HomeMy WebLinkAboutAward Quotation - Century Center Vestibule Heater Proj No 117-044 - Edward J White Inc1316 COUNTY-Crry BujiDmo
227 W. JEFFEMON 13ouLEVARD
Sou ni BEND. I NDIANA 46601-1830
CITY OF SOUTHBEND PETE BUTTIGIEG, MAYOR
130ARD OF PUBLIC WORKS
December 12,2017
Jeff Bucher, Jr.
Edward J. White, Inc.
10 11 S. Michigan Street
South Bend, IN 46601
PHOM: 574/235-9251
FAX 574/ 235-917,1
RE: Quotation Award — Century Center Vestibule Heater — Project No. 117-044
Dear Mr. Bucher:
The Board of Public Works at its meeting held on December 12, 2017, awarded the above
referenced quotation to you in the amount of $32,205.
Please forward the following documents in one submittal -by -December 26, 2017 to my
attention for Board of Public Works approval:
1), One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Mai -tin, Clerk
c: Tura Weigand, Engineering
GARY A. GILOT SUZANNA M. FRITZBERG EuZABE'M A. MARADIK JAMEs A. MUELLER THERESE J. DORAL]
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 12th Day of December, 2017, by and between,
Edward J. White, Inc., 1011 S . Michigan Street, South Bend, IN 46601, HEREINAFTER called
the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 117-044
DESCRIPTION: CENTURY CENTER VESTIBULE HEATER
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $32,205
FUNDING: HOTEL/MOTEL TAX
The unit prices for this improvement were those prices as received and accepted by the Board on
the 28th Day of November, 2017.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form, of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC Wr,,NR �Sl
S EDWARD J. WHITE, INC.
Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name
Suzanna M. Fritzberg, Jam A. Mueller, Member Signature
Member
Therese J Dgrau,'Meniher "Mest: Linda Tk Wrtin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
CITY OF SOUTH BiEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
Century Center Vestibule Heater Replacement
117-044
November 28, 2017
(Must be completed for all quotes. Please type or print)
Date: J)-7 Firm: C-
Address: 10) 1 M vC'JkieA_ �q
City/State/Zip: &jj4,t, kJ 't,(,,o1 Telephone Number:
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The Cily..of South Bend, Department of Public Works
and dated I I ki h -7 for the sum of (enter the Total Quote as shown on the Proposal)
4 1
T111ill 7rjo -V400'sA&iO Ttm 9,imop-cO Fiuc ftoLt-A&�- ($
(Enter Slum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendurns attached will be specifically referenced at the applicable page.,
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a u Rit,
the itemization of the units shall be shown on a separate attachment.
By
% �JSignature)
Jerf
(Printed l of Person Signing)
ACCEPTANCE
The above quote is accepted this day of 20 /7
Subject to the following conditions:
B070FPUBLV K
Gary A. G I ot" Pte!Mt
Elizabeth A. Maradik, Member
James A. Mueller, Member
Suzanna M. Fritzbel Member
r
-test:
.-st'reLr J, Dpll Member
-c4ecd
t t
est: incla M. Martin, COlk
Version 10/18/2016 Page - 7 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OFG(rc�c )
SS:
�9 COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
I. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to
prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid
is made without reference to any other bid and without any agreement, understanding or
combination with any other person in reference to such bidding. Contractor further says that no
person or persons, firms, or corporation has, have or will receive directly or indirectly, any
rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-5, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
mil lion dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (i i) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility
Version 10/18/2016 Page - 8 Public Works Quote
status of all of Contractor's newly hired employees through the E-Verify Program as defined by
I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify
Program is included and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with
respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or
indirectly related to employment because of race, sex, religion, color, national origin, ancestry,
age, gender expression, gender identity, sexual orientation or disability that does not affect that
person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the Contractor's good faith
efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority
Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining
the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1)
year from the date of such determination, and such determination may also be grounds for
terminating the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment
shall be made a part of any contract which it may henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United States
(I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will
use steel products or foundry products made in the United States on this project if awarded. I
Version 10118/2016 Page - 9 Public Works Quote
understand I have an affirmative duty to notify the City in my bid that my proposal does not
include the use of steel products or foundry products made in the United States. I understand it is
my sole obligation and responsibility to provide a justification to the City, subject to review and
approval, why the cost of United States made steel or foundry products is unreasonable. Prior to
award and upon submission of bid which does not use steel products or foundry products made
in the United States, the City, through its director of public works, shall make a determination if
the price of United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for
public works are true and correct.
Dated this Z0day of ON, , 20 17
Ci we-,-d J . _LA,; 4e Z c
Contractor/Bidder (Firm)
Signature of ContraOor/Bidder or Its Agent
Printed Name and Title
Subscribed and sworn to before me this ZV-"k day of J�Jj e ,, Zic , 20 I -7
My Commission Expires
County of Residence
No ry Public 14 I E , ( II
�NV/Q
Version 10/18/2016 Page - 10 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Century Center Vestibule Heater Replacement
PROJECT NO. 117-044
QUOTES DUE November 28, 2017
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
Replace two (2) Vestibule
1
Heaters, including associated
1
LS
-
$
3 Z, 20S.00
Total Amount of Quote
$ 3 2 2 ®S-40
Address: j 01 1 Y" j • GL„ han 9�--
City/State/Zip: _ i�u`Yln , TO 4QUoI Telephone Number: 5711
Fax Number: (.K-?l } M) - 37�5
By
tlL�h'i` f��,i[-4�-C�.._,J+'• V!(;E��P1�ES✓G.�t%yf
(Printed Name of Person Signing)
Version 10/18/2016 Page - 11 Public Works Quote
[1119 4 1 4"JiTIMI-T.Ark "111,TJ
I CIA'
I] LTJ R1 Is] 01 go] = =1 i! IC11 1KIL 1448441
'TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Tara Weigand, Engineer 1
SUBJECT: Award Project No. 117-044
Century Center Vestibule Heater
DATE: November 30, 2017
On November 30, 2017, the Board of Public Works opened and read quotes for the above
project. I have reviewed them and found them correct.
