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HomeMy WebLinkAbout11142017 Board of Public Works MinutesAGENDA REVIEW SESSION NOVEMBER 9, 2017 333 Mr. Horvath stated this is for predictive maintenance at the Wastewater Plant. He noted it gives Uptake access to the city's data for prediction analysis. - Amendment to Professional Services Agreement — HWC Engineering Mr. Horvath explained this is for the design services for the Prairie Avenue Water Main Loop. He noted they completed the study, this is the design. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:19 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President _"14 LLL� Elizabeth A. Maradik, Member Therese J. Dora , M ber L- Ja s A. Mueller, Member Suzanna M. ri be r ATTEST: i da M. Martin, Clerk REGULAR MEETING NOVEMBER 14, 2017 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on November 14, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Suzanna Fritzberg, and Therese Dorau present. Board Member James Mueller was absent. Also present was Board Attorney Catherine Fanello. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on October 19, October 24, October 31, and November 7, 2017 were approved. OPENING OF BIDS — 100 WAYNE STREET PLAZA AND STREETSCAPE — PROJECT NO. 116-047R (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. 1 1 1 REGULAR MEETING NOVEMBER 14, 2017 334 1 Base Bid Total $167,980 Alternate No. 3 $119,671 Alternate No. 4 $6,470 Alternate No. 5 $7,068 Alternates Total $207,379 PREMIUM CONCRETE SERVICES, INC. 712 Richmond Street Elkhart, IN 46516 Bid was signed by: Becky Yeakey Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. li 0 Base Bid Total $134,223 Alternate No. 3 $89,887 Alternate No. 4 $9,486 Alternate No. 5 $17,464 Alternates Total $24,725 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. :9 Base Bid Total $152,218 Alternate No. 3 $11,296 Alternate No. 4 $14,491 Alternate No. 5 $2,640 Alternates Total $175,082.45 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2018 OR NEWER 3/4 TON EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCK — SPEC AC (WATER WORKS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. REGULAR MEETING NOVEMBER 14, 2017 335 Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted :n Description Year/Make/Model Unit Price XL Pick Up 2018 Ford F250 4x4 Supercab $30,765.00 each Alternate Description Cost Total No. 1 Front mounted western 8' pro -plus power $5,584.00 $5,584.00 angling left and right. Plow to come equipped each each with safety approved lights and markers, and snow deflector 2 Front mounted Western MVP Plus. Plow to $6,089.00 $6,089.00 come equipped with safety approved lights, each each markers, and snow deflector shoes 3 CNG — Bi-Fuel conversion with tanks $9,943.00 $9,943.00 mounted under bed each each 4 Roof mounted strobe light with controller, $2,431.00 $2,431.00 Federal Signal 53" Legend LPX or equal each each Estimated number of days for delivery from award date: 70-84; additional for alternates GATES CHEVY WORLD 636 W. McKinley Ave. Mishawaka, IN 46545 Bid was signed by: Shawn Dralle Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted. Indiana Local Business Preference Claim Form filled out but not signed, incomplete 2: Description Year/Mak -/Model Unit Price Spec AC 2018 Chevrolet Silverado $34,865.00 Alternate Description Cost Total No. 1 Front mounted western 8' pro -plus power $5,240.00 $40,105.00 angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector 2 Front mounted Western MVP Plus. Plow to $5,712.00 $40,577.00 come equipped with safety approved lights, markers, and snow deflector shoes 3 CNG — Bi-Fuel conversion with tanks $10,400.00 $45,265.00 mounted under bed 4 Roof mounted strobe light with controller, $1,559.00 $36,424.00 Federal Signal 53" Legend LPX or equal Estimated number or days for delivery from award date: 8-12 weeks Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — PREVENTATIVE MAINTENANCE ON THIRTY-NINE (39) GENERATORS FOR VARIOUS CITY DEPARTMENTS — SPEC AE (CENTRAL SERVICES DIVISION FIRE DEPARTMENT FOUR WINDS FIELD MORRIS PERFORMING ARTS POLICE DEPARTMENT, STREET DEPARTMENT WASTEWATER WATER WORKS) 7 1 REGULAR MEETING NOVEMBER 14, 2017 336 1 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: MICHIGAN CRITICAL POWER 7986 Clyde Park Ave. SW Byron Center, MI 49315 Bid was signed by: Robin Maher Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted. BID: 1 Year Proposal Item No. Est. Item Unit Price Extend Q 1 1 PM per attached equipment list $22,874.00 2 1 Hourly Rate — Non Agreement $90/hour N/A Service Calls 3 1 Hourly Rate — Non Agreement $135/hour N/A Overtime Service Calls 4 1 Hourly Rate — Non Agreement $180/hour N/A Sunday/Holiday Service Calls 5 1 1 1 Load bank testing 1 $9,750.00 1 N/A 3 Year Proposal Item No. Est. Item Unit Price Extend Qty- I 1 PM per attached equipment list $68,622.00 2 1 Hourly Rate — Non Agreement $90/hour N/A Service Calls 3 1 Hourly Rate — Non Agreement $135/hour N/A Overtime Service Calls 4 1 Hourly Rate — Non Agreement $180/hour N/A Sunday/Holiday Service Calls 5 1 1 Load bank testing $29,250.00 N/A BUCKEYE POWER SALES 1707 S. Franklin St. Indianapolis, IN 46239 Bid was signed by: Gabrielle Hardin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was incomplete Bid Bond was not submitted. BID: 1 Year Proposal Item No. Est. Q Item Unit Price Extend 1 1 PM per attached equipment list $37,500 2 1 Hourly Rate — Non Agreement Service Calls $95/hour N/A 3 1 Hourly Rate — Non Agreement $142.50/hour N/A REGULAR MEETING NOVEMBER 14, 2017 337 Overtime Service Calls 4 1 Hourly Rate — Non Agreement Sunday/Holiday Service Calls $190/hour N/A 5 1 Load bank testing $95/hour N/A Parts markup 20% 3 Year Proposal Item No. Est. Item Unit Price Extend Q 1 1 PM per attached equipment list $37,500 2 1 Hourly Rate — Non Agreement $90/hour N/A Service Calls 3 1 Hourly Rate — Non Agreement $135/hour N/A Overtime Service Calls 4 1 Hourly Rate — Non Agreement $180/hour N/A Sunday/Holiday Service Calls 5 1 Load bank testing I $90/hour I N/A Farts markup 20% HERRMAN & GOETZ, INC. 225 S. Lafayette Blvd. South Bend, IN 46601 Bid was signed by: Larry Cripe Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form was submitted. BID: 1 Year Proposal Item No. Est. Item Unit Price Extend Q 1 1 PM per attached equipment list $36,750.00 n/a 2 1 Hourly Rate — Non Agreement $96.33 N/A Service Calls 3 1 Hourly Rate — Non Agreement $115.36 N/A Overtime Service Calls :N/A :l 4 1 Hourly Rate — Non Agreement $142. 4 Sunday/Holiday Service Calls 5 1 Load bank testing $11,232.00 N/A 3 Year Pro osal Item No. Est. Item Unit Price Extend Q 1 1 PM per attached equipment list $37,490.00 $112,470.00 2 1 Hourly Rate — Non Agreement $96.33 N/A Service Calls 3 —1--Hourly Rate — Non Agreement $115.36 N/A Overtime Service Calls 4 1 Hourly Rate — Non Agreement $142. 44 N/A Sunday/Holiday Service Calls 5 1 Load bank testing $33,696.00 N/A Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — FARMINGTON LIFT STATION 14A REHABILITATION — PROJECT NO. 117-027 (UTILITIES WASTEWATER CAPITAL) 1 1 REGULAR MEETING NOVEMBER 14, 2017 338 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTUCTION CO., INC. 2833 S. 1lth Street Niles, MI 49120 Bid was signed by: Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $416,199.50 BOWEN ENGINEERING CORPORATION 8802 N. Meridian Street Indianapolis, IN 46260 Bid was signed by: Brian Stater Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $425,300 JOHN BOETTCHER SEWER & EXCAVATING CONTRACTOR 3305 N. Home Street Mishawaka, IN 46545 Bid was signed by: John Boettcher Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $360,577.79 HRP CONSTRUCTION, INC. 5777 Cleveland Road PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew Cain Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $379,000 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Wastewater for review and recommendation. REGULAR MEETING NOVEMBER 14, 2017 339 OPENING AND AWARD OF BIDS - ABANDONED VEHICLE AUCTION This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: FREDERICK WAIKO 1806 N Brookfield South Bend, IN 46628 LIM No. Red Tag No. Vehicle Make & Model Year VIN No. Bid CARS: 1. 33379 Silver Chevrolet Impala 2008 2G1 WB58K389284225 $501.00 2. 32929 Silver Pontiac Grand Prix 2001 1G2WP52KX1F144272 3. 30018 Blue Chevrolet Cobalt 2007 1G1AL55F677383104 4. 31253 Black Toyota Camry 1997 4T1BG22K7VU033314 5. 1 31604 Silver Chevrolet Impala 2003 2G1 WF52E039435313 6. 33039 Blue Buick LeSabre 2000 1 G4HP54K8YU287773 7. 33323 Silver Saturn L200 2001 1G8JU52FO1Y580192 8. 132942 Black Dodge Charger 2001 2B3KA43G16H522020 9. 33048 Gray Chevrolet Malibu 2004 1G1ZT54824F245647 10. 34190 Gold Oldsmobile Aurora 2001 1G3GS64C314128811 11. 34426 White Chevrolet Impala 2004 2G1 WF52E949388428 12. 34219 Black Chevrolet Monte Carlo SS 2001 2G1WX15K119166226 13. 34047 Gray Hyundai Sonata 2010 5NPET4ACOAH599578 14. 34192 White Nissan Maxima 2003 JN1DA31A03T415932 $201.00 15. 33226 Green Chevrolet Monte Carlo 2001 2G1 WX15KX19271394 TRUCKS: 16. 33044 Purple Chevrolet Tahoe 1995 1GNEK13K8SJ404851 17. 34205 Green Ford Explorer 1995 IFMDU34XOSZB68083 18. 34206 White Saturn Vue 2003 5GZCZ330635835434 19. 1 34462 1 Gold Dodge Caliber 2007 1B3HB28B57D137440 JOE CLEMONS 7556 E St. Rd. 2 New Carlisle, IN 46552 :o No. Red Tag No. Vehicle Make & Model Year VIN No. Bid — CARS: 1. 33379 Silver Chevrolet Impala 2008 2G1 WB58K389284225 2. 32929 Silver Pontiac Grand Prix 2001 1G2WP52KX1F144272 E C REGULAR MEETING NOVEMBER 14, 2017 340 1 1 3. 30018 Blue Chevrolet Cobalt 2007 1G1AL55F677383104 $151.00 4. 31253 Black Toyota Camry 1997 4T1BG22K7VU033314 5. 31604 Silver Chevrolet Impala 2003 12GIWF52EO39435313 6. 33039 Blue Buick LeSabre 2000 1G4HP54K8YU287773 7. 33323 Silver Saturn L200 2001 1G8JU52FO1Y580192 8. 32942 Black Dodge Charger 2001 2B3KA43G16H522020 $376.00 9. 33048 Gray Chevrolet Malibu 2004 1G1ZT54824F245647 10. 34190 Gold Oldsmobile Aurora 2001 1G3GS64C314128811 11. 34426 White Chevrolet Impala 2004 2G1 WF52E949388428 12. 34219 Black Chevrolet Monte Carlo SS 2001 2G1 WX15K119166226 13. 34047 Gray Hyundai Sonata 2010 5NPET4ACOAH599578 $166.00 14. 34192 White Nissan Maxima 2003 JN1DA31AO3T415932 15. 33226 Green Chevrolet Monte Carlo 2001 2G1WX15KX19271394 TRUCKS: 16. 33044 Purple Chevrolet Tahoe 1995 1GNEK13K8SJ404851 17. 34205 Green Ford Explorer 1995 1FMDU34XOSZB68083 18. 34206 White Saturn Vue 2003 5GZCZ33063S835434 19. 34462 Gold Dodge Caliber 2007 1B3HB28B57D137440 THOMAS JOHNSON 5841 N. 350 E. Rolling Prairie, IN 46371 BID: No. Red Tag No. Vehicle Make & Model Year VIN No. Bid CARS: 1. 33379 Silver Chevrolet Impala 2008 2G1 WB58K389284225 2. 32929 Silver Pontiac Grand Prix 2001 1G2WP52KX1F144272 3. 30018 Blue Chevrolet Cobalt 2007 1G1AL55F677383104 4. 31253 Black Toyota Camry 1997 4T1BG22K7VU033314 5. 31604 Silver Chevrolet Impala 2003 2G1 WF52EO39435313 6. 33039 Blue Buick LeSabre 2000 1G4HP54K8YU287773 7. 33323 Silver Saturn L200 2001 1G8JU52FO1Y580192 8. 32942 Black Dodge Charger 2001 2B3KA43G16H522020 9. 33048 Gray Chevrolet Malibu 2004 1G1ZT54824F245647 10. 1 34190 Gold Oldsmobile Aurora 2001 1G3GS64C314128811 11. 34426 White Chevrolet Impala 2004 2G1WF52E949388428 12. 34219 Black Chevrolet Monte Carlo SS 2001 2G1 WX15KI I9166226 13. 34047 Gray Hyundai Sonata 2010 5NPET4ACOAH599578 14. 34192 1 White Nissan Maxima 12003 1 JN1DA31AO3T415932 REGULAR MEETING NOVEMBER 14, 2017 341 15. 33226 Green Chevrolet Monte Carlo 2001 2G1 WX15KX19271394 TRUCKS: 16. 33044 Purple Chevrolet Tahoe 1995 1GNEK13K8SJ404851 $346.00 17. 34205 Green Ford Explorer 1995 1 FMDU34XOSZB68083 18. 34206 White Saturn Vue 2003 5GZCZ33063S835434 19. 1 34462 Gold Dodge Caliber 2007 1 1B3HB28B57D137440 TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, IN 46574 No. Red Tag No. Vehicle Make & Model Year VINNo. Bid CARS: 1. 33379 Silver Chevrolet Impala 2008 2G1 WB58K389284225 $250.00 2. 32929 Silver Pontiac Grand Prix 2001 1G2WP52KX1F144272 $155.00 3. 30018 Blue Chevrolet Cobalt 2007 1G1AL55F677383104 $275.00 4. 31253 Black Toyota Camry 1997 4T1BG22K7VU033314 $125.00 5. 31604 Silver Chevrolet Impala 2003 2G1 WF52EO39435313 $140.00 6. 33039 Blue Buick LeSabre 2000 1G4HP54K8YU287773 $225.00 7. 33323 Silver Saturn L200 2001 1G8JU52FO1Y580192 $115.00 8. 32942 Black Dodge Charger 2001 2B3KA43G16H522020 $300.00 9. 33048 Gray Chevrolet Malibu 2004 1G1ZT54824F245647 $185.00 10. 34190 Gold Oldsmobile Aurora 2001 1G3GS64C314128811 $115.00 11. 34426 White Chevrolet Impala 2004 2G1 WF52E949388428 $115.00 12. 34219 Black Chevrolet Monte Carlo SS 2001 2G1 WX15K119166226 $227.00 13. 134047 Gray Hyundai Sonata 2010 1 5NPET4ACOAH599578 $230.00 14. 134192 White Nissan Maxima 2003 JN1DA31AO3T415932 $85.00 15. 1 33226 Green Chevrolet Monte Carlo 2001 2G1 WX15KX19271394 $55.00 TRUCKS: 16. 33044 Purple Chevrolet Tahoe 1995 1GNEK13K8SJ404851 $278.00 17. 34205 Green Ford Explorer 1995 IFMDU34XOSZB68083 $115.00 18. 34206 White Saturn Vue 2003 5GZCZ33063S835434 $208.00 19. T T__ _ 34462 Gold Dodge Caliber 2007 1B3HB28B57D137440 $235.00 llyV11 Q 111VL1V11 111auu Uy 1v1J. IVIdEdulx, seconaea ny iv1s. Dorau and carried, the above bids were referred to Code Enforcement for review and recommendation. After review, Ms. Kathy Eli, Code Enforcement, recommended that the awards be made to the highest, responsive and responsible bidders as noted in bold. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the awards were approved as noted above. OPENING OF QUOTATIONS - ELECTRIC VEHICLE CHARGER INSTALLATION (GRANTS AND SUBSIDIES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: REGULAR MEETING NOVEMBER 14, 2017 342 MARTELL ELECTRIC LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by Anthony Cave Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $3,210 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — WATER WORKS OLIVE STREET SECURITY CAMERAS (WATER WORKS OPERATIONS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: VST SECURITY SOLUTIONS, LLC 32 Ridge Road - Rear Munster, IN 46321 Quotation was submitted by Anthony Vargas Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $9,938 CCTV DYNAMICS, INC. DBA HOOSIER SECURITY 1125 E. Brookside Ave., Suite B2 Indianapolis, IN 46202 Quotation was submitted by Armando Perez Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim Form submitted. QUOTATION: $9,873.83 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Water Works and Engineering for review and recommendation. OPENING AND AWARD OF QUOTATIONS — 2017 CODE ENFORCEMENT REMODEL — PROJECT NO. 117-117 (CONSOLIDATED BUILDING FUND/CODE ENFORCEMENT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING NOVEMBER 14, 2017 343 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $6,339.00 BROWN & BROWN GENERAL CONTRACTORS, INC. 124 S. Elkhart St. PO Box 487 Wakarusa, IN 46573 Quotation was submitted by Eric Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $8,214 GIBSON-LEWIS, LLC 1001 W. 11t' Street Mishawaka, IN 46544 Quotation was submitted by Robert Lingenfelter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $11,372 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Engineering for review and recommendation. After review, Mr. Toy Villa, Engineering recommended the quote be awarded to the lowest, responsible and responsive bidder, Ziolkowski Construction, Inc. in the amount of $6,339. OPENING OF QUOTATIONS — 2017 ENGINEERING REMODEL — PROJECT NO 117-116 (BUILDING MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $11,567 BROWN & BROWN GENERAL CONTRACTORS, INC. 124 S. Elkhart St. PO Box 487 Wakarusa, IN 46573 Quotation was submitted by Eric Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. REGULAR MEETING NOVEMBER 14, 2017 344 QUOTATION: $12,408.00 GIBSON-LEWIS, LLC 1001 W. 11 th Street Mishawaka, IN 46544 Quotation was submitted by Robert Lingenfelter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $12,897 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Engineering for review and recommendation. After review, Mr. Toy Villa, Engineering, stated they would not award this quote today, as