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Home My WebLink AboutAward Bid - Studebaker Museum Rooftop Unit Replacements Proj No 117-081 - B.C. Mechanical Inc131E COUNTY -CITY ITY BUILDING 227 W. JF.FFERsoNl BOULEVARD December 12, 2017 Mike Fields B.C. Mechanical, Inc. 882 Anderson Road Niles, MI 49120 PHONr 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Studebaker Museum Rooftop Unit Replacements — Project No. 117-081 Dear Mr. Fields: The Board of Public Works, at its meeting held on. December 12, 2017, awarded the above referenced project to you in the amount of $157,000. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittalby December 26 2017 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures c: Tara Weigand, Engineering Kara Boyles, Engineering Roger Nawrot, Engineering CiARY A.GILOT S1.aG/t1WNA M. FRI1 rBERc, E1,,.1rABE'["1G A. MARADIK JAMEs A.14!MUELLER THERESE J. DOR U BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORDS CONTRACT THIS AGREEMENT, made and entered into this 12th day of December, 2017, by and between, B.C. Mechanical, Inc., 882 Anderson Road, Niles, MI 49120, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSE'rH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 117-081 DESCRIPTION: STUDEBAKER MUSEUM ROOFTOP UNIT REPLACEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $157,000 FUNDING: LIABILITY INSURANCE FUND The total bid for this improvement were those prices as received and accepted by the Board on the November 28, 2017. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC OUR �S Gary A. Girot, President Elizabeth A.Maradik, Member B.C. MECHANICAL, INC, Printed Name Suzanna M. Fritzberg, Ja s A. Mueller, Member Signature Merng Therese J. DKrau", Member "'Atiest: Linda 'M�� Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Sea] Lem ;?-,I" to] :j I limelza• Project Name Studebaker Museum Rooftop Unit Replacements Project No. For Bids Due 117-081 November 28, 2017 PART I (Must be completed for all bids. Please type or print) Date: Bidder (Firm): Address: knck41*�c"4"I City/State/Zip: ,1& :� 0AA i q,j12(> Telephone Number: (JU) ' Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: s ie- t�<i) c-e e-vj-- the City of South Bend, Indiana, in accordance with plans and specifications prepared by: and dated for the sum of (enter the Total Bid as shown on the Proposal) 0 (s A14 Jr C (Ent6r sum of Total Base Bid) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendurns attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend, If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) (Printed Name of Person Signing) The above bid is accepted this I I) -- Subject to the following conditions: BOARD OF PUBUC WOR S Gary A. r si nt abeth A. Maraclik, Member James A. Mueller, Member F1 Tole] 4 ; i E-1 15 0. d--e-,AL-- 20 it ay of L� 6 Suzanna M. Fritzberg, Member za— h rese J. Dor m Mfmber '------4ftest: laftin, Clerk( Project No. 117-081 Contractor's Bid for Public Wo�rks - 2 Project Name Project No. For Bids Due BASE BID r'3 Cif ,`IC'g? BID/PROPOSAL ..W ..:> CITY OF SOUTH BEND ` W1 6 Studebaker Museum Rooftop Unit Replacements 117-081 November 28, 2017 Item No Description p Quantity Unit Unit Price Total Amount 1 Remove, replace and reconnect rooftop units RTU-3, 6, 7 8. 1 LS --- � i_ and d� COD BASE BID TOTAL 000:(P By x (Signature) (Printed Name of Person Signing) Bidder (Firm): Address: City/State/Zip: & ie. M j LN12-0 Telephone Number. 10 - 33 f�- By (Signature) (Printed Name of Person Signing) Project No. 117-081 Contractor's Bid for Public Works - 7 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) ST TE OF ) } SS: COUNTY } The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: L Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. .-1 Project No. 117-081 Contractor's Bid for Public Works - 4 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently Icarus is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business -�` Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall Project No. 117-081 Contractor's Bid for Public Works - 5 make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are,true and correct. r Dated this 99 day of�'-, ZO ` Contractor/Bidder (Firm) wu`• Signature of Contractor/Bidder or Its Agent Printed Name and Title Subscribed and sworn to b ore me this day of , 20� My Commission Expires Nota P c County of Residence 4 � Theresa A. Suseiand Notary Public of Michigan Berrien County Expires O5/O8/2O Acting In the County of Project No. 117-081 Contractor's Bid for Public Works - 6 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM December 