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Home My WebLink AboutAward Bid - Farmington Lift Station 14A Rehabilitation Project No 117-027 - John Boettcher Sewer & Excavating.-rf-:�: '''. �-r+F::�� ".'.�.t. �'..-'�.�_5: ^: -:i: n�.s. �. ,.� �•�Y `+'�-_'kt �'.., ;..�{°., ,�'.rT- .yn X::r` "e..��""-ar��? :.�t'� INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Catherine Fanello, Board of Public Works Attorney (or current) Linda M. Martin, Clerk FROM: Al Greek, Director of Utilities Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Project No. 117-027 Farmington 14A Lift Station Rehabilitation Award Recommendation DATE: November 20, 2017 On November 14, 2017, the Board of Public Works opened and read bids for the above project. The Division of Utilities reviewed the documents and finds the information correct and complete with one exception. Bowen Engineering Corporation miscalculated their bid total at $425,300; actual total by addition of their bid items was $475,306.00. All bids were complete except for the one mathematical error. Four responsive bids were opened. The bid(s) ranked as follows based on price: Bidder Quotation Lump Sum Price 1. John Boettcher Sewer & Excavating (Mishawaka, Indiana) $360,577.79 2. HRP Construction, Inc. $379,000,00 3. Selge Construction Company, Inc. $416,199,50 4. Bowen Engineering Corporation Mathematical Error. $425, 300.00 submitted; Actual $475, 306.00 $475,306.00 The Division of Utilities — Environmental Services recommends award of the contract for Project No. 117-027 Farmington 14A Lift Station Rehabilitation to the lowest, responsive, responsible bidder, John Boettcher Sewer & Excavating (Mishawaka, Indiana) at the total bid price of $360,677.79 lump sum (and unit prices) not to exceed price. Unused allowances will be deducted from the final amount via change order prior to project completion. This recommendation is provided by the Division of Utilities. The Division of Utilities will appropriate sufficient funds from Utilities, Wastewater, Capital Account 642-0630-415-43-66 to fund the project. For questions regarding the above recommendation or the subject project, contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities. BID/PROPOSAL CITY OF SOUTH BEND Project Name Farmington Lift Station 14A Rehabilitation Proiect No. 117-027 For Bids Due November 14, 2017 BASE BID Item No. Description Quantity Unit Unit Price Total Amount 1 Mobilization and Demobilization 1 LS $11,012.00 $11,012.00 2 Maintaining Traffic 1 LS $1,634,98 $1,634.98 3 Clearing Right of Way 1 LS 1 $2,400.00 $2,400.00 4 Construction Engineering 1 LS $2,000.00 $2,000.00 5 Temporary Erosion and Sediment Control 1 LS $1,170.00 $1,170.00 6 Bypass Pumping 1 LS $19,760.00 $19,760.00 7 Curb and Gutter, Type'A' 20 LFT $40.00 $800.00 8 Compacted Aggregate, No. 53, Base 50 TON $14.00 $700.00 9 Asphalt Pavement Patching 15 SYD $85.00 $1,275.00 10 PCCP for Drive, 6" 15 SYD $35.00 $525.00 11 Top Soil 15 CYS $69.00 $1,035.00 12 Sodding, Nursery 70 SYD $19.55 $1,368.50 13 Force Main, 4" Dia. 50 LFT $266,32 $13,316.00 14 Force Main, 6" Dia. 15 LFT $443.87 $6,658.05 15 Temporary Shoring Walls 1 LS $1,900.00 $1,900.00 16 Lift Station 1 LS $256,621.21 $256,621.21 17 Lift Station Electrical 1 LS $22,404.00 $22,404.00 18 Tree, Decidous, 2" Cal. 1 EA $563.50 $563.50 19 Shrub, 3-Gal. Cont. 6 EA $74.75 $448.50 20 Shrub, 18", B&B 6 EA $86.25 $517.50 21 Shredded Hardwood Mulch 5 CYS $74.75 $373.75 22 Weed Barrier Fabric 30 SYD $3.16 $94.80 23 Debris Removal Allowance 200 TONS $20.00 $4,000.00 24 Utility Relocation Allowance 1 LS $10,000.00 $10,000.00 BASE BID TOTAL $360,577.79 Bidder (Firm): John Boettcher Sewer & Excavating Contractor Version 8/22/2017 Contractor's Bid for Public Works - 7 r Address: City/State/Zip: Version 8/22/2017 3305 N Home Street Mishawaka, IN 46545 Telephone Number: By 574 ) 259-1418 (Signature) ;JIVn W. Boettcher, President (Printed Warne of Person Signing) Contractor's Bid for Public Works - 8 ��en the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT" ELIGIBILITY VERIFICATION, NOW DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotas and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY } The undersigned Contractor, being duly sworn upon hislherlits oath, affirms under the penalties of perjury that: 1- Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by hire, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22- 16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in [ran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a Version 8/22120/7 Contractor's laid for Public Works - 4 person identified on. list published by the Indiana -Department -of. Administration. 