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Home My WebLink About12122017 Board of Public Works MinutesAGENDA REVIEW SESSION DECEMBER 7, 2017 377 in that respect. Ms. Villaire stated this has a broader reach than any other tool they have available. - Award Bid — Wastewater Treatment Plant Headworks Influent Gate Improvements Mr. Jacob Klosinski, Wastewater, stated when they bid this project they recognized that a foreign sourced product could reduce costs significantly so they gave both options. He noted that per IC 5-16-8 it has to be a 15% or greater savings to not use domestic steel. He stated the lowest globally sourced bid was not lower enough to justify the award, so he is recommending the award to HRP Construction for American made steel. Mr. Klosinski stated their domestic steel bid was the lowest in the amount of $966,500, and Thieneman Construction's foreign steel bid was the lowest at $917,000. He stated the cost savings is $49,000, only 5.12% savings, so he is recommending the award to HRP. Ms. Maradik asked if the specs were clear on local steel versus foreign. Mr. Klosinski stated they were, the vendors were given both options. Ms. Dorau questioned the line item cost difference. Ms. Kara Boyles, City Engineer, noted the 15% savings applies to the overall project cost, not the products used. Mr. Gilot stated he supports the recommendation, noting Mr. Klosinski has always done a good job on very large projects. - Special Purchase — JP Morgan Bank Mr. Michael Schmidt, Director of Purchasing, stated the city is intending to establish a purchasing card program. He explained it will roll out slowly starting with Parks. He noted that will allow them to see what works and what doesn't. Mr. Gilot questioned if there will be training on the rules and use of the cards. Mr. Schmidt stated there will be some rules and training. He informed the Board that there has been some back and forth with legal to make sure the State QPA is the right QPA and the City can access it. He added if not, it will be removed from the agenda. Mr. Schmidt stated this will qualify for the dollars back program applicable to the city's credit card with JP Morgan. He noted the goal is to reduce the credit card usage. Ms. Fritzberg asked if they will be able to do anything with these cards they can do with the credit card. Mr. Schmidt stated there will be specific items that are allowed and not allowed, and the City can determine those restrictions. - Professional Services Agreement — EmNet, LLC Mr. Gilot noted this agreement in the amount of $280,581 saves the City more than $100,000,000 in capital. No other business came before the Board. Upon a motion by Ms. Dorau, seconded by Ms. Maradik and carried, the meeting adjourned at 11:29 a.m. BOARD OF PUBLIC�VO S A", Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, ember /I--- Jam A. Mueller, Member Suzanna M. Fritzberg, Member ATTEST: Linda M. Martin, Clerk REGULAR MEETING DECEMBER 12, 2017 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on December 12, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Dorau present. Board Members James Mueller and Suzanna Fritzberg were absent. Also present was Attorney Benjamin Dougherty. 1 REGULAR MEETING DECEMBER 12, 2017 378 1 1 APPROVE MINUTES OF PREVIOUS, MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on November 22, November 28, and December 5, 2017, were approved. OPENING OF BIDS — ONE (1) OR MORE, 2017 OR NEWER, TANDEM AXLE MULTI -USE DUMP TRUCK — SPEC AD (STREET DEPARTMENT CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: SELKING INTERNATIONAL 4849 W. Western Ave. South Bend, IN 46619 Bid was signed by: Kenneth Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. $36,000 Bid Bond was submitted (1 Tandem Multi -Use Dump Truck for Street Dept. + 1 Tandem Axle Dump Truck for Sewer). Indiana Local Business Preference Claim Form submitted. Description Year/Make/Model I Unit Price 2019 International Model 7400 1 $172,423.26 Alternate # Description Cost Total 1 Front Snow Plow $9,478.00 $9,478.00 2 CNG Fuel System No bid No bid Estimated number of days for delivery from award date: 180 days TRUCK CENTERS, INC. DB/A HILL TRUCK SALES 1011 W. Sample Street South Bend, IN 46619 Bid was signed by: Rich Stopczynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted. P Description Year/Make/Model Unit Price Complete Unit Bid 2019 Freightliner Model 114SD with equipment by W.A. Jones Truck Bodies & Equipment $175,218.00 Alternate # Description Cost Total 1 Front Snow Plow $9,478.00 $9,478.00 2 CNG Fuel System $43,220.00 $43,220.00 Estimated number of days for delivery from award date: 180 to 210 days TRANS CHICAGO TRUCK GROUP 2333 W. 25 h Ave. Gary, IN 46404 Bid was signed by: Dustin Waters REGULAR MEETING DECEMBER 12, 2017 379 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. me Description Year/Make/Model Unit Price Tandem Axle 2019 Freightliner 108-SD $171,094 Alternate # Description