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Home My WebLink About01/21/10 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS Public Agenda Session January 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: January 7, 2010 B.Regular Meeting: January 11, 2010 C.Claims Review: January 18, 2010 2.OPENING OF PRE-QUALIFICATION FOR BIDS A.Studebaker Area A Demolition Phase IV – Project No. 109-032 1.Funding: Section 108 3.OPENING OF QUOTATIONS A.Copy Equipment for City of South Bend Departments 1.Funding: Various B.Water Works HVAC Preventative Maintenance 1.Funding: Water Operations (620.0640.602.35.02) 4.AWARD QUOTATION A.GeoMelt 55 Anti-Icing Liquid Purchase 1.Company: The Klink Group of Companies 2.Amount: $1.88/Gallon Delivered (NTE $75,000.00) 3.Funding: Salt & Winter Street Materials (641.0621.792.23.40) 5.REQUEST TO REJECT BIDS AND RE-ADVERTISE A.Primary Clarification Scum and Grease Removal Modifications – Project No. 109-069 1.Reason: Specifications not Clear Enough 2.Funding: 2007B Sewer Bond (651.0630.415.42.06) 6.CHANGE ORDERS A.Life Safety System Renovation – Project No. 109-004 1.Company: Koontz-Wagner Electric Company 2.Change Order No.: 2 3.Increase Amount: $1,919.00 4.Percent of Increase: 0.41% 5.New Contract Amount: $473,919.00 6.Funding: Century Center Bond (Escrow Account) B.Procurement of Miscellaneous Water Fittings – Project No. 109-066 1.Company: Underground Pipe & Valve 2.Change Order No.: 1 3.Increase Amount: $5,350.00 4.Percent of Increase: 8.6% 5.New Contract Amount: $67,311.85 BOARD OF PUBLIC WORKS Public Agenda Session January 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.Funding: Water Works Bond/SRF (623.0640.661.46.04) C.Eddy Street Commons Streetscapes – Project No. 109-005 1.Company: Ancon Construction, Inc. 2.Change Order No.: 3 3.Increase Amount: $228,505.00 4.Percent of Increase: 5.5% 5.New Contract Amount: $4,539,902.27 6.Funding: TIF (412.0401.415.42.01) D.Studebaker Area A Phase IV - Bid Package A - Concrete Foundation Removal - Project No. 109-032 1.Company: R & R Excavating 2.Change Order No.: 1 3.Increase Amount: $60,500.00 4.Percent Of Increase: 14.54% 5.New Contract Amount: $476,500.00 6.Funding: Section 108 (212.1077.460.39.82) E.Methane Flaring Equipment Replacement - Project No. 108-061 1.Company: Mason Engineering and Construction, Inc. 2.Change Order No. 1 3.Increase Amount: $6,652.00 4.Percent of Increase: 14.7% 5.New Contract Amount: $51,952.00 6.Funding: Wastewater Other Contractuals (641.0630.793.63.35) 7.PROJECT COMPLETION AFFIDAVIT A.Century Center Chiller Replacement – Project No. 108-085 1.Company: Hermann & Goetz 2.Final Contract Amount: $602,272.00 3.Funding: Century Center Bond (Escrow Account) 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Abandoned Vehicles 9.TITLE SHEETS A.Hidden Creek Phase II - Part One B.Izaak Walton League Minor Subdivision 10.RESOLUTION A.No. 03-2010 - A Resolution of the City of South Bend, Indiana Board of Public Works - On Disposal of Unfit and/or Obsolete Property 1.Two (2) Troxler Model 3400 Series Surface Moisture Density Gauges BOARD OF PUBLIC WORKS Public Agenda Session January 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Engineering 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement – Greeley & Hansen 1.Service: Review and Revise Pretreatment Services and Wastewater Services Agreement with the Town of New Carlisle 2.Amount: Not to Exceed $21,000.00 3.Funding: Wastewater O&M (641.0630.793.31.01) B.Professional Service Agreement – DLZ, Indiana 1.Service: South Bend Avenue Multi-Use Trail – Project No. 109-049 2.Amount: $88,000.00 3.Funding: Northside TIF C.Professional Services Agreement – Weaver Boos 1.Service: 2010 Fredrickson Park Groundwater Reporting 2.Amount: $3,000.00 3.Funding: MTBE Settlement D.Contract – Villing & Company Marketing Communications 1.Service: Estimates for South Bend CSO Marketing Materials 2.Amount: NTE $12,000.00 3.Funding: Wastewater Other Contractuals (641-0630-793-63-35) E. Professional Services Agreement – Hull & Associates, Inc. 1.Service: General Environmental Consulting Services 2.Amount: Not to Exceed $35,000.00 3.Funding: Section 108 Loan (212.1077.460.31.02) F.Professional Services Proposal - Wightman Petrie 1.Service: Two-Way Traffic Study - Lafayette Blvd. and William St. 2.Amount: $127,360.00 3.Funding: SBCDA TIF (420.1050.460.31.06) G.Professional