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Home My WebLink About2. A1 Minutes 12-18-09SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING December 18, 2009 10:00 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President Ms. Nancy King, Secretary Mr. Greg Downes Mr. Donald Alford Members Absent: Ms. Stephanie Spivey Legal Counsel: Mr. Charles S. Leone, Esq. Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Mr. David Relos, Economic Development Specialist Ms. Ann Kolata, Economic Development Specialist Ms. Debrah Jennings, Property Manager Others Present: Mr. Tom Price, Mayor's Office Ms. Rita Kopala Ms. Linda Wolfson, Community Forum for Economic Dev Ms. Oletlia Jones Ms. Amber Zebell, Prism Science Ms. Sara Stewart-Uzelac Ms. Megan Wright Mr. Charles Lawrence Mr. Mike Keen Ms. Marcia McCoy 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Friday, December 4, 2009. Upon a motion by Mr. Downes, seconded by MT. COMMISSION APPROVED THE MINUTES OF THE Varner and unanimously carved, the Commission REGULAR MEETING OF FRIDAY, DECEMBER 4, approved the Minutes of the Regular Meeting of 2009 Friday, December 4, 2009. South Bend Redevelopment Commission Regular Meeting -December 18, 2009 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted December 18, 2009 for approval. 305 FUND SBCDA BOND Casteel Construction Corporation 24,042.00 Wayne St. Parking Garage Selge Construction Co. Inc. 4,866.77 WNIT Interiors 324 AIRPORT AEDA Wightman Petrie 15,050.00 Wightman Petrie 10,116.81 Wightman Petrie 1,491.69 Env. Site Assess for the Hamilton Towing Indiana Michigan Power 21.52 420 S William Wightman Petrie 2,150.00 Ignition Park Abonmarche 4,400.00 South Bend Parks Department 9,485.00 Lawn Service Meridian Title Corp 15,629.00 Purchase of 525 W. Indiana Ave Abonmarche 18,400.00 Blue Water Group 48,271.82 Contract Mitchell R Heppenhiemer 250.00 Purchase 2020 S Main St. 420 FUND TIF DISTRICT-SBCDA GENERAL Rose Pest Solutions 93.00 LaSalle Hotel CB Richard Ellis 1,644.65 LaSalle Hotel Management Fee DTSB 19,019.00 Streetscape Beautification Populous 45,444.17 Stanley Cov Stadium Improve CB Richard Ellis 25.80 Parking Lot Flood Lights Aerial Photography 4,400.00 York Rd Retention Pond Wightman Petrie 480.00 Monroe & Main Site Design South Bend Parks Department 1,605.00 Lawn Service Indiana Michigan Power 231.67 LaSalle Hotel Central Rent-A-Crane 2,180.00 Crane for placement of 5 GRK Sculptures 422 FUND TIF WEST WASHINGTON South Bend Parks Department 180.00 Lawn Service South Bend Heritage Foundation 1,329.81 Natatorium PH II Program 430 FUND SOUTHSIDE DEVELOPMENT TIF AREA #1 Christopher B Burke 3,378.38 Erskine Retention Pond Relocation Ph I South Bend Parks Department 310.00 Lawn Service 619 BLACKTHORN GOLF COURSE OPERATIONS Meadowbrook Golf Group, Inc. 8,000.00 Management Fee $ 242,496.09 2 South Bend Redevelopment Commission Regular Meeting -December 18, 2009 3. APPROVAL OF CLAIMS (CONT.) Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved the Claims submitted December 18, 2009, and ordered checks to be released. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. South Bend Central Development Area (1) Resolution No. 2631 related to acquisition of property in the South Bend Central Development Area. (325-329 S. Lafayette) Mr. Schalliol noted that Resolution No. 2631 sets the acquisition value for the former Schillings Camera Store, 325-329 S. Lafayette, at $333,000, and authorizes the sending of a purchase offer in that amount to the owner, Cari Shein. The acquisition value was determined by averaging the values of two independent appraisers. The property consists of a 23,760 SF (+/- .545 acres) lot with one 17,565 SF commercial structure. The parcel sits on the west side of Lafayette north of the intersection of Lafayette and Western and is located in the Coveleski Park -Large Development Site Block bounded by Western, Lafayette, Wayne and William. There are only three property owners in this block. Staff would eventually like to acquire all of the properties in the block. COMMISSION APPROVED THE CLAIMS SUBMITTED DECEMBER 1 S, 2009, AND ORDERED THE CHECKS TO BE RELEASED THERE WERE NO COMMUNICATIONS THERE WAS NO OLD BUSINESS South Bend Redevelopment Commission Regular Meeting -December 18, 2009 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (1) continued... The former