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HomeMy WebLinkAboutSubscription Renewal - ShotSpotter Inc - Gun Shot Detection Tracking1316 COUNTY -CITY BUILDING 227 W. Ji-'i',i�rRSON BOULEVARD SOUD f BEND. INDIANA 1-1- 183�O CITY OF SOUTfi BEND PETE Burjujiuci, MAY( BOARI)i OF PUBLIC WORKS, i December 12, 2017 Trish Layne ShotSp,otter, Inc. 7979 Gateway Blvd., Suite 210 Neward, CA 94560 RE: Subscription Renewal Dear Ms. Layne: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on December 12, 2017, approved the above referenced renewal for gun -shot detection tracking in the amount of $189,000. Enclosed please find the original of the agreement for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Enclosure Sincerely, �qt Linda M. Martin, Clerk Sgt, Goben, Police Department GARY A. GILOT SUZANNA M. FRITZBE'Ro RIZABETH A. MARADIK JAMEs A. WEILER TuERESE J. DORAU Proposal to Renew Subscription -Based ShotSpotterO Flex" Gunfire Location, Alert and Analysis Service. Term: January 24, 2018 through January 23, 2020 for four (4) square miles of coverage. Original Contract dated August 27, 2013, for three (3) square miles and expanded by one (1) square mile on June 17, 2015. The most recent contract extension purchase agreement (SBENDINCOI 132017) was approved by Board of Public Works on January 24, 2017 for a subscription service term through January 23, 2018 for four (4) square miles. Customer. City of South Bend, lnd4n,a Proposal ID: SBENDIN109292017 Oaten September 29, 2017 Submitted by. Trish Layne, Mirector­ Midwest Region 0,416,264,8292 mobile +1.650,88721016 fax dayrie@ShotSpofter.corn, SST, linc. 7979 Gateway Blvd, Suite, 210 Newark, California 94560 +1.888.274.6877 info@ShotSpotter.com www.ShotSpotter.com Scope rvices The proposed services will be delivered according to the scope of work contained in the most recent purchase agreement (SBENDINC01 132017) executed on January 24, 2017, which is incorporated herein by reference and constitutes an integral part of this agreement. In summary however, the ShotSpotter Flex subscription service includes the following: Coverage Area Details: • Coverage area footprint is determined by customer's needs and requirements. • SST hosts, secures, monitors and maintains all infrastructure. • Qualified, reviewed and analyzed gunfire alerts verified by SST acoustic analysts. • Allocation of Alert Consoles, dispatcher or mobile, is configured at the discretion of the customer. Data Retention: • SST provides seven (7) years of alert/incident history. • Stored gunfire incidents and a complete summary report of gunfire and fireworks activity is available for analysis. • High-level Summary and Basic Incident Reports • Detailed Forensic Reports 61 - =0 • Standard customer support includes 24/7 assistance with user account, software interface, tools, features, incident (re)classification and review. • Investigative and consultative support for gunfire incidents, forensic reports, and expert witness services. Pricing, Terms and Conditions The following pricing is provided as a firm fixed price quotation. A five percent (5%) cost -of -living adjustment (COLA) has been applied once to the annual subscription rate over the two-year term, as long as the total two-year purchase agreement is paid in full prior to January 24, 2018. Subscription will not automatically renew after January 23, 2020, therefore continued service must be reappropriated before January 24, 2020, Subscription rates for terms after January 23, 2020 are subject to additional cost -of -living adjustments. Subscription Service Renewal (Two -Year Term): Payment Terms Annual Subscription Service for 4 square mile coverage area $ 189,000.00 Term: 1/24/2018 — 1/23/2019 Annual Subscription Service for 4 square mile coverage area $ 189,000.00 Term: 1124/2019 — 1123/2020 Total Two -Year Subscription Term $ 378,000.00 Payment for the subscription service shall be as follows: ■ $378,000 due prior to the expiration of the current subscription term (January 24, 2018). Detailed Flex Service Agreement The services will be delivered according to the terms of the existing ShotSpotter Flex Service Agreement ("Agreement") executed on January 24, 2017, which is incorporated herein by reference and constitutes an integral part of this proposal. Unless specifically stated otherwise, should there be any conflict between the Agreement and this proposal, the Agreement shall take precedence over the proposal itself. ITO MF== IN WITNESS THEREOF, the parties have caused this Agreement to Ibe executed by their duly authorized representatives on the date(s) shown below. ShotSpotter, Inc. Ci�ty of South Bond, Indiana Board of'Public Works By: By: (Authorized Signature) (AuthoriZq"WFV Name: Name: Title: Title: Date: Date: W 11-21-17 Sgt. Goben Department SBPD BPWV Date 12-12-17 Phone Extension 7520 Re uired Prior to Submittal to ward Legal ® Attorney Name Clara McDanlels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions Agreement ❑ Contract ❑ Proposal ❑ Addendum Professional Services ❑ Resolution F-1 Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening, El Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PGA 0 Ease/Encrolach. ❑ Traffic Control F Other: Company or Vendor Name Shot Spotter Renewal New Vendor 0 Yes Z No © If Yes, Approved by Purchasing MBEMIBE Contractor F� MIBE n WBE MBEMIBE Contractor Requested 0 No ❑ Yes Name of Company Project Name Shot Spotter (Renewal for PD Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of General Fund 36-02 $ 189,000.00, Annual The South Bend Police Dept. requests that the Board of Public Works allow SBPD to continue the annual contract maintenance for Shot Spotter to continue it's gun shot detection throw hout the city and allow officers to L] Required Contractor's Certification Form Attached (Non - Collusion, Non -IDiscrimi nation, Non -Debarment, E-Verify, Iran, etc. Increase Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: Dispersal After Approval Copy Original M ❑ Sgt. Goben