HomeMy WebLinkAbout9991-09 Budget transfer for various departments within the city for year 2009ORDINANCE No.
Passed by the Common Council of the City of Soutlr Bend, Indiana
December 14,
Attest:
Attest:
Presented by me to the Mayor of the City of South Bend, Indiana
December 15, 2~9
President of Common Council
City Cterk
City Clerk
Approved and signed by me
JOHN
December 17, 2009
21p9
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ORDINANCE NO. 1. c(,~ ~ "~
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND,
INDIANA, FOR BUDGET TRANSFERS FOR VARIOUS DEPARTMENTS WITHIN
THE CITY OF SOUTH BEND, INDIANA FOR THE YEAR 2009
STATEMENT OF PURPOSE AND INTENT
Unforeseen conditions have developed since the adoption of the existing budgets
(Ordinances #9874-08 and #9875-08) which necessitate the increase and reduction of
appropriations within the various departments of the General Fund and other funds of the
City of South Bend during 2009.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of
South Bend, Indiana, as follows:
Section I. All accounts as set forth in the detailed attachment hereto which are
incorporated herein and made a part hereof shall be adjusted by increase or reduction of
appropriation in the designated sums.
Section II. This ordinance shall be in full force and effect from and after its
passage by the Common Council and approval by the Mayor.
Member of the Common Council
Attes .
' Cl rk
Presented by me to the Mayor of the City of South Bend, Indiana, on the
~~~ day of i~2c~,,,..t~,y , 2009, at ~~~~" o'clock g . m.
-~.
~ ~~~,,,t
Deput ity Clerk
Approved and signed by me on the ~~ day of , 2009, at
(~: ~jo o'clockC~. m.
Mayor, Cit South Bend, Indiana
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1 st READING l
PU6LIC HEARING \Z-(`{~~
3 rd READING lZ-"~`~`~y
NOT APPROVED
FEfERRED
PASSED ~ y~ ~ ~~ "o ~t
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(~!0~~' 1 8 2009
dGHN VOGII~E
CTf Cl.EAK. E0. °F~!D, IN.
TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND:
Your Committee of the Whole, to whom was referred:
BILL NO.
97-09 A BILL OF THE COMMON COUNCIL OF THE CITY OF
SOUTH BEND, INDIANA, FOR BUDGET TRANSFERS
FOR VARIOUS DEPARTMENTS WITHIN THE CITY OF
SOUTH BEND, INDIANA FOR THE YEAR 2009
Respectfully report that they have examined the matter and that in their opinion,
this bill is being recommended to the full Council with a favorable
recommendation.
Ann Puzzello
Chairperson, Committee of the Whole
Clty of South Bend, Indiana
Year End Budget Transfers
(between expenditure cetegorles or departments In the same fund-no Increased Clty approprlatlons)
November 16, 2009
Complete and return electronically by November 9, 2009 noon
Tab n
Budget
Department FlscalOfflcer/ Account ProjeM Increase/
Fund Name Name Account Name Contact Name Number Number Decrease Justification
eneral Fund PW - En ineerin Re ular Salaries Mu h 101-0602-431-10-01 32,000.00 Existin itions carried forward from 2008, error in mid- ear bud et allocation to Wastewater
General Fund PW - En ineerin FICA Mu h 107-0602-431-11-01 2,448.00 Additional ova es $32,000 x 7.65
General Fund PW - En ineerin PERF Mu h 101-0602-431-10.04 1,920.00 Additional ova es $32,000 x 6.00
General Fund PW - En ineerin Health Insurance Mu h 101-0602-431-t i-08 12,000.00 Existin ositions carried forward from 2008, error in mid- ear bud et allocation to Wastewater
General Fund PW -Engineering Capital Pra'ect -Miami Road Murphy 101-0602-431-42-32 - 48,368.00 Cast savings on project -did ROW work in-house -use savings to cover above budgets
0.00
General Fund PW -Traffic 8 Li htin Automotive Re airs - T8L Mu h 101-0607-431-36-03 50,000.00 Ain fleet, increased re air costs char ed Central Sevices above bud sled amount
General Fund PW -Engineering Salt Murphy 101-0602-431-23.40 - 5( 0,000.00) Salt covered in other fund, budget not spent and used to corer above budget increases
0.00
Sewer Fund Sewer De artment Sewer Maintenance Materials Mu h 641-0621-792-23-04 5,000.00 Additional emer en sewer cuts and sewer materials
