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Home My WebLink AboutAward Bid - Spec AK - Two More or Less 2018 or Newer 18,000lb Four Wheel Drive Chassis with Dump Beds - Jordan Fordpi 1316 CGUNTY-Crry Buu,&NG 227 W, JEI;a,16ON BOULEvARD Sou iii BEI'ND. I NDIANA46601-1830 December 21, 2017 Debra Starkweather Jordan Ford 609 E, Jefferson Blvd. Mishawaka, IN 46545 PHONE 5741/235-9251 FAX 574/ 235-9171 RE: Award Bid — Two (2), More or Less, 2018 or Newer, 18,000 lb. Four Wheel Drive Chassis with Dump Beds — Spec AK Dear Ms. Starkweather: The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced bid to you in the amount of $89,978 each for the Base Bid plus Alternate Nos. 2 and 3, for a total of $175,956 A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, Enclosure c: Sheila Enos, Central Services Derick Roberts, Streets Pete Kaminski, Streets Terri Swift, Streets GAILY A. GILOT SUZANNA M. FRITZBERco ELIZABETI i A. MARADI K JAMEs A. MUELLER THERESE J. DORAU 120ON County -City Building 227 W Jefferson Blvd. South Bend, Indiana 46601-1830 Phone 574/235-9216 7"FY 574/235-5567 Fax 574J235-9928 CITY of SOUTH BEND PF,,rit Bar° Tzou:EG, MAYOR DEPARTMENT OFADmINISTRATION AND FINANCE December 21, 2017 Board of Public Forks 1.30�8 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award two (2) more or less 2018 or Newer 18,000 lb. Four' heel Drive Chassis with Dump Beds to the lowest responsive and responsible bidder Jordan Ford for the Street Department. The total cost is $175,956.00 and will be funded by the 2017 Capital Lease Principal & Interest. Listed below are all bids received for your review. "Denotes Lowest Responsive and Responsible Bidder ***.lnrdnn, Ford Description Qt Unit Price Total. 2018 Ford F550 4X4 Regular Cab 2 $64,460.00 $128,920.00 Alternate:2 2 $6,085.00 $12,170.00 Alternate:3 2 $17,433.00 $34,866.00 Total Price 2 $87,978.00 $175,956.00 Lake Shore Ford Description Unit Price Total 2018 Ford F550 4X4 18,000 GVWR __Qty 2 $64,589.00 $129,178.00 Alternate. 2 2 $6,250.00 $12,500.00 Alternate:3 2 $19,954.00 $39,908.00 Total Price 2 $90,793.00 $181,586.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerel i f cry D. . dale, Manger Central Services Division JD14/sme BOARD OF PUBLI WORKS --fGary A. Mlot, President Suzanna M. Fritzberg, Member James A Mueller, Member Elizabeth A. Maradik, Member The!r s e J. Dorau9 ' Member , �,I "-, Att6st: Linda M. Martin, Cl&rk 15 BID/PROPOSAL CITY OF SOUTH BEND Spec AK - Two (2) more or less 2018 or Newer 18,000 lb. Four Wheel Drive BID NAME Chassis with Dump Beds FOR BIDS DUE December 12, 2017 at 9:30 a.m. Description Year/Make/Model Unit Price WITH 11' DUMP 2018 FORD F550 4x4 REGULAR CAB $64,460.00 EAC Alternate# Description Cost Total 1 Plow Package: Front mounted western $ $5584.00 EACH 8 %2' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8 1/2' Western PVP Plus $ $6085.00 EACH or equal. Plow to come equipped with safety approved lights, markers, and snow deflector. 3 Dedicated CNG package with minimum $ $ 17,433.00 EA 34 GGE tanks. 4 10'flatbed mounted behind CNG tank $ (DUMP $26,972 $ "$21,038.00 cabinet on an 84" CA. chassis. ILESS 5845 FLATBED Estimated number of days for delivery from award CHASSIS & DUMP BOD) date. 1 140 TO 154 DAYS Bidder (Firm): JORDAN FORD Address: 609 E JEFFERSON BLVD City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 Fax Number: �574/254-2777 By�-Cah (Signature) DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAAGER (Title) 1 NCH 14 (To be completed only by Contractors/Bidders clainting to 6e a `local Indiana business"pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, ar the fallowing counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5%for apurchase expected by the purchasing agency to be less than $50,000 • 3%for apurchase expected by the purchasing agency to be at least $50,000 but less than $100,000. • I % or a purchase expected by the purchasing agency to beat least $]00,000. Date: DECEMBER 12, 2017 Pursuant to I.C. 36-1-12-22, JORDAN FORD claims a local Indiana business preference for Project (Project # ) located within the City of South Bend, St. Joseph County, Indiana. S❑ The location of the principal place of business is6Q9 E JEFFERSON MISHAWAKA TN 6 (Address) [� St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ® The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ® The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITYNUMBERS. Dated this 12TH day of DECEMBER , 20 17 IT11"I VKHTO Contractor/Bidder (Firr)— b&A-i a-t , A:&" ti S ate g�,��nt�r�cl �dder or Its Agent COMMERCIAL, FLEET SALES MANAGER Printed Name and Title Date Name BOARD OF PUBLIC WORKS AGENDA ITEM RE, VIEW REQUEST FORM 12/18/17 RW110501 Department Central Services BPW Date 12/21/17 Phone Extension 574-235-9316 Required Prior to Submittal to Board Legal Attorney Name Catherine Fanello Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing H Agreement El Professional Services ❑ Bid Opening ❑ Quote Opening F] Change Order No. F-1 Ease/Encroach. nI Other: Company or Vendor Name New Vendor MBEANBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description " Contract LJ Proposal Addendum F] Resolution E Bid Award El Req. to Advertise El Title Sheet El Quote Award El C/O & PCA No.❑ PCA El Traffic Control Required Infbirmation Jordan Ford ❑I Yes M No [:1 If Yes, Approved by Purchasing F1 MBE n WBE El No El Yes Name of Company _ Spec AK — Two (2) more or less 2018, or Newer 18,000 lb. Four Wheel Drive Chassis with Dump Beds 2017 Street Department Capital Lease Principal 202-0647-431-37- 12 & Interest 202-0647-431-37-11 (subiect to lease funding) Bid Opening Date: 12/21/17 F1 Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non-Debairment, E-Verifv, Iran, etc. Amount of n increase, $ F] Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Copy Original N F M El El 11 Dispersal After Approval Jeff Hudak & Sheila Enos Derick Roberts, Pete Kaminski, Terri Swift 1316 COUNT Y-Crry BUILDING 227 W. JEFFERSON Bouix.VARD SOUTH BEND, INDIANA 46601-1830 CITY OF Sou ni BEND PETE BurrIGIEG, MAYOR BOARD OF PUBLIC WORKS December 21, 2017 Don Hadley Lake Shore Ford 244 Melton Road Bums Harbor, IN 46304 PHONE574/235-9251 FAX 574/ 235-9171 IZE: Award Bid — Two (2), More or Less, 2018 or Newer, 18,000 lb. Four Wheel Drive Chassis with Dump Beds — Spec AK Dear Mr. Hadley: The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced bid to Jordan Ford in the amount of $89,978 each.ror the Base Bid plus Alternate Nos. 2 and 3, for a total of $1.75,956 Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A, MUE'LI.ER THERF'.SE J. DORAU