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Home My WebLink AboutAward Bid - Spec AG - Two More or Less 2018 or Newer 1-2 Ton Crew Cab Four Wheel Drive Pick Up Trucks - Martin Country Chevrolet Inc1316 COUNTY -CH Y BUILDING 227 W. JEFFERSON Boiji,EVARD Somit BEND. INDIANA 46601-1830 CITY or SOUTH BEND PiETE BurrIGIEG, MAYCI BOARD OF PUBLIC WVVS December 21, 2017 Jennifer Martin Martin Country Chevrolet, Inc. 2705 N Michigan Street Plymouth, IN 46563 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Two (2), More or Less, 2018 or Newer 1/2Ton Crew Cab Four Wheel Drive Pickup Trucks — Spec AG Dear Ms. Martin: The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced bid to you in the amount of $27,255 each, for a total of $54,5 10. A representative from the Central Services, Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 23 5-925 1. Sincerely, # A,i. Ala M. Martin, Ckxk Enclosure c: Sheila Enos, Central Services Todd Skwarcan, Fire Department GARY A. GILOT SOZANNA M. FRITZBERG ELAZAK-ni A. MARADIK JAMEs A, MUELLER THERE'SE J. DoRAU 120ON County -City Building 227 `h! leilerson Blvd. Souffi bend„ Indiana 46601-1530 Phone 574/235-9216 T TY 5741235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETF, Bu,rracoEG, MAYOR DEPARTMENT OFADr IST TION ANDFINANCE December 21, 2017 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award two (2) more or less 2018 or Newer Y2 Ton Crew Cab Four Wheel Drive Pickup Tracks to the lowest bidder with Indiana Preferred Business Discount Martin Country Chevrolet, Inc. for the Fire Department. The total cost is $54,510.00 and will be handed by the 2017 Capital Budget. Listed below are all bids received for your review. **Denotes Lowest Responsive and Responsible Bidder 11 Martin Country Chevrolet. Inc. Descri tion Qq Unit Price Total 2018 Rain 1500 Crew Cab Long Bed 2 $27,255.00 $54,510.00 Local Vendor Discount/3% ($81.7.65) ($1,635.30) Bid Ccam arisen Price _ 2 $26,437.35 $52,874.70 Martin Country Chevrolet, Inc. Description Qty Unit Price Total 2018 Ram 1500 SSV Crew Cab 4X4 Short Bed 2 $27,760.00 $55,520.00 Local Vendor Discount/3% ($832.80) ($1,665.60) Bid Comparison Price 2 $26,927.20 $53,854.40 Martin Country Chevrolet, Inc. Description Qty Unit Price Total. 2018 Chevy Silverado 1.500 Crew Cab Long Bed 2 $30,223.00 $60,466.00 Local Vendor Discount/3% ($906,69) ($1,813.98) Bid Coinarison Price 2 $29,316.31 L $58,652.02 Jordan Ford Description Qty Unit Price Total 2018 Ford F150 XL 2 $30,945.00 $61,890-00 Local Vendor Discount/3% ($928.35) ($1,856.70) Bid Corn arison Price 2 $30,016.65 $60,033.30 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerell,y, e. efei7 D,(udak,,,, Central Services Division JDH/sme Manger BOARD OF PUBLIC W Gary A. Gilo'f, President Suzanna M. Fritzberg, Member Jamesk. Mueller, Member Elizabeth A. Maradik, Member There se J. Dorau, Member .kAest: Linda M. Martin, Ckrk 15 evtm 1500 C. reuJ Ca b BIDIPROPOSAL CITY OF SOUTH BEND Spec AG - Two (2) More or Less 2018 or Newer % Ton Crew Cab Four BID NAME Wheel Drive Picku Trucks FOR BIDS DUE December 12, 2017 at 8:30 a.m. Description Year/Make/Model Unit Price Siam �5co 2 Cal $ a 1 5 D0 Cr&j Cb $ 21 ?556° Alternate# Description Unit Price 1 Bi-Fuel Conversion. Gasoline/CNG conversion with state of the art components and minimum 20 G.G.E. tanks. $ Ah _ �d ti 61d 2 Utility type truck cap with 3 