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HomeMy WebLinkAboutProfessional Services Agreement - Auriel Information Systems Inc. - Processing System for Building Deptg:x AGREEMENT FOR PROFESSIONAL SERVICES This Agreement For Professional Services (this "Agreement") is entered into on November 14, 2017, by and between the City of South Bend, acting by and through its Board of Public Works (the "City"), and Auriel Information Systems, Inc., an Indiana corporation with its address at 115 N. William Street, Suite P, South Bend, Indiana 46601 (the "Provider") (each a "Party" and collectively the "Parties"). For and in consideration of the mutual covenants and promises contained herein, the Parties agree as follows: 1. Services. The Provider will provide to the City the professional services (the "Services") set forth in the Provider's proposal attached hereto as Exhibit A (the "Scope of Work"). In the event of any conflict between the terms of this Agreement and the terms of the Scope of Work, the terms of this Agreement will prevail. The Provider will execute its obligations under this Agreement in accordance with the prevailing professional standard of care. 2. Compensation. In exchange for the Provider's satisfactory performance of the Services, and subject to the terms and conditions of this Agreement, the City will pay the Provider a total sum not to exceed Twenty -Four Thousand Dollars ($24,000.00) (the "Contract Amount"). The City will pay the Contract Amount to the Provider in each year in which the Contract is renewed as provided herein. The City will pay the Contract Amount in installments upon invoicing by the Provider as described in the Scope of Work (each a "Contract installment"). The City will not be required to pay any Contract Installment if the City is not satisfied with the Provider's performance under this Agreement or any default or breach of this Agreement by the Provider exists, as the City may determine in its sole discretion. 3. Term,• Termination, This Agreement will become effective on January 1, 2018, and will continue until December 31, 2018; provided, however, that this Agreement shall thereafter automatically renew for successive one (l) year terms unless terminated by either Party. Either Party may terminate this Agreement upon delivery of written notice to the other Party no later than August 1. of the year that either Party wishes to be the final year of this Agreement. 4. Remedies for Breach of Contract. Failure to complete the Services in accordance with this Agreement will be considered a material breach. In the event of such breach, the City may suspend all payments to the Provider and may pursue any and all remedies available at law or in equity. The Provider shall repay to the City any portion of the Contract Amount expended for matters not within the scope of the Services. 5. Point of Contact. The Contract Administrator identified in Section 10 below will serve as the City's principal point of contact for purposes of this Agreement. 6. Relationship, The Provider shall at all times be an independent contractor for the performance of the Services rather than an employee of the City, and no act or omission to act by the Provider shall in any way bind or obligate the City. This Agreement is strictly for the benefit of the Parties and not for any third -party or person. This Agreement was negotiated by the Parties at arm's length and each of the parties hereto has reviewed the Agreement after the opportunity to consult with independent legal counsel. Neither party shall maintain that the language in the Agreement shall be construed against any signatory hereto. The City and the Provider hereby renounce the existence of any form of agency relationship, joint venture, or partnership between the Provider and the City and agree that nothing contained herein or in any document executed in connection herewith shall be construed as creating any such relationship between the City and the Provider. 7. Indemnification of City. The Provider hereby agrees to defend, indemnify, and hold harmless the City, its officials, employees, and agents from any and all claims of any nature which arise from the performance by the Provider under this Agreement and from all costs and attorney fees in connection therewith, excepting for claims arising out of the negligence of the City, its officials, directors, employees, and agents. The obligations of the Provider under this Section shall survive the termination of this Agreement. 8. Colyrights; Ownership, The Provider retains all copyrights for all software applications developed by the Provider's programmers and the Provider regards the logical coding of data tables, reporting and processing procedures, and menus and form design, the intellectual property of the Provider and the Provider's programmers, The City shall honor the copyrights of the Provider's applications, as well as the copyrights of all other system software used by the Provider in its comprehensive system. The City shall not share copyrighted material with any person or company without express written approval from the Provider's officers and copyright holders. The Parties agree that all data provided by the City to the Provider for performance of the Services is solely owned by the City and will be exported to variable length files by the Provider at the City's request. 9. Limitation of Liabilily, Notwithstanding anything to the contrary and to the fullest extent permitted by law, the City agrees that the total liability of the Provider in connection with this Agreement, whether in contract, tort, negligence, breach or otherwise, shall not exceed the Contract Amount. 