Sewer Fund Sewer De artment Automoive Re airs -Sewer Mu h 641-0621-792-36-03 50,000.00 Ain fleet, increased re air costs char ed b Central Sevices above bud sled amount
Sewer Fund Sewer De artment Sewer Lateral Pr ram KurzhaUMu h 641-0621-792-63-35 20,000.00 Additional costs for sewer Lateral r ram - r ram has been re-or anized
Sewer Fund Sewer Department Hourly Wages Murphy 641-0621.792-10.02 - 75,000.00 Staff vacancies during the year, budget savings used to corer above budget increases
0.00
General Fund Pdice De artment S ecia Pa Pinckert 101-0801-421-10.06 P6UNIF $19,200.00 S ial a lower than bud eted due to shorta a of ersonnel -Use savin s to cover Pdice Grant
General Fund Police De artment Pdice E ui ment Pinckert 101-0801-421-43-06 P6ADMN 19,200.00 Additional monies needed to cover Pdice AFIS Grant. These monies will be reimbursed DOJ
General Fund Police De artment Central Services Gasoine Pinckert 101-0801 X21-22-01 P6ADMN 190,000.00 Gasoine vices lower than fntd sled -Use savin s to cover automobile re airs
General Fund Police De artment Automoive E ui ment Re air Pinckert 101-0801-421-36-03 P6ADMN 190,000.00 Additional monies needed to corer the auto re air account.
General Fund Pdice De artment Personnel Services - Re ular Pinckert 101-0801-421-10-01 P6UNIF 10,000.00 S ecial a lower than bud sled due to shorta e d rsonnel -use artial savin s to cover electric char es
General Fund Police Department Automoive Equipment Repair Pinckert 101-0801-421-35-01 P6ADMN 10,000.00
0.00 Additional charges needed to cover electrical charges to Pdice building.
Liabil' Insurance Fund Liabil' Insurance Division Grou Health Insurance Yea /Mu h 22E0412.672-11-08 4,000.00 Under bud sled health insurance costs, reallocation Irom Work Com Inurance Division
Liabili Insurance Fund Uabili Insurance Division Grou Health Insurance Yea /Mu h 226-0412.672-10.01 2,500.00 Under bud sled sala costs, reallocation from Work Corn Inurance Division
Liabilit Insurance Fund Liabili Insurance Division Grou Health Insurance Yea /Mu h 226-0412.672-11-04 300.00 Under bud eted PERF costs, reallocation from Work Com Inurance Division
Uabild Insurance Fund Work Com Division Grou Health Insurance Yea /Mu h 226-0403-645.17-08 6,800.00 Over bud sled health insurance costs, reallocation to Liabiltt Inurance Division
Liabilit Insurance Fund Work Com Division Other Su lies Yea /Mu h 226-0403-645-23-99 3,000.tlO PO #186818, Ph io Cpltrd - urchase of re lacement kit for batte char er
Liability Insurance Fund Work Comp Division Regular Wages Yeary/Murphy 226-0403.645-10-01 - 3( 000.00) Vacanct positions during part of year -savings used to Lund above expenditures
0.00
Cumulative Ca Rai Dev. Pdice De artment Mdor E ui ment Pinckert 406-0801-421-43-02 1,000.00 Additional a ui ment to outfit dice vehicles
Cumulative Capital Dev. Police Department Capital Lease Payments Pinckert 406-0401-415-37-02 - (1,000.00 Capital lease costs less than budget, no 2009 lease purchase for Pdice vehicles
0.00
General Fund Board d Safe FICA Taxes Pinckert 101-0103.411-11-01 32.00 FICA taxes on final ova es aid durin 2009, current) these itions are un aid
General Fund Pdice Department Personnel Services -Regular Pincken 101-0801-421-10.01 P6UNIF (32.00 Special pays lower than budgeted due to shortage of personnel -use partial savings to cover FICA charges
0.00
General Fund Ci Clerk Health Insurance Wisniewski 101-0201-411-11-08 13,000.00 Bud etin error for health insurance costs, no new ttions durin 2009, $45,739 aid 2008, $29,218 in 2009
General Fund Administration/Finance Permanent Part Time Wages Murphy 101-0401-415-10-09 - 13,000.00 Account significantly under budget, fewer part-time work completed in 2009
0.00
General Fund
General Fund Mayor
Ma or Auto Allowance
Com uter E ui ment Moody/Myers
M /M ers 101-0101.413-11-12
101-0101-413-43-08 - 2,700.00
2,045.00 Auto allowance needed since Mayor and Assistant Mayor retumed city vehicles to fleet.
New Ia t needed to re lace dd one for resentations, work at home, travel, etc.
General Fund Ma or Re ular Salaries M / ers 101-0101-413-10-01 2,045.00 One osition unfilled for 2009, will be eliminated in 2010.
General Fund Ma or Central Service Gasoline Mood / ers 101-0101.413-22-01 1,350.00 Gasoine no Ion er needed since ci vehicles have been retumed to the fleet.
General Fund Mayor Automotive Equipment Moody/Myers 101-0101-413-36-03 -- 1,350.00 Automotive equipment repairs no longer needed since City vehicles have been retumed to the fleet.
0.00
Parks 8 Recreation Fund Parks and Recreation Gdf- Invento for Sale Carleton 201-1102-452.22-29 K62ADM 10,000.00 Usin excess bud et for Services cafe o
Parks 8 Recreation Fund Parks and Recreation Golf- Travel Carleton 201-1102-452.32-03 K62ADM 1,500.00 Sent em I ees to LPGA and NRPA conferences
Parks 8 Recreation Fund Parks and Recreation Gdf- Tele hone Cadeton 201-7102-452.32-04 K62ADM 2,500.00 Additional ex ense for DSL line at Elbel
Parks 8 Recreation Fund Parks and Recreation Gdf-Contract Services/Char es Carleton 201-1102-452.39-89 K62ADM 6,000.00 Unex cted re airs to concessions ui ment
Parks & Recreation Fund Parks and Recreation Rec• Part Time Carleton 201-1103-452.10.03 K63ADM 40,000.00 Usin art time bud et to offset rec su lies and Zoo su lies
Parks 8 Recreation Fund Parks and Recreation Rec- Recreation Su lies Carleton 201-1703-452.22-23 K63ADM 10,000.00 Unex eaed Rec su lies and concessions items used
Parks 8 Recreation Fund Parks and Recreation Zoo- Office Su lies CS Carleton 201.1104-452.21-03 K640PE 1,000.00 Unex ded Central Stores Office su lies usa e
Parks 8 Recreation Fund Parks and Recreation Zoo- Uniforms Cadeton 201-1104-452.22-OS K640PE 5,000.00 Concession and veterina supplies nd bud sled
2009 Year-End Budget 11/18/2009 Paget
City of South Bend, Indiana
Year End Budget 72nsfers
(between expenditure categories or departments In the same fund-no Increased Clty appropriations)
November 16, 2009
Complete and return electronlwlly by Novemfxr 9, 2009 noon
b n
Budget
Department FlscalOfflcer/ Account Protect Increase/
Fund Name Name Account Name Contact Name Number Number Decrease Justlflcatlon
Parks & Recreation Fund Parks and Recreation Zoo- Zoo Feed Carleton 201-1104-452.22-06 K640PE 12,000.00 Zoo foal ex ense hi her than antici ated
Parks & Recreation Fund Parks and Recreation Zoo- Other- Cleanin Su lies Cadeton 201-1104-452.22.15 K640PE 200.00 Cleanin su lies over bud et
Parks & Recreation Fund Parks and Recreation Zoo- Househod, Laund Cadeton 201-1104-452.22.21 K640PE 1,800.00 Household, laund su lies over bud et
Parks & Recreation Fund Parks and Recreation Zoo- Concessions Invento Cadeton 201-1104-452.22-30 K640PE 10.000.00 Concessions sales hi her than bud sled
0.00
Recreation -Nonrevertin Parks and Recreation Rec NR- Re ular Cadeton 203-1103-452.10-01 K3ADMN 15,000.00 Fdness Su rvisor na in od foal baseline bud et
Recreation -Nonrevertin Parks and Recreation Rec NR- Recreation Su lies Cadeton 203-1103-452.22-23 K3ADMN 25,000.00 Offset hi her recreation su lies ex nse
Recreation -Nonrevertin Parks and Recreation Rec NR-Promotional Cadeton 203-1103-452.33-03 K3ADMN (40.000.001 Pranotions bud et not used
0.00
Parks -Nonrevertin Ca flat Parks and Recreation Refunds, Awards, Indemnities Cadeton 405-1101-452-39-01 200.00 Eliminate ne alive balance in account, refunds nd in 2009 bud et
