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HomeMy WebLinkAboutAward Quotation - Downtown Bridges Striping Proj No 117-129 - The Airmarking Co., IncINTEROFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Sue Ellen Doudrick, Assistant City Engineer.j� SUBJECT: Award Project No. 117-129 Project Name: Downtown Bridge Striping DATE: December 19, 2017 On December 1.9, 2017, the Board of Public Works opened and read quotes for the above project. have reviewed them and found them correct. The bidders ranked as follows: Bidder Base Bid Alf. #1 Alt. #2 Quote Amount 1. The Airmarking Co., Inc. $24,992.00 -- $47,508.20 $72,500.20** ** Base Bid Line Items No. 1 "Maintenance of Traffic" and No. 2 "Mobilization and Demobilization" were included in the Alt. #2 Bid Tab. See attached correspondence from The Airmarking Co., Inc. recommend award of a contract for Downtown Bridge Striping to the lowest responsive I responsible bidder, The Airmarking Co., Inc. in the amount of $72,500.20 . Sufficient funds have been has appropriated from LSRA/Street Maint. 251-0608-431.36-10 and LSRA/Lane Markings 251-0608-431.42-93. Please call with your questions. 1316 COUNTY-()-ry BuiLDING 227 W. JEFFERSON BouLEVARD Souni BEND. INDIANA 46601-1930 M �! E"1014 '.." It I Met III December 21, 2017 Greg Lowe The Airmarking Co,, Inc. 1544 N. SR 25 PO Box 526 Rochester, IN 46975 PHONE 574/235-9251 FAX 574/ 235-9171 I7E: Quotation Award — Downtown Bridges Striping — Project No. 117-129 Dear Mr. Lowe: The Board of Public Works at its meeting held on December 21, 2017, awarded the above referenced quotation to you in the amount of $72,500.20 for the Base Bid plus Alternate No. 2 with traffic maintenance and mobilization/demobilization included. Please forward the following documents in one submittal by January 4,201a to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk c: Sue Ellen Doudrick, Engineering GARY A. ULOT SUZANNA M. FRITZBER(i Et.,IZABE'114 A. MARADIK JAMLs A. MIJF1J,FR Ti-iF,,RFSE J. DORAU BOARD OF PUBLIC WORKS, CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 21 st Day of December, 2017, by and between, The Airmarking Co., Inc., 1544 N. SR 25, PO Box 526, Rochester, IN 46975, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WI'INESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. DESCRIPTION: COMPLETION DATE: AMOUNT: FUNDING: 117-129 DOWNTOWN BRIDGE STRIPING SEE SPECIFICATIONS $72,500.20; BASE BID PLUS ALTERNATE NO. 2 LRSA The unit prices for this improvement were those prices as received and accepted by the Board on the 19th Day of December, 2017. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC S Gary A. Gilot, President Elizabeth A, Maradik, Member Suzanna M. Fritzberg, Therese J. Dora'u-, Member Clerk THE ATRMARKING CO., INC. Printed Name A. Mueller, Member Signature Linda) M. lartin. CERTIFICATION (To be completed if Contractor is a Corporation) 1, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers, Corporate Secretary Seal Alicia Czarnecki From: Sue Ellen Doudrick Sent: Tuesday, December 19, 2017 3:16 PM To: Linda Martin Cc: Kara Boyles; Alicia Czarnecki Subject: FW: Downtown Bridge Striping Hi Linda, Due to the questions that arose during the review of the bids, I reached out to the only bidder on Downtown Bridge Striping —Greg Lowe at The Airmarking. Their bid did not include Maintenance of Traffic and Mobilization and Demobilization on their base bid. Greg confirms below that these two line items are covered in their Alternate 2 (Addendum 2 bid). The Alternate 2 bid is correct. However, there was no bid received for Alternate 1 as this contractor (again the only