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Home My WebLink About122117 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of December 7, December 12, and December 19, 2017 2. OPENING OF BIDS A. Venues, Parks, and Arts 2018 Chemical Supply 1. Funding: Various VPA Maintenance Funds 3. OPENING OF QUOTATIONS A. Morris Bistro Remodel 1. Funding: Joint Licensing Fund B. Morris Bistro and Palais Lobby Furniture 1. Funding: Joint Licensing Fund 4. AWARD BIDS AND APPROVE CONTRACTS A. Leighton Deck Coatings, Phase II – Project No. 117-092 1. Company: RAM Construction Services of Michigan, Inc. 2. Amount: $189,000; Unit Prices 3. Funding: RWDA TIF (324.1050.460.42.03) B. 2017 Demolitions, Phase 2 – Project No. 117-121 1. Company: Ritschard Bros., Inc. 2. Amount: $421,088; Division A, B, and C 3. Funding: EDIT (408.1201.415.39.89) C. One (1) or More, 2017 or Newer Tandem Axle Dump Truck – Spec AF 1. Company: Truck Centers, Inc. d/b/a Hill Truck Sales 2. Amount: $207,245; Base Bid plus Alternate Nos. 1-4 3. Funding: Sewer Department Capital (642.0621.415.43.02) D. Two (2), More or Less, 2018 or Newer, 18,000 lb. Four Wheel Drive Chassis with Dump Beds – Spec AK 1. Company: Jordan Ford 2. Amount: $89,978 each; Base Bid plus Alternate Nos. 2 and 3; Total: $175,956 3. Funding: Subject to Street Department Capital Lease (202.0647.431.37.11/.12) E. One (1) or More, New Four Wheel Drive Compact Tractor with Quick Release Loader Bucket – Spec AH 1. Company: Bobcat of Fort Wayne 2. Amount: $31,500; Base Bid plus Alternate Nos. 1-4 3. Funding: DCI Capital (405.1101.452.43.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 F. Two (2), More or Less, 2018 or Newer ½ Ton Crew Cab Four Wheel Drive Pickup Trucks – Spec AG 1. Company: Martin Country Chevrolet, Inc. 2. Amount: $27,255 each; Total: $54,510 3. Funding: Fire Department Capital (287.0902.422.43.02) G. One (1) or More, 2018 or Newer, Standard 4x4 Four (4) Door Utility Vehicle – Spec AI 1. Company: Jordan Ford 2. Amount: $28,913; Base Bid plus Dealer Suggested Cargo Mat 3. Funding: Subject to Police Department Capital Lease (404.0401.415.37.11/.12) H. One (1) or More, 2017 or Newer, Tandem Axle Multi-Use Dump Truck – Spec AD 1. Company: Truck Centers, Inc. d/b/a Hill Truck Sales 2. Amount: $227,916; Base Bid plus Alternate Nos. 1 and 2 3. Funding: Subject to Street Department Capital Lease (202.0647.431.37.11/.12) I. Ironwood Drive Sidewalk, Edison Road to S.R. 23 – Project No. 117-033A 1. Company: Walsh & Kelly, Inc. 2. Amount: Unit Prices NTE $182,984.50 3. Funding: LRSA (251.0608.431.42.96) J. Jefferson and Twyckenham Signal Improvements – Project No. 116-027 1. Company: Martell Electric, LLC 2. Amount: Unit Prices NTE $197,157.47 3. Funding: LRSA (251.0608.431.42.96) K. Repair and Installation of Overhead Doors for All City Departments – Spec AJ 1. Company: Industrial Door of Northern Indiana 2. Amount: Hourly Rates as Listed 3. Funding: Various Departments Operating Budgets L. Old Clay Utilities Sewer Lining – Project No. 117-087 1. Company: Selge Construction Co., Inc. 2. Amount: $205,745 3. Funding: Utility Expense/Contractual Service/Other (641.0621.792.63.35) 5. AWARD QUOTATIONS AND APPROVE CONTRACT A. 2017-2018 Traffic Loops – Project No. 117-124 1. Company: Pemberton Davis Electric, Inc. 2. Amount: $55,400 3. Funding: LRSA (251.0608.431.36.67) B. Navarre Street Milling and Asphalt Overlay – Project No. 117-128 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 1. Company: Walsh & Kelly, Inc. 2. Amount: $42,503.50; Base Bid plus Alternate No. 1 3. Funding: LRSA (251.0608.431.36.10) C. Downtown Bridges Striping – Project No. 117-129 1. Company: The Airmarking Co., Inc. 2. Amount: $72,500.20; Base Bid plus Alternate No. 2 3. Funding: LRSA (251.0608.431.42.93/.36.10) D. 2017 Crack Sealing – Project No. 117-102 1. Company: Asphalt Restoration Services, LLC 2. Amount: $85,000 3. Funding: LRSA (251.0608.431.36.10) E. FLIR Traffic Cameras – Project