Cost Total 1 Front Snow Plow $10,306 $181,400 2 CNG Fuel System $43,205 $224,605 Estimated number of days for delivery from award date: 270 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2017 OR NEWER TANDEM AXLE DUMP TRUCK — SPEC AF (SEWER DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: SELKING INTERNATIONAL 4849 W. Western Ave. South Bend, IN 46619 Bid was signed by: Kenneth Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. $36,000 Bid Bond was submitted (1 Tandem Multi -Use Dump Truck for Street Dept. + 1 Tandem Axle Dump Truck for Sewer). Indiana Local Business Preference Claim Form submitted. I: 8 Descri tion Year/Make/Model Unit Price 2019 International Model 7400 Equipment by W.A. Jones $147,962.26 Year Make/Model — Trade In Unit Price 2000lVfN#IFVXJFBBIYHG10099 Unit SN464, Freightliner Dump Truck, $5,000.00 Alternate # Description Cost Total 1 Quick Hitch for Front Plow $4,398.00 $4,398.00 2 Front Snow Plow $9,478.00 $9,478.00 3 CNG Fuel System No bid No bid 4 Stainless Steel Monroe Tailgate Spreader Model #MS966 $3,982.00 $3,982.00 Estimated number of days for delivery from award date: 150 days TRUCK CENTERS, INC. D/B/A HILL TRUCK SALES 1011 W. Sample St. South Bend, IN 46619 Bid was signed by: Rich Stopczynski 1 REGULAR MEETING DECEMBER 12, 2017 380 1 1 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted. ME Description Year/Make/Model Unit Price Complete Unit Bid 2019 Freightliner Model 114SD with equipment by W.A. Jones Truck Bodies & Equipment $151,167.00 Year Make/Model — Trade In I Unit Price 2000 Unit SN464, Freightliner Dump Truck, VIN#1 FVXJFBB I YHG10099 ($5,000.00) Alternate # Descri tion Cost Total 1 Quick Hitch for Front Plow $4,398.00 $4,398.00 2 Front Snow Plow $9,478.00 $9,478.00 3 CNG Fuel System $43,220.00 $43,220.00 4 Stainless Steel Monroe Tailgate Spreader Model #MS966 $3,982.00 $3,982.00 Estimated number of days for delivery from award date: 180 to 210 days TRANS CHICAGO TRUCK GROUP 2333 W. 25t' Ave. Gary, IN 46404 Bid was signed by: Dustin Waters Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. no Description Year/Make/Model Unit Price Tandem Axle 2019 Freightliner 108 SD $153,894 Year Make/Model — Trade In Unit Price 2000 Unit SN464, Freightliner Dump Truck, ($7,500) VIN#1FVXJFBBIYHG10099 Total $146,394 Alternate # Description Cost Total 1 Quick Hitch for Front Plow $4,455.86 $150,850 2 Front Snow Plow $10,306.00 $161,156 3 CNG Fuel System $43,205 $204,361 4 Stainless Steel Monroe Tailgate Spreader Model #MS966 $3,840.44 $208,201 Estimated number of days for delivery from award date: 270 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — TWO (2) MORE OR LESS 2018 OR NEWER 1/2 TON CREW CAB FOUR WHEEL DRIVE PICKUP TRUCKS — SPEC AG (FIRE DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING DECEMBER 12, 2017 381 MARTIN COUNTRY CHEVROLET, INC. 2705 N. Michigan St., PO Box538 Plymouth, IN 46563 Bid was signed by: Jennifer D. Martin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted. IC M Description I Year/Make/Model Unit Price RAM 1500 12018 RAM 1500 Crew Cab Long Bed 1 $27,255.00 each Alternate # Description Unit Price 1 Bi-Fuel Conversion. Gasoline/CNG Conversion N/A No Bid with state of the art components and minimum 20 G.G.E. tanks 2 Utility type truck cap with 3 doors, no windows N/A No Bid painted to match truck 3 Roll type tonneau cover N/A No Bid Estimated number of days for delivery from award date: 90 Days — 03/31/18 Description Year/Make/Model Unit Price Chev Silverado 1500 2018 Chev Silverado 1500 Crew Cab Long Bed $30,223.00 each Alternate # Description Unit Price 1 Bi-Fuel Conversion. Gasoline/CNG Conversion with N/A No Bid state of the art components and minimum 20 G.G.E. tanks 2 Utility type truck cap with 3 doors, no windows N/A No Bid painted to match truck 3 Roll type tonneau cover N/A No Bid Estimated number of days for delivery from award date: 90 Days — 03/31/18 ALTERNATIVE Description Year/Make/Model Unit Price RAM 1500 2018 RAM 1500 SSV Crew Cab 4x4 ShortBed 1 $27,760.00 each Alternate # Description Unit Price 1 Bi-Fuel Conversion. Gasoline/CNG Conversion N/A No Bid with state of the art components and minimum 20 G.G.E. tanks 2 Utility type truck cap with 3 doors, no windows N/A No Bid painted to match truck 3 1 Roll type tonneau cover N/A No Bid Estimated number of days for delivery from award date: 90 Days — 03/31/18 JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination 1 I REGULAR MEETING DECEMBER 12, 2017 382 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted. M. Description Year/Make/Model Unit Price 4x4 Crew Cab 2018 Ford F150 XL 1 $30,945.00 each Alternate # Description Unit Price 1 Bi-Fuel Conversion. Gasoline/CNG Conversion $11,150.00 each with state of the art components and minimum 20 G.G.E. tanks 2 Utility type truck cap with 3 doors, no windows $1,884.00 each painted to match truck ALUMINUM 3 Roll type tonneau cover SOFT $448.00 each COVER Estimated number of days for delivery from award date: 84 to 98 days Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE NEW FOUR WHEEL DRIVE COMPACT TRACTOR WITH QUICK RELEASE LOADER BUCKET — SPEC AH (DEPARTMENT OF COMMUNITY INVESTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: BOBCAT OF FORT WAYNE 3630 Goshen Rd. Fort Wayne, IN 46818 Bid was signed by: Todd Shepherd Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted. Indiana Local Business Preference Claim Form submitted. 