contractor who bid on the project) cannot perform Thermopaint striping and markings — which are the work items included in Alternate 1. The Engineering Division wishes to proceed with awarding the Base Bid + Alternate 2 (Addendum 2), which yields a total project cost of $72,500.20. This is in line with what we estimated. The total listed on the submittal was for: Base Bid +Alternate 2 (Addendum 1) +Alternate 2 (Addendum 2) $116k Please advise as this project is planned to be awarded on 12/21. Thank you, Sue Ellen From: Greg Lowe [mailto:greg@airmarking.com] Sent: Tuesday, December 19, 2017 2:31 PM To: Sue Ellen Doudrick <sdoudric@southbendin.gov> Subject: Downtown Bridge Striping Sue Ellen - On the base bid package the thermopaint items, we do not use that type of material so we included the maintenance of traffic and mob/demob on alternate 2, which is the hot thermoplastic, which is the product used by Airmarking. The alternate 2 was sent out later which stated either/or on the product used. This is why the maintenance of traffic and mob/demob was used on that portion of the proposal. If you feel you need more information or have additional questions let me know. Thank you - Greg Lowe President I The Airmarking Co., Inc. BID TABULATION Downtown Bridge Striping On V Project No: 117 129 Fare Bids Due: December .19,2017 viiA 2017 Dmntmn Bridge Striping QUGte Base Bid Item No, I Lt., Item Maintenance of Traffic Quantity i. Unit LS Unit Price 51,500"DO Cost $1,500 Dolt Price Cost 2 Mobilliatfors and Demobilization I LS $4,500.00 $4,500 $U'OU 2 t Pavement Message MaYkf% Multi -Component, White, Tom Arrow 4 FA Mom $800 - $17%00 $700.00 22 Pavement Message Marking, Multl-Component, White, "Only" I I EA $150.00 $150 $200.00 $200.00 23 Pavement MesssKo Marking, Multi -Component, White, Bicycle and Arrow 6 EA $350.00 $2,100 $4W.00 $2,400.00 24 Pavement Message Marking, Multi -Component, White, Sharrm I EA $250.00 $250 $400.00 $400.00 25 Line, Multi -Component, Stop Line, White, 24 inches 32 LF $12m $384 $10.00 $320.00 26 Line, Multi -Component, Solid, White, 4 Inches 1,346 LF $0.45 $606 $1.50 $2,019.00 27 Line, Multi -Component, Chevron, Solid, White, 4 Inches 424 Up $10.00 $4,240 $400 $1'696.00 28 Line, Multi -Component, Sold, White, a inches 986 LF $2.00 $1,072 $100 $1,972 OU 29 Line, Multi -Component, Solid, Whit., 6 Inches 752 LF $3.75 $2,B2O $3.00 $2,256.00 30 Line, Multi -Component, Solid"Vellm, 4 Inches 2,289 IT $0,45 $1,030 $1.50 $3,43350 31 Line, Multi -Component, Solid, Yellow, Birches 5 LF $2.00 $10 $2.00 $10m 32 Line, Mult -Component, Broken, Yellow, 4 Inches 48 IT $5.00 72-40 $ISO $72,00 33 Line, Multi -Component, broken, White, 4 Inches 253 LF $1.00 $253 $Y.50 1379 50 34 Line Removal 6134 IT $1.00 $6,334 1 $1.00 $5,134,00 35 Pavement Me -go Marking Removal 12 FA $209.00 $2,400 $250.00 $3,001),00 Total Amount lBase Quote, $29,388.15 $24,992,00 'Highlighted --- "Maint .... c. of Tmffie, & ,and Deirobilhadon" Included In At,. 02 Did Tab Alt. fit - Vim Wd Tom No. Line Item Quantity Um.Ti: Wit NIC. Cost Unit Price Cost I IMA.um.nc. Of Traffic I Is $0 $0.00 2 M.Wlirstl- end D.mobillratIem I IS $0 $0.00 3 Pavement Message Markings, 7her-apaint, White., Turn Arrow 22 EA $0 $0.00 4 Pavement Message Marking, Thencropisfint, White, "OnW 10 EA $0 $0,00 5 Pavement Message Marking, Ther-opamt, White, Bicycle and Arravv 9 EA $0 $G.00 IS Pavement Message MarkI.