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HomeMy WebLinkAbout10-26-09 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING O26,2009 CTOBER The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on th Monday the 26 of October 2009 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Mark Bradley, Director of Marketing; Matthew Moyers, Special Projects Manager; Mike Dyszkiewicz, Maintenance Superintendent; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:05p.m. II.The first order of business was the interviewing of interested citizens. 1.South Bend Baseball Club- Mr. Terry Coleman of the Silver Hawks thanked the Park staff for their help and support over the season. 2.Attendance was down from last year due to the economy and weather. There were six rainouts at home. Total paid attendance was 155,403. Last year was 163,479. 3.The 2010 schedule has been set. There will be two new teams in 2010. They are in East Lake, Ohio and Bowling Green, Kentucky. III.The next order of business was unfinished business. 1. Request to Ratify Five Year Master Plan Resolution- Matthew Moyers Mr. Moyers explained the process and answered questions from the Board. Mr. Goodrich and Dr. Kelly commented what a great job Mr. Moyers had done putting the document together. Mr. Goodrich made a motion to adopt the master plan update. Dr. Kelly seconded the motion and it was passed. IV.The next order of business was new business. 1. Request to Approve Independent Contractor’s Form of Agreement for 2010- Susan O’Connor - - 1 - - Ms. O’Connor requested that the Board approve the form of the agreement for 2010. It is the same form used last year. Mr. Bodnar reported that it was reviewed by legal and there were no problems. Dr. Kelly made a motion to approve the form of the independent contractor’s agreement. Mr. Mullins seconded the motion and it was approved. 2. Request to Approve Memorandum of Understanding with Potawatomi Zoological Society regarding the Butterfly Garden Exhibit- Terry DeRosa Director St. Clair asked that the request be withdrawn and resubmitted at the November meeting. Zoological Society president, George Horn, will do a presentation at the meeting. V.Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on September 21, 2009 as mailed. The motion was seconded by Mr. Goodrich and approved. VI.Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for September 2009 totaling $762,649.91. It was seconded by Dr. Kelly. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1. Director St. Clair thanked Mr. Goodrich for attending the all parks Board meeting last week. He felt it was a productive meeting. The Boards and staff from Mishawaka and St. Joseph County were here. Mayor Luecke addressed the meeting and encouraged them to work together to address the common challenges they face. Good discussion was held on a number of subjects. 2. He commented that Park’s Information Technology committee is investigating on line registration, social networking software, and email marketing. The Activity Guide is being done in house. 3. The staff is compiling a tentative 2010 capital budget, assuming money will be available, as well as planning for 2011 and 2012. He will be discussing it with the Mayor and Council in the future. 4. The Nonalcoholic Beverage Agreement is still being discussed. VIII.Comments by Maintenance Superintendent 1. Mr. Mike Dyszkiewicz informed the Board that his capital request will include fleet purchases to keep the fleet current and running efficiently. 2. Mowing is winding up. 3. Leaf pick up will begin November 3. 4. Several projects are ongoing, including replacing the ceiling tiles at King Center, and concrete work at various sites. - - 2 - - 5. Water is being shut off in the parks and boilers are being turned on. 6. The Ice Rink is ready to start on Thanksgiving weekend. 7. An energy consumption audit is going to be done at the centers to see what we can do to improve our efficiency. IX.Comments by the Zoo Director or 1. Mr. DeRosa gave the Board members invitations to the presentation ceremony of the accreditation on November 16. The AZA Executive Director will be here for the presentation. 2. Zoo Boo was held last weekend and 4,708 participated. 3. The Zoo has been received recognition by the National Wildlife Federation as a certified wildlife habitat refuge. A plaque has been received. X.Comments by the Golf Operations Direct 1. Mr. Nowacki informed the Board that the new tee signs have been installed at Erskine. 2. The last capital projects are underway. Irrigation controls at Studebaker are being installed and concrete work is underway at Erskine. 3. The tree crew planted 109 trees at the courses this year. 4. Leaf clean up is underway. 5. The irrigation systems are being blown out for the winter next week. 6. Studebaker is down to one employee and concessions at the courses are day to day. 7. The Erskine wellhead inspection was done and was passed. 8. At the recent NRPA Congress, Mr. Nowacki attended seminars on marketing golf in today’s economy. XI.Comments by the Marketing Director 1. Mr. Bradley reported that they have been meeting with media outlets to reestablish relationships with them. Meetings have gone well. 2. The Department is submitting award nominations for the Chris Wilson Pavilion, the arts program with the IUSB and the Centers, and the “Bouncy” program with the Indiana Parks and Recreation Association. 3. The Convention and Visitor’s Bureau has announced that next year, the Urban Adventure revenues will be going to the Department. 4. TGI Friday is partnering with us to provide items for programs and events. XII. Comments by the Recreation Director 1. Flag football ended last week. 2. Registration for River City Basketball has started. Thirty-five teams are now registered. This is the largest fall league. 3. The Fall Family Fun Fair at Rum Village was held recently and over 3,000 attended. - - 3 - - 4. Next month, a request to adjust the rental fee of the inflatable play structures will be on the agenda. 5. The Ice Rink will open the Friday after Thanksgiving. 6. Softball ended October 13 and the season went well under John Walczewski’s first year as commissioner. The ASA congress will be held in to weeks to bid on tournaments. 7. Linda Harrison, Senior Leader at Howard Park, retired October 1. XIII.There being no more business to come before the Board the meeting adjourned at 4:45 p.m. The next regular meeting will be held November 16, 2009 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - -