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HomeMy WebLinkAboutAward Quotation - Solar Radar Speed Display Signs Proj No 117-113A - Pemberton Davis Electric1316 COUN'ry-Cay BUILDING 227 W. JEFFERSON BOULEVARD Sou'rn BEND. INDIANA 46601-1830 CITY OF SOUTH BEND P'E'"FE l3UFrIGIEG, MAYOR BOARD OF PUBLIC WORKS December 12,2017 John Ferro Pemberton Davis Electric 916 E McKinley Mishawaka, IN 46545 PHONE 574/235-9251 FAX 574/235-9171 RE: Quotation Award — Solar Radar Speed Display Signs — Project No. I I 7-113A Dear Mr, Ferro: The Board of Public Works at its meeting held on December 12, 2017, awarded the above referenced quotation to you in the amount of $25,420. Please forward the following documents in one submittal by December 26, 2017 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk C: Roger Nawrot, Engineering Theresa Harrison, Engineering GARY A, Gii,o'r SUZANNA M. FRITZBERG ELIZABEJ'11 A. MARADIK JAMEs A. WELLER THERFSE, J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Roger T. Nawrot, Assistant City Engineer SUBJECT: Award Project No. 117-113A Project Name: College Avenue and Sunnymede Avenue Traffic Calming - Solar Radar Speed Display Signs DATE: December 4, 2017 On November 28, 20171the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct. The bidders ranked as follows: Bidder Quote Amount 1, Pemberton Davis Electric $25,420.00 2. Martell Electric, LLC $26,348.00 3. Michiana Contracting, Inc. $28,900.00 I recommend award of a contract for _College Avenue and Sunnymede Avenue Traffic Calming - Solar Radar Speed Display Signs - to the lowest responsive 1 responsible bidder, Pemberton Davis Electric in the amount of $25,420.00. Sufficient funds have been has appropriated from LRSA 251-0608-431.42-96 Major Projects. Please call with your questions. ƒ f ƒ k j 7 0 2 A / BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 12th Day of December, 2017, by and between, Pemberton Davis Electric, 916 E McKinley Avenue, Mishawaka, IN 46545, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully .set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a pail of this Contract, for: PROJECT NO. 117-113A DESCRIPTION: SOLAR RADAR SPEED DISPLAY SIGNS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $25,420 FUNDING: LRSA The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of November, 2017. The Conti -actor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien, BOARD OF PUBLIC ��OKS_ PEMBERTON DAVIS ELECTRIC Gary A. Gigot, President Elizabeth A. Maradik, Member Printed Name Suzanna M. Fritzberg, James A. Mueller, Member Signature Member Therese J. Ddfau, Member AtfeA:: Linda M. Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority or its governing body, and is within the scope of its corporate powers. Secretary Corporate Seat [qo] il"k Solar Radar Sg 117-113A November 28, 2017,,9:30 A.M. (Must be completed for all quotes. Please type or print) 1147"'a 0(w)t) Date: Firm- Addiress: EZ MCUU'AlAij City/State/Zip: — Telephone Number: 117 -1001 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: If 7 " 11311- 3-('AC4tp Rk,1,00;N the City of South Bend, Indiana, in accordance with plans and specifications prepared by; The City of South Bend, Department of Public Works and dated for the sum of (enter the Total Quote as shown on the Proposal) hA4tvIl fi 'LA 4;jt 1110 00 (Enter Sum of Total Quote plus Alternates shown on Proposal)(Numerical) If If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addenclums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. y (Signature) (Printed Name of Person Signing) F-IT614 A 14-1 U M The above quote is accepted this day of Subject to the following conditions: B�O '�U71C RD OF P O' ja _ =Wt, Elizabeth A. Maradik, Member James A. Mueller, Member 20 17 Suzanna M. Firitzberg, Member -,---- h ese J. Dora mber h'est: Lind�a M. Mart lerk � Version 10/31/2017 Page - 8 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 10/31/2017 Page - 9 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program, The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBEIWBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBEIWBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 10/31/2017 Page - 10 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 0 I day of PIQU , 2017 ,�� l Contractor/Bidder (Firm) ?