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HomeMy WebLinkAbout11282017 Board of Public Works MinutesAGENDA REVIEW SESSION NOVEMBER 22, 2017 360 allows the city to bring someone on board to analyze the data they have regarding development needs. Mr. Gilot noted he chairs the Enfocus board, so he won't be able to vote on this. - Request to Reject Quotations — 2017 Engineering Remodel Ms. Kara Boyles, City Engineer, stated she is requesting to remove this item from the agenda. - Request to Advertise for Bids — 2017 Toll Road Sewer Lining Ms. Boyles stated this is the old Clay sewer line that runs under the toll road that has collapsed and the city needs to repair it before it creates an issue with the toll road. Attorney McDaniels stated she would recommend the title of the project be changed. The Board suggested Sewer Lining or old Clay Utilities Sewer Lining. Amendment to Professional Services Agreement — Lawson -Fisher Associates Ms. Boyles stated this agreement is for the permitting to do the construction of the west gate repairs for the West Race of the dam. She noted it was originally to be a cost sharing agreement with Century Center but they were not able to come up with the funds so Engineering is funding it. - Vacations — Five Corners LLC Mr. Eric Horvath, Public Works, stated these are alleys and streets that have become unnecessary after all of the development at Eddy Commons. Ms. Maradik stated it's important to make sure the petitioner understands the city retains all utility easements after the vacation. She noted the request is being done for future development so the city needs to have access to their utilities. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:20 a.m. BOARD OF PUBLIC WORKS Gary A. i ot, President Elizabeth A. Maradik, Member Therese J. Dorau, Aember James A. Mueller, Member Suzanna M. Fritzberg, Member ATTEST: i da M. Martin, lerk REGULAR MEETING NOVEMBER 28, 2017 The Regular Meeting of the Board of Public Works was convened at 10:34 a.m. on November 28, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, James Mueller, Suzanna Fritzberg, and Therese Dorau present. Also present was Board Attorney Clara McDaniels. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition of a quote award and two quote openings to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on November 9, November 14, and November 21, 2017, were approved. REGULAR MEETING NOVEMBER 28, 2017 361 APPROVE 2018 BOARD OF PUBLIC WORKS MEETINGS SCHEDULE Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Board approved the 2018 Agenda Review, Regular Meeting, and Claims Review Meeting schedules as presented. APPROVE 2018 CITY EMPLOYEE HOLIDAY SCHEDULE In a Memo to the Board, Jennifer Hockenhull, City Controller, presented the proposed 2018 City Employee Holiday Schedule, approved by Mayor Pete Buttigieg. In her memo, she noted the schedule consists of nine (9) designated holidays and one (1) additional non -designated (floating) holiday. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Board approved the following 2018 City employee Holiday Schedule: New Year's Day Martin Luther King, Jr. Day Memorial Day Independence Day Labor Day Veteran's Day Observed Thanksgiving Day Day after Thanksgiving Christmas Day Monday, January 1, 2018 Monday, January 15, 2018 Monday, May 28, 2018 Wednesday, July 4, 2018 Monday, September 3, 2018 Monday, November 12, 2018 Thursday, November 22, 2018 Friday, November 23, 2018 Tuesday, December 25, 2018 OPENING AND AWARD OF BIDS — FIRE STATION NO. 9 DEMOLITIONS — PROJECT NO. 117-088 (EMS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: R&R EXCAVATING, INC. 705 S. Beiger Street Mishawaka, IN 46544 Bid was signed by: William Loudin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $104,450.00 DORE & ASSOCIATES CONTRACTING, INC. 900 Harry S. Truman Pkwy. Bay City, MI 48706 Bid was signed by: Arthur Dore Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $107,900.00 JOHN BOETTCHER SEWER & EXCAVATING CONTRACTOR 3305 N Home Street Mishawaka, IN 46545 Bid was signed by: John Boettcher Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination 1 REGULAR MEETING NOVEMBER 28, 2017 362 Commitment for Contractors- and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $143,822.43 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 Bid was signed by: Keith Stevens Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $133,400 GREEN DEMOLITIONS CONTRACTORS 523 Northbrook Drive Michigan City, IN 46360 Bid was signed by: Michael Brough Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $120,800.