No. 117-122 1. Company: Pemberton Davis Electric, LLC 2. Amount: $104,920; Divisions A, B, and C 3. Funding: LRSA (251.0608.431.36.67) F. Morris Performing Arts Center Marquee Display Installation – Project No. 117- 070A 1. Company: Burkhart Sign Systems, LLC 2. Amount: $19,000 3. Funding: Morris Capital Improvements (416.0404.453.43.08) G. South Bend Fire Department Obsolete Helmet Replacement 1. Company: Phoenix Safety Outfitters, LLC 2. Amount: $47,000 3. Funding: Supplies/Other Operating Supplies (287.0902.422.22.24) H. Century Center Fire Pump Replacement – Project No. 117-038 1. Company: Shambaugh & Son, LP 2. Amount: $49,965 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) 4. Description: Award of Open Market Quotes due to No Quotes received 6. AWARD PROPOSAL A. Morris Performing Arts Center Water Softener System 1. Company: Culligan Water 2. Amount: Highest Scoring Proposal 3. Funding: Morris Improvements Fund (404.0404.453.36.01) 7. REJECT QUOTATIONS A. Lafayette Building Roof – Project No. 117-100 1. Reason: Non-Responsive to Specifications 2. Funding: RWDA TIF (324.1050.460.42.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 B. Brick Street Repairs – Project No. 117-131 1. Reason: Exceed Funding Limitations 2. Funding: LRSA (251.0608.431.36.10) 8. CHANGE ORDERS A. 2016 Manhole & Sewer Lining – Project No. 116-026 1. Company: Insituform Technologies USA, LLC 2. Change Order No.: 4 3. Increase Amount: $3,398.85 4. Percent of Increase: 0.11% 5. Total Percent of Change: 1.41% 6. Revised Contract Amount: $2,999,734.90 7. Funding: Sewer Contractual Service (641.0621.792.63.35) B. Western Avenue and Olive Street Intersection Improvement – Project No. 115- 097 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: $61,468.72 4. Percent of Increase: 2.20% 5. Total Percent of Change: 5.42% 6. Revised Contract Amount: $2,860,242.15 7. Funding: RWDA TIF (324.1050.460.42.03) C. Marriott Hotel Site Development at Hall of Fame, Phase 3 – Project No. 117-064 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $5,646.90 4. Percent of Increase: 2.47% 5. Revised Contract Amount: $233,838.46 6. Funding: RWDA TIF (324.1050.460.42.03) D. Wastewater Treatment Plant Secondary Treatment Improvements – Project No. 114-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 16 3. Increase Amount: $19,353 4. Percent of Increase: 0.16% 5. Total Percent of Change: 17.28% 6. Revised Contract Amount: $13,939,218.47 7. Funding: Wastewater Capital (642.0630.415.43.66) E. 2017 Curb and Sidewalk, Divisions B, C, D, E, & F – Project No. 117-008 1. Company: Ziolkowski Construction, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 2. Change Order No.: 1 3. Increase Amount: $8,000; One-Hundred, Fifteen (115) Days 4. Percent of Increase: 3.07% 5. Revised Contract Amount: $268,381; Completion Date: 1/27/2018 6. Funding: MVH 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Main Street at Washington Street Roadside Improvements – Project No. 116- 001A 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($9,571.50) 4. Percent of Decrease: (8.18%) 5. Total Percent of Change: (7.23%) 6. Revised Contract Amount: $107,461.50 7. Funding: TIF Bond B. Specialty Pavement Markings – Project No. 117-039 1. Company: DBL Services, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,525.85) 4. Percent of Decrease: (6.89%) 5. Revised Contract Amount: $20,620.26 6. Funding: LRSA (251.0608.431.42.93) C. 2017 Demolitions, Phase I, Division A & C – Project No. 117-065 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($1,680) 4. Percent of Decrease: (2.19%) 5. Total Percent of Change: (26.43) 6. Revised Contract Amount: $75,089 7. Funding: RWDA TIF (324.1050.460.39.82) D. Olive Street Metronet Conduit – Project No. 117-021 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $1,255.50 4. Percent of Increase: 0.99% 5. Revised Contract Amount: $128,650.50 6. Funding: RWDA TIF (324.1050.460.42.03) 10. RESOLUTIONS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 