5, 2017 Tara Weigand Department Division/Bureau Public Works Engineering BPW Date December 12, 2017 Phone Extension 5998 Legal Attorney Name: Controller Controller review is required for all Contracts $5,000.00 or imore and greater than one year in length per the City Purchasing Policy Purchasing H! Agreement Amendment H Contract LJ Proposal ILJ Addendum F-1 Professional Services El Resolution El Bid Opening El Bid Award El Req. to Advertise El Title Sheet F-1 Quote Opening n Quote Award ❑ Change Order No. 0 C/O & PCA No. F1 PCA ❑ Ease/Encroach. ❑ Traffic Control: F-1 Other: Company or Vendor Name B.C. Mechanical, Inc. El Yes FI No If Yes, Approved by New Vendor Purchasing MBE/WBE Contractor F-1 MBE R WBE MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description L] No LJ Yes Name of Company Studebaker Museum Rooftop Unit Replacements 117-081 Liability Insurance Fund 226-0417-672-39-01 $157,000.00 Completion Date May 14, 2018 Replace damaged rooftop units at the Studebaker National Museum. F1 Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc,) Amount of El increase $ E] Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original M F-1 Roger Nawrot, Assistant City Engineer F1 Tom Cook, M/E Designs "2,vI CAs e X R Yt 4 1.'�* . TO: Linda M. Martin, Clerk Board of Public Works FROM: Tara Weigand, Engineer I SUBJECT: Award Project INo. 117-081 Studebaker Museum Rooftop Unit Replacements DATE: November 301, 2017 On November 30, 2017, the Board of Public Works opened and read bids for the above project I have reviewed them and found them correct. The bidders ranked as follows: Bidder I Quote Amount 1. B.C. Mechanical, lnc. 1 $ 157,000.00 2. Dynamic Mechanical Services $ 168,300.00, 3. Ideal Consolidated $ 173,000.00 I recommend award of a contract for Studebaker Museum Rooftop Unit Replacements to the lowest responsive / responsible bidder, B.C. Mechanical, Inc. in the amount of $ 157,000,001. Sufficient funds have been has appropriated from Liability Insurance Fund, 226-0417-672-39-01. Please call with your questions (5998). Enc. Bid Tabulation and Recommendation Letter M echan icai/E lectricat Consulting Engineers November 29, 2017 City of South Bend 1316 County -City Building 227 W. Jefferson Blvd. South Bend, IN 4660,1 Reference: Studebaker Museum HVAC Project #117-081 M/E File #5786 Dear Ms. Weigand, I have attached a Bid Tabulation based on the Bid Opening of November 28, 2017. The low responsive bid submitted for the above -referenced project is B.C. Mechanical, Inc. of Niles, Michigan. We have reviewed the Bid with Mike Fields at B.0 Mechanical and they have stated their bid is in accordance with the Contract Documents. B.C. Mechanical has indicated they can begin the project upon award. They do not anticipate any material delays and are confident the project can be completed within the specified time. If you have any questions or require further information, please call me. Sincerely, M/E Design Services Thornas R. Cook, Sr. 120 South Hitl Street - RO, Box 1028 - Mishawaka, iN 46546 (574) 256-1914 - FAX (574) 256-1 975 t-nomail@m-e-design.net y� o C y of N O N O rZ ot Vj Q> V N M 1 t O 1-1 0 6J ry m a C�C n � F5 L" A C G Oti to O i VS V) r{ fiF3 � O {fie rr 0 Q 'y �q v L4 � o 0 W CO i, w m ee 0. W U w co z 0 U5 w Q 1316 COUNTY -CITY BuiLDING 227 W, JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR 130ARD OF PUBLIC WORKS December 12, 2017 Tim Stuv� er Ideal Consolidated, Inc. 806 West Sample Street South Bend, IN 46601 PHONE 574/235-9251 FAX 5741235-9171 RE: Bid Award — Studebaker Museum Rooftop Unit Replacements — Project No. 117- 081 Dear Mr. Stuver: The Board of Public Works, at its meeting held on December 12, 2017, awarded the above referenced project to B.C. Mechanical, Inc., in the amount of $157,000. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, -A- I'Qa M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZM'pw RuZAMuj A. MARADIK AmiTs A. MIJELI,F"R. THERI:'SF, J. DoRAU 1316 COUNTY -CITY BuILDING 227 W, ,If FFERSON Bmn,EVARD SOUTH BEND. INDIANA 46601-1830 December 12,2017 Mike Bacsa Dynamic Mechanical Services 1606 Chestnut Street Mishawaka, IN 46545 PHONE 574/235-9251 FAX 574/ 235-9171 ItE: Bid Award — Studebaker Museum Rooftop Unit Replacements — Project No, 117- 081 Dear Mr. Bacsa: The Board of Public Works, at its meeting held on December 12, 2017, awarded the above referenced project to B.C. Mechanical, Inc., in the amount of $157,000, Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk, Enclosure GARY A, Qi-o'r SUZANNA M, Hu"17URG EIAZABUi-i A. MARADIK JAMEs A. MUELLER THERESE J. DORAU