- && —�1�11 Sinatur'e of h'actoi/Bidder or Its Agent ,?I ka v f o;5 rpt , r Printed Name and Title Subscribed and sworn to before me this -77 TN day of 166�0 3E , 20 1-1 My Commission Expires ' I zlZo2,o- _ County of Residence -4-LW Notary ublic .6r. j �` 4 }„40"10, KELLY M HAIMBAUGH Notary Public:, State of Indiana 5t- Joset,h County Con mission R 632698 A)- � es My Go nission Exp b�U Version 10/31/2017 Page - 11 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Solar Radar Speed Display Signs PROJECT NO. 117-113A QUOTES DUE November 28, 2017, 9:30 A.M. Item No. Description Quantity Unit Unit Price Total Amount 1 Solar Radar Speed Signs 4 Each 3 3 61 $ Total Amount of Quote i Firm: Pullik;AC' C v� 3 ,A, . Address: 9 City/State/Zip: ftkv ►141, Pq ' OOgtephone Number: -H211 -70W Fax Number, (S7q) ;k0 (Signature) .� A� (Printed Name of Person Signing) Version 10/31/2017 Page - 12 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date December 4, 2017 Name Roger Nawrot Department Division/Bureau Engineering DPW BPW Date 12/12/17 Phone Extension 5933 U Agreement U Contract U Proposal U Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: I —I Other: Company or Vendor Name Pemberton Davis Electric New Vendor ❑ Yes ® No ❑ If Yes, Approved b MBEIWBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company College Avenue & Sunnymede Avenue Traffic Calming - Solar Project Name Radar Speed Display Signs Project Number 117-113A Funding Source LRSA Account No. 251-0608-431.42-96 Amount $25,420M Terms of Contract Completion date of Purpose/Description ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E -Verify, Iran, etc.) Required ForChange Orders Only , Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dis ersal After Approval Copy Original Y1 ❑ ❑ ❑ ❑ ❑ 1316 COUMY-Crry Btjil,D] NO 227 W, JEFFERSON Bow,EVARD SOUTi-i BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE OF BUTTIGIEG, MAY] BOARD PUBLIC WOR December 12, 2017 Scott Kirkpatrick Michiana Contracting, Inc. PO Box 929 Plymouth, IN 46563 PHONL, 574/235-9251 FAX 574/ 235-9171 RE: Quotation Award — Solar Radar Speed Display Signs — Project No. 117-113A Dear Mr. Kirkpatrick: The Board of Public Works, at its meeting held on December 12, 2017, awarded the above referenced quotation to Pemberton Davis Electric in the amount of $25,420. We thank, you for bidding and hope you will bid with us again in the future. If you have any further questions, regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk GAizy A. Gu,o'r SUZANNA M. FRITZBERG EuZABERi A. MARS DIK JAMFs A. MUELLCM TtiL'itLsfi J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULE'VARD Soui'ii BEND. INDIANA 46601-1830 Crry OF Soun-i BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC—AYORIKS— December 12,2017 Jennifer Brown Martell Electric, LLC 4601 Cleveland Rd. South Bend, IN 46628 PHONri 574/235-9251 FAX 574/ 235-9171 RE: Quotation Award — Solar Radar Speed Display Signs — Prqject No. I I 7-113A Dear Ms. Brown: The Board of Public Works, at its meeting held on December 12, 2017, awarded the above referenced quotation to Pemberton Davis Electric in the amount of $25,420. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251, Sincerely, 1-Y Linda M. Martin, Clerk GM�y A. Gjt,,o,i, SUZANNA M. FRri'z-BERG, ELIZABETH A. MARADIK JAMB A. MUELLFR THERESF J. DORAU