&Therm.p.mt, WhIte, Shri,r- 9 FA $0 $0,00 7 Lt.., Thoms.tesInt, Broken, Whit., a Inches 20 LF $0 $G.Do 8 Line, ThormopaW, Stop Line, Solid, White, 24 Inches 1.66 LF $0 $U.OG 9 Line, lhermopafirl, Parallel Parking 5 aces, Solid, White, 4 inches 73 LF $0 $0.00 10 Line, Therreopahst, Solid, White, 4 Inches 3,631 IT $0 $0,00 11 tine, Innermopamt, Chevron, Solid, White, 4 Inches 964 LF $()- $0.00 12 Line, Thermopoint, Solid, WhIt% 8 Inches 1,659 IF $0 $0,00 13 Line, Thermopaint, Solid, White, 6 Inches 523 LF $0 $Om 14 Line, Thermo Paint, Solid, Yelim, 4 Inlices 4,869 LF $0 $0,00 15 Line, Thermapaint, Solid, Yellow, a inches 801 LF $o $0= 16 Line, Ther-psint, Solid, Y.11-, 12 Inches its V $0 $0,00 17 ... ..... I paint, Broken, Yellow, 4 Inches S4B LF $0 $Om 18 Line, Thennapaint, Broken, White, 4 inches 529 LF $0 $0.00 19 Transverse M 930 . UP $0 $0.00 20 thes 1,132 LF $0 $O'22 Alt. #1 Total 1 $0.00 EEELI"00 0 Alt. 92 Item No. Line Item Q.-Olty Unit Unit price Cost Unit Price, Cost I Maintenance of Traffic I LS $1,500,00 $1,500 $1'000.00 $1'000.OU 2 MWILth, and Densublilt.0- I LS $2,500,00 $2,500 $7,500.00 $7,500.00 3 Pavement Message Markings, Thermoplastic, While, Turn Arrow 22 EA $150.00 $3,300 $90.00 $1,98U.0c; 4 Pavement Message Marking, Th.munplantle, white, "Only" 10 FA Wom $:1,500 $100.00 $1,D00.00 5 Pavement Me -go Marking 9 EA WOOD $2,700 $400.0 S3,60D.Ou 6 Pavement Message Marking, Thermo histic, While, Sharrow 9 EA S450.00 $4,050 $00.00 $3,60.00 7 Line, Thermoplastic, Broken, Whit., 8 ImIre, 20 LF $4.00 $80 $5.00 $10G.00 9 1 Line, Thermoplastic, Stop Line, Solid, White, 24 Inches 266 IF $5m $1,330 $5.00 $1,596.00 9 , 10 Line, Thermoplastic, Parallel Packing S, aces, Solid,. White, 4 Inches Line, The -pi -tic, Solid, White, 4 Inches 73 3,631 LF LF $1.00 $1.00 $73 $3,631 $610- �$D.60 $438,00 $2,178.60 ii Line, Thermoplastic, Chevron, Solid, White, 4 inches 964 LF' $964 $mo $2 892,00 12 Line, Thermoplastic, Solid, White, Benches 1,654 LF $2.00 $3,318 $1.00 $1,659.00 13 Line, Thermoplastic, Solid, White, 6 Inches 573 LF_ $1.75 $915 s1.75 s915.25 14 Line, Thermoplastic, Solid, Yellow, 4 Ink s 4,869 LF $1.00 $4,869 $0.60 $2 921A0 15 Line, Tharnso Iastla Solid Yellow 81nth.s 801 LF $2.00 $1_'602' S1,00 $SOLOO 16 Line, Thermoplastic, Solid, Yellow, 32 inches 118 LF $5.00 $590 $3.00 $354.00 17 Line, Thermo lactic Brqkerr, Yellow, 4 Inch- 148 tr $1.0a, $148 %6n 588,60 in L ne, Thermo Plastic, Broken, White, 4 Inches 529 LF $5.00 $2,645 $0.60 $317.40 19 Transverse Marking, Thermoplastic, Crosswalk, White, 24 inches B30 lF OG $5,810 56.00 $4,980.00 20 Transverse Marking, Thermoplastic, Crosswalk, White, 6 Inches 1,132 LF + $213. g264 $1.75 $1,981m 21 Pavement Grooving for 4-inch Thermoplastic 107141LI IT $1.00 $10,141 50.75 $7,605.75 Alt. #2 Total 1 1 $43,789,75 $47,508,20 I I Quote Amount (Base Bid & Alt. #2) 1 $73,178.00 1 I Yes I I hereby certify hat the above I.iy and .... Wely represents quotes received for thIs proiect an December 19, 2017 4 Alls �WJT)hj 1,e Him Mdrih, P_.E., Assistant City Enaneer tyl­izol;n'All Vng Cb­_ W.- 4'. CITY OF SOUTH' BEND, INDIANA PV A V F. CONTRACTOR'S _QUOYE FOR PUBLIC WORK 186� PROJECT NAME: Downtown Bridge Striping PROJECT NO. 117.129 QUOTES DUE December 1 9th , 2017 at 9:00 am:, (Must be completed for all quotes. Please type or print) Date: Dpcpmber 18,20L7_ Firm,: The Airmarking Co. Inc. Address: 1544 N. SR 25 P.O. Box 526 City/State/Zip: Rochester, IN 46975 Telephone Number: (574 ) 223-5817 Agent of Bidder (if Appficable): Pursuant to notices given, the undersigned offers to furnish (labor and/or material necessary to complete the public works project of: Downtown Bridge Striping the City of South Bend, Indiana,, in accordance with plans and specifications prepared by: The City of South Bend. Denartment of Public Works and dated' December 18,2017 ] — for the sum of (enter the Total Quote as shown on the Proposal) One Hundred Sixteen Thousand Seventy Three Dollars and Forty—five($ 116,073.45 (Enter Sum of Total Quote plus, Alternates shown on Proposal) cents (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addenclums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in, the original contract if accepted by the City of South Bend'. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachmgnit. Z a e ACCEPTANCE The, above quote is accepted this day of 20 1 7 Subject to the following conditions: 1, BOARD OF PUBLIC WO K Oary A. Gilot,"President Elizabeth, A. Maradilk, Member Jame A. Mueller, Member Suzanna M. Fritzberg, Member 1-The ',ese J. Dorau(,Member A itt: —Lind, a '7AYtWs M. Martin, Clerk Version 10131/2017 Page - 8 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME PROJECT NO. QUOTES DUE Alternate #2 Downtown Bridge Striping - ADDENDUM NO. 1 117-129 December 1911, 2017 at 9:00 am Item No. Description Quantity.Unit Unit Price Total Amount 1 Maintenance of Traffic 1 LS 2 Mobilization and Demobilization 1 LS 7,500.0 7,500. 3 Pavement Message Markings, Therrnopiastic, White, Turn Arrow 22 EA 90.00 1 980.0 4 Pavement Message Marking, Thermoplastic, White, "Onl " 10 EA 5 Pavement Message Marking, Thermoplastic, White, Bic cle and Arrow 9 EA 400.00 3, 600.00 6 Pavement Message Marking, Thermoplastic, White, Sharrow 9 EA 400.00 3,600.00 7 _ Line, Thermoplastic, Broken White 8 inches 20 LF 8 Line, Thermoplastic, Stop Line, Solid White, 24 inches 266 LF 6.00 1,596.00 9 Line, Thermoplastic, Parallel Parking Spaces, Solid, White, 4 inches 73 LF 6 00 4 8 00 10 Line, Thermoplastic, Solid, White, 4 inches 3,631 LF 1.00 3,631.0 11 Line, Thermoplastic, Chevron, Solid, White, 4 inches 964 LF 12 Line, Thermoplastic, Solid, White, 6 inches 1,659 LF 1.00 1,659.0 13 Line, Thermoplastic, Solid, White, 6 inches 523 LF 14 Line, Thermoplastic, Solid, Yellow, 4 inhces 4,869 LF 1.00 4,869.00 15 Line, Thermoplastic, Solid, Yellow, 8 inches 801 LF 16 Line, Thermoplastic, Solid, Yellow, 12 inches 118 LF 3.00 354.00 17 Line, Thermoplastic, Broken, Yellow, 4 inches 148 LF 18 Line:, Thermoplastic, Broken, White, 4 inches 529 LF 1.00 529.00 19 Transverse Marking, Thermoplastic, Crosswalk, White, 24 inches 830 LF 20 Transverse Marking, Thermoplastic, Crosswalk, White, 6 inches 1,132 LF 1.75 I,981.00 Firm: The Airmarking Co_,Tnc_ } l Total Amount Alt. #2 $ 43,573. 5 Address: 1544 N. SR 25 P.O. Box 526 City/State/Zip: Rochester, IN 46975 Telephone Number: ( 574) 223-5817 Fax N r: 574 223-7959 By (Signature) Gre- Lowe— President (Printed Name of Person Signing) Version 10/31/2017 Page - 15 Public Works quote PROJECT NAME Downtown Fridge Striping — ADDENDUM NO. 2 PROJECT NO,. 117-129 QUOTES DUE December 19"', 2017 at9:00am Pavement Message Marking, 21 Multi -Component, White, Turn Arrow 4 EA 175.00 700.00 22 Pavement Message Marking, Multi -Component, White, "Only" I EA 200.00 200-00 Pavement Message Marking, 23 Multi -Component, White, Bicycle and Arrow 6 EA 400.00 2,400.00 24 Pavement Message Marking, Multi-Co,mponent, White, Sharrow 1 1 EA 400.00 400.00 25 Line:, Multi -Component, Stop Line, 'White, 24 inches - - I _G -ne 32 LF 10.00 320.00 26 MSolid,Mufti-Component, — White, 4 inches 1,346 LF I - 2,019-00 27 Line, Multi -Component, Chevron, Solid, White 4 inches 424 LF 4.00 1,696.00 28 Line, Multi -Component, Solid, White, 8_inches 986 LF 2.00 1,972.00 29 Line, Multi -Component, Solid, -White, 6 inches 752 LF 3.00 2,256.00 30 Line, Multi-Colmponent, Solid Yellow, 4 inches 2,289 LF 31 Line, Multtl-Component, Solid, Yellow, 8, inches 5 LF 2—DO- 32 Line, Multi -Component, Broken, Yellow, 4 