij, work. Project Management Team Orientation All RJE projects are managed by an experienced team led by a Account Executive who is the primary source of communication with the client and all other involved parties. Team orientation allows RJE to provide our clients with highly responsive service. Our teams consist of one Account Executive, one Project Manager, and one Sales Coordinator. The teams meet on a weekly basis, or more often as needed, to discuss current and future client needs and the most proactive way to respond to them. Proactive Strategic Support Our objective at RJE is for the project to Ibe a complete success. Our goal is to proactively provide strategic support in looking for any issue that could become a problem, identifying it and advising those involved of successful solutions. We work with clients to avoid: these challenges and to make the project as seamless and simple as possible. Our Guiding Principles Professional Ethical Business -like Trust Are we bringing value to the customer? Are we helping sell furniture? Do what we say we will do (DWWSWWD) Single Point of Contact Throughout the entire project, the single point of contact for the client and/or designer is the Account Executive. They are introduced from the inception and handle the responsibilities that may be needed for a successful project. Whether it is a major move or a small reconfiguration, our goal is to make the client's job as easy as possible by providing a resourceful Account Executive to proactively facilitate and manage the many facets of the project. Having a single point of contact eliminates the miscommunications that can occur when this role is distributed to a multitude of people. A single Account Executive also allows for ease of communication as they are never more than a phone call or e-mail away. Clangs / Me RJP,' Difference Because we love to make our customers feel hugged, we bake warm chocolate chip cookies when you visit our office and leave candy with a thank -you card at each workstation we install. Our staff members give monthly reports on the book Hug Your Customers by Jack Mitchell and what it means in their work. Our main goal is to exceed our clients' expectations with respect to service and attention to detail, Our intent is to develop long-term, mutually beneficial business relationships. Our commitment to this, philosophy is just as strong whether we are working on a large project or are managing the repair of a broken chair. M Morrie Mstrolftals Lobby [ Workplace Solutions { December 2017 k I If" W W EDO (DEALER S1,`]1V1C1`-'8) H/ Conomercial Farirtishings r,r. National Acco"nt Services RJE is the leadingi Knoll furniture dealer RJE has established strategic partnerships in the Indianapolis area in addition to a throughout North America to ensure premier distributor of more than 300 best- consistent product delivery and installation. in -class furniture product lines by different RJE's Project Management teams maximize manufacturers. discounts and create furniture standards for companies with multiple national and/or International offices. Project Alffnagenten I Working with the client and design firm, Union andNon-Union Installers RJE's Project Management teams utilize proven management methodologies to RJE is proud to employ our own team of 35 evaluate furniture specifications, ensure that full-time installers who ensure a seamless critical path and scheduling deadlines are installation process. Our expertise enables met, manage procurement processes and us to productively interface with you, your oversee delivery and installation. architect, designer, general contractor, IT team, and building management. Our installers are certified and are continually required Spur i fication / Technical Pesign Teant to complete training on all new products RJE's technical design team intimately introduced. understands the nuances of furniture products. It creates precise floor plans and digital renderings of furniture configurations as well lVarehou.sing and Delivery as assists architects and designers in RJE's warehousing services provides producing accurate furniture specifications. scheduling flexibility for clients. RJE in-house warehousing team allows us to provide on - demand delivery capabilities. Technology Tools RJE has partnered with a number of Alaintenance and Repair Services technology companies to provide video conferencing capabilities. We will work directly Furniture refinishing and repair services are with your team to provide a solution that best available on location to minimize punch list fits your technology requirements. issues. Maintenance programs can be customized to extend furniture life and maximize asset