A. No. 56-2017 – A Resolution of the South Bend Board of Public Works on the Exchange of Unfit and/or Obsolete Property for Scrap Metal Reimbursement 1. Description: Water Meters B. No. 63-2017 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Computers and Equipment for Solid Waste, Streets, and Venues, Parks, and Arts C. No. 64-2017 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Items for the Wastewater Treatment Plant D. No. 65-2017 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Dell Laptops E. No. 66-2017 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Items for the South Bend Police and Engineering Departments F. No. 67-2017 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Water Works Equipment G. No. 68-2017 - A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Approximately Ninety-Five (95) Old Cell Phones H. No. 69-2017 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Approving the Donation of Additional Funds to the Community Foundation of St. Joseph County, Inc. 1. Description: Donation of $36,426 for Free Downtown Wifi 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. License and Maintenance Agreement – Azteca Systems, LLC 1. Description: CityWorks Works Order Management Pilot Implementation 2. Amount: $27,000 3. Funding: Innovation Supplies (279.0673.415.21.05) B. Professional Services Agreement – Woolpert, Inc. 1. Description: CityWorks Works Order Management Pilot Implementation Assistance 2. Amount: $40,437.57 3. Funding: Innovation Professional Services (279.0672.415.31.06) C. Contract Extension – Cintas Corporation CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 1. Description: Two (2) Year Extension of Existing Cintas Contract for Uniform/Mat Cleaning 2. Amount: Unit Prices 3. Funding: Various Department Maintenance Budgets D. Contract – Kronos Incorporated 1. Description: QPA Support Contract Renewal for Kronos Time Clocks 2. Amount: $12,117.91 3. Funding: IT Operating (279.0672.415.36.04) E. Amendment No. 4 to Professional Services Agreement – Lawson-Fisher Associates P.C. 1. Description: Update of City of South Bend Construction Standards 2. Amount: $12,000 3. Funding: Engineering Professional Services (101.0602.431.31.06) F. Professional Services Agreement - Lawson-Fisher Associates P.C. 1. Description: East Race Walkway Assessment and Repair 2. Amount: $16,500 3. Funding: Engineering Professional Services (101.0602.431.31.06) G. Software Training Agreement – Geospatial Training Services, LLC 1. Description: On-Site GIS Training for Multiple Departments 2. Amount: $7,250 3. Funding: Innovation and Technology (279.0672.415.39.70) H. Special Purchase – Midwest Meter, Inc. 1. Description: Water Works Meter Replacement Upgrade with Compatible Meters 2. Amount: Unit Prices; Total: $600,000 3. Funding: Water Works Operating Fund (620.0640.658.37.11/.12) I. Contract – Indiana Housing and Community Development Authority 1. Description: Housing Counseling Support 2. Amount: $11,507 Paid to the City J. Release of Surety – PNC Bank, National Association 1. Description: Release of Letter of Credit No. 18117101-00-00, Tampico Developments, L.L.C. for Crescent Oaks Subdivision, Section 3, effective April 11, 2018 2. Amount: $34,493 K. Proposal Renewal – ASAP Towing & Recovery, Inc. 1. Description: Renewal of Vehicle Towing Contract for the South Bend Police Department Impounds 2. Amount: No Cost L. Amendment to Professional Services Agreement – Alliance Architects, Inc. 1. Description: Howard Park Reconstruction CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 2. Amount: NTE $1,088,500 3. Funding: Regional Cities Grant (201.1111.452.31.06) M. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Topographic Survey for Airport Annexation Area 2. Amount: NTE $53,850 3. Funding: RWDA TIF/Airport & Engineering Professional Services (324.1050.460.31.02/101.0608.431.31.06) N. Agreement – Transpo 1. Description: Local Match Agreement to allow for Seventeen (17) Bus Shelters 2. Amount: $80,000 3. Funding: COIT (404.1001.460.42.03) O. First Amendment to Agreement – University of Notre Dame on behalf of Notre Dame Clinical Law Center 1. Description: Extend Resident Legal Assistance Program 2. Amount: $66,250 3. Funding: EDIT (408.1001.460.39.30) P. License Services Agreement – AccordWare, LLC 1. Description: Benefit Website for Employees 2. Amount: $50,400 3. Funding: Self-Funded Employee Benefits (711.0401.671.31.06) Q. Professional Services Agreement – Stokes Development Services, LLC 1. Description: Consultant/Coordinator for Pathways Workforce Program 2. Amount: $50,000 3. Funding: EDIT (408.1001.460.31.06) R. Professional Services Agreement – Claremont Graduate University 1. Description: Drucker LifeLong Learning Initiative 2. Amount: $5,000 3. Funding: IT Professional Services (404.0672.415.31.06) S. Professional Services Agreement – Jacob Burnett 1. Description: Redevelopment Supervisory Services 2. Amount: $35,000 3. Funding: IT Professional Services (404.0672.415.31.06) T. Professional Services Agreement – Brian Donoghue 1. Description: Innovation and Technology Initiatives 2. Amount: $20,000 3. Funding: IT Professional Services (404.0672.415.31.06) 12. LICENSES AND PERMITS A. Triple Trailer Permit 1. Applicant: XPO Logistics CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 2. Location: 1530 S. Olive Street 3. Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Hibberd Realty, Inc. a) Location: Alley West of 1329 E. Washington Street (1) Description: New Pavement and Pavers to be Installed in Alley (2) Favorable Recommendations b) Location: Alleys North and West of 1329 E. Washington Street (1) Description: Renovation of Egress Basement Windows, Bollards, and Pavers in the Alley (2) See Comments from Community Investment 2. Applicant: Horizon Awning LLC a) Location: 3024 E. Mishawaka Ave. b) Description: Fabric Awning c) Favorable Recommendations Subject to Building Department Requirements 13. VACATIONS A. Applicant: Murray Miller 1. Location: East/West Alley 14’ in Width and Approximately 120’ Long from East Right-of-Way of Emerson Street and East Right-of-Way of North/South Alley between Northside Boulevard and Hildreth Street 2. Purpose: Alley Repairs 3. Favorable Recommendations B. Applicant: Menard, Inc. 1. Location: South St. Joseph Street at Dead-End at Former K-Mart 2. Purpose: Accommodate Menards Store Site Plan at former K-Mart 3. Favorable Recommendations C. Applicant: Danch, Harner & Associates 1. Locations: a) Western Avenue from Frances Street running East 175 feet, More or Less b) First North/South Alley East of Frances Street, between Western Avenue on the North and running South of 198 feet, More or Less, to the First East/West Alley South of Western Avenue 2. Purpose: Future Development 3. Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. New Installation – Handicapped Reserved Parking Space Sign 1. Location: 137 Sadie Street CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 10 2. All criteria has been met B. New Installation – Fourteen (14) Residential Parking by Permit Only Spaces 1. Location: South Side of East Colfax Avenue between Sycamore Street and the East Race 2. All criteria has been met C. New Installation of All Way Stop Sign and Removal of Traffic Signal 1. Location: Colfax Avenue and LaPorte Avenue 2. All criteria has been met D. Revision - Temporary Bus Parking 1. Location: 200 Block of Main Street, West Side from LaSalle Avenue to the East/West Alley 2. Description: Temporary Bus Parking for Events at the Morris Performing Arts Center 3. All criteria has been met 15. RATIFY BONDS A. Contractor Bonds 1. Ehron Nygard dba Décor Design Build, Approved Effective November 9, 2017 2. Pavey Construction, Approved Effective November 6, 2017 B. Occupancy Bonds 1. Pouya Properties, LLC, Approved Effective October 2, 2017 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.