indicated on the agenda. OPENING OF QUOTATIONS — LANGLAB HVAC IMPROVEMENTS — PROJECT NO 117- 024 (RWDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following quotation was opened and read: DYNAMIC MECHANICAL SERVICES 1606 Chestnut St. Mishawaka, IN 46545 Quotation was submitted by Mike Bacsa Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $75,831 Upon a motion made by Ms. Dorau, seconded by Ms. Maradik and carried with Mr. Gilot abstaining from the vote, the above quotation was referred to Community Investment and Engineering for review and recommendation. AWARD BID — TWO (2) MORE OR LESS 2017 OR NEWER UTILITY CREW TRUCKS — SPEC AA (SEWER DEPARTMENT CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on October 10, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Martin Country Chevrolet, Inc. dba Country Auto Center, 2705 N. Michigan Street, Plymouth, IN 46563, in the amount of $57,156 each for a total of $114,312. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — EQUIPMENT INSTALLATIONS IN 2017 FORD POLICE INTERCEPTOR SEDANS — SPEC AB (SUBJECT TO POLICE DEPARTMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on October 24, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder ERS-OCI Wireless, 57678 County Road 3, Elkhart, IN 46517, in the amount of $1,405 each for a total of $37,935. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — SALE OF CITY -OWNED PROPERTY — 616-618 SHERMAN AVE. Ms. Liz Maradik, Community Investment, advised the Board that on April 25, 2017, bids were received and opened for the above referenced property. After reviewing those bids, Ms. Maradik REGULAR MEETING NOVEMBER 14, 2017 345 recommended that the Board award the contract to the sole responsive and responsible bidder Clinton and Shundra Gilkie, 614 Sherman Ave, South Bend, IN, in the amount of $2,191. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — CENTURY CENTER SKYLIGHT BEAMS PAINTING PROJECT NO. 117-004 (HOTEL/MOTEL TAX) Ms. Tara Weigand, Engineering, advised the Board that on October 24, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, in the amount of $115,769.22 for the base quote plus alternate one. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — FELLOWS STREET RAISED CROSSWALK PROJECT NO 117 086 (RWDA TIF) Ms. Tara Weigand, Engineering, advised the Board that on October 24, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the amount of $104,092.50 for the base quote plus alternate one. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — 2016 PARKING GARAGE IMPROVEMENTS — PROJECT NO. 115-143 (MAJOR MOVES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Gibson -Lewis, LLC., 1001 West 11 th Street, Mishawaka, IN 46544, indicating the contract amount be increased by $15,016 for a new contract sum, including this Change Order, in the amount of $1,160,016. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — MONROE PARKING LOT AND STREET IMPROVEMENTS —PROJECT NO 117-043 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $3,174 plus an additional 182 days for a new contract sum, including this Change Order, in the amount of $232,072.08 and a new project completion date of August 31, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the change order was approved. APPROVE CHANGE ORDER NO. 1 — CENTURY CENTER MASONRY RESTORATION — PROJECT NO. 117-037 (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating the contract amount be increased by $13,376 for a new contract sum, including this Change Order, in the amount of $170,454. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — FIRE STATION NO. 4 — PROJECT NO. 116-066 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Gibson -Lewis, LLC, 1001 West IIth Street, Mishawaka, IN 46544, indicating the contract amount be increased by $150,142 plus an additional twenty-seven (27) days for a new contract sum, including this Change Order, in the amount of $3,207,942 and a new project completion date of July 19, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2017 DEMOLITIONS, PHASE I, DIVISION B — PROJECT NO 117-065 (RWDA TIF) REGULAR MEETING NOVEMBER 14, 2017 346 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, IN 46545 indicating the contract amount be decreased by $8,412 for a new contract sum, including this Change Order, of $63,138. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $63,138. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2016 TREE PLANTING - PROJECT NO. 116-031 (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Douglas Landscape, Inc., 23590 Ardmore Trail, South Bend, IN 46628, for the above referenced project, indicating a final cost of $11,729. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CRESCENT OAKS SUBDIVISION SECTION THREE Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Tampico Developments, LLC, 737 River Point Place, Mishawaka, IN 46544, for the above referenced project, indicating a final cost of $44,773. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LEIGHTON PLAZA IMPROVEMENTS, PHASE 2, DIVISION A — PROJECT NO. 117-054R (SPECIAL DONATIONS/RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of C&S Masonry Restoration, LLC, 3725 N. Foundation Ct. Suite AB, South Bend, IN 46628, for the above referenced project, indicating a final cost of $37,808. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LEIGHTON PLAZA IMPROVEMENTS, PHASE 2, DIVISION B — PROJECT NO. 117-054R (SPECIAL DONATIONS/RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of C&S Masonry Restoration, LLC, 3725 N. Foundation Ct. Suite AB, South Bend, IN 46628, for the above referenced project, indicating a final cost of $20,196. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — I&M SERVICE POINT AT THE COOPER BRIDGE —PROJECT NO. 117-076 (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Martell Electric LLC, 4601 Cleveland Road, South Bend, IN 46628, for the above referenced project, indicating a final cost of $6,535. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2017 OR NEWER, TANDEM AXLE MULTI -USE DUMP TRUCK — SPEC AD (SUBJECT TO STREET DEPARTMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2017 OR NEWER, TANDEM AXLE DUMP TRUCK — SPEC AF (SEWER DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. REGULAR MEETING NOVEMBER 14, 2017 347 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2) MORE OR LESS 2018 OR NEWER '/2 TON CREW CAB FOUR WHEEL DRIVE PICKUP TRUCKS — SPEC AG (FIRE DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (l) MORE, NEW FOUR WHEEL DRIVE COMPACT TRACTOR WITH QUICK RELEASE LOADER BUCKET — SPEC AH (DEPARTMENT OF COMMUNITY INVESTMENT CAPITAL In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1)0 MORE, 2018 OR NEWER, STANDARD 4X4, FOUR (4) DOOR UTILITY VEHICLE — SPEC AI (SUBJECT TO POLICE CAPITAL LEASE In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY — 111 S. DI TNDFF In a memorandum to the Board, Ms. Liz Maradik, Community Investment, stated her department has received an application to purchase vacant City -owned property at the above address. She noted in her memorandum that she has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Ms. Maradik stated she is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY — 117 S. DI TNDF,F. In a memorandum to the Board, Ms. Liz Maradik, Community Investment, stated her department has received an application to purchase vacant City -owned property at the above address. She noted in her memorandum that she has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Ms. Maradik stated she is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — REPAIR AND INSTALL OVERHEAD DOORS FOR ALL CITY DEPARTMENTS — SPEC AJ (VARIOUS DEPARTMENT'S OPERATING BUDGETS) In a memorandum to the Board, Mr. Dave Qualls, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — LEIGHTON DECK COATINGS, PHASE II — PROJECT NO. 117-092 (RWDA TIF) In a memorandum to the Board, Ms. Tara Weigand, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2) MORE OR LESS, 2018 OR NEWER, 18,000 LB. FOUR WHEEL DRIVE CHASSIS WITH DUMP BEDS — SPEC AK (SUBJECT TO STREET DEPARTMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. REGULAR MEETING NOVEMBER 14, 2017 348 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — IRONWOOD DRIVE SIDEWALK, EDISON ROAD TO S.R. 23 — PROJECT NO. 117-033A (LRSA) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above request was approved and the Title Sheet was signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2017 DEMOLITIONS, PHASE 2 — PROJECT NO. 117-121 (V&A INITIATIVE In a memorandum to the Board, Ms. Tara Weigand, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — MORRIS PERFORMING ARTS CENTER WATER SOFTENER SYSTEM (MORRIS IMPROVEMENTS FUND) In a memorandum to the Board, Mr. Patrick Sherman, Venues, Parks, and Arts, requested permission to advertise for the receipt of proposal for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — VENUES, PARKS, AND ARTS EXPERIENTIAL RECREATIONAL VEHICLE (VPA CAPITAL LEASE) In a memorandum to the Board, Mr. Patrick Sherman, Venues, Parks, and Arts, requested permission to advertise for the receipt of proposal for the above referenced vehicle. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. ADOPT RESOLUTION NO. 50-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR A PILOT PROGRAM FOR PAVEMENT TEMPERATURE MONITORING Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried with Mr. Gilot recused, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.50-2017 RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS FOR A PILOT PROGRAM FOR PAVEMENT TEMPERATURE MONITORING WHEREAS, the City of South Bend Board of Public Works ("Board") is the contracting body for the City of South Bend, Indiana ("City"); and WHEREAS, enFocus will assist the City's Division of Traffic and Lighting to mount infrared temperature sensors ("sensors") for pavement temperature measurement on six (6) traffic light poles in various locations throughout the City (see Exhibit B attached hereto for tentative, planned locations); and WHEREAS, to power and send the data collected, enFocus will need connections for power and Ethernet installed to the sensor; and WHEREAS, the sensors will be mounted temporarily for the 2017-2018 Winter and Spring seasons; and WHEREAS, all installations and removals of sensors are to be paid for by the City; and WHEREAS, the sensors readings will be compared to manual temperature readings taken daily to validate the accuracy and reliability of the sensors; and NOW THEREFORE, BE IT RESOLVED that temporary sensors shall be supplied by enFocus and installed on traffic poles in various locations consistent with Exhibit B by REGULAR MEETING NOVEMBER 14, 2017 349 Street Department, Traffic or their agents and such installations as directed by City Engineering. At conclusion of the test period within 90 days the equipment will be returned to enFocus. There is no compensation by the City to enFocus or enFocus to the City for this pilot program. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on November 14, 2017 at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 51-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP (BANEY ANNEXATION AREA) Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.51-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP (BANEY ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all (100%) property owners which proposes the annexation of real estate located in German Township, St. Joseph County, Indiana, which is more particularly described at Page 15 of Exhibit "A" attached hereto; and WHEREAS, the territory proposed to be annexed encompasses approximately 9.65 acres of land containing a single-family house, which property is at least 12.5% contiguous to the current City limits, i.e., 100.0% contiguous, generally located on the north side of Cleveland Road (Nimtz Parkway) west of the St. Joseph Valley Parkway (24605 Cleveland Road). It is anticipated that the annexation area will be used for light industrial uses; and WHEREAS, the development will require a basic level of municipal public services of a non -capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital improvement nature, including street and road construction, street lighting, a sanitary sewer system, a water distribution system, and a storm water system and drainage plan; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non -capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital REGULAR MEETING NOVEMBER 14, 2017 350 improvement nature will be provided,to;,the annexed area within three (3) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property described more particularly at Page 15 of Exhibit "A" attached hereto be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street light system, a sanitary sewer system, a water distribution system, a storm water system and drainage plan, within three (3) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that the public sanitary sewer and water network is available with capacity sufficient to service this area with the developer to pay the costs for lateral extensions and any improvements in sewer or water capacity as well as a City -approved drainage system, all in compliance with state and local law; that no additional street lighting will be necessary; that no new roads or streets will be required; Section IV. Site planning should employ Complete Streets principles; and sidewalks should be provided along public streets and be in compliance with the Americans with Disabilities Act (ADA). Section V. It is required as a condition of annexation that any future alterations to the property meet the City of South Bend's building and zoning requirements. Adopted the 14th day of November, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 53-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.53-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING NOVEMBER 14, 2017 351 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS COMPUTER EQUIPMENT (SEE LIST) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit 'A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 14th day of November 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 54-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA DECLARING AN OFFICIAL INTENT TO REIMBURSE EXPENDITURES WHICH MAY BE INCURRED WITH RESPECT TO CERTAIN PROJECTS, AND ALL MATTERS RELATED THERETO Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 54- 2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING AN OFFICIAL INTENT TO REIMBURSE EXPENDITURES WHICH MAY BE INCURRED WITH RESPECT TO CERTAIN PROJECTS, AND ALL MATTERS RELATED THERETO WHEREAS, the City of South Bend, Indiana (the "City"), is considering proceeding with the (i) replacement of current Fire Station 9 with a newly constructed station at the corner of Mishawaka Avenue and 21 st Street in the City which new station would be approximately 10,000 square feet and would house Engine 9, Medic 9, and Boat 2 and accommodate up to 7 assigned firefighters per day and (ii) construction of an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center which proposed building would be an approximately 3,000 square foot building and would house a rugged, divisible classroom with u REGULAR MEETING NOVEMBER 14, 2017 352 capacity for 100 personnel and additional training props and storage areas (collectively, the "Project"); and WHEREAS, the City reasonably expects to reimburse expenditures for the Project with proceeds of bonds issued by or on behalf of the City (the "Bonds"), in an estimated not to exceed aggregate principal amount of $5,610,000, to be issued by the City for the purpose of financing the Project; and WHEREAS, the Board of Public Works of the City (the "Board") desires to establish its intent on behalf of the City, pursuant to Treas. Reg. § 1.150-2 and IC 5-1-14-6(c), that costs of the Project which may be incurred by or on behalf of the City prior to the issuance of the Bonds may be reimbursed from the proceeds of the Bonds; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: I . The Board hereby declares the intent of the City to reimburse expenditures for the Project which may be incurred prior to the issuance of the Bonds with proceeds of the Bonds when and if issued. 2. This resolution shall be in full force and effect from and after its passage. Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana, on this 14th day of November, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Suzanna M. Fritzberg ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional Plante Moran, Compile the 2017, 2018 2017 Report Maradik/Dorau Services PLLC and 2019 CAFR and $15,500; 2018 Agreement Publish for the City for Report $15,950; Audit 2019 Report, $16,425 (Admin/ Finance General Fund) Memorandum Smart Growth City's Participation in the N/A Maradik/Dorau of America Safe Streets Academy Understanding Technical Assistance Program Contract Historic Increase Agency's $5,000 Maradik/Fritzberg Preservation Capacity to Complete (CDBG) Commission of Environmental Reviews South Bend and for the City of South St. Joseph Bend's Federally -Funded County Projects Contract South Bend Increase Agency's $10,000 Maradik/Dorau Human Rights Capacity to Investigate (CDBG) Commission Housing Discrimination Complaints and Provide Fair Housing Education Contract REAL Services, Provide Essential Home $150,000 Maradik/Fritzberg Inc. Repairs for up to Twenty (CDBG) REGULAR MEETING NOVEMBER 14 2017 353 (20) Low to Moderate Income Senior Citizens Contract Community Provide Down Payment $200,000 Maradik/Dorau Homebuyers and Closing Cost (CDBG) Corporation, Assistance for up to Ten Inc. (10) Low -Moderate Income Homebuyers Sixth Urban Extension and Additional $50,000 Maradik/Dorau Addendum to Enterprise Funding for Fagade (COIT) Agreement Association of Matching Grant Program South Bend, for Lincoln Way West Inc. and Western Avenue Professional DLZ Indiana Design Right -of -Way for NTE $27,300 Maradik/Fritzberg Services LLC Tucker Drive (RWDA TIF) Agreement Special Sherwin Purchase of Compatible $14,488.29 Maradik/Dorau Purchase Williams Paint through Indiana (Hotel/Motel Code IC 5-22-10-8 for Tax) the Century Center Skylight Steel Beams Painting Data Sharing Uptake No Cost Agreement for N/A Maradik/Fritzberg Agreement Technologies, Authorization to Collect Inc. Data from IT Network Monitoring Devices, Telemetric Sensors, SCADA, Wastewater Maintenance Data, and Public Works Vehicle Fleet Data for Research and Development Ratify Letter Kroger Gardis Authorize Cost Sharing $10,000 for Maradik/Fritzberg of & Regas, LLP Letter for GDS Testimony Engagement Associates, Inc. and HJ Preparation plus Umbaugh to represent Ft. 37.3% of GDS Wayne and South Bend and Umbaugh in IURC Rate Case Fees upon Adoption of Testimony (Wastewater Operations) Professional Change and Provide Employee NTE $30,000 Maradik/Fritzberg Services Innovation Process and Improvement (Innovation and Agreement Agency, L.L.C. Training Technology) Extension of SBC Global Renewal for Three Years $8,910/year Maradik/Fritzberg QPA Special Services, Inc. of Centrex Service for (COIT) Purchase d/b/a AT&T Alarms, Elevators, Non - Global Services Network Connected Buildings Amendment Jones Petrie Additional Marriott Hotel NTE $9,500 Maradik/Fritzberg No. 1 to Rafinski Site Development (RWDA TIF) Professional Corporation Services Agreement Professional DLZ Indiana. Design of a New Traffic NTE $36,200 Maradik/Dorau Services LLC Signal System at (RWDA TIF) Agreement Intersection of Sample and Sheridan Streets Professional Auriel Development and $24,000/Year Maradik/Fritzberg C 1 k REGULAR MEETING NOVEMBER 14, 2017 354 1 n rj Services Information Support of Permits and (Information Agreement Systems, Inc. Inspection Processing Technology) System for Building Department Amendment Government Assist with RFP $76,888 Maradik/Fritzberg No. 1 to Financial Development, and (Innovation Master Officers Procurement for an Professional Services Association Enterprise Resource Services) Agreement Planning System Professional Lawson -Fisher Corby Street Storm Unit Prices Maradik/Fritzberg Services Associates, P.C. Sewer Evaluation NTE $39,500 Agreement (REDA TIF) Agreement Northeast Support the NNRO's $75,000 Maradik/Dorau Neighborhood Revitalization Efforts in (EDIT) Revitalization South Bend's Northeast Organization, Neighborhood Inc. Professional Arcadis, U.S. Wastewater Treatment $148,790 Maradik/Dorau Services Plant Stress Testing (Wastewater Agreement Evaluation Engineering) Professional Black & Veatch Wastewater Treatment $183,572 Maradik/Fritzberg Services Corporation Plant Electrical (Wastewater Agreement Evaluation Study Engineering) Contract South Bend Rehabilitate Uninhabited $165,000 Maradik/Dorau Heritage Space into One (1) Rental (CDBG) Foundation, Unit to Rent to Low - Inc. Moderate Income Tenants Professional Patrick West -Side Quiet Zone $28,500 Maradik/Dorau Services Engineering, Establishment Study (LOIT & Agreement Inc. Engineering Professional Services) Contract Dude Solutions Access to Cloud Based $13,038.44 Maradik/Dorau Energy Tracking and (Other Analysis Software for Professional City -Owned Facilities Services) Agreement WISSCO Open Market Quotation $9,775 Maradik/Dorau Irrigation Inc. Award for Leeper Park (Park Bond) Meter Pit due to No Quotations received Amendment HWC Prairie Avenue Water $178,000; Maradik/Fritzberg to Engineering Main Loop New Total