HomeMy WebLinkAboutOpen Market Quote Award - Century Center Fire Pump Replacement - Shambaugh & Son, LP1316 COUNTY -CITY BUILDING
227 W. JEFrFRSON BOULEVARD
SOUTH BEND. INDIANA 46601-1836
CITY OF SOUTk BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
December 21, 2017
Corey Barnes
Shambaugh & Son, L.P.
56575'Twin Branch Drive
Suite A
Mishawaka, IN 46545
PHONE: 574/ 235-9251
FAx 574/235-9171
RE: Open Market Quotation. Award — Century Center Fire Pump Replacement
Project No. 117-038
Dear Mr. Barnes:
The Board of Public Works at its meeting held. on December 21, 2017, awarded the above
referenced quotation to you in the amount of $49,965.00.
Please forward the following documents in one submittal Janua 4 2018 to my attention
for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk \
c: Tara Weigand, Engineering
GARY A. GILOT SUZANNA M, FRITZBERG ELIZABETH A. MARADIK JAMEs A. MurLLCR THERESE J. DORAU
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 21 st day of December, 2017, by and between,
SHAMBAUGH & SON, LP, 56575 Twin Branch Drive, Suite A, Mishawaka, IN. 46545,
HEREINAFTER called the "Contractor", and the Board of Public Works herein called the
"Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid
Proposal, all of which are set forth as a part of this Contract, for:
PROJECT NO.:
DESCRIPTION:
COMPLETION DATE:
117-038
CENTURY CENTER FIRE PUMP REPLACEMENT
SEE SPECIFICATIONS
AMOUNT: $49,965.00
FUNDING: HOTEL/MOTEL TAX
The total bid for this improvement were those prices as received and accepted by the Board on the
December 12, 2017.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name
Suzanna M. Fritzberg, James A. Mueller, Member Signature
Member
Therese J. Dorau, Member Attest: Linda M. Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary Corporate Seal
�m INTER -OFFICE MEMORA N UN
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Beard of Public Works
FROM: Tara Weigand, Engineer
SUBJECT: Award Project No. 117-0 8
Century Center Fire Pump Replacement
DATE: December 20, 2017
p��li�PXMi iM�'OIi�hIPfl9ttli�4G'UItlOCmMWIWItlM1llWVI�IgMMpIdPUIW'MMItlUhWIiINWIW��tl4YMN4U�11�WYIlYICgNI�YtlI010P1uuliV4lNPou{4'�RNAM/�W41wUAW4`1MJItlYWI�i�NJiNONM�YJItlJMiMmm4v�Watammmnmunm���mu�nuiaeuuA�1'u�011W�A9LN�bVi�fh4M�Y�Sf1101mPIkN11fF11@IWtlfAMWWd�INI10111iIGWNIYWImYIN�Y,YYMR%fllXrif�ViPS�➢b,'(I�Iml1'�Ni�f�dWe116Y�INi�IFIN11Allitli%IVIMiOUIi@I�I6YIl��dMliVtllpkOMll�iIM1IPmiAI�"X9HIWYl�VFIWR1tlI�N11�1�1NMIIpNImWN®9GAIIWM1'�1�MI�ftl�f0
On November 28, 2017 quotes were due for this project at the Board of Public Works meeting.
No quotes were received. Quotes were then solicited on the open market, pursuant to IC 36-1-
12-5, and two quotes were received.
The quoters ranked as follows:
Quoter Total Quote
Amount
1. Shambaugh, & Son, LP $ 49,965.00
2. FE Moran Fire Protection $ 55,595.00
I recommend award of a contract for Century Center Fire Pump Replacement to the lowest
responsive / responsible quoter, Shambaugh & Son, LP in the amount of $ 49.
Sufficient funds have been has appropriated from Hotel -Motel Tax 7304.42010.000.0099.
Please call with your questions (5998).
Enc. Engineer's Award Recommendation Letter
Shambaugh & Son, LP Quote Submittal
Mechanical/Electrical
Consulting Engineers
December 20, 2017
City of South Bend
1316 County -City Building
227 W. Jefferson Blvd,
South Bend, IN 46601
Attention: Tara Weigand
Reference: Century Center Fire Pump
Project #117-038
M/E File #5786
Dear Ms. Weigand,
We have reviewed the Quotes forwarded to our office on December 19, 2017. The low responsive Quote
for the above -referenced project was submitted by Shambaugh in the amount of $49,965.00.
We have reviewed this Quote with Corey Barnes of Shamb,augh and he stated their bid is in accordance
with the Contract Documents.,
Sliambaugh has indicated they can begin the project upon award. They do not anticipate any material
delays and are confident the project can be completed within the specified time.
If you have any questions or require further information, please call me.
