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INTEROFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Tara Weigand, Project Engineer
SUBJECT: Award Project 117-024
LangLab HVAC Improvements
DATE: November 20, 2017
On November 14, _2017 the Board of Public Works opened and read quotes for the above project.
All quotes were found to be correct.
The quotes ranked as follows:
Bidder
Divisions A, B, C, & D
Dynamic Mechanical Services
$ 75,831.00
Edward J. White, Inc.
No Quote
Goff Heating & Air Conditioning Co.
No Quote
I recommend award of contract for LangLab HVAC Improvements project to the lowest
responsive/responsible bidder, Dynamic Mechanical Services in the amount of $75,831.00.
The funds have been appropriated through RWDA, funding number 324.1050.460.42.01.
Please call if you have any questions (x5998).
Enclosure: Bid Tabulation
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CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME: Langlab HVAC Improvements
PROJECT NO. 117-024
QUOTES DUE November 14, 2417
(Must be completed for all quotes. Please type or print)
Date: { 1 1 Firm: ' C
Address:
City/State/Zip: } ' L' ShC k _Tele phone Number: (�jr]�) a cI.c��
Agent of Bidder (if Applicable): M 1 1 c Lsc
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by
The City of South
and dated 1111
of Public Works
l� ] for the sum of (enter the To(t�al Quote as shown on the Proposal)
(Enter Sum df Tbfal Quote plus Alternates shown n Proposal) --" -®V,,0—Ky
/ (N merical)
lco
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
The above quote is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
A-Gilet. P
A. Maradik, Member
Jame5'A. Mueller, Member
BY
(Signature)
(Printed Name of Person Signing)
ACCEPTANCE
day of ��s�y� �`.�-r �.- 20
Suzanna M'Ffitzbeffi. Member
5e J. Oorad, Member
Linda M. Mahin, C
Version 10/18/2016 Page - 7 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 28th Day of November, 2017, by and between,
Dynamic Mechanical Services, 1606 Chestnut Street, Mishawaka, IN 46545, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, PIans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 117-024
DESCRIPTION: LANGLAB HVAC IMPROVEMENTS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $75,831; DIVISIONS A, B, C, and D
FUNDING: RWDA TIF
The unit prices for this improvement were those prices as received and accepted by the Board on
the 14th Day of November, 2017.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS
Gary . Gilot, President
Suzanna 9. AArgV
Elizabeth A. Maradik, Member
DYNAMIC MECHANICAL
SERVICES
Printed Name
Ja"A. Mueller, Member Signature
f e
Therese J. DdratV,Member Attest: Linda
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
1, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
PROJECT NAME
PROJECT NO.
QUOTES DUE
Division A - Ground Floor
QUOTE/PROPOSAL
CITY OF SOUTH BEND
L.anglab HVAC Improvements
117-024
November 14. 2017
Item No. T
Description
Quantity
Unit
Total Amount
1
Furnish and Install HVAC Unit for Bar and Venue
1
LS
$ c% 06
Total Amount of Division A
$
Division B - HO and Green Room (Second Floor)
Item No.
Description
Quantity
Unit
Total Amount
1
Furnish and Install HVAC Unit for HQ
1
LS
$! (D q 110
2
Furnish and Install HVAC Unit for Green Room
1
LS
$ad `C?l Q2-
Total Amount of Division B
$-N l9 3
Division C - Center Area (Second Floor)
Item No.
Description
Quantity
Unit
Total Amount
1
Furnish and Install HVAC Unit for Center Area
1
LS
$aq qo?),
Total Amount of Division C
$ a 903'-0
Division D - Serviciniz
Item No.
Description
Quantity
Unit
Total Amount
1
Service Basement Unit Heater and HVAC unit servicing
1
LS
$ 1�Ur'c�
the West Ground Floor
Total Amount of Division D
$ o o'
Firm: 0-0- C, 1, l p-� 0 -vt-� C 0-. �i t C-'-S
Address: tcaC�L�
Cit /State/Zi : mI -::�hCll—a ,-I�Oe hone Number:(M a -V-A
Mg) a�� -- 01-,�
Fax Number:
By
(Signature)
(Printed Name of Person Signing)
Version 10/18/2016 Page - 11 Public Works Quote
When the prospective Contractor is unable to certify to any of the statentents below, it shall attack an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF -� )
SS:
'1GOUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -tune.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, not retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
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Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program, The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
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