Parks - Nonreverting Capital Parks and Recreation Park Equipment Cadetat 405-1101-452.43-07 - 200.00 Eliminate negative balance in account
0.00
Economic Dev Income Tax Parks and Recreation Part Time Cadeton 408-1106-452.10-03 DGN08 16,000.00 Buildin Bla;ks r ram not in od foal 2009 bud et
Economic Dev Income Tax Parks and Recreation FICA Cadeton 408-1106-452.11-01 DGN08 2,000.00 Buildin Blocks r ram not in od foal 2009 bud et
Economic Dev Income Tax Parks and Recreation O erations & Maint Su lies Cadeton 408-1106-452-22-24 DGNOS 15,000.00 Buildin Blocks r ram not in od foal 2009 bud et
Eaxtomic Dev Income Tax Parks and Recreation Small Tads & E ui ment Cadeton 408-1106-452-23-20 DGN08 500.00 Buildin Blocks r ram not in od foal 2009 bud et
Economic Dev Inaxne Tax Parks and Recreation Contractual Services Cadeton 408.1106-452-39-89 DGN08 20,000.00 Buildin Blocks r ram not in od foal 2009 bud et
Economic Dev Inaxne Tax Contrdler Capital Lease Payments Murphy 408-0401-415-37-02 - (53,500.00 Savings in debt service payments due to 2009 Mords Performing Arts Center bond refunding - $61,527 savings
0.00
General Fund Morris Performin Arts Ctr Liabil~ Insurance Anderson 101-0404-453-34-02 32,100.00 Cover hi her liabili insurance allocation than bud sled at Mords Performin Arts Center
General Fund Palais R ale Ballroom Liabili Insurance Anderson 101-0405-453-34-02 31,100.00 Transfer uns ant bud et from Palais liabili insurance account
General Fund Palais R ale Ballroom Electdc' Anderson 101-0405-453-35-01 1,000.00 Transfer uns ant bud et fran Palais electdci accoum
General Fund Mords Performin Arts Ctr Electdc' Anderson 101-0404-453-35-01 4,000.00 Increased costs for electdcit for Mords Perfortnin Arts Center
General Fund Palais R ale Ballroom Electdci Anderson 101-0405-453-35-Ot 4,000.00 Transfer uns nt bud et frorn Palais electdc account
General Fund Mords Performin Arts Ctr Miscellaneous Char es/Services Anderson 101-0404-453-39-89 21,300.00 To cover IRS Wallies related to clot ears aid in 2009
General Fund Palais R le Ballraxn Other E ui ment Anderson 101-0405-453-36-OS 8,800.00 Transfer uns nt moos fran Palais other a ui ment account
General Fund Palais Royale Ballroom Gas Anderson 101.0405-453-35-02 - 12,500.00 Transfer unspent money fran Palais natural gas account
O.OD
Solid Waste O&M Environmental Services C.S: Gasoline Kurzhal 610-0610-797-22-01 131,000.00 Gas dces lower than bud sled-needed to corer unforseen shorta es in other areas
Solid Waste O&M Environmental Services Automotive E ui ment Re air Kurzhal 610.0610.791-36-03 110,000.00 Ain fleet re wires constant re airs to kee trucks on the road.
Solid Waste O&M Environmental Services Bad De Ex ense-Trash Kurzhal 610-0610.791.63-70 8,000.00 Have seen stag increase in bad debt wdte-offs, like) due to econorn .
Solid Waste O&M Environmental Services SWMD Re clin Fee Kurzhal 610.0615-791-31-08 10,500.00 To corer ex acted Nov & Dec bills from Sdid Waste Mana ement Distdct
Solid Waste 08M Environmental Services Bad Debt Expense-Recycling Kurzhal 610.0615.791-63-70 - 2,500.00 Have seen steady increase in bad debt write-offs, likely due to econany.
0.00
Sewer Re air Environmental Services Salades-Re ular Kurzhal 640.0620-811-10-01 2,800.00 Pa dl ex nse lower than bud sled due to assin of Su ervisor in Oct. Sewer De t. assumed duties.
Sewer Re air Environmental Services Automotive E ui . Re air Kurzhal 640-0620.811-36-03 1,300.00 Vehicle is 58 with +1 OOK miles. Likel to be re airs/maint. Line over-bud et at Oct month end.