doors, no windows painted to match truck. $ 0) 0 r A y +� 3 Roll type tonneau cover. $ 0A - /� Estimated number of days for delivery from award date. L31 1 S Bidder (Firm): Ma Address: Z-1o6 � Mt ,(�) CielrpL. �A 4pl '-s� I City/State/Zip: -3 �v-%� �-� �� Telephone Number: Fax Number: By U_a� 0 Signature) :neoni (Printed Name) (Title) eo(-h 14 (To he completed only by Contraclors/Bidders claiming to be a "local Indiana business"pursuant to LC. 36-I-12-22) MIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the fallowing: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3%for a purchase expected by the purchasing agency to beat least $50,000 but less than $100, 000. • 1 %fora purchase expected by the purchasing agency to beat least $100,000. Date: Pursuant to I.C. 36-1-12-22, �1 W (h UrD)e- o - claims a local Indiana business preference for Projects?rc A& -7`yo MoyN o� ,-ss 7-01`d (Project # located within the City of South Bend, St. Joseph County, Indiana. 0r- nGao?l( '/L lon (r ecd fa b -{z r Wk?ce l br1 ve, Pj'(,H v p 7rr,)ts The location of the principal place of business is 27D5 /U,l (Address) Fj St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: WkThe majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITYNUMBERS. -fir Dated this _ day of e(eM ber , 20 1 Nta(& CouArq (11evra 14 j -T-o L Co actor/Bidder (Firm) �� a4;; Si a re of rC tranttorBidder or Its Agent r 17 r Printed Name and Title BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 12/18/17 Jeff Hudak Department —Central Services BPW Date 12/21/17 Phone Extension 574-235-9316 Required Prior to Submittal to Board Legal Z Attorney Name Catherine Fanello Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy 2�• N George King F-1 Agreement R Contract Ll Proposal LJ Addendum R Professional Services F1 Resolution F-1 Bid Opening ZI Bid Award F-1 Req. to Advertise E] Title Sheet R Quote Opening E] Quote Award , El Change Order No. F-1 C/O & PCA No. F] PCA F-1 Ease/Encroach. F-1 Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBEANBE Contractor Req nested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Martin Country Chevrolet, Inc. El Yes H No If Yes, Approved by Purchasing n MBE n WBE F] No F-1 Yes Name of Company Spec AG - Two (2) More or Less 2018,or Newer Y2Ton Crew Cab Four Wheel Drive Pickup Trucks 2017 Fire Department Capital Budget 287-0902-422-43-02 $ 54,510.00 (2 @ $27,255.00 each) Bid Opening Date: 12/21/17 F] Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. 307 "M -' 1! F-1 Decrease Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal Aftar Approval Copy Original F] El El Jeff Hudak & Sheila Enos, Todd Skwarcan 1316 COUNTY-0'i'y BUILDING 227 W. JEFFERSON BOULEVARD Souraj 131FND. INDIANA 46601-1830 CITY OF Sou'rii BEND PETE BuTnuEG, MAYOR BOARD OF PUBLIC WORKS December 21, 2017 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Two (2), More or Less, 2018 or Newer 1/2'ron Crew Cab Four Wheel Drive Pickup'frucks — Spec AG Dear Ms. Starkweather: The Board of Public Works, at its meeting held on December 21, 2017, awarded the above referenced bid to Martin Country Chevrolet, Inc. in the amount of $27,255 each, for a total of $54,510. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-925 1. Sincerely, Linda M. Martin, Clerk Enclosure GAJty A. ULOT SUZANNA M. FRITZBERG EtRABETH A. MARADIK JAIL Es A. MUELLER THERESE J. DORAU