HomeMy WebLinkAboutOpening of Bids - Spec AE Preventative Maintenance on 39 Generators for Various City Depts - Michigan Critical Powerr;= P-T-,
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3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program.. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this day of 01)J , 201-1
Contractor/W4 der (Firm)
pj�_J _
Si of Contractm/hi der or Its Agent
&Q 0"e
g g
Printed Name and Title
Subscribed and sworn to before me this ____! day of NVe 20
My Commission Expires ��Z'Zt;-"Z�ZZ _�Ve,114 d9'
-Notary Public
County of Residence P) . Y Y�j
KARA RISNER
NOTARY PUBLIC - STATE OF MICHIGAN
COUNTY OF BA RY
My Commission Expires t- CZ Z
Acting in the County of —F4—_
(To be completed only by ContractorsBidders claiming to be a "local Indiana business"pursuant to LC. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
• 5%, for a purchase expected by the purchasing agency to be less than $50, 000
• 3%for a purchase expected by the purchasing agency to beat least $50,000 but less than $]00,000.
• 1 %for a purchase expected by the purchasing agency to beat least $100,000.
Date:
Pursuant to I.C. 36-1-12-22,
preference for Project
South Bend, St. Joseph County, Indiana.
claims a local Indiana business
(Project # ) located within the City of
❑ The location of the principal place of business is
(Address)
❑ St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL
SOCIAL SECURITYNUMBERS.
Dated this day of , 20
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
�.: G rke ^% �7 a�, ��� a qs9€-. R� � Y�; �� 3..�a aaht 4�xpe ��, .- -al ta'��-;� sr
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• Preventative Maintenance and repairs shall not be contracted to another vendor unless the
vendor fails to respond.
• A normal service is to be performed from 7:00 a.m. to 4:30 p.m., Monday through
Friday. This agreement includes 24 hour emergency on call service including trip charge
if any. Contractor shall be on site within one hour from time notified for service work
required to maintain proper operation of equipment.
• Scheduling: The Contractor shall be responsible for notifying the Fire Department,
Water Works, and Waste Water personnel a minimum of 48 hours in advance of
scheduling onsite visit for service.
• Department Contacts:
- Central Services, Dave Qualls Sr., (574) 235-9981
- Fire Department, Todd Skwarcan, (574) 235-9257
- Four Winds Field, Nick Gaul, (574) 235-5597
- Morris Performing Arts, Mary Ellen Smith (574) 235-9160
- Police Department, Jim Szymanski, (574) 235-9271
- Street Department, Pete Kaminski, (574) 235-7571
- Waste Water, Ken Smith, (574) 235-5787
- Water Works, Ed Herman, (574) 245-6108
Documentation of Records of Service: The Contractor shall provide a copy of all
generator service paper work and completed checklists prior to leaving the facility where
service is performed (same day as service). All service paper work shall be reviewed and
signed by the City's Department Contact or the City's authorized Project Representative
prior to the Contractor leaving the facility the date service is performed. The Contractor
shall also provide a digital copy of all service records within 24 hours of the completed
service to both the Central Services and the department where services were performed
(Central Services Division, Fire Department, Four Winds Field, Morris Performing Arts,
Police Department, Street Department, Waste Water, or Works).
Documentation Requirements for Compliance with RICE NESHAP: All stationary
generators at Water Works and Waste Water facilities must comply with the minimum
service requirements for RICE NESHAP. By submitting a Bid Proposal, the Contractor
is acknowledging that the Contractors is familiar with and has reviewed the RICE
NESHAP requirements. The Contractor shall provide service records in compliance with
the RICE NESHAP Rules for documenting service records. The City will provide the
Contractor a copy of RICE NESHAP checklists per the "Maintenance Plan for Existing
Emergency Stationary Compression Ignition Reciprocating Internal Combustion Engines
(Emergency Generators)" developed by Envirosolutions for the City of South Bend.
Emergency Generator Level 1 Inspection
(Performed Annually))
A trained technician from your company will perform all of the following points and take
corrective action, if any, that needs to be taken. Where applicable and when permitted by the
customer, during each visit you will check and/or replace the following:
1,
Tightness of battery cables.
25.
Engine cooling water
2.
Cleanliness of battery
connections.
cables.
26.
All rubber hoses for
3.
Battery electrolyte level.
deterioration.
4.
Battery specific gravity.
27.
Operation of jacket water
5.
Battery charging
heater.
equipment.
28.
Air cleaner element.
6.
Generator electrical
29.
Air cleaner seal.
connections
30.
Fan belt tension.
7.
Generator slip rings.
31.
Fan belt condition.
8.
Generator brushes.
32.
Visually inspect automatic
9.
Lubrication of generator
transfer switches.
bearings.
10.
Engine control panel
connections.
