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Home My WebLink AboutAward Quotation - MPAC Marquee Display Installation - Burkhart Sign Systems1316 C0UN'1`y-C'n'y BUILDINU 227 W. JEFFERSON BOULEVARD Sorn I BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY BOARD OF PUBLIC WO. I December 21, 2017 Richard Johnson Burkhart Sign Systems 1247 Mishawaka Avenue South Bend, N 46615 PHONE 574/235-9251 F'A X 574/ 23,5-9171 RE: Quotation Award — Morris Performing Arts Center Marquee Display Installation — ProjectNo. 117-070A Dear Mr. Johnson: The Board of Public Works at its meeting held on December 21, 2017, awarded the above referenced quotation to, you in the amount of $19,000. Please forward the following documents in one submittal by January 4, 2018 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M, Martin., C(erk c: Tara Weigand, Engineering GARY A. Gti,o'r SUZANNA N4. FRITZBERG EuZABIETH A. MARADIK JAMEs A. M1.1E1,1,ER TiiE.RESFJ DO AU IINTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OFENGINEERING 1865 TO: Linda M. Martin, Clerk Board of Public Works FROM: Tara Weigand, Project EngineerZLI SUBJECT* Award Project No. 117-070A Morris Performing Arts Center Marquee Upgrade Display Installation DATE: December 19, 2017 On December 12, 2017.the Board of Public Works opened and read quotes for the above project. The bidders ranked as follows: Bidder Total Quote Amount 1. U.S. Signcrafters, Inc. $5,800.00 2. Burkhart Sign Systems, LLC $19,000.00 3. North American Signs, Inc. $29,800.00 I have reviewed them and found a defect with the lowest bid. The lowest bidder, U.S. Signcrafters Inc., attached a proposal to their submission that states that "electrical work if needed will Ibe ... billed as time and material in addition to installation cost listed below". The specifications, Special Provisions XfXB.3 and XIX.B.1 I require the electrical work to be provided and paid as part of the lump sum unit price. As a result, their quote does not meet specifications and has been determined non -responsive, as the electrical work element is material to the quote package. I recommend award of a contract for Morris Performing Arts Center Marquee Upgrade Display Installation to the lowest responsive / responsible bidder, Burkhart Sign Systems, LLC in the amount of $ 19,000.00. Sufficient funds have been has appropriated from Morris Capital Improvement Fund, 416-0404-. 453,43-0& Please call with your questions (5998). Enc. Quote Tabulation BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 21 st Day of December, 2017, by and between, Burkhart Sign Systems, LLC, 1247 Mishawaka Avenue, South Bend, IN 46615, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 117-070A DESCRIPTION: MORRIS PERFORMING ARTS CENTER MARQUEE DISPLAY INSTALLATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $19,000 FUNDING: Morris Capital Improvements The unit prices for this improvement were those prices as received and accepted by the Board on the 12th Day of December, 2017. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC W A. Suzanna M. Fritzberg, Mem r Therese J. Y56au" Member Elizabeth A. Maradik, Member Ja s A. Mueller, Member XY est: Linda M. M6rtin, Clerk BURKHART SIGN SYSTEMS Printed Name Signature CERT IFICATION (To be completed if Contractor is a Corporation) 1, ., certify that I am Secretary of the Corporation named as Contractor herein; that. who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers, Secretary Corporate Seal Morris Performing Arts Center Marquee Display Installation 117-0�70A mm December 12. 2017 at 930 am local time (Must be completed for all quotes. Please type or print) /,7//;? &Z Date: Firm: 6'4 r Address: City/State/Zip: Telephone Number: %All Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated j for the sum of (enter the Total Quote as shown on the Proposal) (Enter Sum of Total Quote shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the, cost of units must be the same as that shown in the original contract if accepted by the City of South Bend, If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions: SO RD OF PUBLIC KS . .. ... .... . .... Gary A. Gilbl—,Pr6sident Elizabeth A. Maradik, Member James A, Mueller, Member ' By 1,4-- -- ) (Signature) (Printed Name of Person Signing) day of 20 Suzanna M. Fritzberg, Member e r se Dorad, Mer-giber At est'. L�d M. Martin, Clerk Version 10/31/2017 Page - 8 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF) j ) SS: �W COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: l . Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -tune. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 10/31 /2017 Page - 9 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A Ending of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 10/31/2017 Page - 10 Public Works Quote QUOTE/PROPOSAL Me CITY OF SOUTH BEND y ` [ucC PROJECT NAME Morris Performing Arts Center Marquee Display Installation PROJECT NO. 117-070A QUOTES DUE December 12, 2017 at 9:30 am local time Item No. Description Quantity Unit Total Amount 1 Installation of three (3) LED display 1 LS $ panels as specified in these documents. Firm: Address: CityiState/Zip: .� ��JL� % % Telephone Number: %��r Fax Number: By '..�° (Signature) (Printed Name of Person Signing) Version 10/31 /2017 Page - 12 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall snake a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. 1 hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. t4' Dated this day of 41-20_L) ``tttllEllfip ��? t and sworn to before me this ti '• � oE ' res � 8/ 3/zY 'Nl '�" SEAL County of Residence Contrac�O" drier r Signf�attur QC trgdorBidd'er 6 Its Agent Printed Name and Title day 20 / 7 Notary Public Version 10/31/2017 Page - 11 Public Works Quote a .2 z > 0 9 D uj CL U :3 F- 0 M (1) a. 0 LL a. r On 2 .A, CD, E LQ E Zn ui w D u I I' BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM December 18, 2017 Tara Weigand Department Division/Bureau Engineering BPW Date December 2.1, 2017 Phone Extension 5998 Legal ❑' Attorney Name: Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing H Agreement Amendment ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services Resolution El Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening Quote Award ❑ Change Order No. ❑ C/O, & PCA No. ❑ PCA F] Ease/Encroach. ❑ Traffic Control: F-1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBEANBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Burkhart Sign Systems, LLC ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing ❑ MBE [❑ WBE ❑ No ❑ Yes Name of Company❑_ Morris Performing Arts Center Marquee Display Installation 117-070A Morris Capital Improvement Fund 416-0404-453.43-08 $19,000.010 Lump Sum Install LED Ribbon display on the Morris PAC Marquee ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Amount of ❑ increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: New Amount Total Percent of Chance: Copy Original ❑ Kara Boyles, City Engineer ❑ Patrick Sherman, VPA ❑I El 1316 COUNTY-Cii'y BUILDING 227 W, JETFFRSON BOULLVARD Souni BEND. INDIANA 46601-1830 CFFY OiF SOUTij BEND PETF B; wry OF PUBLIC WORKS I December 21, 2017 Sean Denison North American Signs, Inc 3601 W Lathrop South Bend, IN 46628 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Quotation Award — Morris Perforining Ails Center Marquee Display Installation — Proj ect No. 11 7-070A Dear Mr. Denison: The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced quotation to Burkhart Sign Systems, LLC in the amount of $19,000. We thank, you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251, Sincerely, M. Martin. Linda M. Martin, C erk GARY A. GILOT SUZANNA M. FRITZIMw Ei.,jZABFTH A. MAIZADIK JAMEs A. MUELLER Ti IERESE J . DORAU 1316 COUNTY-Ci'ry BUILDING 227 W. JETFERSON BoujIVARD Sotrrii BiND. INDIANA 46601-1830 ■ KIRA N )x0J 0, Kill MEW December 21, 2017 Jeffrey Trenery US Signcrafters, Inc. 216 Lincolnway East Osceola, IN 46561 PHONt.574/235-9251 FAX 574/235-9171 RE: Quotation Award — Morris Performing Arts Center Marquee Display Installation — Project No. I 17-070A Dear Mr. Trenery: The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced quotation to Burkhart Sign Systems, LLC in the amount of $19,000. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GSA A. Qi,o'r SUZANNA M. FRITZBERc, EuZABETH A. MARADIK JAMEs A. MUELLER Tiif.",,RESE J. DoRAti