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HomeMy WebLinkAbout112817 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of November 9, November 14, and November 21, 2017 2. 2018 BOARD OF PUBLIC WORKS MEETINGS SCHEDULE 3. 2018 CITY EMPLOYEE HOLIDAY SCHEDULE 4. OPENING OF BIDS A. Fire Station No. 9 Demolitions – Project No. 117-088 1. Funding: EMS Capital (287.0902.422.36.01) 2. Award B. Studebaker Museum Rooftop Unit Replacements – Project No. 117-081 1. Funding: Liability Insurance Fund (226.0417.672.39.01) C. Wastewater Treatment Plant Headworks Influent Gate Improvements – Project No. 117-026 1. Funding: Utilities, Wastewater Capital (642.0630.415.43.66) 5. OPENING OF QUOTATIONS A. 2017 Central Services Remodel – Project No. 117-118 1. Funding: Central Services Capital (224.0605.419.43.10) 2. Award B. Century Center Fire Pump Replacement – Project No. 117-038 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) C. Century Center Vestibule Heater 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) 6. AWARD BIDS AND APPROVE CONTRACTS A. Four (4), More or Less, 2017 or Newer, Police Motorcycles with Equipment – Spec Q 1. Company: McDaniel’s Harley-Davidson 2. Amount: $15,834.50; Total: $63,338 with Trade-Ins 3. Funding: Police Department Capital Budget (216.0801.421.43.02) B. Preventative Maintenance on Thirty-Nine (39) Generators for Various City Departments – Spec AE 1. Company: Herrman & Goetz, Inc. 2. Amount: $48,722/year; Three Year Contract 3. Funding: Repairs and Maintenance for Central Services, Fire Dept., Four Winds Field, Morris Performing Arts, Police Dept., Street Dept., Waste Water, Water Works (Accounts .36.01), Waste Water (.63.35), Water Works (.31.35) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 C. Farmington Lift Station 14A Rehabilitation – Project No. 117-027 1. Company: John Boettcher Sewer & Excavating 2. Amount: $360,577.79 3. Funding: Utilities, Wastewater Capital (642.0630.415.43.66) D. One (1) or More, 2018 or Newer, ¾ Ton Extended Cab Four-Wheel Drive Pickup Truck – Spec AC 1. Company: Jordan Ford 2. Amount: $48,723; Base Bid and Alternates 1, 3, and 4 3. Funding: Water Works Capital (622.0604.415.43.02) 7. AWARD QUOTATIONS A. Twenty-Five (25), More or Less, Setina Single Prisoner Transport Cages 1. Company: Waymire Fleet Equipment 2. Amount: $1,165.25 each; Total $29,131.25 3. Funding: Subject to Police Department Capital Lease (404.0401.415.37.11/.12) B. South Bend Water Works Olive Street Security Cameras 1. Company: CCTV Dynamics, Inc dba Hoosier Security 2. Amount: $9,873.83 3. Funding: Water Works Operating Fund (620.0640.606.36.01) C. LangLab HVAC Improvements – Project No. 117-024 1. Company: Dynamic Mechanical Services 2. Amount: $75,831; Divisions A, B, C, and D 3. Funding: RWDA TIF (324.1050.460.42.01) 8. CHANGE ORDERS A. Kelly Park Electrical Addition 1. Company: Martell Electric, LLC 2. Change Order No.: 1 3. Increase Amount: $200 4. Percent of Increase: 10% 5. Revised Contract Amount: $2,160 6. Funding: Park Bond (751.1101.452.39.89) 9. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2016-2017 Traffic Detector Loops – Project No. 116-032 1. Company: Martell Electric, LLC 2. Change Order No.: 1 (Final) 3. Increase Amount: $5,846.60 4. Percent of Increase: 16.30% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 5. Revised Contract Amount: $41,717.60 6. Funding: LRSA (251.0608.431.36.67) 10. PROJECT COMPLETION AFFIDAVIT A. Newman Center Masonry Repair – Project No. 116-132 1. Company: C&S Masonry Restoration, LLC 2. Final Contract Amount: $183,000 3. Funding: REDA TIF (429.1050.460.42.02) 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Venues, Parks and Arts 2018 Chemical Supplies 1. Funding: Various VPA Maintenance Funds B. Old Clay Utilities Sewer Lining – Project No. 117-087 1. Funding: Utility Contractual Services/Other (641.0621.792.63.35) 12. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. Utility Billing System Replacement 1. Funding: Support Services for Software Implementation (620.0640.657.31.06/641.0630.793.39.10) 13. RESOLUTIONS A. No. 55-2017 – A Resolution of the South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Century Center Assets 14. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Anthem Blue Cross & Blue Shield 1. Description: Medical Services and Prescriptions for All Covered Employees 2. Amount: Costs based on Services Performed 3. Funding: Self-Funded Employee Benefits (711.0401.671.34.17) B. Professional Services Agreement – Crowe Horwath LLP 1. Description: Municipal Advisory Services for Bond Issuance 2. Amount: $50,000 3. Funding: Bond Proceeds C. Consulting Agreement – Bruce Snyder 1. Description: Assistance with CAFR Preparation 2. Amount: NTE $15,000 3. Funding: General Fund, Administration & Finance Budget (101.0401.415.31.06) D. Proposal – Metronet Zing CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Description: Add Eight (8) City of South Bend Locations to the Metronet during Phase One of the Project 2. Amount: $73,249 3. Funding: IT Professional Services (279.0672.415.31.06) E. Special Purchase – Traffic Control Corporation 