Services Amendment - Danch, Harner & Associates, Inc. 1.Service: Additional Planning, Surveying, and Engineering Services for the Cottages at Eddy Knolls Development Project 2.Amount: NTE $42,000.00 3.Funding: Major Moves (412.0401.415.42.01) H.Professional Services Proposal - Christopher B. Burke Engineering, Ltd. 1.Service: Miami St./Erskine Plaza Detention Pond Relocation Phase II 2.Amount: $142,200.00 3.Funding: SSDA TIF (430.1050.460.31.06) I.Professional Services Agreement - Patrick Lahey 1.Service: Security Consultant for Water Works 2.Amount: $17,500.00 BOARD OF PUBLIC WORKS Public Agenda Session January 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: Water Operations - $6,500.00 (620.0640.657.31.35); $11,000.00 (620.0640.603.31.35) J.Professional Services Agreement - John Stancati 1.Service: Post-Retirement Consulting Services for Water Works 2.Amount: NTE $12,000.00 3.Funding: Water Operations (620.0640.658.31.35) K.Interlocal Agreement - South Bend Park Board, Board of Public Works, and the Redevelopment Commission 1.Service: Coveleski Stadium Rehabilitation - Park Board as Owner, Redevelopment Commission as Funding Entity, and Board of Works as Contract Administrator L.Sole Source Contract Extension - Midwest Meters 1.Service: Extension of 2009 Water Meter Prices; 2% Increase after June 31, 2010 2.Amount: Unit Prices, Not to Exceed $2,000,000.00 3.Funding: Capital - Revenue Bond (623.0640.661.46.05) M.Professional Services Proposal - Weaver Boos Consultants 1.Service: Post Closure Inspection of Fredrickson Park Closed Landfill 2.Amount: $950.00 3.Funding: MTBE Settlement N.Contract - LaCasa de Amistad/Community and Economic Development 1.Service: Rehab for Food Pantry Project - Convert Garage Storage Space into a Handicapped Accessible Food Pantry 2.Amount: $25,000.00 3.Funding: CDBG (212.1036.460.81.48) 12.RECOMMENDATIONS A.Procession – Urban Adventure Race 1.Sponsor: South Bend/Mishawaka Convention & Visitors Bureau 2.Location: Throughout the City of South Bend 3.Date/Time: July 31, 2010 from 6:00 a.m. to 2:00 p.m. 4.Favorable Recommendations B.Street Closure – St. Paddy’s Tent Party & Pub Tour 1.Sponsor: Downtown South Bend, Inc. 2.Location: South Michigan Street from Wayne Street to Western Avenue 3.Date/Time: March 12, 2010 from 5:00 p.m. to 1:00 a.m. 4.Favorable Recommendations C.Encroachment - Edward Jones Investments 1.Encroachment: 4'x4' Sign at 227 S. Main Street, with 50" Projection and 20' Clearance to Sidewalk 2.Favorable Recommendations BOARD OF PUBLIC WORKS Public Agenda Session January 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D.Transient Merchant License Renewal – Shipshewana on the Road 1.Applicant: JDL Corporation 2.Date/Time: February 13, 2010 from 9:00 a.m. to 6:00 p.m.; February 14, 2010 from 10:00 a.m. to 5:00 p.m. 3.Favorable Recommendations 13.TRAFFIC CONTROL DEVICES A.Removal - - Handicapped Accessible Parking Space Sign 1.See below 2.No longer needed 718 E. Altgeld 1142 N. Johnson 1873 N Johnson 1211 W. Jefferson 505 S. Kaley 610 S. Kaley 617 S. Kaley 745 S. Kaley 1730 Kendall 2017 Kenwood 1614 Kendall 301 LaPorte 524 LaPorte 1709 S. Leer 1734 Leer 1630 Lincolnway 1023 Lincolnway 1315 Lincolnway East West West 1609 Magnolia 1638 Magnolia 1137 N. Meade 1345 E. Miner 3319 Northside 506 N. Notre Dame 2212 Parkview Place 3421 Pleasant 1132 Portage 1025 Roosevelt 1102 Roosevelt 413 S. Lake 1134 Roosevelt 721 N. Scott 2126 S. Scott 1021 Sherman 1305 Sorin 511 Southmore 1526 Virginia 606 S. Warren 1114 W. Washington 2633 W. Washington 106 N. Wellington 1601 N. Wilber thth 310 N. William 829 S. 27 510 S. 28 ndndth 517 32 526 S. 32 726 S. 35 14.MONTHLY REPORTS OF OPERATION - DEPARTMENT OF PUBLIC WORKS A.Environmental Services B.Water Works C.Central Services 15.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works B.Central Services 16.CERTIFICATES OF INSURANCE A.Paul Fujawa Engineers, Inc. B.Schrock Excavating, Inc. C.Anchor South Bend, LLC BOARD OF PUBLIC WORKS Public Agenda Session January 21, 2010 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 17.RATIFY BONDS A.Excavation Bonds 1.Paramount Environmental Services Corporation – For Release Effective January 19, 2010 2.Weaver Boos Consultants – For Release Effective April 7, 2010 3.Selge Construction Co. Inc - For Release Effective February 27, 2010 18.CLAIMS 19.PRIVILEGE OF THE FLOOR 20.ADJOURNMENT