inches 48 LF 11.50 72.00 33 Line, Multi -Component, Broken, White, 4 inches 263 LF 1.50 379.50 34 Line Removal 6,134 LF 1.00 6,134.010 `35 Pavement Message Marking Removal 12 EA 250.00 3, onin. no Base Quote $ 24,992.00 Version 10/31/2017 Page - 13 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Downtown Bridge Striping — ADDENDUM NO. P P ROJ ECT A f% QUOTESDUE December 19ffi, 2017 at9.00 am Alterril Item No. Description Unit Unit Price Total Amount 1 Maintenance of Traffic _quantilty 1 LS 1,000.0D 1 00 1 O� 2 Mobilization and Demobilization I LS 7,500.OD _ 7,500.1 3 Pavement Message Markings, Thermopiai-tic, Whlite, Turn Arrow 22 EA 90-00 11980.01 4 Pavement Message Marking, Thermoplastic, White, "Cnly" 10 EA loo.00 1.00().0() 5 Pavement Message Marking, Thermoplastic, White, Bicycle and Arrow 9 EA 40,f) _ on 6 Pavement Message Marking, Thermoplastic, White, Sharrow 9 EA 400.00 _3,600_jM 3,600.00 7 Line, Thermoplastic, Broken White, "181"'In"ches 20 LF 5-00 --lofi-Do 8 m mmm Line, Thermoplastic, Stop Line, Solid, White, 24 inches 266 LF 6.00 1,,596.00 9 Line, Thermoplastic, Parallel Parking Spaces, Solid, White, 4 inches 73 LF 6.00 438.00 10 Line, Thermoplastic, Solid, White, 4 inches 3,631 LF .60 2,178.60 11 Line, Thermoplastic, Chevron, Solid, White, 4 inches 964 LF 3.00 9.892 00 12 Line, Thermoplastic, Solid, White, 8 inches 1,659 LF 1.00 165jA_0 13 Line, Thermoplastic, Solid, White, 6 inches, 523 LF 1.75 915.25 14 Line, Thermoplastic, Solid, Yellow, 4 inhces 4,869 LF 2,921-AO- 15 Line, Thermoplastic, Solid, Yellow, 8 inches 801 LF 1.00 801_00 16 Line, Thermoplastic, Solid, Yellow, 12 inches 118 LF 3.00 354.010 17 Line, Thermoplastic, Broken, Yellow, 4 inches 1,48 LF 18 Line, Thermo plAgicLBroken, White, 4 inches 529 LF .60 317.40 19 Transverse Marking, Thermoplastic, Crosswalk, White, 24 inches 830 LF 6.00 4-.980. 00 20, 21 Transverse Marking, Thermoplastic, Crosswalk, White, 6inches Pavement Grooving for 4 inch Thermop astic 1,132 10:,,141 LF1-75 LF .75 1 q&L-00 7 605.75 Total Amount Alit. #2 $ 47,508. Firm: e Airmarking Co Address: 1544 N. SR 25 P.O. Box 526 City/State/Zip: Rochester, IN 46975 Telephone Number: ( 574 )' 77-4-5817 4Faxb�er: ( tj74 1 3-7959 By (Signature) L Greg President (Printed Name of Person signing) 10 (0 Version 10131/2017 Page - 15 Public Works Quote BOARD OF PUBIAC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/19/2017 Name Sue Ellen Doudrick Department Division/Bureau Public Works Engineering BPW Date 12/21/2017 Phone Extension 5922 Required Prior to Submittal to Board Legal Z Attorney Name: Clara McDaniels Controller Z Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing 1:1 Agreement Amendment H Contract H Proposal Ll Addendum Professional Services F� Resolution Bid Opening F] Bid Award El Req. to Advertise El Title Sheet Quote Opening Z Quote Award Change Order No. ❑ C/O & PA No. F-1 RCA Ease/Encroach. ❑ Traffic Control: Other: General Release Company or Vendor Name The Airmarking Co., Inc. El Yes F] No ❑ If Yes, Approved by New Vendor Purchasinq MBEANBE Contractor MBEANBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of % Fall a 0 VIVOIN H No L] Yes Name of Compan Downtown Bridge Striping 117-129 LSRA / Lane Markings & LSRA I Street Maint. 251-0608-431.42-93 ($27,000.00) — use this account first 251-0608-431.36-10 ($45,500.20) $72,500.20 Provide and install pavement striping and markings on several streets and bridges located downtown South Bend, Indiana. [] Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Increase $ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Copy Original E F] M F] n El Sue Ellen Doudrick Alicia Czarnecki