HomeMy WebLinkAbout11092017 Agenda ReviewAGENDA REVIEW SESSION NOVEMBER 9, 2017 332
The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on
November 9, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik,
Therese Dorau, Suzanna Fritzberg, and James Mueller present. Also present was Attorney
Catherine Fanello. The meeting was held in the 13th Floor Boardroom, County -City Building,
227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin,
presented the Board with a proposed agenda of items presented by the public and by City Staff.
Board members discussed the following item(s) from the agenda.
- Request to Advertise for Proposals — Experiential Recreational Vehicle
Mr. Patrick Sherman, VPA, explained this vehicle is for a mobile park on wheels to be able to
bring unique park experiences to any park. He noted a Request for Proposals was chosen because
they don't know what's possible and this allows them to see what is available out there.
- Agreement - Open Market Purchase
Mr. Sherman stated when they received no quotes for the installation of the Leeper Park Meter
Pit, he went to the open market and received this quote from WISSCO Irrigation.
- Amendment No. 1 to Master Services Agreement — GFOA
Mr. Matt Coats, Information Technologies, stated this amendment is for help in writing a request
for proposals to replace the City Naviline system.
- Professional Services Agreement — Change and Innovation Agency, LLC
Mr. Dan O'Connor, Information Technologies, stated this company worked with the City of
Denver on the same program for training on process improvement for employees. He explained
it will be a lean training process for employees across the city. He noted there is consulting for
the South Bend Academy included.
- Professional Services Agreement — Arcadis, U.S.
Mr. Jacob Klosinski, Wastewater, stated the ultimate goal of this agreement is to improve
productivity of the Wastewater plant.
- Professional Services Agreement — Black & Veatch Corporation
Mr. Klosinski stated this is to do a study for backup power during an outage at the Wastewater
Treatment Plant.
- Resolution No. 51-2017 — Adopting a Fiscal Plan for an Annexation Area
Mr. Michael Divita, Community Investment, stated this nine and a half (9.5) acre property is
located on Cleveland Road by the bypass, and is an island surrounded on all sides by city
property. He noted it is a single residential property with water and sewer services already
available.
- Contract — Dude Solutions
Mr. Adam Parsons, Sustainability Coordinator, stated this agreement is for online tracking of
energy usage. He noted the city received a price break based on quantity increases this year.
- Opening of Quotes — Electric Vehicle Chargers Installation
Mr. Parsons stated he expects three (3) responses to this quote. He noted the signage and striping
will be done by the Street Department.
- Extension of QPA Special Purchase — SBC Global Services, Inc.
Mr. Shawn Delahanty, Information Technologies, stated this is for legacy phone lines that can't
be connected to fiber yet. He noted the number of lines has decreased this year.
- Professional Services Agreement — Auriel Information Systems
Mr. Dan O'Connor, Information Technologies, stated if this is a renewal of an ongoing support
service for permitting in the Building Department, he is in favor of the renewal, but if there are
any additions to this, he would not be.
- Opening of Quotations — LangLab HVAC Improvements
Mr. Gilot stated he is a tenant in LangLab and will therefore need to recuse himself on this vote.
- Resolution No. 50-2017 for Trial Sensors for Pavement Temperature Measuring
Mr. Gilot stated he worked on this pilot program. He noted there is no money exchanged and the
sensors will determines how much brine should be used on the streets. He added it can save the
citizens tax money. Attorney Fanello asked that the title include the words `pilot program".
Change Order No. 1 — Monroe Parking Lot and Street Improvements
Mr. Eric Horvath, Public Works, stated this 182 day extension is for two (2) street lights that
can't be installed on Monroe Street until the Berlin Place construction is complete. He noted they
will need to store the lights until fall of 2018.
Change Order No. 1 — Fire Station No. 4
Mr. Horvath stated this increase is mostly for the installation of new curbs and sidewalks around
the site.
- Data Sharing Agreement — Uptake Technologies
AGENDA REVIEW SESSION NOVEMBER 9, 2017 333
Mr. Horvath stated this is for predictive maintenance at the Wastewater Plant. He noted it gives
Uptake access to the city's data for prediction analysis.
- Amendment to Professional Services Agreement — HWC Engineering
Mr. Horvath explained this is for the design services for the Prairie Avenue Water Main Loop.
He noted they completed the study, this is the design.
No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms.
Maradik and carried, the meeting adjourned at 11:19 a.m.
BOARD OF PUBLIC WORKS
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Gary A. Gilot, President
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Elizabeth A. Maradik, Member
Therese J. Dorak M&nber
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Jants A. Mueller, Member
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Suzanna M.Krib_eWft6r
ATTEST:
lida M. Martin, Clerk
REGULAR MEETING NOVEMBER 14, 2017
The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on November 14,
2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Suzanna
Fritzberg, and Therese Dorau present. Board Member James Mueller was absent. Also present
was Board Attorney Catherine Fanello.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the
Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on
October 19, October 24, October 31, and November 7, 2017 were approved.
OPENING OF BIDS — 100 WAYNE_ STREET PLAZA AND STREETSCAPE — PROJECT NO.
116-047R (R),VDA TIF)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
County News, which were found to be sufficient. The following bids were opened and publicly
read:
ZIOLKOWSKI CONSTRUCTION, INC.
4050 Ralph Jones Drive
South Bend, IN 46628
Bid was signed by: Bill Favors
Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding
Investment with Iran, Employment Eligibility Verification, Non -Discrimination
Commitment for Contractors and Certification of Use of United States Steel Products or
Foundry Products was submitted.
Five percent (5%) Bid Bond was submitted.
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