Sincerely,
M/E Design Services
Thomas R. Cook, Sr.
cc: Scott Herczeg, Century Center
120 South Hill Street • P.O. Box 1028 • Mishawaka, IN 46546
(574) 256-1914 - FAX (574) 256-1975
rnernall@m-e-design.net
CITY OF SOUTH BEND, INDIANA
CQNTRACTOR' UBLIC WORK
PROJECT NAME: Century Center Fire Pump Replacement
PROJECT NO. 117-038
QUOTES IDUE December 119,2017
Date:
Address:
City/State/Zip:
(Must be completed for all quotes. Please type or print)
Telephone Number:
Y. I AW-21 po
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public %qorks project of,
the City of South Bend, Indiana, In accordance with plans and specifications prepared by:
The City of South Send, Det)artment of Public Works
and dated 1211-911-7 1 for the sumrof 7;
enter the Total Quote as shown the Proposal)
(deo, Ile*
(Enter Sum of Total Quote plus Alternates shown on Proposal) '(Numerical)
If alternative quotes apply, the undersigned submits a proposal for each In accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material Included In the contract are needed, the cost of units must be the same as that
shown In the original contract if accepted by the City of South Bend'. If the quote Is to be awardy �n: a unit basis,
the itemization of the units shall be shown on a separate attachnAnt. J J I . A
By
Person
FIT010-3 A t I I-C. I Z W - 0
The above quote Is accepted this r day of
Subject to the following conditions:
•ii!u* X1 i LOJ 0
V—aryA, Gilot, —President
Elizabeth A. Maradik, Member
--
Jame l A. Mueller, Member
X 5L
Suzanne M. FrItzberg, Member
TVh,re4e J. Dorau, M`bmb6r`
test: Linda M. Martlh, Clerk
Version 110/18/20116 Page - 7 Public Works Quote
status of all of Contractor's newly hired employees through the E-Verify Program as defined by
I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify
Program is included and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program, The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with
respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or
indirectly related to employment because of race, sex, religion, color, national origin, ancestry,
age, gender expression, gender identity, sexual orientation or disability that does not affect that
person's ability to perform.the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the Contractor's good faith
efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority
Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining
the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1)
year from the date of such determination, and such determination may also be grounds for
terminating the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment
shall be made a part of any contract which it may henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United States
(I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will
use steel products or foundry products made in the United States on this project if awarded. I
Version 10/18/2016 Page - 9 Public Works Quote
0 I'll . ''.0 0 ,
PROJECT NAME Century Center Fire Pump Replacement
PROJECT NO. 117-038
QUOTES DUE December 19, 2017
Item
No.
Description
Quantity
Unit Unit Price
Total Amount
1
Replace the fire pump and jockey
1
LS
$
pump, including associated work,
Total Amount of Quote
$ '41?
ME
Address
City/State/Zip:
a
Telephone Number: Av� ) aa-71i 70
0
Version 10/18/2016 Page - 11 PuNic Works Quote
1
PROJECT NAME; Century Center Fire Pump Replacement
PROJECT NO. 117-038
QUOTES DUE DeceMbGr 19, 2017
(Must be completed for all quotes. Please type or print)
Date: DECEMBER 19, 2017 Firm: FE MORAN FIRE PROTECTION -MISHAWAKA
Address: 2020 WENT AVE SUITE A
City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: ( 574 ) 318-4109 �
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
CENTURY CENTER- FIRE PUMP REPLACEMENT- 120 DR MARTIN LUTHER KING JR DR. SOUTH BEND IN. 46601
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated DECEMBER 19, 2017 for the sum of (enter the Total Quote as shown on the Proposal)
FIFTY -FIVE THOUSAND FIVE HUNDRED NINTY FIVE AND 001100 ($ 55,595.00 )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each In accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are
shown in the original contract if accepted by the City of Soi
the Itemization of the units shall be shown on a separate,et
needed, the cost of units must be the same as that
th®Bend. if the quote,is to be awarded on a unit basis,
ACCEPTANCE
The above quote is accepted this 19TFI day of
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Elizabeth A. Maradik, Member
James A. Mueller, Member
DECEMBER 20 17
Suzanna M. Fritzberg, Member
Therese J. Dorau, Member
Attest: Linda M. Martin, Clerk
Version 10118/2016 Page - 7 Public Works Quote
Own the prospective Contractor is unable to certify to any of the statements bellow, it shall attach an explanation to this Aff dovil.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH MAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF INDIANA )
) SS:
ST JOSEPH COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that;
1. Contractor has not, nor has any other member, representative,' or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to
prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid
is made without reference to any other bid and without any agreement, understanding or
combination with any other person in reference to such bidding. Contractor further says that no
person or persons, fines, or corporation has, have or will receive directly or indirectly, any
rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded From participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at hid, Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -tithe, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty rive (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility
Version 10/18/2016 Page - 8 Public Works Quota
status of all of Contractor's newly hired employees through the E-Verify Program as defined by
I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify
Program is included and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with
respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or
indirectly related to employment because of race, sex, religion, color, national origin, ancestry,
age, gender expression, gender identity, sexual orientation or disability that does not affect that
person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the Contractor's good faith
efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority
Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining
the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1)
year from the date of such determination, and such determination may also be grounds for
terminating the contact for which the discriminatory practice or noncompliance pertains,
7. The undersigned contractor agrees that the following nondiscrimination commitment
shall be made a part of any contract which it znay henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand zany
statutory obligations to the use of steel products or foundry products made in the United States
(I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will
use steel products or foundry products made in the United States on this project if awarded. I
Version 1011812016 Page - 9 Public Works Quote
understand I have an affinnative duty to notify the City in any bid that my proposal does not
include the use of steel products or foundry products made in the United States. I understand it is
my sole obligation and responsibility to provide a justification to the City, subject to review and
approval, why the cost of United States made steel or foundry products is unreasonable. Prior to
award and upon submission of bid which does not use steel products or foundry products made
in the United States, the City, through its director of public works, shall make a determination if
the price of United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for
public works are true and correct.
