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HomeMy WebLinkAboutAward Quotation - FLIR Traffic Cameras Proj No 117-122 - Pemberton Davis Electric Inc�PVFI# Attlol INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS KWT DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Tara Weigand, Project Engineerl�� SUBJECT: Award Project No. 117-122 FLIR Traffic Cameras DATE: December 19, 2017 On December 19, 2017, the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct. The quoters ranked as follows: Quoter Total Quote Amount 1. Pemberton Davis Electric, LLC $ 104,920.00 2. Martell Electric, LLC $ 105,572.00, 3. hlawk Enterprises, Inc. $ 107,600.00 4. Michiana Contracting, Inc. ... ... .. ..... No Quote I recommend award of a contract for FUR TRAFFIC CAMERAS to the lowest responsive / responsible quoter, Pemberton Davis Electric, LLC for Divisions A, B, and C in the amount of $ 104,920.00. Sufficient funds have been has appropriated from LRSA - Traffic Si'gnial Maintenance, 251-0608- 431.36-67, Please call with your questions (5998). Enc. Quote Tabulation 1316 COUNTY-Crry BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETS BUFFIGIEG, MAYOR BOARD OF PUBLIC WORKS December 21,2017 John Ferro Pemberton Davis Electric, Inc 916 E. McKinley Ave. Mishawaka, IN 46545 RE: Quotation Award — FLIR Traffic Cameras — Project No. 117-122 Dear Mr. Ferro: PHOW" 574/235-9251 FAX 574/235-9171 The Board of Public Works at its meeting held on December 21, 2017, awarded the above referenced quotation to you in the amount of $104,920 for Divisions A, B, and C. Please forward the following documents in one submittal by Januaa 4,2018 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk c: Tara Weigand, Engineering Roger Nawrot, Engineering Ed Gleckler, Traffic & Lighting Derick Roberts, Streets GAIzy A. Gn,o'r SUZANNA M, Hu'rzBERG ELIZABEH I A. MARADIK JAMFs A. MUELIER THERESEJ. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 21 st Day of December, 2017, by and between, Pemberton Davis Electric, LLC, 916 E. McKinley, Mishawaka, IN 46545, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT O. 117-122 DESCRIPTION: FLIR TRAFFIC CAMERAS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $104,920; DIVISIONS A, B, AND C FUNDING: LRSA The unit prices for this improvement were those prices as received and accepted by the Board on the 19th Day of December, 2017. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS _-74" Gary X-6ilot, President PEMBEWfON DAVIS ELECTRIC, INC. Elizabeth A. Maradik, Member Printed Name Suzanna M. Fritzberg, Jars s A. Mueller, Member Signature I MeMber Therese J . '&ay, Member —Atfest: Linda rain, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal PROJECT NAME: FUR Traffic Camerze PROJECT NO. 117-122 11 (Must be completed for all quotes. Please ty0e or print) Date: 12119/2017 Firm: Pemberton Davis Electric, Inc. Address: 916 E. McKnlev Ave. City/State/Zip: Mishawaka, IN 46545 Telephone Number: ( 574 ) 277-7001 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor andlor material necessary to complete public works project of: FUR Traffic Cameras the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South, Send, Department of Public to and dated December 2017 for the sum of (enter the Total Quote as shown on the Proposal) One hundred four thousand nine hundred twenty and 00/100 ($ 104,920.00 (Enter Sum of Total Quote, including all divisions, on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown, in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this I day of 20 '7 Subject to the following conditions: IS O�A1017 PUBIC WO S 'A C, Gary A. Gilot, President Elizabeth A. Maradik, Member Jam A. Mueller, Member Suzanna M. Fritzbeirg, Member Tqlse,J. Dora Member- Atqs t: Linda M. MarhiiClerk Version 10/31/2017 Page - 8 Public Works Quote 0110TE1PROPOSAL I CITY OF SOUTH BEND PROJECT NAME FLIR Traffic Cameras PROJECT NO. 117-122 QUOTES DUE December 19, 2017 at 9:00 am DIVISION A: Ireland Rd. and ironwood Dr. Item No, Description Quantity Unit Unit Price Total Amount 1 Maintaining Traffic 1 LS 500.00 $ 500.00 2 Vehicle Video Detection System 4 EA 9,980.00 $ 39,920.00 Total Amount of Division A ! $ 40,420.00 DIVISION B: Wb Item No. JL6l I r1YG, cif«.