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Home My WebLink AboutAward Bid - Spec AI - One or More 2018 or Newer Standard 4x4 Four Door Utility Vehicle - Jordan Ford1316 COUNTY-' rry 134.jILDING 227 W. JEFTERSON BOULEVARD SoUT ii BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETS BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS December 21, 2017 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 PHOW" 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — One (1) or More, 2018 or Newer, Standard 4x4 Four (4) Door Utility Vehicle — Spec Al Dear Ms. Starkweather: The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced bid to you in the amount of $28,913 for the Base Bid plus the dealer suggested cargo mat A representative fi-om the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (5 74) 23 5 -925 1. Sincerely, Jf Y.inha M. Martin, Cl Enclosure c: Sheila Enos, Central Services Ken Glowacki, Police Chris Voros, Police Don Galeziewski, Police GMT A. GiLo'r SUZANNA M. Fizn'zi3Lfz(j EL,IZABE-ri-i A. MARADIK JAmr,,s A. MUH,i,Fi� THERESE J. DO AU 120ON County -'City Building 227 W Jefferson Blvd,, South Benid, Indiana 46601-1830 Phone 574/235-9216 TTY 574/235--5567 Fax 574/235-9928 CITY OF Sou-ri4 BEND PETF Bu'r'nGIEG, MAYOR DEPARTMENT OFADmINISTRATION ANDFiNANcE December 21, 2017 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1) or more 2018 or Newer Standard 4X4 4 Door Utility Vehicle to the only responsive and responsible bidder Jordan Ford for the Police Department. The total cost is $28,913,00 and will be funded by the 2017 Capital Lease Principal & Interest, Listed below is the only bid received for your review. **-'--Denotes Only Responsive and Responsible Bidder *,"Jordan Ford Description Unit Price 2018 Ford Explorer XLT 1 $28,825.00 Dealer suggested cargo 1 $88.010 _mat Purchase Price 1 $28,913.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerel , . ieeryy D.�Ilhdalk,,, Manger Central Services Division JDH/smc 0 4 BID/PROPOSAL CITY OF SOUTH BEND A arvbniw Y )865 Spec Al — One (1) or More 2018 or Newer Standard 4X4 4 Door Utility BID NAME Vehicle FORBIDS DUE December 12,,2017 at 9:30 a.m. Description Year/Make/Model Unit Price 4X4 4 DR. SUV 2018 FORD EXPLORER XLT $28,825.00 EACI Estimated number of days for delivery from award.8,5 TO 100 date. ArM Address: 609 E JEFFERSON BLVD City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 Fax Number: 57412,54-2777 BOARD OF PUBLICW RKS bary A. GiIot, President Suzanna M, Fritzberg, Member .lam d A. Mueller, Member By (Signature) DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) Elizabeth A. Maradik, Member 'Tberpse J. Dorad, Member e—st: Linda M. Mah-in, Cleik 14 (To be completed only by Contractors/Bldders claiming to be a "local Indiana business "pursuant to LC. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business °refers to any of thefollowing: (I) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county " refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. 1 %fora urchase expected by the purchasing agency to beat least $100, 000. Date: DECEMBER 12 2017 Pursuant to I.C. 36-1-12-22, JORDAN FORD claims a local Indiana business preference for Project SPEC Al 4X4 UTILITY VEHICLE (Project 4 ) located within the City of South Bend, St. Joseph County, Indiana. ® The location of the principal place of business is 609 E JEFFERSON BLVD, MISHAWAKA IN 465/45 (Address) St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ® The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS. Dated this 12TH day of DECEMBER , 20 17 JORDAN FORD Itractoi /Bidder (Firm) Lam♦ 7�+" C �l t titer[ �•ti Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER Printed Name and Title 8 CITY OF SOUTH BEND BID FOR SPEC A1- ONE OR MORE 2018 OR NEWER STANDARD 4X4 DOOR UTILITY VEHICLE BID DUE DATE: DECEMBER 12, 2017 NOTES & EXCEPTION PAGE IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL RESOURCE CENTER IN ORDER TO GET THE POWER PASSENGER SEAT, MINIMUM TRIM LEVEL OF "XLT" IS REQUIRED, WHICH IS WHAT I BID. NO CD IN VEHICLE (YOU WOULD HAVE TO GET A HIGHER TRIM LEVEL AND THE TECHNOLOGY FEATURE BUNDLE WITH NAVIGATION) ALL -TERRAIN TIRES ARE NOT AVAILABLE. ALL -SEASON IS ON VEHICLE. OPTION TO CONSIDER: CARGO MAT FOR $88 PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU. Date Name BOARD OF PUBLIC WORICS AGENDA ITEM REVIEW REQUEST FORM 12/18/17 Jeff Hiudak Department —Central Services BPW Date 12/21/17 Phone Extension 574-235-91316 Required Prior to Submittal to Board Legal Attorney Name Catherine Fanello Controller E] Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing M Michael Schmidt 0 Agreement H Contract H Proposal H Addendum F-1 Professional Services E] Resolution [:1 Bid Opening E Bid Award El, Req. to Advertise El Title Sheet F1 Quote Opening F-1 Quote Award [] Change Order No. ❑ C/O & PCA No, ❑ PCA El Ease/Encroach. ❑ Traffic Control F1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBENVBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description WITZIMM Previous Amount Jordan Ford Ll Yes LA No H If Yes, Approved by Purchasing__ F-1 MBE F1 WBE El No El Yes Name of Company_ Spec Al — One (1) or more 2018 or Newer Standard 4X4 4 Door Utility Vehicle 2017 Police Department Capital Principal 404-0401-415-37-11 & Interest 404-0401-415-37-12 (subject to lease, funding) 011MMM Bid Opening Date: 12/21/117 R Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination. Non -Debarment, E-Verifv, Iran, etc. F1 increase E] Decrease Current Percent of Change New Amount Total Percent of Change: Copy Original ❑ F1 El F Dispersal Afte, Approval Jeff Hudak & Sheila Enos Ken Glowacki, Chris Voros, Don Galeziewski