Professional $192,500 Services (Water Agreement Professional Services) Amendment Lawson -Fisher South Bend Dam $4,000; Maradik/Fritzberg to Associates Underwater Inspection New Total Professional and Bathymetric Survey $23,600 Services (Engineering Agreement Professional Services) Professional West.SB LLC Advertising for the $500 Maradik/Fritzberg Services Mayor's Pathways (COIT) Agreement Workforce Program Professional Abonmarche CAD Drafting Services NTE $3,990 Maradik/Fritzberg Services Consultants (Engineering Agreement Professional Services) Contract Schuell Fence Open Market Quotation $1,965.82 Maradik/Fritzberg Co. Award for Colfax Bridge (Park Bond) REGULAR MEETING NOVEMBER 14, 2017 355 Security Fence due to No Quotations received APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Downtown Non- December 1, Washington St. from Maradik/Dorau South Bend, Residential 2017; 3:30 Michigan St. to Dr. Inc. Block Party — p.m. to 9:30 Martin Luther King Jr. Tree Lighting p.m. Blvd. Ceremony and First Fridays Downtown Procession — December 8, On Route as submitted Maradik/Fritzberg South Bend, Holiday Light 2017; 7:00 Inc. Parade p.m. to 8:00 p.m. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control devices were approved: REMOVAL: Parking by Residential Permit Only — Weekdays 7:00 a.m. to 4:00 p.m. LOCATIONS: 1) North Side of Napoleon Blvd. from Duey Ave. to Ravine Way; 2) North and South Side of Ravine Way from Duey Ave. East to End of Building Units on South Side of Ravine Way; 3) East Side of Duey Ave. from Ravine Way North to Bump Out REMARKS: All criteria has been met REMOVE: Five (5) Stop Signs, Seven (7) No Left Turn Signs, and Street Name Signs at Seven (7) Locations INSTALL: Concrete Jersey Barriers at Eight (8) Locations LOCATIONS: 1) East and West Intersection of Dubail Ave. and Twyckenham Dr. 2) Intersection of Delbert Ct. and Twyckenham Dr. 3) Intersection of Printz Ct. and Twyckenham Dr. 4) Intersection of Raymond Ct. and Leer St. 5) Alley South of Norfolk Southern Railroad Crossing at Intersection with Leer St. (East Side of Leer) 6) East and West Intersection of Printz Ct. and Leer St. 7) Commercial Dr. Southeast of Norfolk Southern Railroad Crossing on Robinson St. DESCRIPTION: Maintain Quiet Zone Compliance REMARKS: All criteria has been met NEW INSTALLATION: Stop Sign LOCATION: Napoleon Blvd. at Duey St. DESCRIPTION: Convert Existing 2-Way to All -Way Stop Condition REMARKS:. All criteria has been met NEW INSTALLATION: Speed Limit Signs — 25mph LOCATIONS: Southeast Corner of Hildreth St. & Twyckenham Dr., and Northwest Corner of Hildreth St. & Esther St. Intersections REMARKS: All criteria has been met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE - 20150 SARAH STREET - SEWER d LJ 1 REGULAR MEETING NOVEMBER 14, 2017 356 Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Sharon Paul, 20150 Sarah St., South Bend, IN 46637. The Consent indicates that in consideration for permission to tap into public sanitary sewer system of the City, to provide sanitary sewer service to the above referenced property at 20150 Sarah Street (Key # 002-1057-2379), the applicant waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Dorau seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE —18413 FOREST GLADE DRIVE — SEWER/WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Pat and Jill Walsh, P.O. Box 619 Granger IN 46530. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the above referenced property at 18413 Forest Glade Dr (Key # 002-1014-0300), the applicants waive(s) and release(s) any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Dorau seconded the motion, which carried. APPROVE WASTEWATER DISCHARGE PERMIT RENEWALS In a Memorandum to the Board, Ms. Lauren Trapp, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) and recommended approval of their renewal: TK Finishing, 3702 W Sample Street Imagineering Finishing Technologies, 3722 Foundation Court There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the permit renewals were approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/Released Effective Date Willis Construction Co Contractor Approved November 2, 2017 R&R Visual Incorporated Excavation Released May 25, 2017 Foster Builders, Inc. Excavation Released July 27, 2017 Michiana Contracting, Inc. Excavation Released June 10, 2017 Jon Freeman Occupancy Approved October 30, 2017 Ms. Maradik made a motion that the bonds approval and/or release as outlined above be ratified. Ms. Fritzberg seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend 1 $1,294,987.47 1 11/14/2017 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. PRIVILEGE OF THE FLOOR Ms. Pam Claeys thanked the Board, the Engineering and the Street Departments, Ms. Kara Boyles, and Ms. Theresa Harrison for their help with Hildreth Street traffic and alley problems. She noted after completion of the I.U.S.B. remodeling, everything seems to be good. Ms. Clara McDaniels introduced herself as the new Assistant City Attorney, and new acting Board of Works Attorney. REGULAR MEETING NOVEMBER 14, 2017 357 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the meeting adjourned at 10:43 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President jQ �k uj Je— Elizabeth A. Maradik, Member Therese J. DoraufWMber J s . Mueller, ember uzanna Fritz embe ATTEST: 41da M. Martin, Jerk 1