HomeMy WebLinkAboutOpening of Quotations - SBFD Obsolete Helmet Replacement - Phoenix Safety Outfitters LLC10140"W"'Al
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Date: 12/05/2017 Firm:
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When the prospective Contractor is unable to certify to any of the statements below, itshall attach an explanation to thisAffi(lavif.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIF ICATION RE, GARDING INVE STME NT WITH IRAN, EMPLOYMENT
ELIGIBILITY VEIWICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and Quotes. Please type or print)
STATE OF OWE"
) SS:
COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be Quote by anyone at such
letting nor to prevent any person from Quoteding nor to induce anyone to refrain from
Quoteding, and that this Quote is made without reference to any other Quote and without
any agreement, understanding or combination with any other person in reference to such
Quoteding. Contractor further says that no person or persons, firms, or corporation has,
have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of
value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
Ver. 5 — 10122112
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -titre.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this Quote/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract with
an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain
this certification throughout the term of the contract with the City of South Bend, and
understands that the City may terminate the contract for default if the Contractor fails to
cure a breach of this provision no later than thirty (30) days after being notified by the
City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public Quoteding laws or other contracts in which public Quotes
are not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by the
Ver. 5—10122112
State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive Quoter.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against
said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
6. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a pail of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex
handicap, national origin or ancestry. Breach of this provision may be regarded as material
breach of contract.
1, the undersigned Quoter or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products on this project if awarded. I
understand that violations hereunder may result in forfeiture of contractual payments." *
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing
Quote for public works are true and correct.
Dated this day ofl)—, . 20 17
RACHELLANDRUM
Notary Public, State of Ohio
MY Cornmission Expires
August 31, 2020
Signature of Contractor/Quoter or Its Agent
Qlcz:v�.�,o PI'Mavr xvil,103A&
Printed Name and Title
Subscribed and sworn to before me this day of -0tt.Q.,V0Qe)Q, 20fi
My Commission Expires
Notary Public
County of Residence IQ
tier. 5 - 10122112
(To be completed only by ContractorslQuoters clahning to be a "local Indiana business'* pursuant to LC. 36-1-12-22)
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county,
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees,
(4) A business that makes signcant capital investments in the af
fected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St, Joseph County:
Elkhart County, Mat -shall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
• 5%,for a purchase expected by the purchasing agency to be less than $50,000
• 3%for apurchase expected by the purchasing agency to beat least $50,000 but less than $100,000.
• 1%fora purchase expected ly_ the ing en tobeatleast $700,000.
_pmchash _ygen
Date:
Pursuant to I,C. 36-1-12-22, claims a local Indiana business preference
5—
for Project (Project # _) located within the City of South Bend,
St. Joseph County, Indiana.
0 The location of the principal place of business is
(Address)
El St. Joseph County, Indiana
U The following county located adjacent to St. Joseph County, Indiana:
El The majority of the business's payroll for the 12 months prior to the date of this Quote is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
0 The majority of the business's emp,loyces for the 12 months prior to the date of this Quote are residents, of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive Quoter, then it shall provide
supporting documentation for the 12 month period prior to the date of the Quote of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN S UPPL YING SUPPORTING PA YR OLL RE, CORDS,
Dated this day o�f
Vi Y el,4)
Signatre,qf° ontracto , r/Quoter or Its Agent
a "
"(1 "
Printed Name and Title
Ver. 5-- 10122112
SPECIFICATIONS
CITY OF SOUTH BEND
QUOTE, NAME South Bend Fire Department Obsolete Helmet Replacement
FOR QUOTES DUE 12112/2017 biy 9:3iO a.m.
Pursuant to notices given, the undersigned offers Quotc(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
Vet% 5 - 10122112
11111 1111111111 1 � I � I
a.
12/1212017 due by 9:30 a.m.
0 A VIN 1: Al R
Pric:ing for 200 un:its, more or less, throughout 2018. Unit colors specified at time of
purchase.
011111
F-
EVI Traditional Firefighting Helmetj
HT-TRA-
EVO-W
with internal EZ Touch Face/Eye
protection
islack Nomex Ear Cover
4j I:X R"'
Quoter (Firm): CA 45CYT LA-s'
Address:
City/State/Zip:
Telephone
Number: J OS"I"IFax
mm
By
(Signature)
0
G) (Printed Name)
A L VI -CC
Gary A. Gilot, President
Therese I Member
Suzanna Fritzberg, Member
(Title)
Elizabeth Maradik, Member
James Dueller, Member
ATTEST: Linda M. Martin, Clerk
v Vt. r,7/ E&TAT�J(&Ir�l
CZ U
C) 04
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"Yer.) A 1 122112
FORMS AND EXECUTION
A. Quoters are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Quoter's risk.
B, Each Quoter shall furnish all information required by the Notice, Instructions to Quoters and
Specifications. Quotes must be made on the form provided, The Quoter shall sign the
Proposal and Non -Collusion Affidavit, which is a part of the provided form, where indicated,
provide a notary signature and provide all other information required.