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. After review, Ms. Tara Weigand, Engineering, recommended the award of the bid to the lowest responsible and responsive bidder, R&R Excavating, Inc., in the amount of $104,450. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. OPENING OF BIDS — STUDEBAKER MUSEUM ROOFTOP UNIT REPLACEMENTS — PROJECT NO. 117-081 (LIABILITY INSURANCE FUND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: IDEAL CONSOLIDATED, INC. 806 W Sample Street South Bend, IN 46601 Bid was signed by: Tim Stuver Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $173,000.00 DYNAMIC MECHANICAL SERVICES 1606 Chestnut Street Mishawaka, IN 46545 REGULAR MEETING NOVEMBER 28, 2017 363 Bid was signed by: Mike Bacsa Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $168,300.00 B.C. MECHANICAL, INC 882 Anderson Road Niles, MI 49120 Bid was signed by: Mike Fields Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Base Bid Total: $157,000.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — WASTEWATER TREATMENT PLANT HEADWORKS INFLUENT GATE IMPROVEMENTS — PROJECT NO. 117-026 (UTILITIES WASTEWATER CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Road PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew Cain Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $966,500.00 Section Number Section Title Manufacturer Alternate Deduct 43 26 33 Sluice Gates (A)Rodney Hunt Company XXXXX and (Domestically Sourced) Appurtenances (B) Rodney Hunt Company (Globally Sourced) (A) Coldwell Wilcox XXXXX (Domestically Sourced) (B) Coldwell Wilcox (Globally Sourced) . (B) Globally Sourced Alternate: BOWEN ENGINEERING CORPORATION 8802 N Meridian Street REGULAR MEETING NOVEMBER 28, 2017 364 Indianapolis, IN 46260 Bid was signed by: Adam Kluemper Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $1,019,000 Section Number Section Title Manufacturer Alternate Deduct 43 26 33 Sluice Gates (A)Rodney Hunt Company XXXXX and (Domestically Sourced) Appurtenances (B) Rodney Hunt Company $25,000 (Globally Sourced) (A) Coldwell Wilcox XXXXX (Domestically Sourced) (B) Coldwell Wilcox $0 (Globally Sourced) (B) Globally Sourced $0 Alternate: L.D. DOCSA ASSOCIATES, INC. 300 S 8d' Street Kalamazoo, MI 49009 Bid was signed by: Scott DeVoll Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $1,733,000 Section Number Section Title Manufacturer Alternate Deduct 43 26 33 Sluice Gates (A) Rodney Hunt Company XXXXX and (Domestically Sourced) Appurtenances (B) Rodney Hunt Company (Globally Sourced) (A) Coldwell Wilcox XXXXX (Domestically Sourced) (B) Coldwell Wilcox (Globally Sourced) (B) Globally Sourced Alternate: THIENEMAN CONSTRUCTION. INC. 17219 Foundation Parkway Westfield, IN 46074 Bid was signed by: Vincent Rock Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $917,000 REGULAR MEETING NOVEMBER 28, 2017 365 Section Number Section Title Manufacturer Alternate Deduct 43 26 33 Sluice Gates (A) Rodney Hunt Company XXXXX and (Domestically Sourced) Appurtenances (B) Rodney Hunt Company $200,000 (Globally Sourced) (A) Coldwell Wilcox XXXXX (Domestically Sourced) (B) Coldwell Wilcox (Globally Sourced) (B) Globally Sourced Alternate: Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Wastewater for review and recommendation. OPENING AND AWARD OF QUOTATIONS — 2017 CENTRAL SERVICES REMODEL — PROJECT NO. 117-118 (CENTRAL SERVICES CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: GIBSON-LEWIS, LLC 1001 W 11 h Street Mishawaka, IN 