Start the Engine/Generator set
11.
Generator control panel
and......
connections.
33.
Check operation of louvers.
12.
Control panel indicator
34.
Check for unusual noises.
lights.
35.
Check for unusual
13.
Control panel fuses.
vibrations.
14.
Day tank electrical
36.
Check for oil, fuel, and
connections.
coolant leaks.
15.
Day tank piping
37.
Check operation of water
connections.
temperature safety.
16.
Day tank pump and flow
38.
Check operation of oil
systems.
pressure safety.
17.
Radiator core for
39.
Check operation of over
cleanliness.
speed safety.
18.
Filler cap gasket and
40.
Check operation of
sealing surface.
crankcase breather.
19.
Concentration of coolant
conditioner.
Operate the Engine/Generator set for
20.
Coolant level.
15 minutes and ......
21.
Antifreeze protection.
41.
Record fuel pressure at 0
22.
Lube oil level.
and 15 minutes.
23.
Engine electrical
42.
Record oil pressure at 0 and
connections.
15 minutes.
24.
Engine fuel connections.
43.
Record water temperature
at 0 and 15 minutes.
44.
Record voltage at all 3
phases at 0 and 15 minutes.
45.
Record amperes at all 3
phases at 0 and 15 minutes.
46.
Record frequency at all 3
phases at 0 and 15 minutes.
47.
Observe exhaust gas for
clarity.
48.
Record battery charger
voltage prior to cranking.
49.
Record battery charger
amperes prior to cranking.
50.
Record battery charger
recovery voltage after
cranking.
51. Record battery charger
recovery amperes after
cranking.
52. Record starter voltage
during cranking.
53. Record starter amperes
during cranking.
54. Check automatic starting
system.
55. Lubricate generator
bearing.
56. Drain day tank water and
sediment.
57. Take and engine oil sample.
58. Fuel Inspection.
Emerizency Generator Level 2 Inspection
(Performed Annually)
A trained technician from your company will perform all of the following points and take
corrective action, if any, that needs to be taken. Where applicable and when permitted by
the customer, during each visit you will check and/or replace the following:
1.
Tightness of battery cables.
25.
Engine cooling water
2.
Cleanliness of battery
connections.
cables.
26.
All rubber hoses for
3.
Battery electrolyte level.
deterioration.
4.
Battery specific gravity.
27.
Operation of jacket water
5.
Battery charging
heater.
equipment.
28.
Air cleaner element.
6.
Generator electrical
29.
Air cleaner seal.
connections
30.
Fan belt tension.
7.
Generator slip rings.
31.
Fan belt condition.
8.
Generator brushes.
32.
Visually inspect automatic
9.
Lubrication of generator
transfer switches.
bearings.
10.
Engine control panel
Start the Engine/Generator set
connections.
and......
11.
Generator control panel
33.
Check operation of louvers.
connections.
34.
Check for unusual noises.
12.
Control panel indicator
35.
Check for unusual
lights.
vibrations.
13.
Control panel fuses.
36.
Check for oil, fuel, and
14.
Day tank electrical
coolant leaks.
connections.
37.
Check operation of water
15.
Day tank piping
temperature safety.
connections.
38.
Check operation of oil
16.
Day tank pump and flow
pressure safety.
systems.
39.
Check operation of over
17.
Radiator core for
speed safety.
cleanliness.
40.
Check operation of
18.
Filler cap gasket and
crankcase breather.
sealing surface.
19.
Concentration of coolant
Operate the Engine/Generator set for
conditioner.
15 minutes and ......
20.
Coolant level.
41.
Record fuel pressure at 0
21.
Antifieeze protection.
and 15 minutes.
22.
Lube oil level.
42.
Record oil pressure at 0 and
23.
Engine electrical
15 minutes.
connections.
43.
Record water temperature
24.
Engine fuel connections.
at 0 and 15 minutes.
44.
Record voltage at all 3
phases at 0 and 15 minutes.
45.
Record amperes at all 3
phases at 0 and 15 minutes.
46.
Record frequency at all 3
phases at 0 and 15 minutes.
47.
Observe exhaust gas for
clarity.
48.
Record battery charger
voltage prior to cranking.
49.
Record battery charger
amperes prior to cranking.
50.
Record battery charger
recovery voltage after
cranking.
51.
Record battery charger
recovery amperes after
cranking.
52.
Record starter voltage
during cranking.
53.
Record starter amperes
during cranking.
54.
Check automatic starting
system.
55.
Lubricate generator
bearing.
56.
Drain day tank water and
sediment.
57.
Take and engine oil sample.
58.
Clean primary fuel filter.
59.
Change fuel filters.
60.
Inspect air cleaner elements
and air induction system.
61.
Perform an oil analysis.
62.
Replace water separator
element.
63.
Add coolant conditioner.
64.
Lubricate governor linkage.
65.
Change lube oil and filter.
Transfer Switch Inspection
A trained technician from your company will perform all of the following points and take
corrective action, if any, that needs to be taken. The Contractor shall provide Infrared
Testing for all Transfer Switches on Loaded Generators. Infrared Testing Reports shall
be submitted with the required checklists and documentation prior to leaving the facility
where service is performed (same day of service). Where applicable and when permitted
by the customer, during each visit you will check and/or replace the following:
DE -ENERGIZED
1. Check all terminal
connections for tightness.
2. Re -torque connections, TS
Mounting, contact mounting
and terminal strips
DISABLED
1. Inspect all insulation for
degradation.
2. Inspect barriers and arc
chutes.
3. Inspect Transfer Switch coil,
rectifier and resistors
(OHMS)
4.
Inspect the coil and contacts
of the following.
5.
Selector relay.
6.
Lockout relay.
7.
Arming relay.
8.
Voltage relay.
9.
Normal relay.
10.
Emergency relay.
11.
All other accessory relays.
12.
Inspect all timers.
13.
Inspect and infiared arcing
contacts where possible.
14.
Inspect and infrared main
contacts where possible.
15.
Inspect linkage and lubricate
as necessary.
16.
Clean the exposed Transfer
Switch coil core and
lubricate.
17.
Clean and vacuum Transfer
Switch enclosure and
controls.
18. Inspect transfer switch and
enclosure for corrosion,
moisture and/or chemicals.
19. Inspect and lubricate cabinet
hardware for proper
operation.
20. Re -lubricate the transfer
switch operator and pivot
points.
21. Replace defective switch
indicator bulbs.
1040 B1 tIM-MOft
I. Record Utility Voltage.
2. Record Utility Amperage.
3. Record Peak Amperage.
4. Check for proper operation of
the transfer switch, timers,
relays, remote start contact,
exercisers, phase monitors,
and record settings.
5. Check for voltage drop across
the main current carrying
contacts.
6. Check for excessive heat
build-up with infrared
thermometer.
7. Record emergency voltage.
8. Record emergency
frequency.
9. Inspect all optional
accessories.
BYPASS/ISOLATION SWITCHES
10. Inspect arcing contacts.
11. Inspect main contacts.
12. Inspect barrier and arc
chutes.
13. Inspect linkage and lubricate
as necessary.
14. Check engine start bypass
contacts for proper operation.
15. Inspect all safety interlocks.
CLOSE TRANSITION TRANSFER
SWITCHES
16. Check closed transition
Bypass operation.
17. Check alarm time delay
settings.
MISCELLANEOUS ITEMS
18. Replace ATS Batteries as
needed.
19. Customer authorized Load
Transfer.
20. Place all switches in proper
operation mode.
21. Provide customer with
written documentation of
service procedures, and
findings, suggested repairs,
and recommended corrective
actions needed.
EQUIPMENT TO BE COVERED FOR CENTRAL SERVICES
LOCATION: 1045 W. Sample St.
GEN — SET MANUFACTURER: Kohler — KW-55
TRANSFER SWITCH MANUFACTURER: Kohler
EQUIPMENT TO BE COVERED FOR MORRIS PERFORMING ARTS CENTER
LOCATION: 211 N. Michigan
GEN — SET MANUFACTURER: Cummins 125KW
TRANSFER SWITCH MANUFACTURER: Onan
EQUIPMENT TO BE COVERED FOR STREET DEPARTMENT
LOCATION: 731 S. Lafayette Blvd.
GEN — SET MANUFACTURER: Generac 275
TRANSFER SWITCH MANUFACTURER: NIA
E UIPMENT TO BE COVERED FOR FOUR WINDS FIELD
LOCATION: 501 W. South St.
GEN — SET MANUFACTURER: Onan 35 KW
TRANSFER SWITCH MANUFACTURER: NIA
EQUIPMENT TO BE COVERED FOR POLICE DEPARTMENT
LOCATION. 701 W. Sample St.
