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Home My WebLink About12192017 Claims ReviewCLAIMS REVIEW MEETING DECEMBER 19, 2017 402 A Claims Review Meeting of the Board of Public Works was convened at 9:02 a.m. on Tuesday, December 19, 2017, by Board President Gary Gilot with Board Members Therese Dorau, Suzanna Fritzberg, and James Mueller present. Board Member Elizabeth Maradik was absent. The meeting was held in the 13th Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Mr. Gilot stated this meeting does not normally have anything but Claims approval on the agenda but due to the end of the year, there were numerous bid and quote openings added to the agenda to allow the awards at the final meeting of the year. OPENING OF BIDS — JEFFERSON AND TWYCKENHAM SIGNAL IMPROVEMENTS PROJECT NO. 116-027 (LRSA) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: MICHIANA CONTRACTING, INC. PO Box 929 Plymouth, IN 46563 Bid was signed by: Scott Kirkpatrick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $242,472.94 TGB UNLIMITED DBA S/T BANCROFT ELECTRIC 25020 State Road 2 South Bend, IN 46619 Bid was signed by: Ty Bancroft Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $212,376.20 MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, IN 46628 Bid was signed by: Jennifer Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $197,157.47 HAWK ENTERPRISES, INC. 1850 E. North Street Crown Point, IN 46307 Bid was signed by: Johanna Plank Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. CLAIMS REVIEW MEETING DECEMBER 19, 2017 403 Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $204,395.75 PEMBERTON DAVIS ELECTRIC, INC 916 E. McKinley Ave. Mishawaka, IN 46545 Bid was signed by: John Ferro Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $199,244.90 Upon a motion made by Mr. Gilot, seconded by Ms. Fritzberg and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — OLD CLAY UTILITIES SEWER LINING — PROJECT NO. 117-087 (UTILITIES/CONTRACTUAL SERVICES) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION, INC 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew Cain Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $315,880.00 SELGE CONSTRUCTION CO., INC 2833 S. 111h Street Niles, MI 49120 Bid was signed by: Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $205,745.00 Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — 2017-2018 TRAFIC LOOPS PROJECT NO 117 124 (LRSA_) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PEMBERTON DAVIS ELECTRIC INC. 916 E. McKinley Mishawaka, IN 46545 CLAIMS REVIEW MEETING DECEMBER 19, 2017 404 Quotation was submitted by John Ferro Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $55,400.00 MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by Jennifer Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $65,676.00 Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — DOWNTOWN BRIDGES STRIPING — PROJECT NO 117- 129 (LRSAf Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: THE AIRMARKING CO., INC. 1544 N. SR 25, P.O. Box 526 Rochester, IN 46975 Quotation was submitted by Greg Lowe Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Base Quote $24,992.00 Alternate No. 2 $47,508.20 Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above quotation was referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — NAVARRE STREET MILLING AND ASPHALT OVERLAY —PROJECT NO. 117-128 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Drew Snodderly Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Total Amount Base Bid $42,932.60 Total Amount Alt. No. 1 $3,674.00 CLAIMS REVIEW MEETING DECEMBER 19, 2017 405 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Quotation was submitted by Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Total Amount Base Bid $38,829.50 Total Amount Alt. No.1 $3,674.00 Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — BRICK STREET REPAIRS — PROJECT NO 117-131 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ACORN LANDSCAPING LLC 3680 W. Sample Street South Bend, IN 46619 Quotation was submitted by Jeff Ritschard Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $102,990.00 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $160,000 Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — FLIR TRAFFIC CAMERAS — PROJECT NO 117 122 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PEMBERTON DAVIS ELECTRIC, INC. 916 E. McKinley Avenue Mishawaka, IN 46545 Quotation was submitted by John Ferro Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Division A $40,420.00 Division B $40,250.00 1 1 1 CLAIMS REVIEW MEETING DECEMBER 19, 2017 406 1 1 Division C $24,250.00 Quote Total $104,920.00 MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by Jennifer Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Division A $40,243.00 Division B $40,935.00 Division C $24,394.00 Quote Total $105,572.00 HAWK ENTERPRISES, INC. 1850 E. North Street Crown Point, IN 46307 Quotation was submitted by Johanna Plank Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, 'Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Division A $41,200.00 Division B $41,200.00 Division C $25,200.00 Quote Total $107,600.00 Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — 2017 CRACK SEALING — PROJECT NO 117-102 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: ASPHALT RESTORATION SERVICES LLC PO Box 2484 South Bend, IN 46680 Quotation was submitted by Jamie Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $85,000.00 Upon a motion made by Mr. Mueller, seconded by Ms. Dorau and carried, the above quotation was referred to Engineering for review and recommendation. APPROVE CLAIMS Ms. Fritzberg stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Ms. Fritzberg stated the following claims were submitted to the board for approval: CLAIMS REVIEW MEETING DECEMBER 19 2017 407 Name Amount of Claim Date City of South Bend $5,710,209.62 12/15/2017 City of South Bend $2,703,345.92 12/19/2017 City of South Bend Non -Check Disbursements $35,567.93 12/14/2017 City of South Bend Non -Check Disbursements $35,558.83 12/14/2017 City of South Bend Non -Check Disbursements $33,914.52 12/14/2017 City of South Bend Non -Check Disbursements $35,195.14 12/14/2017 City of South Bend Non -Check Disbursements $31,979.27 12/14/2017 U.S. Bank National Association; Requisition No. 59; 2015 EDIT/Parks Bond $1,124 12/12/2017 U.S. Bank National Assoc.; Requisition No. 77; Smart Streets $3,176.83 12/15/2017 1lieretore, Mr. Mueller made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, Ms. Fritzberg made a motion that the meeting be adjourned at 9:24 a.m. Mr. Mueller seconded the motion, which carried. BOARD OF PUBLIC WORKS Gary A. Wot, President Suzanna M. Fritzberg, Member Elizabeth A. Maradik, Member /'—, Jayies A. Mueller, Member Therese J. ora , ember ATTEST: Li da M. Martin, Clerk 1i 1 1