46544 Quotation was submitted by Robert Lingenfelter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Base Quote: $36,388.00 Alternate A: $4,615.00 Alternate B: $5,419.00 BROWN & BROWN GENERAL CONTRACTORS, INC. 124 S Elkhart St. Wakarusa, IN 46573 Quotation was submitted by Eric Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Base Quote: $51,600.00 Alternate A: $5,000.00 Alternate B: $6,800.00 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Base Quote: $54,200 Alternate A: $7,800 Alternate B: $6,276 1 C� REGULAR MEETING NOVEMBER 28, 2017 366 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Mr. Toy Villa, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Gibson -Lewis LLC, for the Base Bid plus Alternates A and B for a total of $46,422. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. OPENING OF QUOTATIONS — CENTURY CENTER FIRE PUMP REPLACEMENT — PROJECT NO. 117-038 (HOTEL/MOTEL TAX) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated no quotations were received. OPENING OF QUOTATIONS — CENTURY CENTER VESTIBULE HEATER (HOTEL/MOTEL TAXI Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: EDWARD J. WHITE, INC. 1011 S Michigan Street South Bend, IN 46601 Quotation was submitted by Jeff Bucher Jr. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $32,205.00 HERRMAN & GOETZ. INC. 225 S Lafayette Blvd. South Bend, IN 46601 Quotation was submitted by Larry Cripe Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $33,820.00 DYNAMIC MECHANICAL SERVICES 1606 Chestnut Street Mishawaka, IN 46545 Quotation was submitted by Kevin Conery Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $37,248.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — SOLAR RADAR SPEED DISPLAY SIGNS — PROJECT NO 117-113A (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: MICHIANA CONTRACTING. INC. PO Box 929 Plymouth, IN 46563 REGULAR MEETING NOVEMBER 28, 2017 367 Quotation was submitted by Scott Kirkpatrick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $28,900.00 PEMBERTON-DAVIS ELECTRIC 916 E. McKinley Ave. Mishawaka, IN 46545 Quotation was submitted by John Ferro Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $25,420.00 MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by Jennifer Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $26,348.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — COLLEGE STREET AND SUNNYMEDE STREET TRAFFIC CALMING —PROJECT NO. 117-113 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PREMIUM CONCRETE SERVICES, INC. 712 Richmond Street Elkhart, IN 46516 Quotation was submitted by Becky Yeakey Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $49,600.00 SELGE CONSTRUCTION CO.. INC. 2833 S. 1 lth Street Niles, MI 49120 Quotation was submitted by Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $37,400.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering for review and recommendation. I REGULAR MEETING NOVEMBER 28, 2017 368 AWARD BID — FOUR (4) MORE OR LESS. 2017 OR NEWER. POLICE MOTORCYCLES WITH EQUIPMENT — SPEC Q (POLICE DEPARTMENT CAPITAL BUDGET) Mr. Jeff Hudak, Central Services, advised the Board that on August 8, 2017, bids were received and opened for the above referenced motorcycles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder McDaniel's Harley-Davidson, 1910 Lincoln Way East, South Bend, IN 46613, in unit prices of $15,834.50 for a total of $63,338 with trade-ins. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — PREVENTATIVE MAINTENANCE ON THIRTY-NINE (39) GENERATORS FOR VARIOUS CITY DEPARTMENTS — SPEC AE (CENTRAL SERVICES, FIRE DEPT. FOUR WINDS FIELD, MORRIS PERFORMING ARTS, POLICE DEPT., STREET DEPT., WASTEWATER, WATER WORKS) Mr. Dave Qualls, Central Services, advised the Board that on November 14, 2017, bids were received and opened for the above referenced services. After reviewing those bids, Mr. Qualls recommended that the Board award the contract to the lowest responsive and responsible bidder Hermann & Goetz, Inc., 225 S. Lafayette Blvd., South Bend, IN 46601, in the amount of $48,722 per year for a three (3) year contract. Mr. Qualls noted the two (2) lower bids were unable to meet the service response time and were therefore found to be non -responsive to the bid specifications. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — FARMINGTON LIFT STATION 14A REHABILITATION — PROJECT NO. 117-027 (UTILITIES, WASTEWATER CAPITAL) Mr. Jacob Klosinski, Environmental Services, advised the Board that on November 14, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder John Boettcher Sewer & Excavating, 3305 N. Home Street, Mishawaka, IN 46545, in the amount of $360,577.79. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2018 OR NEWER 3/4 TON EXTENDED CAB FOUR- WHEEL DRIVE PICKUP TRUCK — SPEC AC (WATER WORKS CAPITAL) Mr. Jeff Hudak, Central Service, advised the Board that on November 14, 2017, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E Jefferson Blvd., Mishawaka, IN 46545, in the amount of $48,723 for the Base Bid and Alternate Nos. 1, 3 and 4. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — TWENTY-FIVE (25) MORE OR LESS SETINA SINGLE PRISONER TRANSPORT CAGES (SUBJECT TO POLICE DEPARTMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on August 22, 2017, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Waymire Fleet Equipment, 820 Chadwick, Indianapolis, IN 46225, in the amount of $1,165.25 each for a total of $29,131.25. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — SOUTH BEND WATER WORKS OLIVE STREET SECURITY CAMERAS (WATER WORKS OPERATING FUND) Mr. Scott Horvath, Water Works, advised the Board that on November 14, 2017, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Horvath recommended that the Board award the contract to the lowest responsive and responsible bidder, CCTV Dynamics, Inc dba Hoosier Security, 1125 Brookside Avenue, Suite B1, Indianapolis, IN 46202, in the amount of $9,873.83. Therefore, Ms. Maradik made a motion REGULAR MEETING NOVEMBER 28, 2017 369 that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — LANGLAB HVAC IMPROVEMENTS — PROJECT NO. 117-024 (RWDA TIF) Ms. Tara Weigand, Engineering, advised the Board that on November 14, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Dynamic Mechanical Services, 1606 Chestnut Street, Mishawaka, IN 46545, in the amount of $75,831 for Divisions A, B, C and D. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. Mr. Gilot abstained from the vote. AWARD QUOTATION — 2017 ENGINEERING REMODEL — PROJECT NO. 117-116 (BUILDING AND STREET MAINTENANCE Mr. Toy Villa, Engineering, advised the Board that on November 14, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Villa recommended that the Board award the contract to the lowest responsive and responsible bidder, Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, in the amount of $11,567. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — KELLY PARK ELECTRICAL ADDITION (PARK BOND) Mr. Gilot advised that Mr. Patrick Sherman, Venues, Parks and Arts, has submitted Change Order No. 1 on behalf of Martell Electric LLC, 4601 Cleveland Road, South Bend, IN 46617, indicating the contract amount be increased by $200 for a new contract sum, including this Change Order, in the amount of $2,160. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT —2016-2017 TRAFFIC DETECTOR LOOPS —PROJECT NO. 116-032 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Martell Electric LLC, 4601 Cleveland Road, South Bend, Indiana 46617 indicating the contract amount be increased by $5,846.60 for a new contract sum, including this Change Order, of $41,717.60. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $41,717.60. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — NEWMAN CENTER MASONRY REPAIR -PROJECT NO. 116-132 (REDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of C&S Masonry Restoration, LLC, 3725 N. Foundation Ct., Ste. AB, South Bend, IN 46628, for the above referenced project, indicating a final cost of $183,000. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — VENUES PARKS, AND ARTS 2018 CHEMICAL SUPPLIES (VARIOUS VPA MAINTENANCE FUNDS) In a memorandum to the Board, Mr. Patrick Sherman, Venues, Parks, and Arts, requested permission to advertise for the receipt of bids for the above referenced chemicals. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — OLD CLAY UTILITIES SEWER LINING — PROJECT NO 117-087 (UTILITY CONTRACTUAL SERVICES, OTHER) In a memorandum to the Board, Ms. Sue Ellen Doudrick, Engineering, requested permission to advertise for the receipt of bids for the above referenced. project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. REGULAR MEETING NOVEMBER 28, 2017 370 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — UTILITY BILLING SYSTEM REPLACEMENT (SUPPORT SERVICES FOR SOFTWARE IMPLEMENTATION) In a memorandum to the Board, Mr. Matt Coates, Innovation and Technology, requested permission to advertise for the receipt of bids for the above referenced services. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. ADOPT RESOLUTION NO. 55-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.55-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS ITEMS AT CENTURY CENTER (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 28' day of November, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for Type I Business I Description I Amount/ I Motion/ REGULAR MEETING NOVEMBER 28, 2017 371 Funding Second Professional Anthem Blue Medical Services and Costs based on Maradik/Fritzberg Services Cross & Blue Prescriptions for All Services Agreement Shield Covered Employees Performed (Self -Funded Employee Benefits) Professional Crowe Municipal Advisory $50,000 Maradik/Dorau Services Horwath LLP Services for Bond (Bond Agreement Issuance Proceeds) Consulting Bruce Snyder Assistance with CAFR NTE $15,000 Maradik/Dorau Agreement Preparation (General Fund, Administration & Finance Budget) Proposal Metronet Zing Add Eight (8) City of $73,249 Maradik/Dorau South Bend Locations to (IT the Metronet during Professional Phase One of the Project Services) Special Traffic Compatible Equipment NTE $67,323 Maradik/Dorau Purchase Control Purchase under Indiana (MVH/Streets Corporation Code 05-22-10-8 for Capital) Econolite Controllers and Components for the Traffic & Lighting Department Signal Light Inventory Amendment Department of Extend Vacant & No Change to Maradik/Dorau No. 1 to Code Abandoned Building Contract Contract Enforcement Demolition Contract by Amount Twelve (12) Months (CDBG) Agreement Leads Online Renew Annual Contract $13,898 Maradik/Dorau Renewal to search Pawned Items (Police around the Nation for General Fund) Stolen Merchandise Software Bolt Limited, Annual Maintenance for $5,784 Maradik/Dorau Renewal Inc. LaserFiche Police (Police Reports and Documents General Fund) Management Second Bridges Out of Extends Agreement $32,000 Maradik/Dorau Amendment to Poverty, Inc. through 2018 and (COIT) Agreement Revises Definition of Participating Employee Software CDW Upgrade Existing $20,438.85 Maradik/Dorau License Government Operating Systems on (WWTp Servers for Wastewater Funding) Treatment Plant SCADA Software MicroIntegrati Update Wastewater $794.40/ Maradik/Dorau Agreement on Treatment Plant Month Compliance and (IT Organizational Software Operations) to an up to date 2012/2016 Server Environment Amendment Earth Additional Soil Borings, NTE Maradik/Dorau No. 1 to Exploration, Associated Testing and $2,369.50; Subject to Professional Inc. Post Report Site Visit New Total Funding Services for Howard Park $12,569.50 Agreement Renovations (REDA TIF) Amendment to Lehman & Adding Required Survey NTE $2,850; Maradik/Dorau Professional Lehman to Design New Dog Park New Total Services I at Rum Village Park $28 150 1 iJ REGULAR MEETING NOVEMBER 28, 2017 372 Fil 1 Agreement (Park Bond) Professional EnFocus Community Investment $50,000 Dorau/Fritzberg Services Internship Program (Community Mr. Gilot Agreement Investment abstained Professional Services) Professional Joseph A. Phase I Architectural $19,500 Maradik/Dorau Services Dzierla & Services for Ziker (RWDA TIF) Agreement Associates, Sample Street LLC Inc. Contract Utility RFP Contract for South Highest Maradik/Dorau Bend Police In -Car and Scoring Body Cameras Proposal; $900,000 First Year; $150,000 Years 2-4; $149,995 Year 5 (Police General Fund) Amendment to Lawson- Regulatory Permitting $5,500; Maradik/Dorau Professional Fisher for the West Gate New Total Services Associates Repairs for the West $25,100 Agreement Race of the South Bend (Professional Dam Services) Amendment to Weaver Seal and Abandon Three $1,000; New Maradik/Dorau Professional Consultants (3) Additional Former Total $4,500 Services Group Groundwater (Loss Agreement Monitoring Wells Recovery Fund) Memorandum Teamsters Correct Scrivener's N/A Maradik/Dorau of Local Union Error in Final CBA; Understanding No. 364 General Laborer to be Position in Wastewater, not Organic Resources APPROVAL OF PERMIT AND LICENSE APPLICATIONS The followina nermit and linpnzP vcro­+oa P « Applicant Description - - --- r-------- Date/Time --- ...t.t.�.,....�.. Location Motion Carried Erskine Procession - December 9, On route as submitted Maradik/Dorau Boulevard Erskine 2017; 6:00 p.m. Neighborhood Boulevard to 9:00 P.M. Candlelight (Rain Date Walk December 10) St. Joseph Procession — December 2, Subject to Traffic and Maradik/Dorau Catholic St. Nick 6 2017; 7:00 a.m. Lighting revised Route Church to 11:45 a.m. FAVORABLE RECOMMENDATION - PETITION TO VACATE CORBY BLVD. EAST OF EDDY ST., WEST OF ARTHUR ST.• CORBY BLVD-WEST OF EDDY ST., SOUTH OF SOUTH BEND AVE.; EDDY ST. SOUTH OF CORBY BLVD., WEST OF SR 23 NORTH OF CAMPEAU ST.• FIRST NORTH/SOUTH ALLEY EAST OF SOUTH BEND AVE. NORTH OF CORBY BLVD. Mr. Gilot indicated that Five Corners LLC, 814 Marietta Street, South Bend, IN 46601, has submitted a request to vacate the above referenced streets and alleys. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Solid Waste, Community Investment, Street Department and Engineering. Community Investment stated the vacation may be subject to a utility easement. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way REGULAR MEETING I NOVEMBER 28, 2017 373 difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation. Ms. Fritzberg seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 2705 Frederickson Street REMARKS: All criteria has been met TEMPORARY RESERVED HANDICAPPED PARKING: APPLICANT: Michael Hamann LOCATION: Outside County City Bldg., North Side of Jefferson, East of Lafayette; REMARKS: All criteria has been met; December and January only APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE —17390 DARDEN ROAD — WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Joseph Raymond, 17590 Darden Road, South Bend, IN 46635. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to the above referenced property at 17390 Darden Road (Key # 002-2176-8432), the Raymond's waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Dorau seconded the motion, which carried. APPROVE WASTEWATER DISCHARGE PERMITS) RENEWAL In a Memorandum to the Board, Ms. Lauren Trapp, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) and recommended approval of their renewal: St Joseph Energy Center, 54745 Walnut Road St. Joseph Energy Center Water Treatment Facility, 54955 Walnut Road There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the permits were approved. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,067,580.10 11/28/2017 U.S. Bank National Assoc.; Requisition No. 76; Smart Streets $20,495.71 11/22/2017 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Union No. 645 asked what the Ziker Sample Street Development agreement was regarding. Ms. Maradik stated the owner is putting in approximately $750,000 to remodel the property for an incubator space, and will partner with Redevelopment. 1 E REGULAR MEETING NOVEMBER 28, 2017 374 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:23 a.m. 1 ATTEST: Ida Q-)W� �`�.�-�e_. M. Martin, berk 1 1 Gary A. A. Maradik, Member Therese J. Dor u, ember James A. Mueller, Member Suzanna Fritzberg, Member