value. Archilectaral Prodacts r1`11111111111111 Offering demountable partitions and glass ene,w walls systems, RJE's Architectural Products division provides a turn -key approach to specifying, project managing and installing Rental Furnitare high -design, Ngh-quality walls for any RJE provides a comprehensive range of rental commercial interior. furniture for clients who may be expanding or DIRTT relocating to a temporary space. Build better.' @ Leasiytg RJE partners with First Financial Equipment Finance in providing finance and leasing solutions for your business interior needs. Morris BlstrolpalaUs Lobby I Workp$ace SoWflons I December 2017 WHA'ru 9�E DO 7YieJb1loi.viiigdetails ai-e the pi-oceduies we believe am i-equit-ed topi-opei'ly collpletepl-qiexts. IFe believe Alol-l-is Bistioffiblais Lobby ivill benefitfi-om RJE's involveineitt andp-oI_-)ei- execution of these sel-vices. When requested, we assist the designer with product selection. We work side -by - side with the designer to find the right product that meets the project aesthetic and budget. We develop a project furniture budget. This budget is a living tool that helps the Account Executive be proactive in assisting the designer or client in keeping the project on or under budget. We work closely with manufacturers and service providers to procure competitive bids on product and/or services. We develop a timeline with dates for important decisions and actions in order to keep the project on schedule. Such deadlines can include:, but are not limited to, drawing sign -off, deposit receipt, order entry, production and', installation., When the proposal is ready for submittal to the client/designer, our Account Executive meets with the client to review the proposal and drawings to ensure the client/designer knows exactly what is being priced and how it will be ordered. We confirm final specifications for accurate model numbers, current pricing, best possible discounting and establishing any reserves for Customer's Own Materials (COO). ID On large projects, we work with the manufacturers to reserve production space so we can guarantee on -time shipment. We provide floor plans and drawings for designers and/or client sign -off to ensure accurate layout. We field measure the job site for all critical dimensions. We work closely with the architect in locating floor cores, and electrical and! data wall locations as they relate to the furniture. We attend all, construction imeetings to learn of any changes to construction that may have an impact on the furniture, including changes to the schedule, partition layout or carpet schedule, We coordinate furniture delivery .and installation with the building management and review building policies, delivery access and freight elevators. We keep the general contractor and electrician informed of delivery and installation schedule relative to construction. IN Morris Bistrolpalals Lobby I Workplace SoWtIons n December 2017 WHI k,"I VV �E D 0 ri 0, JI lE G, I i011, P,� A 6 1 PO E M S IE H V I CT All orders are monitored by the project management team, and added to the Project Status Report (PSR). M, The PS,R contains information including, but not limited to, product order date, COM ship date, product ship date, FIFA to the job site and installation date. PSRs are issued every three weeks or on a more frequent basis, as needed. Acknowledgements are confirmed for accuracy in product, pricing, model numbers, finishes and ship dates. We proactively advise the client/designer of solutions, to any problems or delays that may arise. We schedule all direct shipment trucks with the factory and building management. Shipments are tracked from the factory to the end -user's site and are evaluated upon receipt for freight damage or missing items. Beyond providing outstanding Account Executive services, RJE works to maintain long-lasting business relationships. With this in mind, we work closely with clients on on -going projects that are both large and small in scope. An RJE Account Executive's job is to be proactive and detail oriented. Project Management teams are present for all deliveries and supervise all installations. We review the installation schedule: with the client prior to delivery of furniture to ensure any areas that may need priority are attended to in that order. A kick-off meeting is held with the lead installer to review the project scope, installation schedule and RJE's expectations. We provide daily updates to the client and designer as to the progress of the installation. RJE Account Executives strive for a punch list -free project. Should any item be outstanding at the end of the installation, we provide our olient/designer with a copy of the punch, list including the expected date of completion. All punch list items are expedited. 