1 Description Year/Make/Model Unit Price XR3135HC 2016/LS/XR3135HC $26,000 Alternate # Description Cost Total 1 Largest compatible brushog $1,500.00 $1,500.00 2 Front grapple bucket 60" 621, $3,400.00 $3,400.00 3 Front ballast box with ballast $600.00 $600.00 4 2500 RPM Mid PTO 2000 RPM Mid PTO Included Included Estimated number of days for delivery from award date: 10 days Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2018 OR NEWER STANDARD 4X4 FOUR DOOR UTILITY VEHICLE — SPEC Al (POLICE DEPARTMENT CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and REGULAR MEETING DECEMBER 12, 2017 383 the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted. on Description Year/Make/Model Unit Price 4x4 4 DR. SUV 12018 Ford Explorer XLT $28,825.00 each Estimated number of days for delivery from award date: 85 to 100 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS — REPAIR AND INSTALLATION OF OVERHEAD DOORS FOR ALL CITY DEPARTMENTS SPEC AJ (VARIOUS DEPARTMENTS OPERATING BUDGETS) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: OVERHEAD DOOR COMPANY OF SOUTH BEND/MISHAWAKA 58745 Executive Drive Mishawaka, IN 46544 Bid was signed by: Richard Love Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond not required :n Hourly Labor Rate Requirements Cost Service Call Hourly Rate $145.00 (One Man Labor) Labor Rate — Standard Commercial Garage Door Hourly Rate $165.00 (Two Man Labor) Labor Rate — Concession Roll -Up Window $145.00-165.00 24 Hour Emergency Rate $145.00-165.00 Holiday Hourly Rate $145.00-165.00 INDUSTRIAL DOOR OF NORTHERN INDIANA 3839 S. Main St. South Bend, IN 46614 Bid was signed by: Rick Hunter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond not required j I REGULAR MEETING DECEMBER 12, 2017 384 1 1 an Hourly Labor Rate Requirements Cost Service Call Hourly Rate $125.00 Labor Rate — Standard Commercial Garage Door Hourly Rate $125.00 Labor Rate — Concession Roll -Up Window $125.00 24 Hour Emergency Rate $175.00 Holiday Hourly Rate $175.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — TWO (2) MORE OR LESS, 2018 OR NEWER, 18,000 LB. FOUR WHEEL DRIVE CHASSIS WITH DUMP BEDS — SPEC AK (STREET DEPARTMENT CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted. .n Description I Year/Make/Model Unit Price With l l' Dump 12018 Ford F550 4x4 Regular 1 $64,460.00 each Alternate # Description Cost Total 1 Plow Package: Front mounted western $5,584.00 each 81/2' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector 2 Front mounted 81/2' Western PVP Plus $6,085.00 each or equal. Plow to come equipped with safety approved lights, markers, and snow deflector 3 Dedicated CNG package with $17,433.00 minimum 34 GGE tanks each 4 10' flatbed mounted behind CNG tank (DUMP -$21,038.00 cabinet on an 84" CA chassis $26,972 each LESS 5845 FLATBED) Estimated number of days for delivery from award date: Chassis & Dump Body 140 to 154 days LAKE SHORE FORD 244 Melton Rd. Burns Harbor, IN 46304 Bid was signed by: Don Hadley Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING DECEMBER 12, 2017 385 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. .M Description Year/Make/Model Unit Price 11' Dump 2018 Ford F550 4x4 18,OOOGWD $64,589 ea. 84CA Alternate # Description Cost Total 1 Plow Package: Front mounted western $5,835 ea. $70,425 ea. 8 1/2 ' pro -plus or equal power angling 84CA left and right, Plow to come equipped with safety approved lights and markers, and snow deflector 2 Front mounted 8 %2' Western PVP Plus $6,250 ea. $70,839 ea. or equal. Plow to come equipped with 84CA safety approved lights, markers, and snow deflector 3 Dedicated CNG package with $19,954 ea. $84,543 ea. minimum 34 GGE tanks 108CA 4 10' flatbed mounted behind CNG tank $39,550 $77,526 ea. cabinet on an 84" CA chassis Includes 108CA CNG option Estimated number of days for delivery from award date: (not filled in) Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — SALE OF CITY OWNED PROPERTY — 111 S. DUNDEE STREET This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: EUNICE DELACRUZ 3102 W. Washington St. South Bend, IN 46619 BID: $830.00 Mr. Michael Schmidt, Purchasing, asked Ms. Maradik if she had any financial gain from this bid award, as a member of the review and award team. Ms. Maradik stated she did not. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Community Investment for review and recommendation. OPENING OF BIDS — SALE OF CITY OWNED PROPERTY —117 S. DUNDEE STREET This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: EUNICE DELACRUZ 3102 W. Washington St. South Bend, IN 46619 BID: $830.00 Mr. Schmidt, Purchasing, asked Ms. Maradik if she had any financial gain from this bid award, as a member of the review and award team. Ms. Maradik stated she did not. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Community Investment for review and recommendation. 1 17Z a "Ilk DECEMBER 12, 2017 386 i OF BIDS — IRON'% 1267:v7 i�VtiL GJ - rl\VJL'l.l 1V lJ. 11 I-VJJti k-L Is'Oti) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: EDWARD & JONES CONCRETE PO Box 502811 Indianapolis, IN 46250 Bid was signed by: Clayton Merriweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Total Base Bid: $303,367.50 PREMIUM CONCRETE SERVICES, INC. 712 Richmond Street Elkhart, IN 46516 Bid was signed by: Becky Yeakey Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Total Base Bid: $184,945.00 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Total Base Bid: $182,984.50 NORTHERN CONSTRUCTION SERVICES, CORP PO Box 1299 Niles, MI 49120 Bid was signed by: Daniel Kulwicki Jr. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Total Base Bid: $249,680.00 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 REGULAR MEETING DECEMBER 12, 2017 387 Bid was signed by: Keith Stevens Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Total Base Bid: $208,699.50 RIETH-RILEY CONSTRUCTION CO., INC. 25200 SR 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Total Base Bid: $184,915.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — LEIGHTON DECK COATINGS PHASE II — PROJECT NO. 117-092 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: STRUCTURAL WATERPROOFING & RESTORATION LLC 335-B Cumberland Street Memphis, TN 38112 Bid was signed by: Michael Kennedy Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $226,901.00 THE BLAKLY CORPORATION 8060 East 88 h Street Indianapolis, IN 46256 Bid was signed by: Jack Blakley Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $190,868.00 PULLMAN SST, INC. 280 W. Jefferson Ave. Trenton, MI 48183 REGULAR MEETING DECEMBER 12, 2017 388 Bid was signed by: J. Pete Wallace Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $189,552.60 RAM CONSTRUCTION SERVICES OF MICHIGAN, INC. 13800 Eckles Rd. Livonia, MI 48150 Bid was signed by: Robert Mazur Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $189,000.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — 2017 DEMOLITIONS. PHASE 2 — PROJECT NO 117-121 (V&A INITIATIVE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 Bid was signed by: Keith Stevens Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. IC � DIVISION A TOTAL $207,900 DIVISION B TOTAL $166,700.00 DIVISION C TOTAL $145,800 BID TOTAL (ALL DIVISIONS) $520,400.00 R&R EXCAVATING. INC. 705 S. Beiger St. Mishawaka, IN 46544 Bid was signed by: William Loudin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. :m REGULAR MEETING DECEMBER 12, 2017 389 DIVISION A TOTAL $171,900.00 DIVISION B TOTAL $147,000.00 DIVISION C TOTAL $129,900.00 BID TOTAL (ALL DIVISIONS) $448,800.00 RITSCHARD BROS., INC. 1204 W. Sample Street South Bend, IN 46619 Bid was signed by: Rachelle Dolniak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. .m DIVISION A TOTAL $164,811.00 DIVISION B TOTAL $132,697.00 DIVISION C TOTAL $123,580.00 BID TOTAL (ALL DIVISIONS) $421,088.00 GREEN DEMOLITION CONTRACTORS 523 Northbrook Dr. Michigan City, IN 46360 Bid was signed by: Michael Brough Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. no DIVISION A TOTAL $168,965 DIVISION B TOTAL $135,710 DIVISION C TOTAL $139,410 BID TOTAL (ALL DIVISIONS) $444,085.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering and Code Enforcement for review and recommendation. OPENING OF QUOTATIONS — SOUTH BEND POLICE DEPARTMENT FORENSIC LAB UPGRADE (POLICE DEPARTMENT GENERAL FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: ZIOLKOWSKI CONSTRUCTION, INC 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $32,398 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotation was referred to Engineering and Police Department for review and recommendation. REGULAR MEETING DECEMBER 12, 2017 390 OPENING AND AWARD OF QUOTATIONS -. 2017 BRICK COLUMN REPAIRS — PROJECT NO. 117-126 (EDIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: C&S MASONRY RESTORATION 3725 N. Foundation Court, Suite AB South Bend, IN 46628 Quotation was submitted by Steve Fields Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $11,493.00 ZIOLKOWSKI CONSTRUCTION INC. 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $18,947.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Engineering and Community Investment for review and recommendation. After reviewing those quotations, Mr. Toy Villa, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, C&S Masonry in the amount of $11,493. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. OPENING OF QUOTATIONS — MORRIS PERFORMING ARTS CENTER MAROUEE DISPLAY INSTALLATION — PROJECT NO. 117-070A (MORRIS CAPITAL IMPROVEMENT FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: NORTH AMERICAN SIGNS, INC. 3601 W. Lathrop South Bend, IN 46628 Quotation was submitted by Sean Denison Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $29,800.00 U.S. SIGNCRAFTERS, INC. 216 Lincolnway East Osceola, IN 46561 Quotation was submitted by Jeffrey Trenery Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $5,800.00 REGULAR MEETING DECEMBER 12, 2017 391 BURKHART SIGN SYSTEMS 1247 Mishawaka Ave. South Bend, IN 46615 Quotation was submitted by Richard Johnson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $19,000.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — SOUTH BEND FIRE DEPARTMENT OBSOLETE HELMET REPLACEMENTS (FIRE OPERATING SUPPLIES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotation was opened and read: PHOENIX SAFETY OUTFITTERS, LLC 1619 Commerce Road Springfield, OH 45504 Quotation was submitted by Dennis Grogan Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Pricing for 200 units, more or less, throughout 2018. Unit colors specified at time of purchase Line 2 includes optional pricing for additional headband, ratchet and earlap per helmet Item No Est. Item Manufacturer Unit Price Qt. HT-TRA- 200 EV 1 Traditional Firefighting Honeywell $220.00 EVO-W Helmet, with internal EZ Touch Face/Eye protection HR-EEC-B 200 Black Normex Ear Cover Honeywell $15.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotation was referred to the Fire Department for review and recommendation. OPENING OF PROPOSALS — MORRIS PERFORMING ARTS CENTER WATER SOFTENER SYSTEM (MORRIS IMPROVEMENTS FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. He stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. Mr. Gilot read the names of the following vendors submitting proposals: CANNEY'S WATER SOLUTIONS, INC. 1205 Mishawaka Avenue South Bend, IN 46615 WATCON INDUSTRIAL WATER TREATMENT 2215 South Main Street South Bend, IN 46613 CULLIGAN WATER 56861 Ferrettie Court Mishawaka, IN 46545 1 C REGULAR MEETING DECEMBER 12, 2017 392 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposals were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF PROPOSALS — VENUES, PARKS, AND ARTS EXPERIENTIAL RECREATIONAL VEHICLE (PARKS GENERAL FUND Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. He stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. Mr. Gilot read the names of the following vendors submitting proposals: SPEVCO 8118 Reynolds Road Pfafftown, NC 27040 XIBITZ 430 E 6ch Street Dayton, OH 45402 CRAFTSMAN INDUSTRIES, INC. 3101 Elm Point Industrial Drive Saint Charles, MO 63301 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposals were referred to Venues, Parks, and Arts for review and recommendation. AWARD BID — STUDEBAKER MUSEUM ROOFTOP UNIT REPLACEMENT — PROJECT NO. 117-081 (LIABILITY INSURANCE FUND) Ms. Tara Weigand, Engineering, advised the Board that on November 28, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder B.C. Mechanical, Inc., 882 Anderson Road, Niles, MI, 49120, in the amount of $157,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — WASTEWATER TREATMENT PLANT HEADWORKS INFLUENT GATE IMPROVEMENTS — PROJECT NO. 117-026 (UTILITIES WASTEWATER CAPITAL) Mr. Jacob Klosinski, Environmental Services, advised the Board that on November 28, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder HRP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46624, in the amount of $966,500. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — 100 WAYNE STREET PLAZA AND STREETSCAPE — PROJECT NO. 116- 047R (RWDA TIF) Ms. Kara Boyles, Engineering, advised the Board that on November 14, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Boyles recommended that the Board award the contract to the lowest responsive and responsible bidder Premium Concrete Services, 712 Richmond Street, Elkhart, IN 46516, in the amount of $224,110 for the Base Bid and Alternate No. 2. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — ELECTRICAL VEHICLE CHARGER INSTALLATION — (GRANTS AND SUBSIDIES) Mr. Adam Parsons, Sustainability, advised the Board that on November 14, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Parsons recommended that the Board award the contract to the lowest responsive and responsible bidder, Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, in the REGULAR MEETING DECEMBER 12, 2017 393 amount of $3,210. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — COLLEGE AVENUE & SUNNYMEDE AVENUE TRAFFIC CALMING — PROJECT NO. 117-113 (LRSA� Mr. Roger Nawrot, Engineering, advised the Board that on November 28, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., 2833 S. IIth Street, Niles, MI 49120, in the amount of $37,400. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — SOLAR RADAR SPEED DISPLAY SIGNS — PROJECT NO 117- 113A (LRSA) Mr. Roger Nawrot, Engineering, advised the Board that on November 28, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder, Pemberton Davis Electric, 916 E McKinley, Mishawaka, IN 46545, in the amount of $25,420. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — YORK ROAD SEWER REPAIRS — PROJECT NO 115-139R LRSA Ms. Tara Weigand, Engineering, advised the Board that on October 24, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, C&E Excavating, Inc., 53767 County Road 9, Elkhart, IN 46514, in the amount of $63,388.20 for Division A, Division B, and Alternate 1. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — CENTURY CENTER VESTIBULE HEATER — PROJECT NO 117 044 (HOTEL/MOTEL TAX) Ms. Tara Weigand, Engineering, advised the Board that on November 28, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Edward J. White, Inc., 1011 S. Michigan Street, South Bend, IN 46601, in the amount of $32,205. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 3 — 2016 MANHOLE AND SEWER LINING — PROJECT NO. 116-026 (SEWER CONTRACTUAL SERVICE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Insituform Technologies USA, LLC, 17988 Edison Avenue, Chesterfield, MO 63005, indicating the contract amount be increased by $2,698.50 for a new contract sum, including this Change Order, in the amount of $2,996,336.05. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — NEWMAN CENTER SITE DEVELOPMENT DIVISION B AND C — PROJECT NO. 117-060R (REDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of HRP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46624, indicating the contract amount be increased by $22,403.42 for a new contract sum, including this Change Order, in the amount of $206,756.54. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 16 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION —PROJECT NO. 116-001B (LOIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 16 on behalf of Rieth-Riley Construction, Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $41,040 for a modified contract sum, including this Change REGULAR MEETING DECEMBER 12, 2017 394 Order, in the amount of $17,770,622.55. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2016 BUS SHELTERS — PROJECT NO. 116-046 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Gibson -Lewis LLC, 1001 West 111h Street, Mishawaka, IN 46544 indicating the contract amount be increased by $3,293.13 for a new contract sum, including this Change Order, of $154,534.53. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $154,534.53. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — OLIVE/SAMPLE STREET OVERPASS - PROJECT NO. 113-002 Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted the Project Completion Affidavit on behalf of INDOT, recommending acceptance of the work after a final inspection, effective November 14, 2017. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2017 TREE PLANTINGS — PROJECT NO. 117-009B (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Fuerbringer Landscaping & Design, Inc., 22530 Brick Road, South Bend, IN 46628, for the above referenced project, indicating a final cost of $19,000. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 59-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.59-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: Five (5) Remington 700 Rifles WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: Five (5) Remington 700 Rifles ADOPTED this 12th day of December, 2017 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau REGULAR MEETING DECEMBER 12, 2017 395 ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 60-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS APPROVING THE CHANGE IN THE EFFECTIVE DATE OF ANNUAL PAY INCREASES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 60-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING THE CHANGE IN THE EFFECTIVE DATE OF ANNUAL PAY INCREASES WHEREAS, the City of South Bend, Indiana ("City") typically increases salary and hourly payroll rates for bargaining employees, non -bargaining employees and elected officials effective January 1" of each year; and WHEREAS, the date of January 1 St often occurs during the middle of a scheduled bi-weekly payroll period and, thus, make the calculation of gross pay cumbersome for the Human Resources and Payroll Departments because of the need to use different hourly pay rates for hours worked before January 1st and hours worked after January 1 ", and WHEREAS, the City budgets for salaries and wages on a cash basis using the new payroll amounts approved in the collective -bargaining, non -bargaining and elected official salary ordinances, and WHEREAS, under the current payroll procedure, some employees question the accuracy of their gross and net pay amounts on their initial paycheck (and believe that they are understated) because some of the hours earned are paid at the old payroll rate, and WHEREAS, the City desires to be open and transparent with its employees and to process payroll in an efficient and cost-effective manner. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: The effective date of salary and hourly payroll increase will be the first pgy date of the new year and will cover all hours earned during that pay period, including hours earned during the preceding calendar year. 2. The cost of implementing this resolution is approximately $34,000 per year and will be paid for by departmental salary budgets during 2018. The cost will be included in the salary budgets for future years. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works and will cover the pay date of January 12, 2018 and cover the pay period dated December 23, 2017 through January 5, 2018. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on December 12, 2017, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk F� REGULAR MEETING DECEMBER 12, 2017 396 ADOPT RESOLUTION NO. 61-201.7;-.- A RESOLUTION OF THE BOARD OF PUBLIC WORKS APPROVING THE EXCHANGE OF PERSONAL PROPERTY WITH THE BOARD OF COMMISSIONERS OF ST. JOSEPH COUNTY, INDIANA Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 61-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA APPROVING THE EXCHANGE OF PERSONAL PROPERTY WITH THE BOARD OF COMMISSIONERS OF ST. JOSEPH COUNTY, INDIANA WHEREAS, the City of South Bend Board of Public Works (the "BPW"), the contracting body of the City of South Bend, Indiana (the "City"), which exists and operates under the provisions of Ind. Code 36-9-6, holds certain personal property (the "City Property"); and WHEREAS, the City, by and through the BPW, acting on behalf of the South Bend Fire Department, desires to exchange the City Property with St. Joseph County (the "County"); and WHEREAS, the County, acting by and through the Board of County Commissioners (the "Commissioners"), holds certain personal property (the "County Property") and desires to exchange the County Property with the City; and WHEREAS, pursuant to Ind. Code § 36-1-11-8, the City and the County may transfer or exchange property with one another upon terms and conditions agreed upon by the entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the County and the City agree to exchange the County Property and City Property described in the attached Exhibit A; and WHEREAS, the Commissioners and the BPW must both adopt substantially identical resolutions to perform the exchange of personal property under Indiana law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The City of South Bend's exchange with St. Joseph County of the personal property described in Exhibit A is hereby authorized and approved. 2. This Resolution shall be in full force and effect upon its adoption The performance of the exchange shall occur only upon adoption of a substantially identical resolution by the St. Joseph County Board of County Commissioners. ADOPTED at a meeting of the City of South Bend Board of Public Works held on December 12, 2017, on the 13th Floor of 227 W. Jefferson Boulevard, South Bend, IN 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 62-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING DECEMBER 12, 2017 397 RESOLUTION NO.62-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SOUTH BEND FIRE DEPARTMENT MISCELLANEOUS COMPUTER EQUIPMENT AND DEFIBRILLATORS (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 12th day of December, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Agreement Neighborhood Support of Programs, $100,000 Maradik/Dorau Resources & Training, and Education (EDIT) Technical for Neighborhood Services Corp. Residents d/b/a Neighborhood Resources Connection Second Northern Training Program for $20,000 Maradik/Dorau Amendment Indiana Under Skilled Workers to (EDIT) to Agreement Workforce Meet Critical Labor 1 1 1 REGULAR MEETING DECEMBER 12, 2017 398 1 L� 1 Board, Inc. Deficits Lease Shein Realty, Renew Lease for the ATF $10,480 (to be Maradik/Dorau Renewal LLC Project Disarm Taskforce reimbursed by for One (1) Year ATF) (Police Dept. Continuing Education Fund) Contract LinkedIn Recruiter for the City's $19,025 Maradik/Dorau continued Sourcing (IT Operating) Efforts, especially in Targeting Diversity Candidates for Key Leadership and Specialized Positions Professional Christopher B. Mishawaka Avenue NTE $58,100 Maradik/Dorau Services Burke Traffic Signals Study and (LRSA) Agreement Engineering, Design, for proposed Fire LLC Station No. 9 Professional EPOCH Design of Fire $35,000 Maradik/Dorau Services Architecture + Department Training (EMS Capital) TABLED Agreement Planning Center Classroom Building Amendment Near Northwest Extend Contract No Change Maradik/Dorau No. 1 to Neighborhood, Timeframe for the (CDBG) Contract Inc. Rehabilitation Program at 829 Van Buren Street by Twelve (12) Months Amendment Near Northwest Extend Contract No Change Maradik/Dorau No. 2 to Neighborhood, Timeframe for the (CDBG) Contract Inc. Rehabilitation Program at 754 Cottage Grove Avenue by Twelve (12) Months Contract 466 Works Construct One (1) Low