4. Contractor does not knowingly arinpioy or contract with an unauthorized .alien, nor retain any employee or contract;with.a person that the Contractor`subsequently'ieams is 4a.unauishorized alien. Contractor. agrees .that.he/she/it shall enroll in and verify. -the work. ellglbility-;status:of'all of Contractor's newly hired employees through .the= ENerify Rbgram as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this, bid/quote; and 3. Contractor shall require hislherlits subcontractors performing wbk under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequeritly learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E- Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cr.ire a breach of this provision .no later than -thirty (30) days after being notified by the City.. 6. Persons, partnerships, corporations, associations, .ortoint ventures awarded a contract by the City of.South Bend through its. agencies,,boards, or commissions shall not discriminate against ..any employee or applicantfor employment in: -.the performance of a City contract. with respect to = hire, .tenure, terms, conditions, or privileges of employment, .or any matter directly or- indirectly ,related to employment because -of race, sex, -religion,. color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect:thai person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or :any.combination of the foregoing including, but not.limited 1o,.public works contracts awarded under public bidding laws or other contracts in which public bids are not required by,law,.the City, Its agencies, boards, ror commissions may. consider the. Contractors ..good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business CMBE") or as a Women's Business Enterprise.("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBEiWBE; however, it may not unlawfully discriminate against said WBEIMBE. 'A'finding of a discriminatory practice by the City's MBEIWBE'Utilization Board shall prohibit that person or entity front being awarded a ,City'contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate _any employee or applicant for employment in the performance -of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry, Breach of this provision may be regarded as material breach of contract, i, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 6-16- 8-1 ). 1 hereby certify that t and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand i Version 8/22/2017 Contractor's Bid for Public Works - 5 r-. have an affirmative duty to notify the City in my bid that my proposal does not Include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products orfoundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. xxx I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 14th day of November , 2017 Subscribed and sworn to before me this My Commission Expires May 9, 2024 County of Residence John Boettcher Sewer & Excavatinq Contractor Co tractodBidder (F ii (ignat re o Contractor181d s Agen Ja W. Boettcher, President Printed Name and Title 14th day of November , 20 17 Notary Public Elicia A. tetnard St. Joseph 4%lpSF pF ELiI IA k LOIVARD �yOTARp. : �Iotafy, Rblic, State of Indiana 3lpn # 004980 1� SEAL ; •�+''' My Commission ExpiEes i°ifs �'��,, ; May 00, 2624 Version 8/22/2017 Contractor's Bid for Public Works - 6 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 20, 2017 Name Jacob M. Klosinski Department Utilities - Wastewater BPW Date November 28, 2017 Phone Extension (574) 235-9496 Re aired Prior to Submittal to Board ... Legal ® Attorney Name Catherine Fanello Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Carol Kurzhal H Agreement ❑ Contract I I Proposal ❑ Addendum ❑ Professional Services jl Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control n Other: Company or Vendor Name John Boettcher Sewer & Excavating New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBENVBE Contractor Requested ❑ No ® Yes Name of Company State Barricading, Inc. Project Name Farmington 14A Lift Station Rehabilitation Project Number 117-027 Funding Source Account No. Amount Terms of Contract Utilities, Wastewater Capital 642-0630-415-43-66 $ 360,577,79 Lumo Sum land Unit Prices) Purpose/Description Utilities requests the Board of Public Works approval to Award the subject project to the lowest, responsive, responsible bidder John Boettcher Sewer & Excavating ® Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verifv, Iran, etc.) Amount of Previous Amount " Increase ❑ Decrease Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ® ❑ ® ❑ Dispersal After Approval -Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer Carol Kurzhal. Director of Financial Services, Environmental Services �. _, �« �� .r _ - � '; __ '„ _ -