1. Description: Compatible Equipment Purchase under Indiana Code 05-22-10-8 for Econolite Controllers and Components for the Traffic & Lighting Department Signal Light Inventory 2. Amount: NTE $67,323 3. Funding: MVH/Streets Capital (222.0607.431.22.40/.43.01) F. Amendment No. 1 to Contract – Department of Code Enforcement 1. Description: Extend Vacant & Abandoned Building Demolition Contract by Twelve (12) Months 2. Amount: No Change to Contract Amount 3. Funding: CDBG (212.1001.460.39.30) G. Agreement Renewal – Leads Online 1. Description: Renew Annual Contract to search Pawned Items around the Nation for Stolen Merchandise 2. Amount: $13,898 3. Funding: Police General Fund (101.0801.421.36.02) H. Software Renewal – Bolt Limited, Inc. 1. Description: Annual Maintenance for LaserFiche Police Reports and Documents Management 2. Amount: $5,784 3. Funding: Police General Fund (101.0801.421.36.02) I. Second Amendment to Agreement – Bridges Out of Poverty, Inc. 1. Description: Extends Agreement through 2018 and Revises Definition of Participating Employee 2. Amount: $32,000 3. Funding: COIT (404.1001.460.31.06) J. Software License – CDW Government 1. Description: Upgrade Existing Operating Systems on Servers for Wastewater Treatment Plant SCADA 2. Amount: $20,438.85 3. Funding: WWTP Funding (641.0630.793.22.61) K. Software Agreement - MicroIntegration 1. Description: Update Wastewater Treatment Plant Compliance and Organizational Software to an up to date 2012/2016 Server Environment 2. Amount: $794.40/Month 3. Funding: IT Operations (279.0672.415.36.04) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 L. Amendment No. 1 to Professional Services Agreement – Earth Exploration, Inc. 1. Description: Additional Soil Borings, Associated Testing and Post Report Site Visit for Howard Park Renovations 2. Amount: NTE $2,369.50; New Total $12,569.50 3. Funding: REDA TIF (429.1050.460.31.02) M. Amendment to Professional Services Agreement – Lehman & Lehman 1. Description: Adding Required Survey to Design New Dog Park at Rum Village Park 2. Amount: NTE $2,850; New Total $28,150 3. Funding: Park Bond (751.1101.452.39.89) N. Professional Services Agreement - EnFocus 1. Description: Community Investment Internship Program 2. Amount: $50,000 3. Funding: Community Investment Professional Services (211.1001.460.31.06) O. Professional Services Agreement – Joseph A. Dzierla & Associates, Inc. 1. Description: Phase I Architectural Services for Ziker Sample Street LLC 2. Amount: $19,500 3. Funding: RWDA TIF(324.1050.460.31.02) P. Contract – Utility 1. Description: RFP Contract for South Bend Police In-Car and Body Cameras 2. Amount: Highest Scoring Proposal; $900,000 First Year; $150,000 Years 2-4; $149,995 Year 5 3. Funding: Police General Fund (101.0801.421.22.24) Q. Amendment to Professional Services Agreement – Lawson-Fisher Associates 1. Description: Regulatory Permitting for the West Gate Repairs for the West Race of the South Bend Dam 2. Amount: $5,500; New Total $25,100 3. Funding: Professional Services Fund 101 R. Amendment to Professional Services Agreement – Weaver Consultants Group 1. Description: Seal and Abandon Three (3) Additional former Groundwater Monitoring Wells at the former Studebaker Museum 2. Amount: $1,000; New Total $4,500 3. Funding: Loss Recovery Fund (209.1401.460.31.02) S. Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: Correct Error in Final CBA; General Laborer to be Position in Wastewater, not Organic Resources 15. LICENSES AND PERMITS A. Processions 1. Applicant: Erskine Boulevard Neighborhood CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 a) Event: Erskine Boulevard Candlelight Walk b) Date/Time: December 9, 2017; 6:00 p.m. to 9:00 p.m. (Rain Date December 10) c) Favorable Recommendations 2. Applicant: St. Joseph Catholic Church a) Event: St. Nick 6 b) Date/Time: December 2, 2017; 7:00 a.m. to 11:45 a.m. c) Subject to Traffic and Lighting Revised Route 16. ALLEY AND STREET VACATIONS A. Applicant: Five Corners LLC 1. Locations: a) Corby Blvd. East of Eddy St., West of Arthur St. b) Corby Blvd. West of Eddy St., South of South Bend Ave. c) Eddy St. South of Corby Blvd., West of SR 23, North of Campeau St. d) First North/South Alley East of South Bend Ave., North of Corby Blvd. 2. Purpose: Future Development 3. Favorable Recommendations 17. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 2705 Frederickson Street 2. All criteria has been met B. Reserved Handicapped Parking - Temporary 1. Applicant: Michael Hamann 2. Location: Outside County City Bldg., North Side of Jefferson, East of Lafayette 3. All criteria has been met 18. CONSENT TO ANNEXATION AND WAIVER RIGHTS TO REMONSTRATE A. 17390 Darden Road - Water 19. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWALS A. Company: St. Joseph Energy Center 1. Location: 54745 Walnut Road B. St. Joseph Energy Center Water Treatment Facility 1. Location: 54955 Walnut Road 20. CLAIMS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 28, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 21. PRIVILEGE OF THE FLOOR 22. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.