GEN -- SET MANUFACTURER: Generac 400
TRANSFER SWITCH MANUFACTURER: N/A
EOUIPMENT TO BE COVERED FOR WATER WORKS
LOCATION: Pinhook filtration Plant
GEN — SET MANUFACTURER: Cummins-400KW
TRANSFER SWITCH MANUFACTURER: ASCO
LOCATION: North filtration Plant
GEN — SET MANUFACTURER: Catepillar-GOOKW
TRANSFER SWITCH MANUFACTURER: ASCO
LOCATION: Edison Filtration Plant
GEN — SET MANUFACTURER: Catepillar-500KW
TRANSFER SWITCH MANUFACTURER: ASCO
LOCATION: Cleveland Well field
GEN -- SET MANUFACTURER: Catepillar-40OKW
TRANSFER SWITCH MANUFACTURER: ASCO
LOCATION: fellows Booster Station
GEN - SET MANUFACTURER: Catepillar-320KW
TRANSFER SWITCH MANUFACTURER: NIA
5
LOCATION: Portable / Olive GAC
GEN — SET MANUFACTURER: Baldor-225KW
TRANSFER SWITCH MANUFACTURER: NIA
LOCATION: Carriage Hills Well Field
GEN -- SET MANUFACTURER: Cummins-250KW
TRANSFER SWITCH MANUFACTURER: NIA
EQUIPMENT TO BE COVERED FOR FIRE DEPARTMENT
LOCATION: Central, 1222 S. Michigan St.
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Generac
LOCATION: Station #2 Martin Luther KiLig. Drive
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: NIA
LOCATION: Station #3 1805 E. McKinley Ave.
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Generac
LOCATION: Station 44, 220 N. Olive St.
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Gencrac
6
LOCATION: Station #5, 2221 Prairie Ave.
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Generac
LOCATION: Station #6, 4302 W. Western Ave.
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Generac
LOCATION: Station 47, 1616 Portage.. Ave.
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Generac
LOCATION: Station #8, Twyckenham Dr.
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Generac
LOCATION: Station #9 2520 E. Mishawaka Ave.
GEN -- SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Generac
LOCATION: Station #10, 5303 York Rd,
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Generac
7
LOCATION: Station #11, N. Bendix Dr.
GEN — SET MANUFACTURER: Generac
TRANSFER SWITCH MANUFACTURER: Generac
EQUIPMENT TO BE COVERED FOR WASTE WATER
LOCATION: 3113 Riverside Dr., Bar Screen Building
GEN — SET MANUFACTURER: Caterpillar
TRANSFER SWITCH MANUFACTURER: NIA
LOCATION: 3113 Riverside Dr., Administration Bid Tower
GEN — SET MANUFACTURER: Kohler
TRANSFER SWITCH MANUFACTURER: NIA
LOCATION: 3113 Riverside Dr., Trailer Mounted
GEN — SET MANUFACTURER: Kohler
TRANSFER SWITCH MANUFACTURER: NIA
LOCATION: 3113 Riverside Dr., Degrit Building
GEN — SET MANUFACTURER: Caterpillar
TRANSFER SWITCH MANUFACTURER: Asco #2
LOCATION: 3113 Riverside Dr., Portable
GEN — SET MANUFACTURER: Onan
TRANSFER SWITCH MANUFACTURER: NIA
LOCATION: 3113 Riverside Dr., Reuse Building
GEN — SET MANUFACTURER: Onan
TRANSFER SWITCH MANUFACTURER: Onan
LOCATION: 3113 Riverside Dr., Trailer Mounted
GEN — SET MANUFACTURER: Cater illar/Stateline
TRANSFER SWITCH MANUFACTURER: NIA
LOCATION: 3113 Riverside Dr., Trailer Mounted
GEN — SET MANUFACTURER: Caterpillar/Stateline
TRANSFER SWITCH MANUFACTURER: N/A
EQUIPMENT TO BE COVERED FOR WASTE WATER'S LIFT STATIONS
(IRONWOOD AT INWOOD LIFT STATION)
LOCATION. Geyer Ditch Lift Station
GEN — SET MANUFACTURER: Onan
TRANSFER SWITCH MANUFACTURER: Onan
LOCATION: Edison Road Plant
GEN — SET MANUFACTURER: Onan
TRANSFER SWITCH MANUFACTURER: Onan
LOCATION: Simlax Road Plant
GEN — SET MANUFACTURER: Onan
TRANSFER SWITCH MANUFACTURER: Onan
01
LOCATION: Poppy Road
GEN — SET MANUFACTURER: Caterpillar
TRANSFER SWITCH MANUFACTURER: Caterpillar
LOCATION: Sage Road Plant
GEN — SET MANUFACTURER: Caterpillar
TRANSFER SWITCH MANUFACTURER: Cate --max
LOCATION: Blackthorn Plant
GEN — SET MANUFACTURER: Caterpillar
TRANSFER SWITCH MANUFACTURER: Caterpillar
LOCATION: Chlorine Building New Generator
GEN — SET MANUFACTURER: Kohler
TRANSFER SWITCH MANUFACTURER: Kohler
LOCATION: Ironwood at Inwood Lift Station
GEN — SET MANUFACTURER: Onan
TRANSFER SWITCH MANUFACTURER: Asco
10
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B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
7. TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
8. VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
9. TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
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State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
11. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. AWARD —WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
15
unfit for the purposes for which they are required, maybe given at anytime within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
1 If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
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28. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
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