+ t—vri►icreu Description QuantityUnit Unit Price Total Amount 1 Maintaining Traffic 1 LS 250.00 $ 250.00 2 Vehicle video Detection system 4 EA 10,000.00 $40,000.00 Total Amount of Division B $ 40,250,00 DIVISION C• Nlmtz PaLk!Laj and US 31 Bypass Item No. Description1"...7 Quanti Unit Unit Price Total Amount 1 Maintaining Traffic 1 LS 250.00 250.00 2 Vehicle Video Detection System 2 EA 12,000.00 $ 24,000.00 Total Amount of Division C $ 24,250.00 QUOTE TOTAL (Divisions A * B + C): $ 104,920.00 Firm: Pemberton Davis Electric, Inc. Address: 916 E. McKinley Ave. Citylstatelzip: Mishawaka, 1N 46545. Telephone Number: ( 574) 277-7001 Fax Number, 574 204-2565 -r.[.. 1'4 5' (Signs John A. Ferro (Printed Name of Person Signing) Version 10/31/2017 Page -12 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF IN ) St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or . voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran. and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as •amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 10/31/2017 1 Page - 9 Public Works Quote I Contractor's newly hired employees through the E-Verify Program as defined by T.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 10/31/2017 Page -10 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and respgnsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products -or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this .1 gth .. day of Dec , 2ol 7 Subscribed and sworn to before me this 19th My Commission Expires 1_12,12Q24) -- County of Residence Pemberton Davis Electric, Inc. Contr otor/Bidder (Firm) v 1�2e'� Si ature of C actor/Bidder or Its Agent John A. Ferro, President Printed Name and Title day of December 2© 17 No Public St. Joseph KELLY M HAIMBAUGH • % N� 1, v Public, State of Indi-, NO CRY' m d t4. ik« 5f. Joseph County .SEAL t'.nmmission ft 632698 - Wy Commission Expire: ebruary 02, 2020 Version 10/31/2017 Page -11 Public Works Quote BOARD OF PUBLIC WORDS AGENDA ITEM REVIEW REQUEST FORM Date December 19, 2017 Department Public Works Name Tara Weigand Division/Bureau Engineering BPW Date December 21, 2017 Phone Extension 5998 Legal Z Attorney Name: Controller z Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing z R Agreement Amendment 0 Contract LJ Proposal H Addendum F1 Professional Services F1 Resolution Bid Opening 0 Bid Award E] Req. to Advertise ❑ Title Sheet ❑ Quote Opening Quote Award F1 Change Order No. C/O & PCA No. ❑ PCA Ease/Encroach. D Traffic Control: Other., Company or Vendor Name New Vendor MBEA/VBE Contractor MBEANBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of F-1 R Pemberton Davis Electric, LLC. El Yes 0 No F1 If Yes, Approved by Purchasing MBE [:] WBE [:]No[:]Yes Name ofCompany_ FUR Traffic Cameras 117-122 LRSA - Traffic Signal Maintenance 251-0608-431.36-67 $104,920.00 Unit Prices - Divisions A, B, and C Install FUR traffic cameras at four intersections in the city F-1 Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Increase $ Decrease $ Previous Amount Current Percent of Change New Amount Total Percent of Change: Copy Roger Nawrot, Assistant City Engineer Ed Gleckler, Manager Bureau of Traffic & Lighting Derick Roberts, Streets Department Original ❑ �E] ❑ 0 LL 0 0 m M 0i Oi 0, x. 0) 09 w R q a 0 CL m 0 w ui ci CL 0 q R q q q W� IQ C� N nra 4 An C� I(i ry E UA D Hw H-I I rR 10 c4 w �R Vn 2 P 0 0 < Z :E N Z 16 0 E E F z 0 0 w z ca 2 ca ro ay' ea C) 5 mml�mm KE 1316 COUNTY-Crry BuILDING 227 W. JEFFERSON Boun-VARD SOIJU-i BEND. IKDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY BOARD OFTUBLIC WORKS I December 21, 2017 Johanna Planiz, Hawk Enterprises, Inc. 1850 E. North Street Crown Point, IN 46307 RE: Quotation Award -- FLIR Traffic Cameras — Project No. 117-122 Dear Ms. Plank: NoNE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced quotation to Pemberton Davis Electric, LLC in the amount of $104,920 for Divisions A, B, and C. We than-k you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Mai tin, Clerk GARY A. Git,0'1, SIVANNA A FRrrZBERG ELIZAB ETI i A. M ARAIA K JAMEs A. M(jfi,LLiz THERESEJ. DORAU 1316 COUNTY -CITY BuiLDING 227 W. JEFFERSON BOULEVARD Souni BEND. INDIANA 46601-1830 CITY OF SOUTut BLND PETE BUTTIGIEG, MAY BOARD OF PUBLIC WORKS I December 21, 2017 Jennifer Brown Martell Electric, LLC 4601 Cleveland Road South Bend, IN 46628 RE: Quotation Award — FLIR Traffic Cameras — Project No. 117-122 Dear Ms. Brown: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced quotation to Pemberton Davis Electric, LLC in the amount of $104,920 for Divisions A, B, and C. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Lin a M. Martin, Cle GARY A. Gii,o,r SUZANNAIll. FRTTZBFRG EIJZABF�,THA.MARADIK JAMEs A. MUELLER Ti-IE.RESE J. DORAU