1111 Mords Bistro/Palals Lobby [ Workplace Soluillons 1 December 2017 'kholm[ U", � HOW WE 'WORK mmUSS VIWSES) Finalize typicals Generate furniture plan Finalize miscellaneous product selection Finalize fabric and finish selections for all furniture Finalize furniture plan, sign -off Submit purchase orders to manufacturers Check order acknowledgements for accuracy Submit necessary change orders to manufacturers Generate furniture electrical plan Finalize delivery schedule and staging coordination Finalize labor reqluiirements and coordinates with, job -site trades Attend all project construction and coordination meetings Preview dock conditions onsite Determine and coordinate special trailer loading and delivery requirements Prepare critical path report and communicate manufacturer logistics Meet truck, verify deliveries, and coordinate with installation supervisor Direct and coordinate phasing of installation with other trades Submit non -billable service orders and document damaged or imissing product Request field service support, if required Complete final walk-through with customer Communicate and coordinate delivery of additional new product Perform final cleaning and removal of extra product, tools, etc. Hold post move -in quality audit with customer and manufacturer 91 Morris Bistro/Palaks Lobby I Workplace Solutions I December 2017 Why Choose Us the crr•e Committed to ea:cepliouat business relatl'Onships and meliculously mallap'rl pi-giects. !f'e Gelr'eue yoitr• coruplele satislawlion goes hand -in -hand with the success o/ rr projc�r�l. RJE is built around service and clients, not sales and products. We are far more interested in solving your problems than merely selling you product. Our commitment and flexibility allow for our Project Manager to work with you on -site as frequently as necessary to ensure the success of your projects. Our proactive approach is one that will enable you to do your job in an effective and efficient manner. Our team approach allows you to have a single point of contact with your designated Account Executive throughout the project while drawing from the talents and strengths of the experienced team. Our weekly team/project meetings and Project Status Reports are standard RJE practices, which have been vital to successfully managed projects similar in scope and nature for clients with needs similar to yours. • :oi rrr �rru�rr •iar•r� r��rF Our open and up -front approach to communication welcomes the participation of your representatives in our project team meetings. Your feedback allows us to better meet your needs. RJE's trouble -shooting approach protects against costly mistakes. We check and recheck configurations, measurements, floor plans and quantities, and we perform many other small services that protect you, our client. We recommend product lines offering the greatest discounts -- resulting in lower costs and better pricing. Our financial backing is strong and we have established positive business relationships with all of our suppliers. Working together and building a long-term, mutually beneficial relationship between you and RJE is one of our major objectives. 1,1111111111141E GORE "YEAM PROFILES ATaisey 11TY-ight Nancy is the main point of contact for Morris Bistro/Palais Account Executive Lobby, She has overall responsibility for the project, ensuring her team meets project milestones, 317.713.6359 �Nancy's experience includes providing superior knowledge nwright@RJE-bi.coim of both systems and ancillary furniture and having a strong understanding of her clients' needs. With her strong attention to detail, Nancy will lead her team through an organized and efficient process. Her excellent relationships with clients and strong customer service skills are a tribute to her success. Ailrodr-etr Btrdgeo- Andrea brings more than 15 years of industry experience Senior IDesigner to RJE. She works closely with clients, designers and RJE project members to develop customized solutions that 317.713.6348 capture the design intent of the space, while meeting the abadgerCRJE-bi.com project budget and timeline, She is known for her creative problem solving. Andrea provides design and technical product application expertise and is responsible for creating AutoCAD drawings for approval and installation. She generates all final product specifications for the project. Chajrity Rivei-a Charity has 13 years of industry and provides key Sales Coordinator administrative support to the project team. She assists with each stage of the project from pricing and order 317.713.6360 entry through installation and punch list, Charity