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Home My WebLink AboutAward Bid - Spec AJ - Repair & Installation of Overhead Doors for All City Depts. - Industrial Door of Northern Indiana1316 COUNTY-Crry BUILDING 227 W. JEFFERSON BOULEVARD Som'i i BEND. INNANA 46601-1830 CITY OF SOUTH BEND, FETE BUT'FIGIEG, MAYOR BOARD OF PUBLIC WORKS December 21, 2017 Rick Hunter Industrial Door of Northern Indiana 3839 S. Main Street South Bend, IN 46614 NIONE 574/235-9251 FAX 574/ 235-9171 RE, Bid Award — Repair and Installation of Overhead Doors for All City Departments — Spec AJ Dear Mr. Hunter: The Board of Public Works at its meeting held on December 21, 2017, awarded the above referenced bid to you in the amount of hourly rates as listed below: Hourly Labor Rate Requirements Cost Service Call Hourly Rate $125.00 Labor Rate — Standard Commercial Garage Door Hourly Rate $125.00 Labor Rate — Concession Rolf -Up Window $125.00 24 Hour Emergency Rate $175.00 Holiday Hourly Rate $175.00 Please forward the following documents in one submittal by Januaj:y 4. 218 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured, If you have any further questions regarding this matter, please call this office at (574) 235-925 1. Sincerely, Li daM. Martin, Cleir Dave Qualls, Central Services GARY A. GiLOT SUZANNA M. FjuTZ13EizG ELIZABETi-i A. MARADIK JAMEs A. MUELLER THERESE J. DORAU 120ON County -City Building 227W Jefferson Blvd, South Bend, Indiana 46601-1830 Plione 574/235-921f '1'"1 Y 574/235- 5567 Fax 574/235-9928 CITY or SOUTH ENI) Pr sir? SufTTIGIFG, lvlAYOR. DEPARTMENT OFADmINISTRATION ANDFINANCE December 21, 2017 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award the contract for the repair and. installation of all overhead doors for the City of South Bend to the lowest responsive and responsible bidder Industrial Door of Northern Indiana. The contract will be funded by various department's operating budgets. listed below are all bids received for your review. ***Denotes Lowest Responsive and Responsible Bidder *`�Industrial Door of Northern Indiana Description Price er Jab Maur __ Service Call Hourly Rate $125.00 _ Labor Date — Standard Commercial Garage Door Hourly Date $125.00 Labor Rate — Concession Roll -up Window $125.00 24 Hour Emergency Rate $175.00 HolidaIourly Rate $175.00 Overhead Door Company of South Bend[Mishawaka Descri tion Price per Jab Hour Service Call hourly Rate _ $145.00 1 man labor Labor Rate — Standard. Commercial Garage Door Hourly Rate $ 165.00 2 man labor Labor Rate --- Concession Roll -up Window $145.004165.00 24 Hour Emergency Rate $145.00-$165.00 lJoliday Hourly Rate $145.00-$165.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, Adam G. Parsons Director of Facilities Management, Central Services Division BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 21st day of December, 2017, by and between Industrial Door of Northern Indiana, 3839 S. Main Street, South Bend, IN 46614, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: DESCRIPTION: REPAIR & INSTALLATION OF OVERHEAD DOORS FOR ALL CITY DEPARTMENTS — SPEC AJ COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: I-IOURLY RATES MKINI-11"il 11y M y f y a The total bid for this improvement were those prices as received and accepted by the Board on the December 12,2017 The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for -final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS WDUSTRIAL DOOR OF NORTTIERN INDIANA 4 Gary A. Girot, President Elizabeth A. Maradik, Member Printed Name Suzanna M. Fritzberg, j ,1 A. Mueller, Member Signature C Memb ,a.�., Theis e J. W61'64, Mcinber "Mest: Linda M. Martin, Clerk. CERTIFICATION (To be completed if Contractor is a Corporation) 1, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BID CITY OF SOUTH BEND BID NAME Spec AJ - Repair & Installation of Overhead Doors for All City Departments FOR BIDS DUE December 12, 2017 at 9:30 a.m. Hourly Labor Rate Requirements: Cost Service Call Hourly Rate $ a 5 a� Labor Rate — Standard Commercial Garage Door Hourly Rate $ j d� Labor Rate — Concession Roll -up Window $ 24 Hour Emergency Rate $ Holiday Hourly Rate $ Bidder (Firm):2F 6►°T C`�iU L' Address:.51_ City/State/Zip: �yn � �3�� l� Telephone Number: Fax Number: By (Signature) (Printed Name) (Title) 12 BOARD OF PUBLIC � l! Gary A. Gilot, President Elizabeth A. Maradik, Member Suzanna M. Fritzber , Member The ese J. Dorau, ` ember JamesA Mueller, Member A est: Linda M, Martin, derk 13 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 12/19/17 Adam Parsons Department Central Services BPW Date 12/21/17 Phone Extension 574-235-9302 L.1 Agreement LJ Contract LJ Proposal LJ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control n Other: Company or Vendor Name New Vendor MBEANBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Industrial Door of Northern Indiana ❑ Yes ® No ❑ If Yes, Approved by Purchasing I-1 MBE n WBE ❑ No ❑ Yes Name of Company Spec AJ — Repair & Installation of Overhead Doors for All City Departments Various Department's Operating Budgets TBD (hourly rates attached) Bid Opening Date: 12/12/17 ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Increase $ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Adam Parsons, Dave Qualls, & Sheila Enos ❑ ❑ ❑ ❑ 11316COUNTY-0'rY BUILDING 227 W JUTFE:RSON BoUL VARD Souni BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY M BOARD OF PUBLIC AbWJu-KS December 21, 2017 Richard Love Overhead Door Company of South. Bend/Mishawaka 58745 Executive Drive Mishawaka, IN 46544 PHONE 574/ 235-9251 FAX 574/ 235-9'171 RE: Bid. Award -- Repair and Installation of Overhead Doors for All City Departments — Spec AJ Dear Mr. Love: The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced project to Industrial Door of Northern Indiana, in the amount of hourly rates listed below: Hourly Labor Rate Reguirements Cost Service Call Hourly Rate $125.00 Labor Rate — Standard. Commercial Garage Door Hourly Rate Labor Rate — Concession Rolf -Up Window $125.00 $125.00 24 flour Emergency Rate $175.00 Holiday Hourly Rate $1.75.00 Thanl�, you for bidding, and we hope you bid with us in the fixture. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Lirai'vI. Martin, Cl k Enclosure GARY A. GILOT SUZANNA M..FRITZBERU ELIZABr.'" i A. MARADIK JAMES A. MUELLE,R TI If^,I ESE J. DC7RAU