10. Notices. Any notice required or permitted to be delivered hereunder shall be deemed to be delivered, whether or not actually received, when deposited in the United States Postal Service, postage prepaid, registered or certified mail, return receipt requested, addressed to the City or the Provider, as the case may be, at the address set forth below. Provider: Auriel Information Systems, Inc. 115 N. Williams St., Suite P South Bend, 1N 46601 Attn: David Fazio City: Building Department City of South Bend 125 S. Lafayette Blvd., Suite 100 South Bend, IN 46601 Charles Bulot, Building Commissioner (the "Contract Administrator") 11. Equal Opportunity. The Provider shall comply with federal, state, and local law in its hiring and employment practices and policies for any activity covered by this Agreement. 2 1.2. Entire Agreement, Amendment; Applicable Law, This Agreement sets forth the entire agreement and understanding between the parties as to the subject matter hereof, and merges and supersedes all prior discussions, agreements, and understanding of any and every nature between them. This Agreement may be amended only by separate writing, signed by authorized representatives of both the Provider and the City. This Agreement will be construed and interpreted according to the laws of the State of Indiana. 13, Assignment, The Provider shall not assign or subcontract the whole or any part of this Agreement or its obligations hereunder without the prior written consent of the City. 14, Non -Collusion. The undersigned attests, subject to the penalties of perjury, that he is the Provider and that he has not entered into or offered to enter into any combination, collusion, or agreement to receive or pay, and that he has not received or paid, any sum of money or other consideration for the execution of this Agreement other than that which appears upon the face hereof. The Provider agrees that he will execute and submit to the City and any other appropriate bodies, an affidavit in the form attached hereto as Exhibit B. 15. Drug -Free Workplace. The Provider hereby agrees to make a good faith effort to provide and maintain a drug -free workplace. The Provider will give written notice to the City within ten (10) days after receiving actual notice that the Provider or an employee of the Provider within the State of Indiana has been convicted of a criminal drug violation occurring in the workplace. 16. E-Verify. The Provider hereby certifies that it does not and will not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Provider subsequently learns is an unauthorized alien. The Provider agrees that he/she/it shall enroll in and verify the work eligibility status of all of the Provider's newly hired employees through the E-Verify program as defined by Ind. Code 22-5-1.7-3. [Signature page follows.] 3 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement For Professional Services to be effective as of the Effective Date stated above. CITY OF SOUTH BEND BOARD OF PUBJ.IC W KS Gary Gilot, President Therekari�t�b6rg, rau, Member pnke1 r L "— -- Elizabeth Maradik, Member James Mueller, Member TTEST: ' a Martin Clerk AURIEL INFORMATION SYSTEMS, INC., an Indiana corporation By: Z'u�i _ //' "n'-) David Fazio, P V , O/Q 1900.0000065 46,552,493 F, EXHIBIT A Scope of Work [See attached.] T7 IT-tmn" 7M. -77 7-r 31, EXHIBIT B Contractor's Affidavit [See attached.] When flee prospective Contractor as unable to certify to any t� f the statements below, it shall attach an explanation to thisAffidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and Kids. Please type or print) STATE OF ) } SS; COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firth, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from tine -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in F-Non-Collusion Non -Debarment Affidavit Non Irma Fonn 2012 the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Conti -actor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by l.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Pet -sons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terns, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, or disability that does not affect that person's ability to perform tine work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBEIMBF_.. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. F-Non-Collusion Non -Debarment Attidavi! Non Iran Form 2012 4 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 11 /08/2017 Chuck Bulot Purchasing Agreement Professional Services ❑ Bid Opening ❑ Quote Opening ❑ Change Order No. ❑ Ease/Encroach. ❑ Other: ❑ Contract ❑ Resolution ❑ Bid Award ❑ Quote Award ❑ CIO & PCA No. ❑ Traffic Control Company or Vendor Name Auriel Informatior New Vendor ❑ Yes ® No [ MBEIWBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ❑ Yes Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Department Buildi Proposal ❑ Req. to Advertise ❑ PCA If Yes, Approved by Purchasing Name of Company IT Allocation Account 600-1306-415.31-76 $ 24,0001yr 1/1/2018 — 12/31/1 S wl annual auto -renewal Addendum ❑ Title Sheet . ® Required Contractor's Certification Form Attached {Non - Collusion, Non -Discrimination, Non -Debarment, E-Verifv, Iran, etc. Amount of ❑ Increase ❑ Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change. - Copy Original ❑ ❑ Dispersal After Approval Chuck Bulot Jen Hockenhull