C. The Quoter shall sign the Proposal in, the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
SEALED QUOTES ONLY
A. Quotes, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material Quotes, i.e. "Quote
for Computer Equipment," "Quote for Front End Loader," or "Quote for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the Quoter's
expense to the address specified in the Invitation to Quote. Samples must be shipped
separately from Quote documents and labeled clearly with the Quoter's name, address and
the commodity or equipment classifications and documents, the item (and item number, if
any), and Material Safety Data Sheets (if applicable). All samples must be representative of
the commodities or equipment which will be supplied by the successful Quoter. All samples
will become the property of the City of South Bend and none will be returned, unless
otherwise stated in the Specifications.
C. In the event of an inconsistency between provisions, of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
ORDER OF PRECEDENCE
A. Quote Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Quoters
F. Notice to Quoters
4. DELIVERY OF QUOTES,
A. Quotes must be delivered to the Office of the Board of Public Works, 131h Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 23,5-
9251, by the time specified (local time) in the Notice to Quoters. If not delivered personally,
the sealed envelope containing the Quote must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
B. The Post Office Department will be considered agent of the Quoter in delivering the Quote.
The City will not be responsible for deliveries. Any Quotes received after the time
specified will be returned unopened.
Ver. 5 — 10122112
C. Quotes will be opened and read publicly at the time and place designated in the Notice to
Quoters. Quoters, their authorized agents, and the public are invited to be present.
D. Quoters may Quote on one (1) or more item, provided however, that the Quote submitted for
each is delivered in a separate, sealed envelope, with the envelope clearly labeled on the
outside as to the specific item for which the Quote is being submitted. Quoters may submit
separate Quote bonds for each item being Quote upon OR may submit one (1) Quote bond
equal to 10% of the combined total of all Quotes submitted.
E. The Board may reject any Quote that does not conform to these requirements as non-
responsive.
5. ADDENDA— NO VERBAL INTERPRETATIONS
A. No inquiries by Quoters relative to interpretation of Plans, Specifications, Special Provisions,
or other Quoting Documents will be answered verbally. If any prospective Quoter is unable or
unwilling to comply with one or more requirements of the Quoting document, such Quoter
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Quoters. Any such inquiry must be submitted at least seven (7) days
prior to the Quote opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Quoters who have registered with the City. All Quoters are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE
QUOTES AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate Quotes (except when and insofar as are invited), incomplete Quotes,
erasures or irregularities of any kinds.
B. All blank spaces for Quote prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible Quotes). In case of incorrect totaling of amounts
and where the unit price and the extension thereof do not agree, the unit price for each item
shall govern, and the City is authorized to correct all erroneous extension and totals for the
purpose of comparing Quotes.
7. TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Quoter's unit
price, unless otherwise specified.
VEHICLE QUOTES
A. Quoters may Quote on one (1) or more vehicles, provided however, that the Quote submitted
for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope
clearly labeled on Quoters may Quote on one (1) or more vehicles, provided however, that the
Quote submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with
the envelope clearly labeled on the outside as to the specific vehicle for which the Quote is
being submitted. Quoters may submit separate Quote bonds for each vehicle being Quote
upon OR may submit one (1) Quote bond equal to 10% of the combined total of all vehicle
Quotes submitted.
The Board may reject any Quote that does not conform to these requirements as non-
responsive.
10. TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
State Gross Retail Tax (sales tax). The City will furnish the successful Quoter with any
certificate of exemption required.
Ver. 5 — 10122112
11. WITHDRAWAL OF QUOTES
A. Withdrawal of Quotes will be allowed only in those cases in which a written request to
withdraw a Quote is received by the Board of Public Works prior to the date and hour for
receiving and opening Quotes. In such cases, the same will be returned to Quoter unopened.
12. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Quoter is prohibited, unless
requested or permitted by the Invitation to Quote. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
13. PRICES MUST BE DELIVERED PRICES
A. The Quote price shall be a delivered price. All materials shall be shipped F.O.B. destination
as specified in the Invitation to Quote. No fuel surcharges accepted.
14. AWARD --WAIVER OF TECHNICALITIES
A. The Award of Quote, if any award be made, will be made within sixty (60) calendar days after
the opening of Proposals to the lowest responsible and responsive Quoter who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Quote, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
15. SPLITTING OF AWARDS/DIVISIBLE QUOTES
A. Quotes will be awarded on the basis of the total dollar amount for all items in the Proposal
unless the Quote is described by the City as a Divisible Quote. The City may award a
Divisible Quote to the lowest responsible and responsive Quoter for each item or class of
items as indicated in the Quote documents.
16. QUOTER QUALIFICATION
A. The City may require any Quoter to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Quoter. The
City will not award a Contract to a Quoter who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
17. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Quoter after formal acceptance of the
Quote is made by the City.
18. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Quote, the items offered shall all be new and
the latest model of manufacture.
19. SOURCE OF SUPPLY
A. If the Quoter is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
20. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
21. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
Uer. 5---10122112
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
22, ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
23. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
24. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
25. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
26. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
27. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Quoters and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of Quotes. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
28. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Quoter deviating from
specified item shall file with his/her Quote a letter fully explaining and justifying his/her
proposed article or equal. The City of South Bend shall be the sole judge in determining if the
"OR EQUAL" offered meets the Specifications.
29. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Ver. 5—10122112
Contract by the Quoter or because or arising out of any defect in the goods, materials or
equipment supplied by the Quoter.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your Quote via Federal Express or another overnight source,
please confirm that your package will arrive before the Quote opening time and
date.
Ver. 5—10122112
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