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HomeMy WebLinkAbout12-21-09 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING D21,2009 ECEMBER The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on st Monday the 21 of December 2009 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Dave Firestone, Erskine Golf pro; TJ Mannen, Elbel Golf Pro; Loretta Kollar, Recreation Supervisor; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:02 p.m. II.The first order of business was the interviewing of interested citizens. 1.Botanical Society- Martha Lewis Ms. Lewis gave a review of the year. She thanked all that contributed to the progress that was made in 2009. 1,750 volunteer hours were logged. A facilities manager was hired. A master plan is being formulated. She announced the awarding of a grant in the amount of $60,000 from the Florence V Carol Charitable Trust, the Stanley A and Flora P. Clark Memorial Trust Foundation, the John, Anna, and Martha Jane Fields Trust Foundation, and the Muessel-Ellison Memorial Trust Foundation. The award is for electrical work in the Conservatory and meeting room. Mayor Luecke thanked Ms. Lewis, the volunteers, and the Park staff and Board for their work in this partnership. He congratulated her for bringing outside resources in to help this facility. Councilwoman Puzello also said she was impressed in what Ms. Lewis and the Botanical Society have accomplished. President Henry also thanked her on behalf of the Board. - - 1 - - III.The next order of business was unfinished business. 1.Request to Approve Fee Change for Inflatable Play Area Rental- Loretta Kollar Ms. Kollar requested an increase in the fees for the two largest of the inflatable play areas because of the amount of people needed to set them up. This would be an increase from $125 to $175 because it takes an extra person to do the set up and take down. Mr. Goodrich made a motion to approve the change request. Dr. Kelly seconded the motion and it passed. IV.The next order of business was new business. 1.Request to Approve Rezoning Application for Kroc Center location- Tom Bodnar Mr. Jerry Phipps of the Troyer Group represents the Kroc Center as their architectural firm. He requested the Board sign a petition to asking the City Council to rezone the property the Kroc Center will be built on. The Park Board is one of four owners of the site. This is one of several steps that need to be done before construction can begin. Groundbreaking may take place in April. The actual transfer of the property to the Salvation Army/Kroc Center will take place a future meeting. Dr. Kelly made a motion to authorize President Henry to sign the petition on behalf of the Board and take any other necessary steps to secure the rezoning. Mr. Goodrich seconded the motion and it was passed. 2.Arborist License Renewals- The following license application was presented for approval by the Board: a. Envirovision, Inc Mr. Goodrich made a motion to accept the renewals of the Arborist Licenses and Dr. Kelly seconded the motion. It was passed V.Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on November 16, 2009 as mailed. The motion was seconded by Dr. Kelly and approved. VI.Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for November 2009 totaling $848,756.78. It was seconded by Dr. Kelly. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1.Director St. Clair handed out a copy of the 2010 capital projects that will begin in January. 2.As part of the capital projects, a facilities analysis will be done to evaluate energy efficiency among other items. The first phase would be the Charles Black Center, King Center, Newman Center, the Park Maintenance Facility, O’Brien Center, and the Conservatory would be phase one. 3.The growing houses at the Conservatory are going toe be scheduled for demolition. They - - 2 - - are no longer used and are in a state of disrepair. Window framing is deteriorating and unsafe as well as energy inefficient. Bids for the demolition will be solicited. This will open up more area for parking. VIII.Comments by the Golf Operations Director 1.Mr. Nowacki presented an overview of the golf division’s plans for 2010 and an explanation of the proposed golf fee structure. He asked that the Board consider this request at the January meeting. IX.Comments by the Zoo Director 1.Director DeRosa reported that the Zoo is getting ready for the winter months by getting animals into winter quarters. 2.Our amur leopard was sent to Fort Wayne Zoo for breeding purposes. 3.The Fort Wayne Zoo donated a used ultrasound unit to the veterinary hospital. 4.He is scheduling butterfly shipments for the spring. 5.Sharon Smith, the Zoo Concessions manager, resigned recently. Kimberly Lane has been hired to take this position. She has worked in the Zoo Concessions last summer. 6.A video camera has been installed in the wild dog den in order to monitor for puppies. He thanked Mike Kouroubetes of the Park’s IT Department for his work in securing the cameras. Indiana Security and Cyberlink donated the camera and installation. 7.Physicals are being done on various animals. The takin were immobilized for a hoof trim recently with no problems. X.Comments by the Recreation Director 1. Ms. O'Connor informed the Board that there were approximately 600 people in attendance for the tree lighting at the Football Hall of Fame for Downtown for the Holidays. 2.Saturday morning 161 breakfasts were served for Breakfast with Santa. Tea with Santa had 165 participants. 3.The Howard Park Ice Rink is open and attendance is up from last year. 4.The River City Basketball League is over. 5.Holiday camps start this week at O’Brien Center. 6.New Year’s Eve will be celebrated at the Howard Park Senior Center. The new year will be rung in at 11 am. 7.The Indiana Parks and Recreation Association has awarded Director St. Clair their Professional of the Year honor. He was nominated by our staff and will receive the award at the January annual conference. Mr. Goodrich commended Ms. Lewis for her outstanding job with the Botanical Society and wanted her to know that the Board appreciated it. President Henry seconded his comments. - - 3 - - XI.There being no more business to come before the Board the meeting adjourned at 5:13 p.m. The next regular meeting will be held January 18, 2010 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - -