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Home My WebLink AboutContract - Kronos Inc - Contract Renewal for Time Clocks1316 COUNTY-Crry BuiLDING 227 W. JEFFERSON BouLEVARD Sou-ni BEND, INDIANA 46601-1830 CITY OF Souni BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC'WORKS December 21, 2017 Jennifer Phillips Kionos Incorporated 900 Chelmsford Street Lowell, MA 01851 RE: Contract Dear Ms. Phillips: 131]ONL,, 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on December 21, 201.7, approved the above referenced agreement regarding (SPA support contract renewal for Kionos time clocks in the amount of $12,11T91 . Enclosed please find the original of the contract for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any farther questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Dan O'Connor, Innovation &Technology GARY A. GILOT SUZANNA M. BuTZBERG ELTZABF,,,rii A. MARADIK JAMLs A. MUELLER TijERESE J. DORAU KRONOS' Support �Services Quote Page 1 of 2 Quote Type: Renewal Customer: CITY OF SOUTH BEND Solution 110: 6123570 Payment Terms: Net 30 Days Contract #: 1198054 R30-NOV-17 Currency, USID Date: 30-NOV-2017 Customer PO Number: Prepared by: Jennifer Phillips / US Centra[3 Bill To: CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND IN 46601 UNITED STATES Contact: DAN O'CONNOR Email: Doconnor@southbendin.gov Contract Period: 31-MAR-2018 - 30-MAR-2019 Services Ship, To,: CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND IN 46601 UNITED STATES CON I FRAc r s u m aN iR y 12,117,91 0.00 Annualized Contract Value: 12,21615 The Annualized Contract Value is the value of the contract if all services are priced for 366 days. The Annualized Contract Value does not include estimated tax. Please note that this quote may include services priced for prorated periods. IMPORTAN I NOTES "This renewal quote entered into between the Customer and Kronos is subject to the terms and conditions of the Contract #14-JLR-003 dated March 18th, 2014 between the Lead Agency (acting as the "Owner") and Kronos Incorporated (as the Contractor"), as amended." Support Services are subject to applicable taxes. The tax amount shown on this quote is only an estimate. The actual tax due will be reflected on the invoice. Signature: AP10p Name: P"141k. Worts Title Siginat Name: Title: Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 +1800 225 1561 www.kronios.com nronos incorporated 900 Chelmsford Street Lowell, MA 01851 30-NOV-2017 DANO'CONNQR CITY 0FSOUTH BEND Solution ID: 6123570 Subject: KnonoaSupport Services Quote for CITY OFSOUTH BEND Contract#:Y19OO54R%8-NOV47 Dear DAN. The support services and benefits provided under your existing maintenance services terms are due to expire. In order to continue toreceive support services and benefits for your Kronoeproducts, youviUneedton*mewUhemaimhenancemupportforomot sv year. Please review the attached quote so that we can ensure that the upcoming invoice we send to your Accounts Payable organization accurately reflects your Knonooinvestment. (Please beaware that per the terms ofyour agreement Knonoowill send an invoice 60 days prior to the start of your contract.) If the attached quote matches your records, please sign the quote and return acopy tnnmewithin 1Obusiness days. If your organization requires a Purchase Order for payment, please forward me a copy at this time so I can make sure it is referenced onthe invoice. . When the invoice iupaid, your organization inacknowledging that they are renewing the maintenance support services for another year under the existing terms and conditions with Kronos, If the invoice is not paid, your support services for the products will be cancelled and Kronoawill require you tmsign anew support services contract, with applicable charges, imorder toreactivate your service. I encourage you to visit the Kronos Customer Portal at httpJ1CUSt0rner,kronos,com for access to SuperSearch, eCase management, Customer Forums, Product Documentation, Training tips and so much more! Experience the array of services Kromwmpffern. Please conitact me at the email address or telephone number provided below if you have any questions regarding your renewal Thank you for your business, Regards, Jennifer Phillips Contract Administrator ta|:Q52-6U58-70Q6 fax:877-343-5857 email: Jenriifer.Pli�Hiplp_fLrQagLq..cQM Kmmoa|ncnrpnoted 9DOChelmsford Street Lowell, MA0185l +18002251551 vwww.kmno*uom NE KRONOS" Payment Terms: Net 30 Days Currency: USD Customer PO Number: Bill To: CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND IN 46601 UNITED STATES Contact: DAN O'CONNOR Email: Doconnor@southbe,ndin.gov Support Services Quote Page 2 of 2 Quote Type: Renewal Customer: CITY OF SOUTH BEND Solution ID- 6123570 Contract M 1198054 R30-NOV-117 Date: Prepared by: Jennifer Phillips! US Centra13 Ship To: CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND IN 46601 UNITED STATES EQUIPMENT cl,�;UP17ORI'SIII�111=11IIR'VICES 1 Depot Exchange If0 Data Collection: InTouch 27 31-MAR-2018 30-MAR-2019 0 366 2 DepotExchange Options: InTouch 27 31-MAR-2018 30-MAR-2019 365 3 Depot Exchange Data Collection: InTouch 1 25-JUN-2018 30-MAR-2019 279 4 Depot Exchange Options: InTouch 1 25-JUN-2018 30-MAR-2019 279 Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 +1800 225 1561 www.kronos.com BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 12/7/17 12/21/17 Department Innovation & Tech Phone Extension 6201 Legal Attorney Name McDaniels Controller review is required for all Contracts $5,000.00 or more Controller and greater than one year in length per the City Purchasing Policy Purchasing H Agreement R Professional Services El Bid Opening R Quote Opening R Chg Order No. F-1 Ease./Encroach. F-1 Other: Company or Vendor Name 7 M "AkTf- 1=0 0 9 Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description X Contract F-1 Amendment El Bid Award F-1 Quote Award F-1 C/O & PA No n Traffic Control Req. to Advertise Ej Title Sheet [:] PCA F-1 Resolution E] Claim n H Yes H If Yes, Approved by Purchasing F-1 No 1:1 MBE F-1 WBE FCompleted E-Verify Form Attached Nos Support Contract QPA Renewal for Kronos Time Clocks IT Operating 279-0672-415-36-04 $12,117.91 1 Year For Change Orders Only Amount of F1 increase $ F-1 Decrease $ Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension: Copy Original M F1 1-1 ❑ El E =$M NO =4 Dan OCOnnor