ensures criveraCRJE-bi.com processes are organized and efficient and makes the proper adjustments, depending on the client's needs. li�pdd Hoffroran Todd has imo,re than 12 years of experience in the Project Manager industry, with installation and on -site coordination being his strengths. He has earned his clients' trust due to 317.293.4051 his attention to detail on complex projects. He provides thoffmanORJE-bi.com pre -installation field assistance for site and measurement verification, Todd assists with, product delivery and installation schedules. Once the product ships, he supervises the installers in the field and participates in the final punch walk. Morris Blstro/PaWs Lobby I Workplace Solulions � December 2017 P I did rt' ' - i� PROJECT TOULS Live document updated throughout project., Updated weekly. Outlines milestone dates. Updated weekly. All order linformiation on one document with estimated ship and delivery dates. Live document updated throughout project. N Morris Bistro/Palais Lobby I WorkpWce SoWtions 6 December 2017 MR 71 Ln umuiiuuumuww Ln 4-j E 0 E U (A 0 JI bn P*- c r--i EZ, C) o cu a- cn Ln C) E o 0 u 0 C) E z z C) u u (1) 4- 0 =3 CL r-L r-4 cn u E Zo Z 0 m C M (.0 r-q ;4 0 0 we r r bD twi %D -J C MA -0 LL E cy o CU rli iz 0 Cl- 0 0 M a rx a a a 0 0 x LLI F- 0 (A CA t; _J 0 0 0 9 i 0 0 0 L- u CL W CO Ln cn a .. ro Y y I:ztNo L y J �•T,, ��•. 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F-- ca UI `v •E (L v o c v " tiu ' 7 • �- I> n C) u v • v v '+ u m v Ln o f Ln � +.J, a 0 .,-� C E co Ln � v � v � � � v � � v 0 .tw cu u w O Q -0 4�� v v - .� u I `'' v ' + v v) v z (U c ra v c� .. >- > � � +� v 0 -0 " qji Ln .p-A 4- -0 cn --.al � CL � ,: � R7 0 _ z � R7 du �— 4 m Q y� 0 � � � oc9 � � m cf i . 0 rn O 0 D cn 0 ICRI IRI_(Il ly_i11lrIJlti1111111 ,a►coRO CERTIFICATE OF LIABILITY INSURANCE `� DATE(MMIDDIYYYY) 1 12/15/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Gregory & Appel Insurance 1402 N Capltol Suite 400 Indianapolis, IN 46202 C2€4TEACT AICNNo, Ext)i (317) 634-7491 WC, No):(317) 634-6629 E_M € DD°1hss: Corp@gregoryappel.com INSURERS AFFORDING COVERAGE NAIC N INSURER A: ACUITY A Mutual insurance Company 14184 INSURED RJE Interiors, Inc. ATTN. Denny Sponsel 621 East Ohio Street Indianapolis, IN 46202 INSURER B: Accident Fund Insurance Company of America 10166 INSURERC: INSURER D : INSURER E : INSURER F : 0C111alf1m IUIIMFtFR• v THIS, IS TO~CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF DO POLICY EXP b LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE OCCUR Z59934 1211212017 121121201$ DAMAGE TO RENTED PRE S Ea RENTED 500,000 MED EXP Ljkny one also: 10,000 PERSONAL& ADV INJURY $ 1,000,000 GENT AGGREGATE LIMIT APPLIES PER: POLICY F JECT PRO- ❑ LOC GENERAL AGGREGATE 3,000,000 PRODUCTS - COMP/OP AGG S 3,000,000 OTHER: A AUTOMOBILE LIABILITY Ea accciden SINGLE LIMIT $ 1,000,000 BODILY INJURY Per erson $ X ANYAUTD Z59934 12112/2017 12/12/2018 BODILY INJURY Per acc dent $ OWNED AUT08 ONLY AUTOS HIRED NON-OWNEp AUTOS ONLY AUTOS ONLY PROPERTY AMAGE Per.. $ A UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE 59934 12/12/2017 12/12/2018 EACH OCCURRENCE $ 5,000,000 X M AGGREGATE $ 5,000,000 DED I X I RETENTION $ Q B WORKERS COMPENSATION AND EMPLOYERS` LIABILITY ANY PROPRIETORIPARTNERIEXECUTiVE YIN OFFICERIMEMBE, EXCLUDED? NJ (Mandataryin NHj NIA CV5015849 12/12/2017 12/12/2018 X STATUTE ERH E.L. EACH ACCIDENT 500,000 $ E.L. DISEASE - EA EMPLOYEE 500,000 E.L. DISEASE - POLICY LIMIT 500,000 It es, describe under DESCRIPTION OF OPERATIONS below A Errors & Omissions IZ59934 12112/2017 12l1212018 Per Claim 1,000,000 A Errors & Omissions Z59934 12112/2017 12/12/2018 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is requtred) City of South Bend Department of Public Works are included as additional insureds as defined in policy form FIG-7274 05-13 & CG-7194 05-13 with respects to General Liability according to the terms, conditions and exclusions within the policy. ^A►t^01 1 ATIl K[ vin 1 lrlvr„ � SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of South Bend Department of Public Works y p THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 227 W Jefferson Blvd., Room 1316 South Bend, IN 46601 AUTHORIZED REPRESENTATIVE Y�JCA ACORD 25 (2016103) V 1!3tR$-XU10 AI;UKLJ UUKYUKAI IUN. mu rlgnis reserver. The ACORD name and logo are registered marks of ACORD Thank You! We highly value and appreciate the time you have already given us. We look forward to beginning a new and long-lasting business relationship with you and ask you to choose RJE as your partner. Feel free to contact us with any questions, concerns, or comments you may have. + Nancy 111riglit + 3,17.713.6359 + rrrryriglrt@1 JE-bi.coitt