Sewer Repair Environmental Services Bad Debt Expense Kurzhal 640.0620.811-63-70 -- 1,500.00 Have seen steady increase in bad debt write-offs, likely due to econany. Line over-budget at Oct marth end.
0.00
Water Works eratin Fund Water Treatment Tele honelfele rah Lawson 620.0640.603.32.04 $12,700.00 The Radio Telemet Protect was ex acted to reduce the hone ex ense. Pr 'ect data ,increased ex nses.
Water Works O ratio Fund Water Treatment Re air Parts Lawson 620.0640.604.23.10 5,000.00 Ex edencin increased activi in reventive and eneral a ui ment maintenance.
Water Works O ratio Fund Customer Service Contractual Service-Other Lawson 620.0640.657.31.35 23,000.00 Credit wrd activ has increased 50 % above 2008 ear to date.
Water Works O eratin Fund Custaner Service Collection A en Fees Lawson 620.0640.657.31.39 13,000.00 Od foal ex ectation of decreased lacements is successful. Greater number of accounts to collection,
Water Works O eratin Fund General & Administrative Com uter E ui ment Re air lawson 620.0640.658.36.04 21,000.00 The cif IT allocation cost was ad'usted u ward in Ma . CIS was not factored into the od foal allocation.
Water Works O eratin Fund General & Administrative Miscellaneous Ex nse Lawson 620.0640.658.63.75 1,600.00 An EPA Clean Air violation anal caused a bud et deficit.
Water Works O ratio Fund Custorner Service Bad Debt Ex ense - Cla Lawson 620.0660.657.63.70 4,000.00 Bud et ant error. Estimate was entered but was na u glad Burin the ant rocess.
Water Works O eratin Fund General & Administrative Salades / Houd Lawson 620.0640.658.10.02 40,700.00 Decrease is due to data ed osition re lacements aloe with reduction in force.
Water Works Operating Fund General & Administrative Group Insurance /Health Lawson 620.0640.658.11.08 - 39,600.00 The Group Health benefh budget is greater than the annual anticipated expense.
0.00
General Fund Cade Enforcement Fdn a Benefits Libbe 101-1201-415-11-25 4,237.00 Benefits na bud sled for but mandated the Contrdler for take hone vehicle 8 cell hone
General Fund Code Enforcement Central Services Gasdine Libbe 107-1201-415-22-01 4,237.00 Gasdine dces lower than bud sled -use savin s to cover additional fdn a benefits
General Fund Code Enforcement Cell hone allowance Libbe 101-1201-415-11-24 1,265.00 New account not bud erect for
General Fund Cale Enforcement Other office supplies Libbey 101-1201-415-21-04 - 7,265.00 Fewer office supplies purchased to limit spending
0.00'
2009 Year-End Budget 11/18/2009 Paget
Clty of South Bend, Indiana
Year End Budcet Trensfers
(between expenditure categories or departments In the same fund-no increased City appropriations)
November 16, 2009
Complete and return electronically by November 9, 2009 noon
T b ne
Budget
lkpartment Fiscal Officer/ Account Project Increase)
Fund Name Name Account Name Contact Name Number Number l~crease Justificetlon
Total of Bud et Transfers 0.00
2009 Year-End Budget 17/tfi/2009 Page3
CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR
DEPARTMENT OF ADMINISTRATION AND FINANCE
GREGG D. ZIENTARA
Novem~e lr 8, 2009
Mr. Derek Dieter
President, South Bend Common Council
4th Floor, County-City Building
South Bend, IN 46601
Re: An Ordinance for Budget Transfers of Various Departments within the City of South
Bend
Dear President Dieter:
Because unforeseen circumstances have developed since the adoption of the City of
South Bend's 2009 budget which was approved by the Common Council in Ordinances #9874-08
and 9875-08, it is now necessary to increase and reduce appropriations within various
Departments of the General Fund and other Funds of the City of South Bend. Attached is an
ordinance for this purpose together with an attachment providing details to all of the increases
and reductions. The attached detail sheet is incorporated into the ordinance itself and made a
part thereof.
I will present this ordinance to the Common Council at its Committee meeting and
public hearing and will be happy to answer any questions that Council members may have.
Thank you for your cooperation.
Sincerely,
.N_....~.~._~.~-..._~_.._._ sib.
COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9216 FAx 574/235-9928 TDD 574/235-5567