Loading...
HomeMy WebLinkAboutOpening of Bids - Spec AI - One or More 2018 or Newer Standard 4x4 - 4 Door Utility Vehicle - Jordan FordCITY OF SOUTH BEND INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec At — One (1) or More 2018 or Newer Standard 4X4 4 Door Utility Vehicle FOR BIDS DUE December 12, 2017 at 9:30 a.m. Bidder Date: DECEMBER 12, 2017 (Firm): JORDAN FORT) Address: 609 E JEFFERSON BLVD City/State/Zip: MISHAWAKA, IN 4654T)elephone Number: ( 574) 259--1 981 Agent of Bidder (if Applicable): N/A When the prospective Contractor is unable to certify to any of the statements below, it Shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA SS: ST JOSEPH COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 0 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 12TH day of DECEMIWO 17 JORDAN FORD Contractor/Bidder (Firm) 2 Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SAFES MANAGER Printed Name and Title Subscribed and sworn to before me this 12TH day of DECEMBER 20 17 My Commission Expires i ic*Z2-1 County of Residence 7 Notary Public a . 36apIn WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana My Comrnission Expires 01/0912021 (To be completed only by Contractors/Bidders clahning to be a "local lndiana business"pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business " refers to any of thefollowing: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County, Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5%for a purchase expected by the purchasing agency to be less than $50,000 • 3% for a purchase expected by the purchasing agency to heal least $50, 000 but less than $100, 000. • I % for a purchase expected b the purchasingagenq to beat least $100, 000. Date: DECEMBER 12_, 2017 Pursuant to I.C. 36-1-12-22, JORDAN FORD claims a local Indiana business preference for Project SPEC Al 4X4 UTILITY VEHICLE (Project # ) located within the City of South Bend, St. Joseph County, Indiana. ® The location of the principal place of business is 609 E JEFFERSON BLVD, MISHAWAKA IN 46545 St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ® The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ® The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITYNUMBERS. Dated this 12TH day of DECEMBER , 20 17 JORDAN FORD Cc c tc�I► t tractor/Bidder (Firm). _ z: � C. CLc ti� 2 CC C-�z�L, Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER Printed Name and Title BID/PROPOSAL CITY OF SOUTH BEND ' Y 1865 (x Spec Al -- One (1) or More 2018 or Newer Standard 4X4 4 Door Utility BID NAME Vehicle FOR BIDS DUE December 12, 2017 at 9:30 a.m. Description Year/Make/Model Unit Price 4X4 4 DR. SUV 2018 FORD EXPLORER XLT $28,825.00 EAC Estimated number of days for delivery from award s� To 100 date. Bidder (Firm): JORDAN FORD Address: 609 E JEFFERSON BLVD City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981_ Fax Number: 574/294-2777 By (Signature) DEBRA STARKWEATHER BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member .lames A. Mueller, Member 14 (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) Elizabeth A. Maradik, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk CNGP530 VEHICLE ORDER CONFIRMATION 11/21/17 11:56:10 ==a Dealer: F48207 2018 EXPLORER 4-DOOR Page: 1 of 1 order No: 1111 Priority: A5 Ord FIN: QA587 order Type: 513 Price Level: 815 Ord Code: 200A CUSt/Flt Name: SOUTH BEND PO Number: RETAIL DLR INV RETAIL DLR INV K8D 4DR 4WD XLT $36170 $34543.00 TOTAL BASE AND OPTIONS$37285 $34658.46 .112.6" WB TOTAL 37285 34658.46 UX INGOT SLVR MET *THIS IS NOT AN INVOICE* 8 CLTH BKT W/PWR W EBONY BLACK 200A EQUIP GRP .18" 5--SPK ALUM 998 .3.5L V6 TIVCT NC NC 441 .6-SPD AUTO TRAN NC NC .P245/60R18 A/S 16N FLOOR LINERS 120 114.00 FLEX -FUEL SP FLT ACCT CR (998.00) FUEL CHARGE 4.46 DEST AND DELIV 995 995.00 F1=Help F2=Return to order F3/F12=veh Ord Menu F4=Submit FS=Add to Library S099 - PRESS F4 To SUBMIT QC047551 CITY OF SOUTH BEND BID FOR SPEC A1-- ONE OR MORE 2018 OR NEWER STANDARD 4X4 DOOR UTILITY VEHICLE BID DUE DATE: DECEMBER 12, 2017 NOTES & EXCEPTION PAGE IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL RESOURCE CENTER IN ORDER TO GET THE POWER PASSENGER SEAT, MINIMUM TRIM LEVEL OF "XLT" IS REQUIRED, WHICH IS WHAT I BID. NO CD IN VEHICLE (YOU WOULD HAVE TO GET A HIGHER TRIM LEVEL AND THE TECHNOLOGY FEATURE BUNDLE WITH NAVIGATION) ALL -TERRAIN TIRES ARE NOT AVAILABLE. ALL -SEASON IS ON VEHICLE. OPTION TO CONSIDER: CARGO MAT FOR $88 PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU. D�ocument A31 0 TM - 2010 Conforms with The American Institute of Architects AIA Document 310 g1-1 - =,,ri CONTRACTOR: Jordan, Automotive Group dba Jordan Ford 609 E, Jefferson Boulevard Mishawaka, IN 46545 OWNER: (Name, legalslafusand adHrcsy) SURETY: (Mirine, legalsurtits andinincilud plave (if hiLvhiess) The Hanover Insurance Company 440 Lincoln Street Worcester, MA 01653 City of South Bend 13th Floor, County -City Building, Room 1316, 227 West Jefferson Boulevard South Bend, IN 46601 BOND AMOUNT: $ 10% Ten Percent of Amount Bid PROJECT: (Nanto, location or addross.. and Project number, ?faidv) Spec Al - One (1) or More 2018 or Newer Standard 44 4 Door Utility Vehicle This document has, Important legal consequences. Consultation with an attorney Is encouraged with respect to its completion or modification, Any singular reference to Contractor, Surety, Owner or other party shall be considered' plural where applicable. The Contractor and Surety are bound to the Owner ill tote amount set forth above, for the payment of which Me Contractor and Surcty bind flicniselves, their heirs, executors, administrators, successors and assigns, jointlyand severally, as provided lierchi. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within tbo tinic specified in lite bid docunicnts, or within such little period as may be agreed to by the Qwllcr and Contractor, and the Contractor either (1) enters into a contract with the Owner ill accordance with die terms ofstich bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, willi a surely admincd in the jurisdiction of the llrqicct and otherwise acceptable to the Owner, for the faithful perforillance of such Contractarid for ilia prompt payment of labor and material furnished in the prosecution thereof, or (2) pays to the Owner the difference, act to exceed the alliount of this Bond, between the amount specified ill said bid and SUCII larger amount for which the Owner may in good failli contract with another party to perlbrio the work covered by suid bid, then this obligation shall be mall) and void, olliLrwke to remain ill [lull forceandcileot, Tile Surety licreby waives any nolice ol'un agreenicia between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver ol'notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the flute lor acceptance ol'bids speci lied in the bid documents, and the Owner and Contractor shall obtain the Surety's consent 11or all eNtCaSion beyond si � xly (60) days. If this Board is issued ill connection with a subcontractor's bid ton Contractor, the torn Contractor in this Bond shall be olcomed to be Suboonlractor and the term Owner shall be donned to be Contractor. When this Bond I= been flurniziled to comply WithaSlUlUtOn'or ollier legal requirement ill lite location ot'llic project, ally provision in this Bond colillicting with said statutory or legal requirement . sliall be deemed deleted lierellrom and provisions conffiniflng to such stalulon, or other legal requirement shall be deemed incorporated herein. Wlien so Aimisbed, the intent is that IhN Road ,hall be construed us a stal titory bond and not as a common law bond. Signed and scaled this I 2th day of December, 2017 oviiie.v,v) Chari;lssa D. Lecuyer' Jordan Automotive Group dba Jordan Ford (Principal) (Seal) (Titter) r ci oL-k iL(eet,771e_,c ro,� The Hanover Insurance (.Sear!) Suretv'Phone No. 508-853-7200 8-00541AS 8110 THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS INSURANCE COMPANY OF AMERICA POWER OF ATTORNEY THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein stated. KNOW ALL PERSONS BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Michigan, (hereinafter individually and collectively the "Company") does hereby constitute and appoint, Jeffrey C. Carey, MaryT. Flanigan, Christy M. Braila, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhrmester, Charles R. Teter, III, Charissa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Griggs, Tahitia M. Fry andlor Megan L. Burns -Hasty Of Lockton Companies of Kansas City, MO each individually, if there be more than one named, as its true and lawful attorneys) -in - fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, any and all surety bonds, recognizances, undertakings, or other surety obligations. The execution of such surety bonds, recognizances, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, that this power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated below: Any such obligations in the United States, not to exceed Fifty Million and No1100 ($50,000,000) in any single instance That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect: RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys -in -fact of the Company, in its name and as it acts, to execute and acknowledge for and on its behalf as surety, any and all bonds, recognizances, contracts of Indemnity, waivers of citation and all other writings obligatory in the nature thereof, with power to attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons. RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted and executed by the President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Company to the same extent as If all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981 — The Hanover Insurance Company; Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted September 7, 2001 — Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 15th day of November, 2016. BF,JSI.� THE HANOVER INSURANCE COMPANY M0SACHUSETt'3 BAY INSURANCE COMPANY CITIZEN= A!'AkwRICA RDbart Thomas. Via Yrrsidcni THE HANOVER INSURANCE COMPANY 7!7 . RA CE COMPANY h OF AMFAACA THE COMMONWEALTH OF MASSACHUSETTS } COUNTY OF WORCESTER } ss. a.IOn this 15ti` day of November 2016 before me came the above named Vice Presidents Insurance Company, Massachusetts Say Insurance Company and Citizens Insurance Company of America, to me personally known to be the individuals and officers described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations. OIANE J. M.Au6HoNINO Noury R OF MUi W�,f 1✓.r ' _ "0N Diane 1. a % Nolary Public 4' > My CoRuwasiorn Expires March 4, 2022 I, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day ofID 2 '41) " OD CERTIFIED COPY Theodore G. Martinez, Vice Piesid',IL