Dated this 19TIJ day of DEC , 2017
ria,?role(A. on -
Co tra torfFiidder (Firl
r �
Signature
[(�o/jf Co�njjractor/Bidders �/ts Agent 0 Cam/
Printed Namb and Title
Subscribed and sworn to before rae this I T(h day of Off' UM � Z , 20,E
My Commission Expires 10 L U-6 19 0 V%
Notary PF-blic
n
County of Residence (�1 i
"OFFICIAL SLAL"
MANDY R. WIREMAN
Notary Public. State of Illinois
My cornrnissiari expires -10108/18
Version 10/18/2016 Page - 10 Public Works Quote
i Jw
1k
!8(i5
PROJECT NAME Century Center Fire Pump Replacement
PROJECT NO, 117-038
QUOTES DUE December 19, 2017
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
Replace the fire pump and jockey
1
L,S
-
$ 55,595.00
pump, including associated work.
Total Amount of Quote
$ 55,595,00
Firm: FE MORAN FIRE PROTECTION- MISHAWAiCA
Address: 2020 WENT AVE SUITE A
City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: ( 574 ) 318-4109
Fax Number: [ 574 ) 855-2733
M
r
4
(Pr€ tted Name of Person Signing)
Version 10/18/2016 Page - 11 Public Worsts Quote
Date
Name
BOARD OF PUBLIC WO1UKS
AGENDA ITEM REVIEW REA QUEST FORM
December 18, 2017
Tara Weigand
Department
Division/Bureau
Fl•
Engineering
BPW Date December 21, 20117 Phone Extension 5998
Required Prior to Submittal to Board
Legal F] Attorney Name:
Controller ❑ Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the" City Purchasing Policy
Purchasing F]
[]
Agreement Amendment
H Contract LJ Proposal Ll Addendum
El
Professional Services
n Resolution
n Bid Opening
El Bid Award ❑ Req. to Advertise El Title Sheet
F1 Quote Opening
Z
Quote Award
F1 Change Order No.
F1
C/O & PCA No. ❑ PCA
[:] Ease/Encroach.
R Traffic Control:
F1 Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBEANBE Contractor Requested
Project Name
Project Number
Funding Source,
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of L Increase
El Decrease
Previous Amount
Current Percent of Change
New Amount
Total Percent of Chanae:
Copy
Original
i"!
S au �n
El Yes F1 No,❑ If Yes, Approved by
Purchasing
El MBEE] WBE
F-1 No F-1 Yes Name of Company
CenturV Center Fire Pump Replacement
117-038
Hotel -Motel Tax
7304.420110.000.0099
�T q �D9. $4 (, S—, 0 C)
Replace the fire pump and jockey pump at the Century Center
[J Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
Tom Cook, M/E Designs
Scott Herczeg, Century Center
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
December 21, 2017
Christy Heinold
FE Moran Fire Protection
2020 Went Avenue
Suite A
Mishawaka, IN 46545
RE: Quotation Award — Century Center Fire Pump Replacement
Project No. 117-038
Dear Ms. Heinold:
PHONE 574/ 235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on December 21, 2017, awarded the above
referenced quotation to Shambaugh & Sons, L.P. in the amount of $49,965.00.
We thank you for bidding and hope you will bid with us again in the future.
1f you have any further questions regarding this matter, please call this office at (574) 235-
9251. -
Sincerely,
Linda M. Martin, Clerk
Tara Weigand, Engineering
GARY A. GILOT SUZANNA M. FRITZ,BERG ELIZABETI-I A. MARADIK JAMES A. MUELLER THE RESE J. DORAU