The bidders ranked as follows:
Bidder
Quote Amount
1. Edward J. White, Inc,
$32,205.00
2. Herman & Goetz, Inc.
$33,820.00
3. Dynamic Mechanical Services
$37,248.00
l recommend award of a contract for Century Center Vestibule Heater to the lowest
responsive / responsible bidder, Edward J. White, Inc., in the amount of $ 32,205.00 .
Sufficient funds have been has appropriated from Hotel/Motel Tax,- 7304.4201 0.0K0099.
Please call with your questions (5998).
Enc. Quote Tabulation and Recommendation Letter
Mechanical/Electrical
Consulting Engineers
November 29, 2017
City of South Bend
1316 County -City Building
227 W. Jefferson Blvd.
South Bend, IN 46601
Reference: Century Center Vestibule Heater
Project #117-044
M/E File #5786
Dear Ms. Weigand,
I have attached a Bid Tabulation based on the Bid Opening of November 28, 2017. The low responsive
bid submitted for the above-refereDced project is Edward J. White, Inc. of South Bend, Indiana.
We have reviewed the Bid with Jeff Bucher at Edward J. White and they have stated their bid is in
accordance with the Contract Documents.
Edward J. White has indicated they can begin the project upon award. They do not anticipate any
material delays and are confident the project can be completed within the specified time.
If you have any questions or require further information, please call me.
Sincerely,
M/E Design Services
Thomas R. Cook, Sr.
cc: Scott Herczeg, Century Center
120 South Hill Street - P.O. Box 1028 - Mishawaka, IN 46546
(574) 256-1914 - FAX (574) 256-1975
memail@m-e-design.net
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BOARD OF PUBLIC WORKS
AGENDA ITEM RE, VIEW REQUEST FORM
Date December 5, 2017
Name Tara Weigand
Department
Division/Bureau
Public Works
Engineering
BPW Date December 12, 2017 Phone Extension 5998
Required Prior to Submittal to Board
Legal ❑ Attorney Name:
Controller ❑ Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
F] Agreement Amendment
L-1 Contract ❑I Proposal LJ Addendum
❑ Professional Services
F-1 Resolution
Bid Opening
n Bid Award El Req,. to Advertise E:1 Title Sheet
❑ Quote Opening
Z Quote Award
❑ Change Order No.
0 C/O & PCA No. El PCA
❑ Ease/Encroach.
F-1 Traffic Control:
El Other:
Required Information
Company or Vendor Name
Edward J. White, Inc.
El Yes Z No E] If Yes, Approved by
New Vendor
Purchasing
MBEANBE Contractor
[J MBE F-1 WBE
MBE/WBE Contractor Requested F1 No E] Yes Name of Company
Project Name
Centur Center Vestibule Heater
Project Number
117-044
Funding Source
Hotel -(Motel Tax
Account No.
7304.42010.000.0099
Amount
$32,205.00
Terms of Contract
Purpose/Description
Replace the vestibule heater at the west entrance to the Century
Center
F-1 Required Contractor's Certification Forms Attached (Non -
Collusion, No n-Discrim !nation,, Non -Debarment, E-Verify, Iran, etc.)
Rid q,uired For Change Orders Only
Amount of El increase $
FI Decrease $
Previous Amount
$
Current Percent of Change:
%
New Amount
$
Total Percent of Change:
%
Dispersal After Approval
Copy Original
n Tom Cook, WE Designs
E] Scott Herczeg, Century Center
❑ 0 Le,anna Belew, Century Center
1316 COUNTY-Crry BmLDING
227 W. JEFFERSON BOULEVARD
Sotn'ii BEND. INDIANA 46601-1830
I L A
!III IS I P 1.
A111 W-MV, It 'm'v
December 12, 2017
Larry Cripe
Herrman & Goetz, Inc.
225 S. Lafayette Blvd.
South Bend, IN 46601
PHONE 574/2,35-9251
FAX 574/ 235-9171
RE: Quotation Award — Century Center Vestibule Heater — Project No. 117-044
Dear Mr, Cripe:
The Board of Public Works, at its meeting held on December 12, 2017, awarded the
above referenced quotation to Edward J. White, Inc. in the amount of $32,205.
We thank, you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GiLo'r SUZANNA M, FRITZBERG Et,1ZABEH4 A. MARADIK JAW's A. MUELLER T1 IERESE J. DORAU
1316 COUNTY-Cii'y BUILDING
227 W, JEFFEIRSON Boul,EVARD
Sot uui Bm.). INDIANA 46601-1830
0TYOF SOLM-I BEND FETE BLJTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
December 12, 2017
Kevin Conery
Dynamic Mechanical Services
1606 Chestnut Street
Mishawaka, IN 46545
PHOM, 574/235-9251
FAX 574/ 235-9171
RE: Quotation Award — Century Center Vestibule Heater — Project No. 117-044
bear Mr. Conery:
The Board of Public Works, at its meeting held on December 12, 2017, awarded the
above referenced quotation to Edward J. White, Inc. in the amount of $32,205.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574)
235-9251,
Sincerely,
-k4
Linda M. Martin, Clerk
GARY A, GiLo'r SUZANNAM.FRITZBERG ELIZABE'niA.MARADIK JAMF's A. MUELLER THERESE J. DO AU