to $210,000 Maradik/Dorau Community Moderate Income Single- (CDBG) Development Family Home at 209 E. Corporation, Indiana Avenue Inc. Contract 466 Works Construct One (1) Low to $210,000 Maradik/Dorau Community Moderate Income Single- (CDBG) Development Family Home at 203 E. Corporation, Indiana Avenue Inc. Professional SmithGroup Schematic Design for $186,400 Maradik/Dorau Services JJR, Inc. Seitz Park, Colfax Ave. (Park Bond) Agreement Pedestrian Crossing, East Race Pedestrian Crossing, East Bank Trail, Seitz and Howard Park Connector, and Seitz and West Bank Trail Connector Agreement Motorola Upgrade Current 800 mhz $600,000 Maradik/Dorau Radios for the South Bend (Police Police Department Equipment) Professional EmNet, LLC Renewal of City's Smart $280,581.60/Ye Maradik/Dorau Services Sewers Agreement ar; Three (3) Agreement Year Contract (Wastewater O&M) Special City of Venice, Replace Pumper lost in $63,500 Maradik/Dorau Purchase Florida Fire with 2003 Pierce (Fire Dept. REGULAR MEETING DECEMBER 12, 2017 399 Contender Rescue Capital) Pumper; Loss resulted in Impaired Functioning of Fire Department Professional Incremental South Bend Zoning $41,675 Maradik/Dorau Services Development Ordinance Compliance (Community Agreement Alliance Testing for New Investment Development Types Administration) Subdivision Westview Surety for Lafayette Falls $29,775 Maradik/Dorau Bond Capital, Development Phase IV, LLC/Lexon Section 1, for Sidewalk Insurance Co. Installation Professional SJC Minority Research on NTE Maradik/Dorau Services Health Neighborhood Housing $24,573.24 Agreement Coalitions d/b/a Market and Economic (DCI Community Capabilities of Target Operations) Wellness Households Partners Software Public Engines, Crime Reporting and $5,200 Maradik/Dorau Renewal Inc. Tracking Software (Police General Agreement Fund) Subscription ShotSpotter Gun Shot Detection $189,000 Maradik/Dorau Renewal Flex Tracking (Police General Fund) Professional Virtual Ninety (90) Day Trial On- $1,475 Maradik/Dorau Services Academy Line Training (Police General Agreement Fund) Special JP Morgan QPA Agreement for No Cost Maradik/Dorau Purchase Bank Establishment of Purchasing Card Program Agreement Transpo Local Match Agreement $75,000 Maradik/Dorau to allow for Seventeen (COIT) TABLED (17) Bus Shelters APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — VELDMAN'S SERVICE CENTER — 5222 W. WESTERN AVENUE Mr. Gilot stated an application for a Revocable Permit has been received from Veldman's Service Center, Inc., 5222 W Western Ave., South Bend, IN 46619 for the purpose of allowing an existing sign at 5222 W. Western Avenue. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 24647 ROLLING OAKS DRIVE — SEWER/WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Cooreman Real Estate Group Inc., 4404 Technology Drive, South Bend, IN 46628. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the above referenced property at 24647 Rolling Oaks Drive (Key #004-1010-016430), the applicant waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Dorau seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 25754 HUNT TRAIL/25768 HUNT TRAIL — SEWER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Miller Builders, 806 Green Pine Court, Mishawaka, IN 46545. The Consent indicates that in consideration for permission to tap into public sanitary sewer system of the City, to provide sanitary sewer services to the above referenced properties at 25754 Hunt Trail.(Key # 021-1036-058908) and 25768 Hunt Trail (Key #021-1036-058909), the applicant 1 1 REGULAR MEETING DECEMBER 12, 2017 400 1 1 waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the properties by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Dorau seconded the motion, which carried. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMITS) In a Memorandum to the Board, Ms. Lauren Trapp, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: H.B. Fuller, 2001 W. Washington Street There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the renewal of the permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 as follows Business Bond Type Approved/Released Effective Date Richard Atkinson Contractor Approved November 30, 2017 Hoosierland Excavating, LLC Excavation Approved December 5, 2017 Ms. Maradik made a motion that the bonds approval as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,078,040.92 11/30/2017 City of South Bend $432,594.10 12/08/2017 City of South Bend $3,726,114.68 12/12/2017 U.S. Bank National Association; 2015 EDIT/Parks Bond; Requisition No. 58 $13,577.55 12/06/2017 MS-SB OP, LLC and Kite Realty Group, Draw #1, Eddy St. Phase II Bond Draw $6,000,000 12/21/17 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:41 a.m. BOARD OF PUBLIC WOKS Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Member Jam14 A. Mueller, Member Suzanna Fritzberg, Member REGULAR MEETING DECEMBER 12, 2017 401 ATTEST: nda M. Martin, Clerk ul J 1