Shillings Camera Store property was renovated in the last several years and could be used for office or other commercial uses, based on the zoning. Because the parcel sits mid-block, is vacant and because the seller is motivated to sell at this time, staff would like to acquire it at this time. The property owner will settle at the appraised value, but has asked for relocation assistance to remove several large items that are stored in the building. Staff has worked with the seller to agree on relocation costs of $14,000. Staff recommends approval of Resolution No. 2631 and authorization of relocation expenses in the amount of $14,000. Upon a motion by Ms. King, seconded by Mr. Varner and unanimously carried, the Commission approved Resolution No. 2631 related to acquisition of property in the South Bend Central Development Area. (325-329 S. Lafayette) and authorized payment of relocation expenses. (2) Resolution No. 2638 approving and authorizing the execution of an Addendum to the Master Agency Agreement (DLZ - Opinion of Probable Construction Costs for Memorial Hospital Improvements) Mr. Inks noted that Resolution No. 2638 authorizes the Board of Public Works to act as our agent for the construction of improvements in the public right of way for COMMISSION APPROVED RESOLUTION NO. 2631 RELATED TO ACQUISITION OF PROPERTY IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. (325-329 S. LAFAYETTE~ AND AUTHORIZED PAYMENT OF RELOCATION EXPENSES 4 South Bend Redevelopment Commission Regular Meeting -December 18, 2009 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (2) continued... Memorial Hospital. The city has a development agreement with Memorial Hospital dating from 2002. It anticipated the hospital's expansion plans and the improvements that would take place around those components. The existing development agreement calls for elimination of the "S-curve" from Michigan to Marion Street at Madison. As with all plans, there have been some adjustments. Memorial no longer wants to eliminate the S-curve. The city is taking a new look at what improvements would be most appropriate around the expansion that is taking place. We have a proposal from DLZ for $10,000 to give us an estimate of probable construction costs. Under the Agency Agreement, the Board of Works would contract with DLZ on our behalf. The list of improvements under consideration was provided in the Commissioners' packets. Mr. Varner asked if these improvements would all be at the city's expense. Mr. Inks responded that they would be. They would be prioritized and brought before the Commission in a revised development agreement. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously carried, the Commission approved Resolution No. 2638 approving and authorizing the execution of an Addendum to the Master Agency Agreement (DLZ -Opinion of Probable Construction Costs for Memorial Hospital Improvements) COMMISSION APPROVED RESOLUTION NO. 2638 APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (DLZ -OPINION OF PROBABLE CONSTRUCTION COSTS FOR MEMORIAL HOSPITAL IMPROVEMENTS 5 South Bend Redevelopment Commission Regular Meeting -December 18, 2009 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (1) Preliminary Application and Final Application for Grant from American Recovery & Reinvestment Act Revolving Loan Fund (Environmental Remediation of Former Railroad Property south of former Studebaker Stamping Plant) Ms. Kolata noted that the City of South Bend is the recipient of several grants from the EPA. This first one is a revolving loan fund grant to the city, but it can be sub-granted out to anon-profit agency or a unit of local government. We are asking that the Redevelopment Commission apply for a subgrant of up to $200,000 to do soil remediation on former railroad property. If the Commission authorizes the applications, they would be submitted to the Board of Public Works for approval. After approval there would still be a number of steps to complete before all of the work could begin. It is expected that the remediation would begin late spring or early summer. Upon a motion by Mr. Downes, seconded by COMMISSION AUTHORIZED MAKING Mr. Varner and unanimously carried, the APPLICATION FOR A GRANT FROM THE Commission authorized making application AMERICAN RECOVERY & REINVESTMENT ACT for a Grant from the American Recovery & REVOLVING LOAN FUND (ENVIRONMENTAL REMEDIATION OF FORMER RAILROAD PROPERTY Reinvestment Act Revolving Loan Fund SOUTH OF FORMER STUDEBAKER STAMPING (Environmental Remediation of Former PLANT) Railroad Property south of former Studebaker Stamping Plant) (2) Preliminary Application and Final Application for Grant and Loan from EPA Funded Citywide Revolving Loan Fund (Environmental portion of demolition costs at former Studebaker Foundry) 6 South Bend Redevelopment Commission Regular Meeting -December 18, 2009 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (2) continued... Mrs. Kolata noted that this is an application to the revolving loan fund that EPA funded for the City of South Bend. It is our original money, not stimulus money. The rules are slightly different. The Commission would be the applicant for up to $500,000 of loan and a maximum grant of $160,000. We would blend this money with other funds available, Section 108 or TIF, when we do the demolition of the Foundry Building. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, Commission authorized making application for a Grant and Loan from EPA Funded Citywide Revolving Loan Fund for the Environmental portion of demolition costs at former Studebaker Foundry. (3) Update on Unity Gardens project. Ms. Sara Stewart-Uzelac reported on the success of the Unity Gardens project city wide, and at the site the Redevelopment Commission provided at LaSalle Square. Unity Gardens is a unique and holistic public health initiative, working with a variety of organizations to stimulate economic development in an action-oriented and health focused manor through developing a new, local, sustainable food system. Ms. Uzelac noted that what is most unique about the Unity Gardens is an approach based on unconditional sharing. Through empowerment and facilitative education, the COMMISSION AUTHORIZED MAKING APPLICATION FOR A GRANT AND LOAN FROM EPA FUNDED CITYWIDE REVOLVING LOAN FUND FOR THE ENVIRONMENTAL PORTION OF DEMOLITION COSTS AT FORMER STUDEBAKER FOUNDRY REPORT ON SUCCESS OF UNITY GARDENS 7 South Bend Redevelopment Commission Regular Meeting -December 18, 2009 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (3) continued... Unity Gardens are vehicles for economic recovery as well as health care promotion. Unity Gardens bring people together in the garden space, then surround them with resources and opportunities for health, education and internship. Its mission is to improve community health---physically, socially, and economically. This year, in the gardens, people from all walks of life, including homeless people, shared in the gardening and resulting produce, increasing their nutrition and health. (4) Extension Addendum to Consulting Agreement with Blue Waters Group, Inc. (Phase II) Mr. Inks noted that the current Phase II contract with Blue Waters Group for marketing and communication runs through the end of 2009. The proposed extension will run to June 1, 2010. The extension is being sought because various portions of the contract have been delayed due to unanticipated outside circumstances. The following activities have been delayed: 6.0 Entrepreneur Business Outreach. Seminars to attract businesses/entrepreneurs have been delayed because they were felt to be premature in 2009. 9.1 Media Relations. National journalist tour/seminar has been delayed. 8 South Bend Redevelopment Commission Regular Meeting -December 18, 2009 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (4) continued... 11.1 SWOT Analysis. Delayed pending result of additional research by Notre Dame. 11.2 Competitor Analysis. Delayed because of anticipated findings from Notre Dame. While some activities have been delayed, there have been increased efforts in other areas, particularly in the creation of video content for use online and in other sources. Staff recommends extending the contract to June 1, 2010. No additional money is committed in this extension. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved the Extension Addendum to Consulting Agreement with Blue Waters Group, Inc. (5) Proposal for Professional Services (Additional services for AEDA legal description) Mr. Schalliol noted that Abonmarche was hired to provide survey services to correct and clarify the legal description for the Airport Economic Development Area. There were more problems with the existing description than we realized and they need to spend more time correcting it. The additional fee will be $3,500. The total cost of the new legal and supporting maps will be $7,900. Staff recommends approval. COMMISSION APPROVED THE EXTENSION ADDENDUM TO CONSULTING AGREEMENT W[TH BLUE WATERS GROUP, INC. 9 South Bend Redevelopment Commission Regular Meeting -December 18, 2009 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (5) continued... Upon a motion by Mr. Varner, seconded by Ms. King and unanimously carried, the Commission accepted the proposal for Professional Services from Abonmarche for the scope of services and fee proposed. (Additional services for AEDA legal description) C. West Washington-Chapin Development Area There was no business in the West Washington- Chapin Development Area. D. South Side Development Area There was no business in the South Side Development Area. E. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. F. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. G. Ratification of Service Contracts Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission ratified the contract with Wightman Petrie for a Phase I Environmental Site Assessment of 325, 327, and 329 S. Lafayette Blvd. (Shillings Camera Shop) for a fee of $1,950. COMMISSION ACCEPTED THE PROPOSAL FOR PROFESSIONAL $ERVICESFROM ABONMARCHE FOR THE SCOPE OF SERVICES AND FEE PROPOSED. (ADDITIONAL SERVICES FOR AEDA LEGAL DESCRIPTION COMMISSION RATIFIED THE CONTRACT WITH WIGHTMAN PETRIE FOR A PHASE I ENVIRONMENTAL SITE ASSESSMENT OF 325, 327, AND 329 $. LAFAYETTE BLVD. ($H[LLINGS CAMERA SHOP FOR A FEE OF $1,950 10 South Bend Redevelopment Commission Regular Meeting -December 18, 2009 6. NEW BUSINESS (CONT.) H. Other (1) Resolution No. 2635 setting procedures for Temporary Use Agreements (2010). Mr. Inks noted that 6.H.(1), (2) and (3) are annual administrative resolutions. They allow staff to process temporary use agreements, contracts for appraisals, surveys, etc. when they arrive and get them ratified at the next Commission meeting. Resolution No. 2637 allows Don Inks to sign certain documents for projects the Commission has authorized. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved Resolution No. 2635 setting procedures for Temporary Use Agreements (2010). (2) Resolution No. 2636 setting procedures for Contracts for Property Related Services. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved Resolution No. 2636 setting procedures for Contracts for Property Related Services. (3) Resolution No. 2637 authorizing the Director of Economic Development to approve and execute plats and conduct other administrative acts on behalf of the City of South Bend, Indiana, Department of Redevelopment (2010) Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved Resolution No. 2637 COMMISSION APPROVED RESOLUTION NO. 2635 SETTING PROCEDURES FOR TEMPORARY USE AGREEMENTS (2010 COMMISSION APPROVED RESOLUTION NO. 2636 SETTING PROCEDURES FOR CONTRACTS FOR PROPERTY RELATED SERVICES COMMISSION APPROVED RESOLUTION NO. 2637 AUTHORIZING THE DIRECTOR OF ECONOMIC DEVELOPMENT TO APPROVE AND EXECUTE PLATS AND CONDUCT OTHER ADMINISTRATIVE 11 South Bend Redevelopment Commission Regular Meeting -December 18, 2009 6. NEW BUSINESS (CONT.) H. Other (3) continued... authorizing the Director of Economic Development to approve and execute plats and conduct other administrative acts on behalf of the City of South Bend, Indiana, Department of Redevelopment (2010) 7. PROGRESS REPORTS Mr. Inks reported on the status of the SASCO move out of the Studebaker Engineering Building. The move is about 50% complete and is on target to be completed by the February 15 deadline. Additionally, the parts are being very well organized at their new location in the Studebaker Business Center. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is its Annual Organizational Meeting on Monday, January 4, 2010 at 10:00 a.m. The next Regular meeting is scheduled for Friday, January 15, 2010 at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Downes made a motion that the meeting be adjourned. Ms. King seconded the motion and the meeting was adjourned at 10:30 a.m. Donald E. Inks, Director ACTS ON BEHALF OF THE CITY OF SOUTH BEND, INDIANA, DEPARTMENT OF REDEVELOPMENT (2010) PROGRESS REPORTS NEXT COMMISSION MEETINGS ADJOURNMENT 12